Attachment 1 - Whiteman AFB Sterilizer and Washer SOW May 2024.pdf

PERFORMANCE WORK

STATEMENT (PWS)

Service Maintenance Contract for 509 Steris Medical Equipment

(Steam Generator, Sterilizer, Washer, Incubator, Carts, etc.)

May 2, 2024

1. SCOPE OF WORK

The contractor shall provide all management, labor, insurance, equipment, materials, supplies, and all others necessary to accomplish the repair and complete maintenance on Steris medical equipment in the 509th Medical Group. See reference below for the list of Steris Equipment in the 509th MDG. The clinic requires a comprehensive service maintenance that covers the cost of replacing OEM & Non-OEM parts, OEM recommended maintenance & safety standards, scheduled maintenance labor, scheduled maintenance parts, travel charges, repair labor, repair parts, and 24/7 priority technical and customer support.

Steris list of equipment in 509th MDG

1. 60-KW Electric Steam Generator, SN: 51169

2. AMSCO 400 Series Steam Sterilizer, SN: 030972127

3. AMSCO 400 Series 20 in rack and 2 shelves double door, SN: 030792007

4. Transfer Cart Assy-20 in, SN: 030712119

5. Transfer Cart Assy-20 in, SN: 030712120

6. Transfer Cart Assy-20 in, SN: 030742115

7. 20 in Loading Car Assy, SN: 030552112

8. 20 in Loading Car Assy, SN: 030552113

9. 20 in Loading Car Assy, SN: 030682112

10. AMSCO 2532 Washer Disinfector, SN: 3628818024

11. AMSCO Prep/Pack Table Deluxe Electric 30 X 6, SN: 090210302

12. IW ECO 5.2 Gal UC 100-127 VAC 1Ph 50/60 Hz, SN: 03218128101

13. M! Link Software Subscription, SN: ML3762401

14. Kit, Scale Back Pro 30-75, SN: SBP000636

2. DESCRIPTION OF SERVICE

The contractor is to conduct comprehensive service maintenance and repair for two steam sterilizers and two washer sterilizers in the Dental Clinic to maintain and restore the units to meet its original specifications.

Place of Performance: 509th MDG, Whiteman AFB, Missouri.

Contractor Responsibilities.

The contractor shall provide all management, labor, insurance, equipment, materials, supplies, and all others necessary to accomplish unscheduled repairs and the manufacturer’s specified preventive maintenance to restore the units and meet original specification. In addition, the contractor shall perform the following tasks:

- Supply all parts required to complete the task.

- Have the appropriate tools to replace and test the equipment.

- Repair and restore steam and washer sterilizers to its original specification.

- Perform necessary modification or upgrades required to maintain its original specification, working specification designated by the manufacturer or approved by the FDA.

- Perform necessary corrective actions when there is a medical device/safety recall.

- Perform necessary calibration to its original specification or user specified application.

- Verify the calibration.

- Verify resolution of the issue with the appropriate tests by confirming daily air removal test (DART), leak test & biological/spore test passes before leaving the site.

- Provide recommendations/resolutions prior to leaving the site if the repair is unsuccessful.

- Inspect each sterilizer to ensure functionality.

- Certify working condition of the steam and washer sterilizers.

- Provide a service report to a Biomedical Equipment Repair Tech or a USAF representative after an inspection, PM, calibration, repair and upgrade is conducted.

3. GOVERNMENT PROPERTY

The sterilizers are property of the United States Air Force that provides sterilization of instruments essential for dental services.

4. GENERAL INFORMATION.

4.1. HOURS OF OPERATION. The hours of operation are Monday through Friday 0730-

1630. The contractor is not required to provide service except for emergencies on the following days: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Eve and Christmas Day.

5. RECORDS MANAGEMENT. The contractor will provide a service report that details the

PM and repairs conducted on the sterilizers. The service report will be provided to an USAF representative that could either be a civilian or active duty military member. A representative of the USAF that is a Biomedical Equipment Repair Technician (BMET) will verify the service conducted. If a BMET is unavailable, a dental technician or a representative of the USAF will verify the service conducted. The department of Medical Equipment Repair will keep the service reports for records.

6. SECURITY. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental Installation shall abide by all security instructions and directives of Whiteman AFB. Employees are responsible for safeguarding all government property provided for contractor use.

At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the Installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

ANTITERRORISM AWARENESS LEVEL I TRAINING. DoD Contractors supporting a Base Service Contract (e.g., Custodial Services, Ground Maintenance, etc.) are highly encouraged to complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the Advanced Distributed Learning System (ADLS) site or the Defense Technical Information Center (DTIC) at https://atlevel1.dtic.mil/ for individuals without access to government Non-classified Internet Protocol Router Network (NIPRNET) computer and who do not possess a CAC card.

7. CONTRACTOR BADGE POLICIES. All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW OPlan 31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment.

All contactor employees who’ll be granted unescorted access to the Installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the Installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI.

WAFB Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to 509th SFS, Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 509th SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor.

The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 509th Contracting Squadron and 509th SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued.

Base Contracting Office or base point of contact will immediately notify 509th SFS, Pass and Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Office.

8. INSTALLATION ACCESS. The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Whiteman AFB from 509th SFS, Pass and Registration, for the duration of the contract. Employees are only permitted to enter the Installation during the date and time periods indicted on their contractor badge.

Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the Installation. All vehicles entering WAFB Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

During Higher FPCONs (Charlie and Delta) the base will normally curtail non-essential operations/functions; access by non-essential Contract operations will be suspended as the direction of the Installation Commander.

9. CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for UPS Equipment Maintenance via data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year, which runs 1 October through 30 September * of each calendar year.

Contractor may direct questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

10. SOLID and HAZARDOUS WASTE REMOVAL. The contractor shall dispose of all wastes generated in the performance of their task. No solid waste materials shall be placed in any trash receptacle on WAFB. If any Hazardous or Special Waste is generated the Contractor will coordinate with the 509th Civil Engineering Natural Resources Flight (509th CES/CEAN) prior to disposal.

11. OPSEC. 509th Contracting Squadron unit OPSEC coordinators will state OPSEC requirements on DD Form 254, contracts and SOW/PWSs with sufficient detail to ensure complete contractor understanding of the exact OPSEC provisions or measures required by the organization. If the OPSEC block is checked on the DD Form 254, the 509th Contracting Squadron unit OPSEC coordinators shall:

Task the contractor to develop an OPSEC program plan to address how the contractor plans to protect critical and sensitive contracted information, and upon organization acceptance, implement the OPSEC program plan.

Provide OPSEC guidance for the contractors to use in developing their own OPSEC plan.

Based on the classification guidance or OPSEC requirements in the prime contract, the prime contractor is responsible for preparation of DD Forms 254 for any subcontracts. This should be done in coordination with the 436th Contracting Squadron unit OPSEC coordinators and unit security manager.

For a contractor to effectively comply with OPSEC provisions of the contract, the organization must provide the following guidance:

Organization’s critical information.

Adversaries’ collection threat information as it applies to the organization’s mission and the contract.

Operations security guidance (at a minimum, the organization will provide a copy of this instruction).

Specific OPSEC measures the organization requires (as appropriate).