Attachment 1-Vehicle Rental Statement of Work.pdf

25 November 2025

PALMETTO REACH

Commercial Vehicle Rentals

Statement of Work

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1 Scope

1.2 Objectives

1.2.1 Ordering

1.2.1.1 Delivery and Pickup

1.2.1.2 Period of Performance

1.2.1.3 Inspection

1.2.1.4 Fuel

1.2.2 Vehicle Types

1.2.3 Vehicle Requirements

1.2.4 Vehicle Replacement

2. CONTRACTOR REQUIREMENTS

2.1 Insurance

2.2 Permits and Licenses

3. PRICING

3.1

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1 Scope

1.1.1 This requirement is for the contractor to provide 22 various vehicles to the Government for rent in support of their mission in Palau allowing transportation to and from the duty locations. Twenty (20) will be 5-passenger vehicles and two (2) 7-passenger vans or equal. The intent of this Purchase Order is to facilitate the entirety of the 437th Airlift Wing’s transportation needs for all its members.

1.1.2 This requirement is for the contractor to provide 34 various vehicles to the Government for rent in support of their mission in Saipan allowing transportation to and from the duty locations. Thirty-one (31) will be 5-passenger vehicles, two (2) 7-passenger vans or equal, and one (1) heavy-duty pick-up truck with towing capacity.

1.2 Objectives

1.2.1 Ordering

1.2.1.1 Delivery and Pickup

1.2.1.1.1 Delivery or pickup of vehicles will be coordinated and monitored by the 437th Technical Point of Contact (TPOC) for this contract.

1.2.1.1.2 Delivery or pickup for Palau vehicles will be made at Palau International Airport, Palau in the parking area by the date and time agreed upon between the rental agent and TPOC. Dates and times are subject to change depending on the amount of inbound personnel arriving on different days beginning January 6th, 2026.

1.2.1.1.3 Delivery or pickup for Saipan vehicles will be made at Saipan International Airport, Saipan in the parking area by the date and time agreed upon between the rental agent and TPOC. Dates and times are subject to change depending on the amount of inbound personnel arriving on different days beginning January 9th, 2026.

1.2.1.1.5 The Government will drop off the vehicles at the conclusion of the requirement, not to exceed 60 days from receipt of vehicles at pickup location.

1.2.1.1.5 The Government will drop off the vehicles at the conclusion of the requirement, not to exceed 60 days from receipt of vehicles at pickup location.

1.2.1.1.6 All vehicles will be inspected upon vehicle acceptance and return by a contractor and government official. Any damages will be annotated, and copies of the inspection will be provided to the government official.

1.2.1.1.7 The government will bring the vehicles back with the same amount of fuel that they were received with.

1.2.1.2 Period of Performance

1.2.1.2.1 06 January 2026 – 20 January 2026 for three 5-passenger vehicles in Palau. 15 January 2026 – 20 January 2026 will be for the remaining vehicles in Palau.

1.2.1.2.2 09 January 2026 – 20 January 2026 for three 5-passenger vehicles and one heavy-duty pickup truck in Saipan. 15 January 2026 – 20 January 2026 will be for the remaining vehicles in Saipan.

1.2.2 Vehicle Types

1.2.2.1 The contractor shall provide all labor, supervision, tools, materials, equipment, transportation, and management necessary for the delivery of leased vehicles, with unlimited mileage for the listed periods of performance.

1.2.3 Vehicle Requirements

1.2.3.1 All vehicles rented under this contract shall conform to the requirements listed below:

1. Conform to manufacturers specifications.

2. Meet Federal, State, and Municipal laws, codes, and regulations.

3. Are properly licensed and registered; registration shall not expire during rental period.

3a. If this is unavoidable due to short-term temporary tags, the contractor representative shall inform the fleet manager at the time of delivery. The contractor representative shall provide replacement tags to the TPOC no later than 3 days prior to temporary registration expiration.

4. They must have less than 150,000 miles and be in good, working, and fully functional condition.

5. No modified suspensions, i.e. non-factory suspension lifts.

6. Fuel tank full and all fluid levels properly serviced.

7. Door locks are functional.

8. Fully cleaned exterior, interior, and trunk.

9. Upholstery is in good condition.

10. Exterior with minimal scratches and dents.

11. No cracked or missing glass.

1.2.1.1.5 The Government will drop off the vehicles at the conclusion of the requirement, not to exceed 60 days from receipt of vehicles at pickup location.

12. Seat belts are all present and serviceable.

13. All lights, blinkers, and horns are operational.

14. Serviceable windshield wipers.

15. Windshield washer fluid spray is operational.

16. Brakes and emergency brakes are operational.

17. All mirrors are present, secure, and without cracks.

18. All window cranks are, and power windows are operational.

19. Serviceable spare tire, jack, and lug wrench in vehicle.

20. Functional instruments and gauges.

21. Functional and serviceable heater.

22. Functional and serviceable air conditioner.

23. Tires are in good condition and properly serviced.

24. Good running condition.

25. Driver side must be left hand side of car.

1.2.4 Vehicle Replacement

1.2.4.1 The contractor shall have 24-hour capability to tow disabled vehicles, to provide replacement keys, and to replace any vehicles within 4 business hours of notification.

1.2.4.2 The contractor shall bear the entire risk of loss of or damage to the rented vehicles (including costs of towing, administrative costs, loss of use, and replacements), from any and every cause whatsoever, including without limitation, casualty, collision, fire, tire damage, falling objects, overhead damage, glass breakage, vandalism, theft and normal wear and tear, except where the loss or damage is caused by one or more of the following:

1. Obtaining the vehicle through fraud or misrepresentation, or the damage or loss is caused intentionally by an authorized driver.

2. Operation of the vehicle by a driver who is under the influence of intoxicants or any prohibited drugs.

3. Use of the vehicle for any illegal purpose.

4. Use of the vehicle in pushing or towing another vehicle.

5. Use or permit the vehicle to carry passengers or property for hire.

6. Operation of the vehicle in live artillery fire exercises or used in training for tactical maneuvers.

7. Operation of the vehicle in a test, race, or contest.

8. Operation of the vehicle by a person other than an authorized driver.

9. Operation across international boundaries unless specifically authorized at the time of rental.

10. Theft of the rented and the renter cannot produce the vehicle keys, unless the renter can show the keys were stolen through theft or robbery.

11. Operation of the vehicle off paved, graded, state or professionally maintained roads, or driveways, except when the contractor has agreed to this in writing beforehand.

2. CONTRACTOR REQUIREMENT

2.1 Insurance

2.1.1 The contractor shall:

2.1.1.1 Procure and maintain during the entire period of performance under this contract, the following minimum insurance coverage:

2.1.1.1.1 Automobile Liability: $200,000.00 per person, $500,000.00 per occurrence, $20,000.00 per occurrence for property damage or loss.

2.1.1.2 Submit a Certificate of Insurance as evidence of the existence of the insurance coverage in amounts not less than the amounts specified above in accordance with FAR Clause 52.228-8, Liability, and Insurance – Leased Motor Vehicles. This insurance must be maintained during the performance period.

2.2 Permits and Licenses

2.2.1 The Contractor shall obtain, without additional expense to the Government, all required permits, licenses, clearances, and authorizations to perform work under this contract and comply with all applicable DoD, Federal, state, and local laws, and regulations. In addition, the contractor shall provide evidence of such permits and licenses to the Contracting Officer before work commences and at other times as requested by the Contracting Officer or Government representative.

NOTE: The above exceptions are not valid where prohibited by state law.

3. PRICING

3.1 Payment

3.2.1 Payment will be made upon vehicle return. Payments will be made by Wide Area Workflow (WAWF) utilizing the instructions in DFARS 252.232-7006 Wide Area Workflow payment instructions as stated in the solicitation and resulting contract.