Attachment 10 - Replace Elevators 200 200E - Specifications.pdf

VA Maine Healthcare System

Project Number: 402-21-709

Togus VA Medical Center

Replace Elevators Bldg 200 & 200E 100% Bid Documents

Project Specifications

Prepared For:

VA Maine Healthcare System

Togus VA Medical Center

1 VA Center

Augusta, ME 04330

Prepared By:

West Point Engineers

1941 Bishop Lane

Suite 400

Louisville, KY 40218

Project Team:

Studio A - Architect

SMRT - Structural

VA Maine Health Care System VA Project 402-21-709 Replace Elevators in Buildings 200 and 200E December 12, 2022

00 01 10 - 1

VA MAINE HEALTHCARE SYSTEM

REPLACE ELEVATORS BUILDING 200 AND 200E

SECTION 00 01 10 - TABLE OF CONTENTS

SECTIONS DIVISION AND SECTION TITLES DATE

DIVISION 00 — SPECIAL SECTIONS

00 01 01 Project Title 06-2020 00 01 10 Table of Contents 06-2021 00 01 15 List of Drawing Sheets 06-2020

DIVISION 01 — GENERAL REQUIREMENTS

01 00 00 General Requirements 05-2021 01 32 16.15 Project Schedules (Small Projects - Design-Bid-Build) 03-2020 01 33 23 Shop Drawings, Product Data, and Samples 06-2021 01 35 26 Safety Requirements 07-2020 01 42 19 Reference Standards 11-2020 01 45 00 Quality Control 05-2021 01 45 29 Testing Laboratory Services 11-2011 01 57 19 Temporary Environmental Controls 01-2021 01 58 16 Temporary Interior Signage 07-2015 01 74 19 Construction Waste Management 01-2021 01 81 13 Sustainable Construction Requirements 10-2017

DIVISION 02 — EXISTING CONDITIONS

02 41 00 Demolition 08-2017

DIVISION 03 — CONCRETE

03 30 00 Cast-In-Place Concrete 01-2021

DIVISION 04 — MASONRY

04 20 00 Unit Masonry 11-2018

DIVISION 05 — METALS

05 12 00 Structural Steel Framing 11-2018 05 50 00 Metal Fabrications 08-2018

DIVISION 06 — WOOD, PLASTICS, AND COMPOSITES (NOT USED)

DIVISION 07 — THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 01-2021 07 92 00 Joint Sealants 10-2017

DIVISION 08 — OPENINGS (NOT USED)

DIVISION 09 — FINISHES

09 22 16 Non-structural Metal Framing 01-2021 09 29 00 Gypsum Board 11-2011 09 65 13 Resilient Base and Accessories 05-2021 09 65 16 Resilient Sheet Flooring 07-2020 09 91 00 Painting 01-2021

DIVISION 10 — SPECIALTIES

10 26 00 Wall and Door Protection 01-2021

DIVISION 11 — EQUIPMENT (NOT USED)

00 01 10 - 2

DIVISION 12 — FURNISHINGS (NOT USED)

DIVISION 13 — SPECIAL CONSTRUCTION (NOT USED)

DIVISION 14 — CONVEYING EQUIPMENT

14 21 10 Modernization of Traction Elevators 12-2020

DIVISION 21 — FIRE SUPPRESSION (NOT USED)

21 13 13 Wet-Pipe Sprinkler Systems 06-2015

DIVISION 22 — PLUMBING

22 05 11 Common Work Results for Plumbing 09-2020 22 14 29 Sump Pumps 09-2015

DIVISION 23 — HEATING VENTILATING AND AIR CONDITIONING

23 05 11 Common Work Results for HVAC 02-2020

DIVISION 25 — INTEGRATED AUTOMATION (NOT USED)

DIVISION 26 — ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-2016 26 05 19 Low-Voltage Electrical Power Conductors and Cables 01-2017 26 05 26 Grounding and Bonding for Electrical Systems 01-2017 26 05 33 Raceway and Boxes for Electrical Systems 01-2018 26 24 16 Panelboards 01-2018 26 27 26 Wiring Devices 01-2018 26 29 21 Enclosed Switches and Circuit Breakers 01-2017 26 35 26 Harmonic Filter 01-2017 26 43 13 Surge Protective Devices 01-2017 26 51 00 Interior Lighting 01-2018

DIVISION 27 — COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-2019 27 05 26 Grounding and Bonding for Communications Systems 06-2015 27 05 33 Raceways and Boxes for Communications Systems 10-2018 27 10 00 Control, Communication and Signal Wiring 06-2015 27 15 00 Communications Structured Cabling 01-2016

DIVISION 28 — ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security 04-2018 28 05 13 Conductors and Cables for Electronic Safety and Security 10-2018 28 05 26 Grounding and Bonding for Electronic Safety and Security 09-2011 28 05 28.33 Conduits and Backboxes for Electronic Safety and Security 09-2011 28 31 00 Fire Detection and Alarm 10-2011

DIVISION 31 — EARTHWORK

31 20 00 Earthwork

DIVISION 32 — EXTERIOR IMPROVEMENTS (NOT USED)

DIVISION 33 — UTILITIES (NOT USED)

DIVISION 34 — TRANSPORTATION (NOT USED)

List of Drawing Sheets

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

A. The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GENERAL

GI-001 COVER SHEET

GC-002 ELEVATOR PHASING PLAN

ARCHITECTURAL

AI-601 ELEVATOR CAB FINISH PLANS

AI-602 ELEVATOR LOBBY FINISH PLANS

STRUCTURAL

S-001 STRUCTURAL GENERAL NOTES

SF-101 ELEVATOR DEMO AND FRAMING PLANS

MECHANICAL

M-101 ELEVATOR EQUIPMENT SCHEDULE

M-102 S1, S2, S3 ELEVATOR HOISTWAY

M-103A S4, S5, S6 ELEVATOR HOISTWAY

M-103B ELEVATOR CAR DETAILS

M-105 MACHINE ROOM TRACTION DRIVES

M-107 MECHANICAL PLAN SEVENTH FLOOR MACHINE ROOM

M-108 MECHANICAL PLAN EIGHTH FLOOR MACHINE ROOM

M-109 ELEVATOR PIT DETAILS

M-110 ELEVATOR SUMP DETAILS

M-201 ELEVATOR COUNTER WEIGHT SYSTEM

MD-107 DEMOLITION SEVENTH & EIGHTH FLOOR MACHINE ROOM

MD-108 TOP OF S4 ELEVATOR PICTURES

ELECTRICAL

E-001 ELECTRICAL LEGEND, GENERAL NOTES & ABBREVIATIONS

E-501A PARTIAL ELECTRICAL ONE-LINE DIAGRAM (EL 4,5) DEMOLITION

E-501B PARTIAL ELECTRICAL ONE-LINE DIAGRAM (EL 4,5) NEW WORK

E-502A PARTIAL ELECTRICAL ONE-LINE DIAGRAM (EL 1,2,3) DEMOLITION

E-502B PARTIAL ELECTRICAL ONE-LINE DIAGRAM (EL 1,2,3) NEW WORK

E-601 ELECTRICAL SCHEDULES

ED-100 ELECTRICAL DEMOLITION PLAN ELEVATOR PITS & GROUND FLOOR

ED-101 ELECTRICAL DEMOLITION PLAN ELEVATOR HOISTWAYS B200+B200E

List of Drawing Sheets

00 01 15 - 2

ED-107 ELECTRICAL DEMOLITION PLAN SEVENTH FLOOR

ED-108 ELECTRICAL DEMOLITION PLAN EIGHTH FLOOR

EI-101 NOTES, LEGENDS, AND ABBREVIATIONS

EI-102 GRAPHIC ELEVATOR CONTROLS SINGLE LINE

EI-103 ELEVATOR CONTROL PANEL FOR S1, S2 AND S3

EI-104 ELEVATOR CONTROL PANEL FOR S4, S5 AND S6

EI-105 ELEVATOR CONTROL PANEL POWER CONNECTIONS

EI-115 TRACTION MOTOR ENCODER AND CIRCUITS

EI-117 HOSPITAL SERVICE "CODE BLUE" OPERATIONS AND CIRCUITS

EI-119 FIRE ALARM INTERFACE TO VISION 2.0 SAFETY BOARD

EI-501 TUG ROBOT ELEVATOR INTERFACE PANEL

EI-502 MAIN CAR STATION

EI-503 AUXILARY CAR STATION

EI-504 CAR STATIONS

EI-505 HALL STATIONS

EI-506 CUSTOM HALL POSITION INDICATORS

EI-507 MEDICAL SERVICE CUSTOM PANELS

EL-100 ELECTRICAL LIGHTING PLAN - ELEVATOR PITS - B200 AND B200E

EL-101 ELECTRICAL LIGHTING PLAN - ELEVATOR HOISTWAYS - B200 AND B200E

EL-107 ELECTRICAL LIGHTING PLAN - SEVENTH FLOOR B200E - ELEV. MACH. ROOM

EL-108 ELECTRICAL LIGHTING PLAN - EIGHTH FLOOR B200 - ELEV. MACH. ROOM

EL-501 ELECTRICAL LIGHTING DETAILS AND SCHEDULES

EP-100 ELECTRICAL POWER PLAN GROUND FLOOR

EP-101 ELECTRICAL POWER PLAN FIRST FLOOR

EP-102 ELECTRICAL POWER PLAN CONDUCTOR ROUTING

EP-107 ELECTRICAL POWER PLAN SEVENTH FLOOR B200E ELEVATOR MACHINE ROOM

EP-108 ELECTRICAL POWER PLAN EIGHTH FLOOR B200 ELEVATOR MACHINE ROOM

FIRE ALARM

FA-001 FIRE ALARM LEGEND

FA-100 FIRE ALARM PLAN GROUND FLOOR

FA-101 FIRE ALARM PLAN FIRST THROUGH SEVENTH FLOORS

FA-107 FIRE ALARM PLAN SEVENTH FLOOR

FA-108 FIRE ALARM PLAN EIGHTH FLOOR

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General Requirements

01 00 00 - 1

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

PART 1 - GENERAL

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (FAR 52.236-9)

1.10 RESTORATION

1.11 PHYSICAL DATA – SOIL CONDITIONS ...................................... Error! Bookmark not defined.

1.12 PROFESSIONAL SURVEYING SERVICES ................................. Error! Bookmark not defined.

1.13 LAYOUT OF WORK

1.14 AS-BUILT DRAWINGS

1.15 WARRANTY MANAGEMENT

1.16 USE OF ROADWAYS

1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.18 TEMPORARY USE OF EXISTING AND NEW ELEVATORS

1.19 TEMPORARY TOILETS

1.20 AVAILABILITY AND USE OF UTILITY SERVICES

1.21 NEW TELEPHONE EQUIPMENT

1.22 TESTS AND THIRD-PARTY INSPECTIONS

1.23 INSTRUCTIONS

1.24 GOVERNMENT-FURNISHED PROPERTY

1.25 RELOCATED EQUIPMENT and ITEMS

1.26 CONSTRUCTION SIGN

1.27 SAFETY SIGN

1.28 PHOTOGRAPHIC DOCUMENTATION

1.29 FINAL ELEVATION DIGITAL IMAGES

1.30 HISTORIC PRESERVATION

01 00 00 - 2

SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Contracting Officer’s Representative.

C. Offices of West Point Engineers, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

E. Prime Contractor Personnel Minimum Requirements:

1. As Required in other parts of the Project Manual and Contract Requirements the following are minimum requirements:

a. The Superintendent shall be an employee of the Prime Contractor with authority to act as the contractor, responsible for the day-to-day operations at the construction site, planning, quality control, verification of delivery of approved material and equipment, subcontractor coordination responsibilities and execution of the complete project as per the contract documents.

1) Superintendent shall have no hands-on construction interaction. In addition, the superintendent shall provide proof to the COR regarding completion of 30 hour OSHA.

2) Superintendent assigned to this project shall not be assigned to any other project and shall only have duties on one project at a time.

3) The Superintendent shall sign-in at the beginning of each day of work and Sign-out at the end of the work day at the Office of Engineering Service. No work shall be performed by any contractors or subcontractors without the presence of the superintendent at the actual work site.

4) The Superintendent shall be responsible for submitting daily work logs to the COR at the end of every work day.

b. Site Safety and Health Officer (SSHO) shall be a separate qualified individual from the Prime Contractor’s Superintendent or CQC System Manager with duties only as the SSHO. See 01 35 26 SAFETY REQUIREMENTS for more information on roles and responsibilities for General Contractor’s staff.

c. CQC System Manager shall be a separate qualified individual from the Prime Contractor’s Superintendent or Site Safety and Health Officer (SSHO) with duties only as the CQC System Manager. See Section 01 45 00 Quality Control for more information on roles and responsibilities for CQC Personnel.

01 00 00 - 3

F. Excavation Permit

1. The contractor shall complete the VA dig permit with the COR and submit the Dig Safe notification prior to start of any excavation work. See 01 35 26 SAFETY REQUIREMENTS for additional information. Excavation Permit requests to be submitted two (2) weeks prior to planned start of excavation work.

G. Electrical Work Permit

1. The contractor shall complete the VA Electrical Work Permit with the COR and submit to the COR a minimum of 72 hours prior to start of electrical work within the facility.

Electrical work permits shall be submitted and completed one (1) week prior to planned start of electrical work.

H. Welding and Cutting

1. A Hot Work Permit is required. See Section 01 35 26, SAFETY REQUIREMENTS for requirements. Hot work permit to be submitted and coordinated a minimum of 24 hours prior to planned start of hot work. Work can not commence prior to inspection of space by permit issuer. Contractor to adhere to current VAME requirements.

I. Penetration Permits, Confined Space Permits, Interim Life Safety Measures, Activity Hazard Analysis (AHA’s)

1. Confined Space Permits shall be required for (but are not limited to): Manholes, boilers, connecting tunnels, ductwork, and crawl spaces. Request for confined space permits should occur two (2) weeks prior to when access is needed. Project COR and Safety Officer must be notified prior to entry into confined space to allow for required inspections. Contractor follow VAME confined space permitting process.

2. Penetration Permit requests should be submitted two (2) weeks prior to planned start of penetration work.

3. Interim Life Safety Measures shall be coordinated within 30 days of NTP, or two (2) weeks prior to associated closure (which occurs first). Notification of implementation of ILSM shall be provided to the COR two (2) weeks prior to planned closures.

4. AHA’s shall be submitted within 30 days of Notice to Proceed, or two weeks prior to associated work activity (whichever occurs first).

J. Contract Work Hours

1. Normal working hours are 7:00 am to 3:30 pm. Contractors who wish to work other than

“normal working hours” for work to be done during those hours must submit a written request to the Contracting Officer for approval. The request must state that the Contractor is requesting to work other than normal working hours at no additional expense to the Government. Such requests shall be coordinated with the COR and must be submitted to the COR two (2) weeks in advance of planned work.

2. For certain aspects of work the Contractor shall be required to work off duty hours to perform that part of the work, for continued operations of the Medical Center. After duty hours work shall be coordinated with and approved by the COR.

a. Noisy demolition work, work at building entrances, electrical or other utility work necessary to pass within, above, traverse hallway corridors, temporary shutdowns of utilities for tie-in.

b. After hours work that is required in order to not impact on-going facility operations shall be provided by the Contractor at no additional cost to the Government.

K. Contractor shall provide Submittal Exchange®, Autodesk Build® and/or ProCore Project Site dedicated for this project, or approved equal (substitutions must be submitted with Contractor Bid), for the duration of the contract. Contractor will provide VA access to the site. Contractor will keep this site current and will use it for all submittals, RFIs, change documents, Record Drawing, electronic file management, and communication logs for the duration of the contract.

L. Contractor shall provide Infection Control Plan as required by Memorandum 111-40, Subj: VHA Directive 7715 Safety and Health During Construction dated April 6, 2017. Submit to COR for approval prior to the start of work.

01 00 00 - 4

M. Prior to commencing work, general contractor shall provide proof that an OSHA designated “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. CP will have authority letter.

N. Per VA Directive 1085, smoking, vaping and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Prime Contractor and Subcontractor employees.

O. Contractor’s work shall fully comply with VHA Directive 1061 “Prevention of Health-Care Associated Legionella Disease and Scald Injury from Water Systems”, dated February 16, 2021. Contractor’s work activities, as well as submitted and installed products, must meet the requirements of this directive.

P. Prior to commencing work onsite, and each year thereafter, all contractor and subcontractor personnel shall provide proof of receipt of seasonal influenza vaccination in compliance with VHA Direction 1013.

Q. Prior to commencing work onsite, all contractor and subcontractor personnel shall provide proof of receipt of required COVID vaccinations and boosters in compliance with current VHA Directives.

R. Prior to commencing work onsite, all contractor and subcontractor personal shall provide proof of receipt of required Tuberculosis testing in compliance with VHA Directive 1131(5), dated June 4th, 2021.

S. Pricing Proposal transparency requirements:

1. This project requires pricing proposals to include breakdown pricing for the General

Contractor and all subcontractors.

2. All price proposals, shall including subcontractor pricing must include a breakdown of pricing per the format included with this Project Manual. Third-party inspections must be included as a line item in the price proposal.

T. A commissioning plan and commissioning Manager resume shall be submitted with contractor bids. The commissioning Manager (CxM) shall be a direct employee of the General Contractor and coordinate with the Commissioning Agent (CxA)

1. The CxM shall have been involved in a least three (3) comparable projects that have been completed within the previous five (5) years.

2. The proposed CxM should be certified by at least one of the following agencies:

a. National Environmental Balancing Bureau (NEBB)

b. AABC Commissioning Group (AGC)

c. Building Commissioning Association (BCxA)

3. Commissioning Management Services will be provided in accordance with the Department of Veterans Affairs Commissioning Process Manual. Prospective proposers shall review the Whole Building Commissioning Process Manual available on the VA Technical Information Library at http://www.cfm.va.gov/til/.

a. The following tables describe the commissioning services and deliverables to be provided by the Commissioning Agent, and coordinated with / by the Commissioning Manager:

http://www.cfm.va.gov/til/

01 00 00 - 5

Commissioning Team Task/Deliverables Description Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Commissioning Kick Off Meeting (Construction Phase) (The kickoff meeting should occur within 60 days of Notice to Proceed.)

Conduct a “Commissioning Kickoff Meeting” with the Construction Team Establish the purpose and process for commissioning the project.

Establish the individual roles of each participating commissioning team member.

Review the Construction Phase Commissioning Plan and Commissioning Specifications.

Review the Commissioning Documents Review the Project Schedule and discuss how commissioning activities will be incorporated into the master schedule.

Review Draft PFC and FPT; identify pre-requisites for functional testing.

ATTENDEES:

Commissioning Agent, A/E Design Team Representatives, Contractor’s Commissioning Representative, Subcontractor’s Commissioning Representatives, VA RE.

Meeting Minutes

Revised Project Commissioning Plan (Include Names/Contact Information for selected Commissioning Team Members)

Duration Schedule for Commissioning Activities

Based on the Construction Phase Commissioning Plan, prepare a duration schedule for the commissioning activities required by the commissioning plan. This duration schedule should be incorporated into the contractor’s project schedule to track all commissioning activities of the commissioning team.

Commissioning Duration Schedule (Schedule shall be periodically updated to reflect changes in the project schedule and/or scope.)

01 00 00 - 6

Commissioning Team Task/Deliverables Description Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Submittal & Shop Drawing Review

Review all pertinent project shop drawings necessary to support the Commissioning Process. Review of the shop drawings is for the purpose of developing appropriate Pre- Functional Checklists and Systems Functional Performance Test Procedures. Submittals & Shop drawings shall be reviewed for commissionability, maintainability and for compliance to the Construction Documents.

Note any issues identified in the Shop Drawing Review that might compromise the final commissioned system on the ‘Commissioning Review Log’ and submit comment to the Design Team and the RE contemporaneously with the A/E review for resolution.

Comments shall be submitted in accordance with the contractual submittal review time.

Comments shall be provided to the Design Team no less than 7 days prior to the Submittal Review Due Date provided that the Cx Agent has no less than 7 days to review the submittals.

ANY ISSUES IDENTIFIED IN THE

SUBMITTAL REVIEW THAT MIGHT REQUIRE

A CONTRACT CHANGE BUT IS NECESSARY

TO MEET DESIGN INTENT SHOULD BE

SPECIFICALLY REFERRED TO THE RE.

Shop Drawing Cx Review List

Shop Drawing Review Comments

Construction Phase Commissioning Plan

Based on the work completed in the items above, the Construction Phase Commissioning Plan for the project shall be periodically reviewed with the Commissioning Team and updated to reflect changes in project equipment, sequences of operations, scope or schedule and with project personnel.

Revised Project Commissioning Plan

01 00 00 - 7

Commissioning Team Task/Deliverables Description Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Commissioning Construction Observations

During the course of construction, the Commissioning Agent will visit the site to observe the progress of construction with respect to the systems being commissioned.

The focus of the observations will to verify that systems being installed comply with the Construction Documents and can be successfully configured, operated and maintained.

In addition, site observations visits will be scheduled to include

● Witnessing factory testing and/or contractor equipment/system start up activities;

● Verification of Completed Pre Functional Checklists

● Verification that the Contractor and his subcontractors are completing and documenting Pre-Test procedures required by the specifications.

● Clarification and technical support for understanding and resolving Commissioning Issues.

Site Observation Reports

Updated Commissioning Issues Log

01 00 00 - 8

Commissioning Team Task/Deliverables Description Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Commissioning Team Meetings

The Commissioning Agent will hold regular commissioning team meetings to review progress of the commissioning effort and reinforce individual responsibilities. The team will review schedule, construction sequence, and completed work (PFC, PFT and FPT’s) and outstanding issues on the Commissioning Issues Log.

Commissioning Team Meetings may be held at the jobsite or by teleconference depending upon the status of construction. While it is imperative that many of the Commissioning Team Meetings be held in person, during early construction phases, some meetings may be more cost effectively conducted remotely.

Scheduling and location of meetings shall occur by consultation between the Commissioning Agent and the VA-RE.

The Prime Contractor’s scheduler should attend approximately every other Commissioning Team Meeting to review the master schedule and any changes that will affect commissioning activities.

Commissioning Meeting Agenda and Minutes Updated Commissioning Issues Log

Develop Final Pre- Functional Checklists (PFC’s)

The Commissioning Agent will prepare Pre- Final Pre Functional Checklists (PFC) for the project and distribute to all Cx Team members for review and comment. The Commissioning Agent will incorporate review comments and prepare Final PFCs.

An executed PFC submitted by the Prime Contractor indicates the system and its related equipment is ready for Systems Functional Performance Testing.

The requirements for Pre Functional Checklists shall be coordinated with the startup requirements specified for each commissioned system. The PFC’s shall be constructed to leverage the specified contractor and vendor start activities to avoid unnecessary duplication.

Pre Functional Checklists (PFC’s)

01 00 00 - 9

Commissioning Team Task/Deliverables Description Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Final Systems Functional Performance Test (FPT’s) Procedures

Based on construction documents and approved submittals, the Commissioning Agent will prepare Pre-Final Systems Functional Performance Test Procedures (FPT’s) for systems to be commissioned.

Completed Final FPT’s will be distributed to all appropriate members of the Commissioning Team for review and comment.

Final FPT’s will be issued once comments are reviewed and incorporated into final documents as appropriate.

Pre-Final and Final Systems Functional Performance Test Procedures (FPT’s)

Review Operations & Maintenance Manuals

The Commissioning Agent shall review Operations and Maintenance Manuals submitted by contractors for general conformance with specifications and VA’s requirements, including:

If provided with the manuals, Review Preventive Maintenance Schedules provided as part of the O&M Manuals for completeness. Verify that data is provided in a manner consistent with VA process for managing Preventive Maintenance tasks.

Review of O&M Manuals will include a review of system and component warranties to confirm conformance with contract requirements and adequate documentation of warranty contact information and VA obligations.

Review of O&M Manuals shall be completed in accordance with the Submittal Review schedule requirements.

Updated Commissioning Issues Log

Review Contractor Equipment Startup Checklists, TAB Reports and PFC’s

The Commissioning Agent will review all contractor prepared Equipment Startup Checklists, TAB Reports (including “pencil” daily test results) and PFC’s to confirm that the systems have been subject to appropriate Quality Control and Start Up procedures prior to initiation of Functional Performance Testing.

Incomplete work, inadequate preparation and deficiencies will note noted and tracked on the Commissioning Issues Log.

Commissioning Issues Log

01 00 00 - 10

Commissioning Team Task/Deliverables Description Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

TAB Verification The Commissioning Agent shall work with the TAB Contractor to verify that all Testing and Balancing work is conducted in strict accordance with the specified Procedural Standards for Testing, Adjusting and Balancing by either NEBB or AABC. The Commissioning Agent shall execute the following tasks:

● Review the TAB Agenda provided by the TAB Contractor to verify that it is complete, thorough and in compliance with the specification and Procedural Standards requirements.

● On the project site, the CxA shall review the calibration certificates for the instrumentation being used by the TAB Contractor during the execution of TAB activities to confirm that the instrumentation meets the requirements of the spec and the appropriate Procedural Standard.

● The CxA shall periodically visit the project site and review the TAB documentation for method, reasonable values, and compliance with the specification, Procedural Standard and TAB Agenda.

● Upon completion of the TAB activities, the CxA shall visit the project site with the TAB Contractor and the RE. The TAB Contractor shall demonstrate readings selected by the CxA that demonstrate that the system performance is consistent with the submitted values on the TAB report.

Readings shall include Air Handling Unit total flows, static pressure control values, select outlet flows, building, and space pressures selected by the CxA as critical system operating values.

TAB Agenda Review Comments TAB Agenda Review Meeting Minutes Field Observation Reports of TAB Inspections Summary Report of TAB Verification Readings

01 00 00 - 11

Commissioning Team Task/Deliverables Description Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Systems Functional Performance Testing

The Commissioning Agent will oversee, facilitate, and document all FPT testing.

Execution of FPT’s shall be executed in accordance with the Functional Testing Procedures published by the Commissioning Agent. All systems tested in accordance with the FPT’s shall be operated by the contractors in accordance with the approved FPT.

Contractors shall retain responsibility for the installed systems during and after functional testing until substantial completion or final acceptance as determined by the VA.

The Commissioning Agent, in collaboration with the control contractor shall include long term trends (greater than 7 days) of integrated system performance once all systems have been commissioned. The Commissioning Agent shall provide analysis of these trends to confirm that the installed systems are stable and reliable

Executed Functional Performance Tests and support documentation.

Long Term Trend Data and Analysis

Prepare Systems Manuals

The Commissioning Agent shall work with the design team, contractor and VA to develop Systems Manuals. Manuals will contain system design, operations and sequence information that describes the design intent, operational features and appropriate operational practices necessary to sustain the system operation in accordance with the Design Narrative and the VA’s overall objectives for the facility.

Systems Manual will include sections for each major system included in the commissioning process.

Project Systems Manual

01 00 00 - 12

Commissioning Team Task/Deliverables Description Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Training Plan Review

The Commissioning Agent shall collaborate with the Prime Contractor and installing subcontractors to develop effective contractor and manufacturer training plans and agendas for general conformance with specifications and VA’s requirements. Observe training for quality of training and for general conformance with the training plan and agenda.

The CxA shall observe contractor and vendor training for critical systems. The Contractor shall provide and the CxA shall maintain all attendance records and associated agendas and presentations for all training sessions.

Attendance records shall be written original sign in sheets for each training session.

Compiled Training Plan

Individual Training Agendas Training Attendance Sign In Sheets

Systems Training

The Commissioning Agent will conduct training sessions to provide systems-level training for O&M personnel. Training will include:

● Review of system design, capacity, and equipment selection

● Review of system operating sequences

● Review of interconnection with other systems

● Review of Emergency operating procedures

● Review of the Project Systems Manual and its Use

● Student Evaluation forms

The number, duration and scope of the Systems Training sessions shall be determined by the specific requirements of the project.

The training provided by the CxA does not in any way relieve the Contractor from any specified training obligations.

Systems Training Presentations (electronic)

01 00 00 - 13

Commissioning Team Task/Deliverables Description Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Final Commissioning Report

The Commissioning Agent shall compile a comprehensive commissioning report documenting all commissioning activities, including but not limited to the following:

● Executive Summary

● Commissioning Scope of Work

● Test methods and results

● Outstanding commissioning issues

● Comprehensive Commissioning Issues

Log, including resolved items and a description of their resolution,

● Commissioning plan,

● Field Observation Reports, Status reports and other field activity documentation,

● Submittal and O&M manual reviews

● Training record

● Completed Pre Functional Checklists

● Completed Functional Performance

Test protocols and support documentation

● Other support documentation developed as part of the execution of the project Construction Phase Commissioning Process

01 00 00 - 14

Commissioning Team Task/Deliverables Description Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Deferred and/or Seasonal Testing

The Commissioning Agent shall witness and document Systems Functional Performance Testing that was deferred to allow systems to be tested in appropriate seasonal conditions.

Testing will be conducted in accordance with Systems Functional Performance Test Procedures. Testing support will be required from the installing contractors, EMCS Vendor and VA. Requirement for seasonal testing will be incorporated into the project specifications.

As part of the Seasonal Testing Effort, the Commissioning Agent shall review systems operations with the onsite operations team and reinforce training and best operating practices of the operations team.

Executed Functional Performance Test and Support Documents

Commissioning Issues Log

Warranty Period Site Visits

The Commissioning Agent shall make quarterly visits to the project site to reinforce training, evaluate performance of the installed systems and provide technical support to the operating team to sustain commissioned performance of the systems.

Warranty Site Visit Reports

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Commissioning Team Task/Deliverables Description Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Post-Occupancy Inspection

Return to the project approximately 10 months after substantial completion to review the building operation with the facility occupants and O&M staff, and to discuss outstanding issues related to commissioning. Provide suggestions for improvements to systems operation including,

● Measurement & Verification Issues,

● Re-Commissioning Tasks, and

● Improvements in Preventive

Maintenance or Operational Strategies Assist facility staff in developing warranty issues, documents and requests for service to remedy outstanding problems.

As part of the Post Occupancy Inspection, the Commissioning Agent shall analyze the energy consumption records from the project site (both utility and system generated reports) and provide the team with an analysis of actual system energy performance versus predicted performance. To the extent possible, deficiencies in performance shall be analyzed to provide an understanding of the systems, components or operating strategies that may be operating outside predicted parameters.

Post Occupancy Field Visit

Commissioning Issues Log

Warranty Issues Report Systems Energy Review Report

Report Amendment

Amend Final Commissioning Report to document the Warranty Phase commissioning activities.

Final Report Amendment

1.3 STATEMENT OF BID ITEM(S)

A. Contractor shall completely prepare project site for operations, including demolition and removal of existing site elements, and furnish labor and materials and perform work for the Togus VA Medical Center Bldg 200 and 200E elevator replacement as required by the drawings and specifications. Period of performance is projected to be ____________ calendar days.

B. Work includes general construction, alterations, and certain other items. Contractor shall provide services but not limited to furnish all supervision, labor, equipment, materials, and transportation necessary to accomplish work for the demolition and replacement as required by specifications and drawings.

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C. Contractor is responsible for Asbestos Containing Materials (ACM) and Lead Based Paint (LBP) removal and mitigation, including Floor tile, Mastic and Lead Paint removal, where it occurs inside the project area of work. Please see Specifications in Division 2 for estimated quantities and locations. There will be no cost to the Government for any removal, testing, oversight or clearance of ACM.

D. Civil and Sitework: Work includes all labor, material, equipment, and supervision to perform new civil and site work by the construction drawings and specifications. Civil and Sitework includes all site preparation as well as providing new and relocating existing utilities and equipment, providing new site construction, landscaping, and physical security elements.

1. Protection for existing plantings, trees and hardscape to remain shall be installed, maintained and enforced by contractor.

E. Electrical, Telecommunications, and Security Work: Work includes all labor, material, equipment and supervision to perform new electrical, communications and security systems to the spaces renovated and the new additions detailed by the construction drawings and specifications.

Provide access control for all the required doors, coordinate with the door hardware schedule for additional requirements. Provide new cameras, associated devices, and equipment.

F. Mechanical, Plumbing and Fire Protection Work: Work includes all labor, material, equipment, and supervision to perform the required Mechanical, Plumbing and Fire Protection construction work on this project including provide materials and construction equipment as detailed by the construction drawings and specifications.

G. Contractor shall provide new piping, fixtures, valves, fittings, and devices as required by the construction drawings and specifications.

H. Inspections: Comprehensive Third-Party inspections, testing and written reports for all Divisions are required and paid by the General Contractor. Contractor shall employ third party inspection consultants to perform all inspections required by this contract.

I. All new and existing systems within the Scope of Work shall be commissioned (or recommissioned) per Specification 01 91 00 – GENERAL COMMISSIONING

REQUIREMENTS.

J. Contractor shall utilize a Commissioning Agent. The Commissioning Agent is the designated person, company, or entity that plans, schedules, and coordinates the commissioning team to implement the commissioning process

K. ITEM I, GENERAL CONSTRUCTION, BASE BID: Work includes general construction, alterations, roads, walks, grading, drainage, necessary removal of existing structures and construction and certain other items for the scope of work.

L. ALTERNATE NO.1: BASE BID:__________________________________

M. ALTERNATE NO.2: _____________________________

N. The expected construction period duration of days includes all pre-construction activity, construction, and post-construction testing, third-party inspections, Owner inspections, and commissioning. Contractor shall submit a comprehensive schedule of work in compliance with

01 32 16.15 PROJECT SCHEDULES (SMALL PROJECTS DESIGN/BID/BUILD).

1. Contractor shall submit and obtain approval for all project submittals including coordination drawings prior to beginning physical construction.

2. Contractor shall perform Commissioning of all new systems and existing systems impacted by the project according to requirements in section 01 91 00 – GENERAL

COMMISSIONING REQUIREMENTS.

3. A detailed commissioning plan is required to ensure that all systems are calibrated, programmed, and all graphic displays are accurate and approved by applicable VA staff.

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1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

B. Refer to specifications for installation requirements for each Division. Refer to drawings for estimated quantities and schematic layouts/locations. Contractor shall provide a complete, commissioned, functioning systems. Contractor shall provide all testing reports prior to the start of commissioning. This project will require night and weekend work.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

a. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

b. Contractors are required to have a badge request form filled out for all personnel (employees, subcontractors, consultants, inspectors, etc.) who will be on-station.

Contractor will bring completed request forms to the project COR for signature.

Contractor will then take signed badge requests to the VAME Police Department for processing at least one (1) week prior to arrival of personnel on station.

Contractor shall arrange with the Police Department for a time to return to pick up temporary badges. Any employee who will perform work on station for longer than six months is required to be issued a flash badge. For any employee requiring a flash badge, the contractor will need to bring the badge request form (with Police Department Approval) back to the COR. The COR will arrange to have employee sponsored in the system. Employee will be notified via e-mail once they are in the system. Employee will then need to arrange a time to complete finger printing and visit the VAME PIV office to be issued their Flash badge. No personnel are allowed to perform any work on station before being issued a badge. No personnel are allowed to perform work on station if their badge is expired.

2. Before starting work the General Contractor shall give two week’s notice to the Contracting Officer so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the

Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall install all permanent cores at completion of the work.

3. Contractor shall provide and install, at all construction entrances, a fully mechanical pushbutton door lock and hardware set (basis of design is Simplex Kaba 5000 Series

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Cylindrical Mechanical Pushbutton Lock). The lockset must be fully mechanical with no batteries, power, or electronics required for operation. The lockset must be capable of accepting a cylindrical Sargent 10 Line lock core. Va will provide keyed lock cores for installation.

4. Contractor will provide their own keyed or coded padlock at all construction gates. The VA will also provide and install a padlock to be daisy-chained with contractor lock. The contractor staff will not be issued keys. Locks will be entwined in a fashion that will allow both parties independent access to the site.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. Parking for General Contractor and its employees shall be in designated areas only.

Contractor to coordinate with Contracting Officer’s Representative.

a. Parking shall be first-come first-serve.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, 01 00 00 - 19 vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

3. Work on areas outside the building and/or construction site during any given phase shall require off hours work, nights and weekends, as the Medical Center are operated 24/7 for continued operations to support the Medical Center. Work affecting areas outside the designated building and/or construction site (including bringing materials onsite) shall be scheduled with COR per 1.6 and shall be performed after normal work shifts including nights and weekends.

a. The work will have to be carefully planned and phased for minimal disruption to

Medical Center activities. Under no circumstances will any area of the building be shut down and all services must remain operational. Under no circumstances shall there be utility outages, including brief cutovers, anywhere on the campus without the express written consent of the COR. The contractor shall plan and forecast upcoming work which may disrupt normal operations or interfere with staff or patients and report these in the weekly meetings.

b. It may be necessary to postpone or reschedule work to accommodate the needs of the Medical Center. All such time shall be included in the base bid and shall not be billable to the government.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved.

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week.

Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.