Attachment 1 - VTE Performance Work Statement 01 Apr 25.pdf

Contract: FA4855-25-X-XXXX

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT

MAINTENANCE, REPAIR, & INSPECTION

SERVICES

01 April 2025

PERFORMANCE WORK STATEMENT (PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, &

INSPECTION SERVICES

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, parts, and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Cannon Air Force Base, New Mexico in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). The VTE’s and their locations will be listed in Appendix

A. NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix A.

1.1. This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the quarterly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 6.

1.1.1. The Contractor shall provide the name of a Contract Manager (CM) who shall be responsible for the performance of the services. The name of the CM shall be provided to the

Contracting Officer (CO) in writing no later than (NLT) five (5) days after award date. The CM must be able to read, write, speak, and understand English.

1.2. Work conducted on VTE will be in accordance with the American Society of Mechanical

Engineers (ASME) A17.1-2016 (or applicable code for year VTE put in service) Safety Code for

Elevators and Escalators (ASME A17.1); ANSI/ASME A17.2-2014, Guide for Inspection of

Elevators, Escalators, and Moving Walks (applicable to equipment); A17.3-2015, Safety Code for

Existing Elevators and Escalators (applicable to equipment); National Fire Protection Association

Standards (NFPA); Unified Facilities Criteria (UFC) 3-600-01; Fire Protection Engineering for

Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

1.3. Work conducted on VTE shall be in accordance the Contractor’s Safety Plan (Paragraph 9

& APPENDIX C), and with the publications and instructions listed in APPENDIX B.

2. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations (a.k.a., modernizations) are not covered in the full maintenance service arrangement. (See Paragraph 3.2)

2.2. Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract.

2.3. Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoist way door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE, air conditioners, and heaters.

2.4. Routine cleaning and refinishing of the interior of cars and the exterior of the hoist way doors and frames is not included in the basic full maintenance service.

2.5. In the event that the Contractor encounters an item of work included in paragraph 2.1 through

2.4, the Contractor will report the situation to the Contracting Officer’s Representative

(COR). The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE: Any part, component, or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

3. DEFINITIONS:

3.1. Maintenance, Repair and Replacement. Maintenance, repair, and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair, and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair, and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

3.2 Alteration. An alteration is also on existing VTE but is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over and above

Contract Line Item, or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See

ASME A17.1 for requirements.

4. MAINTENANCE AND INSPECTION SERVICES:

4.1. The Contractor with the CO/COR (or representative) shall determine the working order and condition of all VTE listed in Appendix B within thirty (30) calendar days of contract award. The

Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the Contractor to replace the missing items, accomplish the repair, and reimburse the Contractor in accordance with the contract. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The Contractor and the CO shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

4.2 The Contractor shall develop and submit to the Government an annual written Maintenance

Control Program (MCP) for each VTE within thirty (30) calendar days after contract award to cover the basic contract and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed. The Contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

4.3. The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

4.4. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

4.5. The Contractor shall perform necessary inspections and tests as required under ASME A17.1

Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three-

(3) - year test shall be scheduled in conjunction with the annual test two years later from the first annual test.

4.6. The Government may perform inspections of the VTE at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

4.7. The Contractor shall prepare and submit a written report within two (2) business days of work. The report shall identify each VTE, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE.

4.8. The Contractor shall maintain a copy of all current VTE inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the CO/COR. The index and copies of certificates shall be delivered to the CO/COR upon request; however, no later than one (1) business day of a request to review.

5. REPAIR SERVICE CALLS. Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. Contractor shall repair and replace components of the VTE at no additional cost to the Government. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The Unified Facilities Guide Specifications (UFGS) and the

UFC will be used to benchmark acceptable replacement components. See UFGS 14 21 00. 00 20

Electric Traction Elevators, UFGS 14 21 13 Electric Traction Freight Elevators, UFGS 14 21 23

Electric Traction Passenger Elevators, and UFGS 14 2 00 Hydraulic Elevators for guidance.

5.1. Routine Calls. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.

5.1.1. The Contractor shall, upon request by the CO or COR, perform routine service calls on

VTE listed in Appendix A. The Contractor shall be available to receive telephone calls and emails containing service call requests during normal duty hours (See Paragraph 8.3).

5.1.2. The Contractor shall respond in-person to the VTE and begin work on routine service calls at no additional cost to the Government within (3) business days after receipt of the call on regular scheduled workdays/hours.

5.1.3. The Contractor shall report to the work location, survey the repair, and provide the CO/COR an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

5.2. Emergency Calls. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions.

5.2.1. The Contractor shall, upon request by the CO or COR, perform emergency service calls on

VTE listed in Appendix A. The Contractor shall be available to receive telephone calls and emails containing emergency service call requests during normal duty hours (See Paragraph 8.3).

5.2.2. The Contractor shall respond in person to the VTE and begin work on emergency service calls within (24) twenty-four hours after receipt of the call.

5.2.3. The Contractor shall report to the work location, survey the repair, and provide base contracting an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the emergency repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

5.3. Documentation. The Contractor shall prepare, as a minimum, the following documentation and/or reports:

5.4.1. Upon completion of the specified interval servicing visit, i.e. maintenance and inspection services or service repair call, the Contractor shall submit a copy of the onsite report (paper or electronically) within two (2) business days following the work visit, to the CO. The Contractor shall submit a typed report electronically within five (5) business days following the work visit, to the CO. The report shall include the date and time of the work visit, the location of the VTE, the repairs performed, and the name of the technician who performed the repairs.

5.4.2. The Contractor shall maintain a consolidated record of all VTE inspections, along with an index indicating the location, date inspected, and date of the next required inspection. The index and certificates shall be delivered electronically to the CO no later than one (1) business day after the inspection visit.

5.4.3. Once per calendar year, the Contractor shall perform an annual safety inspection for all the passenger and freight elevators. The inspection interval shall not exceed twelve (12) months from the last annual safety inspection. The inspection shall be performed in accordance with the requirements of ASME A 17.1. The Contractor shall submit a copy of the onsite inspection report

(paper or electronically) within two (2) business days following the work visit, to the CO. The

Contractor shall submit a typed inspection report electronically within five (5) business days following the work visit, to the CO. The report shall include the date and time of the work visit, the location of the VTE, any repairs performed, and the name of the technician who performed the inspection.

6. SERVICES SUMMARY.

The Government will evaluate the Contractor performance in accordance with the following criteria. Performance evaluations will be rendered in one or more Government databases for that purpose.

Performance Objective PWS Para Performance Threshold

1. Written Maintenance Control Program

(MCP) for each VTE for all equipment.

MCP identifies all maintenance intervals to include safety inspections.

4 MCP in accordance with ASME

A17.1 delivered to CO in 30 calendar days of contract award.

2. VTE Service Availability 4 VTE availability is 95%.

Calculation = ((sum of all VTE * # days in service during the selected quarter for each VTE) / (# VTE * # days in the selected quarter)).

3. Repair Service Call Routine – Response

Time.

Response to routine calls within time specified in paragraph 5.1.2.

5 Response to routine service calls are on-time 100% of the time on a quarterly basis.

4. Repair Service Call Emergency –

Response Time.

Response to emergency calls within time specified in paragraph 5.2.2.

5 Response to emergency service calls are on-time 100% of the time.

5. Service Call Repairs – Repair Quality.

Repairs are of high quality resulting in reduced call backs.

5 Only two call backs of the same problem (same instance) each quarter.

5. Inspection – MCP Adherence Inspection to MCP 100%

6. Preventative Maintenance - MCP

Adherence

4.7., 5.1.3, 5.2.3.

Preventative maintenance performed to MCP 100% of time.

7. Reporting 2, 4, 5 Submit reports in a manner consistent with PWS 100% of the time.

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not anticipate providing any government furnished property (GFP).

8. GENERAL INFORMATION.

8.1. QUALITY CONTROL. Contractor shall develop and maintain a quality control program

(QCP) to ensure maintenance and repair services are performed in accordance with ANSI/ASME

A17 and other applicable standards and codes. The Contractor shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. As a minimum, the

Contractor shall develop quality control procedures that address the areas identified in Paragraph

6, Service Summary. The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance. The Contractor shall maintain the QCP throughout the period of performance of the contract. The CO will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsible, VTE MCP, and the location of all inspection records and key control logs which will always be available to the government upon request. The QCP will have the inspection forms and records which will be used for the service. The Contractor will identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints. The QCP shall be provided to the CO/COR no later than 21 days after contract award.

8.2. QUALITY ASSURANCE. The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

8.3. HOURS OF OPERATION. Normal hours of operation are 0730-1630. The Contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the Government.

8.4. SECURITY REQUIREMENTS. The Contractor shall be responsible for all passes issued under this contract. Applications shall be coordinated through the COR. A background check may be conducted in connection with base pass requests. Upon termination of employment the

Contractor shall be responsible for returning identification cards and base passes to 27th Special

Operations Security Forces Squadron within 24 hours.

8.4.1. Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

Violations may result in the loss of base driving privileges and/or debarment from the installation.

8.4.1.1 Employees shall wear a seatbelt when operating or riding in any military, Contractor owned, or privately-owned vehicle while on the installation.

8.4.1.2. All vehicle operators on the installation shall not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hand-free cellular phones) while operating a motor vehicle is prohibited.

8.4.2. Weapons, Firearms, and Ammunition. Employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within military, Contractor, or privately owned vehicles while on CAFB.

8.4.3. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of

DOD personnel, Contractor personnel, resources, and classified or unclassified defense information.

8.4.4. Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all

Government facilities, equipment, and materials shall be secured.

8.4.5. Controlled/Restricted Areas. Contractor employees shall be escorted while in AF controlled/restricted areas on CAFB. When escorted, employees shall remain with their assigned escort at all times while in controlled/restricted areas. Escort responsibility rests with the sponsoring agency. Escort officials assume responsibility for the safe and secure conduct of escorted employees and are required to maintain constant surveillance and control of employees at all times while in a controlled/restricted area.

8.4.6. Photography. Photography in or within the proximity of an AF controlled/restricted area, flight line, or taxiway is strictly prohibited. Contractors that wish to take photos shall coordinate with the COR who will coordinate with the appropriate facility personnel for clearance prior to taking photos.

8.4.7. Key Control. The Contractor shall establish and implement methods of making sure all keys and/or combinations issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government.

8.4.7.1. The Contractor shall immediately report to the COR any occurrences of lost or duplicated keys, compromised lock combinations, or use by unauthorized persons.

8.4.7.2. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the payment due the Contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due the Contractor.

8.4.7.3. The Contractor shall prohibit the use of keys or combinations, issued by the Government, by any other persons other than the Contractor's employees and the opening of locked areas by

Contractor employees to permit entrance of persons other than Contractor employees engaged in performance of contract work requirements in those areas.

8.5. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES

DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR

OVERSEAS COMBATANT COMMANDER.

8.5.1. Performance of Service During Crisis or Heightened Security. In the event of crisis or heightened security caused by a national emergency, natural disaster, or other causes, continue performance as necessary in support of the Air Force mission for emergency calls for all VTE listed in APPENDIX A, as determined by the functional commander or civilian equivalent, and as directed by the CO.

8.6. SPECIAL QUALIFICATIONS. The Contractor will be licensed by the State in which the work is conducted to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to CO/COR no later than 21 days after award) in maintenance of VTE.

8.7. SCHEDULE COORDINATION. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

8.8. ENVIRONMENTAL CONTROL. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Material Safety Data Sheets (MSDS) for all chemicals. A copy of all MSDS will be provided to the CO/COR. The MSDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, quarterly inventories of HAZMAT used, including but not limited to:

solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the

Government facility. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the

CO/COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The

Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations and provide a copy to the CO/COR no later than 21 days after contract award.

8.8.1. Environmental Management System (EMS). All Contractor personnel shall complete

EMS Awareness training prior to commencement of any activities. Training is available through the learning management system called The Environmental Awareness Course Hub (TEACH) at https://usaf.learningbuilder.com. The Contractor shall submit the Awareness Training Certificates of Completion to the COR prior to any on-base performance under this contract. Use of Microsoft

Edge, Google Chrome or Mozilla Firefox is required to print certificates.

8.8.2. Hazardous Materials Handling. The Contractor shall comply with all federal, state, and local regulations (including Cannon Air Force Base & Melrose Air Force Range Civilian

Contractor Environmental Guide) concerning the use, storage, and reporting of Hazardous

Materials (HM). In accordance with AFI 32-7086, Hazardous Materials Management, the

Contractor shall provide the following information to the CO for all HM to be used:

(1) Product identification or label

(2) Safety Data Sheet (SDS)

(3) Estimate of quantity to be used

(4) Maximum quantity to be stored

(5) Storage location

8.8.3. The above information must be submitted to the CO on a Cannon AFB Contractor Hazmat

Worksheet and Cannon AFB Contractor HM Usage Worksheet. The Contractor may not bring a

HM onto Cannon AFB, nor use a HM, until the Contractor receives all required authorizations.

This HM information shall be submitted 30 calendar days prior to the HM being brought onto

CAFB. The Contractor shall submit quarterly reports thereafter, by the fifth business day after the completed month, to the CO that contains actual usage information. The CO will forward these reports to CAFB HAZMART and 27 SOCES Environmental Section for Hazardous Material inventory tracking purposes. HAZMART, in consultation with 27 SOCES Environmental Section, may determine after review of the initial report that follow-on reports are not necessary. For definition of HM, the Contractor shall refer to FED-STD-313D. HM includes pesticides and cleaning supplies. The Contractor shall not use EPA-prohibited chemicals and shall be encouraged to not use products which result in the generation of hazardous waste, air or water pollution. Class

I Ozone Depleting Substances shall not be used for any requirement of this contract. The

Contractor shall maintain a copy of current SDSs readily available to employees for HM in use or being stored. The Contractor shall be OSHA compliant.

8.8.4. In the event environmental laws/regulations change during the term of this contract, the

Contractor is required to comply as such laws/regulations come into effect. The Contractor shall notify the CO at earliest knowledge of the law/regulation change.

8.9. ASBESTOS. The Contractor shall comply with Section 29 CFR 910.1001(j)(7)(iv). VTE may be in facilities that may contain ACM or PACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

9. SAFETY PLAN In performing work under this contract, the Contractor shall develop and provide to the CO, within 21 calendar days of award, a safety plan for the protection of

Government facilities and property and to provide a safe work environment for Contractor personnel (APPENDIX C).

APPENDICES.

A. Include VTE Equipment Listing

B. Local/State Specific Requirements

C. Deliverables

D. Over and Above Instructions

E. Over and Above Work Request Form

Appendix A

VTE Equipment Listing

Item Type of VTE Location of VTE Manufacturer

Capacity

(LBS)

Year

Installed

Class A Traction-

Geared Passenger

Elevator

(9 floors)

Bldg. 128

210 Chindit Blvd Otis 2500 2019

Wheelchair lift

(2 floors)

Bldg. 164

104 N. Chindit Blvd Savaria 750 2020

Pass Elevator

(2 floors)

Bldg. 208

614 Liberator Ave Otis 2500 2013

Pass Elevator

(2 floors)

Bldg. 300

511 Chindit Blvd Dover 3500 1999

Pass Elevator

(2 floors)

Bldg. 440

108 Kermit Evans Ave Otis 3500 2020

Pass Elevator

(2 floors)

Bldg. 600

110 Alison Ave Dover 2500 1986

Wheelchair lift

(2 floors) Bldg. 622

119 Cochran Ave Harmar 600 2010

Pass Elevator

(2 floors)

Bldg. 724

113 Albright Ave Otis 3500 2012

Vertical Material

Lift

Bldg. 724

113 Albright Ave

Custom

Industrial

Products

2500 2013

Pass Elevator

(2 floors)

Bldg. 777

200 Air Commando Way Otis 4500 2012

Pass Elevator

(2 floors)

Bldg. 848

300 Air Commando Way Otis 2500 2013

Pass Elevator

(2 floors)

Bldg. 4619

122 South Dagger Rd Otis 2500 2013

Pass Elevator

(2 floors)

Bldg. 4620

120 South Dagger Rd Otis 2500 2013

Pass Elevator

(2 floors)

Bldg. 4623

119 South Dagger Rd Mowrey 2500 2012

Pass Elevator

(2 floors)

Bldg. 4624

104 South Dagger Rd Mowrey 2500 2012

Pass Elevator

(2 floors)

Bldg. 4652

Alliance Smart

Rise 2100 2022

APPENDIX B

Local/State Specific Requirements

29 CFR: Occupational Safety and Health Administration (OSHA)

40 CFR Part 302.4: Designation of Hazardous Substances

AFI 32-7086: Air Force Instruction 32-7086, Hazardous Materials Management

ASME A 17.1: Safety Code for Elevators and Escalators

ASME A 17.2: Guide for Inspection of Elevators, Escalators, and Moving Walks

ASME A 17.3: Safety Code for Existing Elevators

ASME A 17.5: Elevator and Escalator Electrical Equipment

DFARS 252.237-7023: Continuation of Essential Contractor Services

DFARS 252.237-7024: Notice of Continuation of Essential Contractor Services

FED-STD-313D: Federal Standard Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government Activities

Original Equipment Manufacturer (OEM) recommendations

UFGS 14 21 00. 00 20: Electric Traction Elevators

UFGS 14 21 13: Electric Traction Freight Elevators

UFGS 14 21 23: Electric Traction Passenger Elevators

UFGS 14 2 00: Hydraulic Elevators

UFC 3-600-01: Fire Protection Engineering for Facilities

APPENDIX C

Deliverables

All deliverables must meet professional standards and the requirements set forth in the applicable contractual documents. The Contractor shall be responsible for delivering all end items specified.

DELIVERABLE PARA REFERENCE DUE DATE DELIVER TO

Name of Contract

Manager (CM)

1.1.1. NLT 5 days after award

date

CO

Safety Plan 1.3, 9. NLT 21 calendar days after award

CO

Maintenance Control

Program (MCP) for each

VTE

4.2. NLT 30 calendar days

after condition of all

VTE are determined or

Option Year

CO

Servicing Visit

Documentation

4.7, 5.4.1. Onsite report within 2 business days / Typed report within 5 business days

COR

VTE Index 4.8, 5.4.2. No later than one (1) business day of a request to review

CO

Annual Inspection

Report

5.4.3. Onsite report within 2

business days / Typed report within 5 business days

COR

Quality Control Plan 8.1. NLT 21 calendar days after award

CO/COR

Certifications and State licenses

8.6. NLT 21 calendar days

after award or prior to initial performance and annually

CO/COR

Spill Plan 8.8. NLT 21 calendar days after award

CO/COR

EMS Awareness

Training Certificate

8.8.1. Prior to performing any

contract activity

COR

Hazardous Material

Authorization

8.8.3. 30 calendar days prior to anticipated on-base use, thereafter, actual usage quarterly by the 5th business day

CO

APPENDIX D

Over & Above Instructions

1. O&A Work Definition. O&A work means work discovered during the course of contract performance that is not covered in the full maintenance service arrangement covered by the line items for the basic work under the contract, and necessary in order to satisfactorily return the

VTE to a safe and operational condition. The Contractor shall identify needed repairs and recommend corrective action during contract performance. Using the O&A CLIN (0002 and subsequent option year CLINs) permits the Government and the Contractor to negotiate parts and labor which are necessary to make repairs or prevent malfunctions but are not specifically identified and priced. Examples of O&A work include but are not limited to: EXCLUDED

SERVICES identified in Paragraph 2.

NOTE: The Government reserves the right to utilize other contract vehicles for maintenance/repair or replacement of equipment or infrastructure system upgrades/modifications.

1.2. O&A Work Procedures.

1.2.1. The Contractor shall submit to the COR an O&A request form describing the O&A work being proposed. The form, with all applicable fields completed, shall be submitted within five (5) business days for non-emergencies and as soon as possible for emergencies.

1.2.2. The COR will send the work request package to the CO for review/approval.

1.2.3. The Contractor and CO will negotiate a firm-fixed-price settlement for the work. The

Contractor shall not begin work until receipt of a signed/approved work request form or approval memo from the CO. The Contractor shall commence work and complete work by the mutually agreed upon dates stipulated in the form/memo.

1.2.4. Failure of the Contractor to provide the information required on the O&A work request, within the specified timeframe, may be grounds for the Government to openly compete the O&A work. Additionally, if the Government and the Contractor cannot agree upon a firm-fixed price for the O&A work request, the Government has the right to openly compete the O&A work.

APPENDIX E

OVER & ABOVE WORK REQUEST FORM

O&A #XX – Description of O&A

Control Number XXXX-XXX

Work to be performed:___________________________________________________________

Costs: The total O&A cost shall include all labor, parts, taxes, delivery costs, etc.

Quotes: Contractor shall provide at least three competing vendor quotes for total repairs. Attach vendor quotes separate if needed. (See PWS Para. 2. EXCLUDED SERVICES.)

Vendor Name & Contact Info Description Cost

Total of cost of parts $ ____________

Delivery cost $ ____________

Total of all O&A costs $ ____________

Schedule of Work: Start ________ Complete _________ Days and Hours ____________

Warranty period: Parts ___________ Labor ____________

Other Conditions:

X X X_________________

Contractor Government COR Contracting Officer

Signature & Date Signature & Date Signature & Date

APPROVED/DISAPPROVED

Approved for $ ____________