Attachment_1_VS1145880.pdf

Attachment_1_FORMAL REQUEST FOR QUOTE # VS1145880

INSTRUCTIONS CONDITIONS AND NOTICES TO INTERESTED PARTIES OR RESPONDENTS

This solicitation for commercial services was written in accordance with Federal Acquisition Regulations (FAR) Part 12.6 Commercial Acquisitions. Evaluation procedures are in accordance with FAR 13.106-1 (2) and (FAR) 13.106-2(b)(3) with additional information included in this notice.

Quotes submitted without completion of the following items listed here may be considered nonresponsive and ineligible for award.

I. Completed Price Schedule on page 2

• All cost to include but not limit to: overhead, general and administrative, profit, and insurance

• The U.S. Department of Agriculture is a tax exempt agency. (Exempt from state and Federal tax) Tax

ID Number : 41-0696271.

II. Completion of all questions 1 – 5 on page 3

III. Online Registration of Government System for Award Management (SAM) at http://sam.gov

Anyone interested in doing business with the USDA must also be listed in the government’s System for Award Management known as SAM. You may register on line with http://sam.gov A prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation.

IV. Online Completion of 52.212-3 - Offeror Representations and Certifications - Commercial Items. on line with http://sam.gov

V. First Article Test Submission of Samples

Please return this Attachment_1 via email only on or before notice due date of 2/28/2025 to Contracting Officer Carol Dingess at carol.dingess@usda.gov. **Please use reference number VS1145880 on subject line when responding** No postal mail or faxes please.

First Article Test Samples are due no later than Notice due date of 2/28/2025

Questions are due no later than 8am 02/17/2025 http://sam.gov/ mailto:carol.dingess@usda.gov

The U.S. Department of Agriculture, Animal Plant Health Inspection Services, Veterinary Services Program in Kansas City, MO is in immediate need of purchasing the following items(s) for a firm fixed price.

• All cost to include but not limit to: overhead, general and administrative, profit, insurance, and transportation.

• The U.S. Department of Agriculture is a tax exempt agency. (Exempt from state and Federal tax) Tax

ID Number : 41-0696271.

PLEASE QUOTE

Description Quantity Price/ea Total $ item 0089 Blood Boxes with lids In accordance with specs.

All cost to include but not limit to: overhead, general and administrative, profit, insurance, and transportation. 70,000

Description Quantity Price/ea Total $

Item 0094 Inner Partitions In accordance with specs All cost to include but not limit to: overhead, general and administrative, profit, insurance, and transportation. 70,000

Delivery Address:

USDA-APHIS-VS

3500 E 149th ST

SUITE 300

Kansas City MO 64147

Name of company:________________________________________________________________

Company Point of contact Name:____________________________________________________

SAM UEI #:___________________________________

EMAIL ADDRESS: ________________________________________________

TOTAL DOLLAR AMOUNT ON QUOTE $_________________

1. Product Manufactured in the USA [ ] Yes [ ] No if no, what country: _____________________

Or – list of foreign components and country

2. How soon could you deliver after receipt of order?

3. Are these items available on the GSA Schedule? If so, what is the GSA #:

4. Will you accept a government Purchase order? [ ] Yes [ ] No

Payment is 15 days after receipt of supplies or services

5. First Article Test items submitted ? [ ] Yes [ ] No

First Article Test Instructions:

52.209-4 First Article Approval-Government Testing. (SEP 1989)

(a) The Contractor shall deliver the following samples on or before solicitation closing date of 02/28/2025

Item 0089 Blood Box with lid – Test Quantity _3ea_

Item 0094 Inner Partition – Test Quantity __3ea_

Address:

USDA-APHIS-VS

3500 E 149th ST

SUITE 300

Kansas City MO 64147 Attn: Melody Chatfield Ref# RFQ# VS1145880

• The shipping documentation shall contain this solicitation number and the Item identification. The characteristics that the first article must meet and the testing requirements are specified elsewhere in this contract.

• Please be sure to include documentation with your company name and Point of Contact Info and product info in the box with your samples

• The Government does not intend to pay for preparation of the sample nor the samples submitted. The government does not intend to return any unused portion of the sample provided.

(b) Within 20 calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval.

(c) If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following a disapproval. The Contractor shall furnish any additional first article to the Government under the terms and conditions and within the time specified by the Government. The Government shall act on this first article within the time limit specified in paragraph (b) of this clause. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule or for any additional costs to the Government related to these tests.

(d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract.

(e) Unless otherwise provided in the contract, the Contractor-

(1) May deliver the approved first article as a part of the contract quantity, provided it meets all contract requirements for acceptance and was not consumed or destroyed in testing; and

(2) Shall remove and dispose of any first article from the Government test facility at the Contractor’s expense.

(f) If the Government does not act within the time specified in paragraph (b) or (c) of this clause, the Contracting Officer shall, upon timely written request from the Contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay.

(g) The Contractor is responsible for providing operating and maintenance instructions, spare parts support, and repair of the first article during any first article test.

(h) Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government.

(i) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Offeror/Contractor and have been accepted by the Government. The Offeror/Contractor may request a waiver.

(End of clause)

52.209-4 First Article Approval-Government Testing. (SEP 1989)