Attachment 1_USASSI_Role Player PWS v4_20210304_Final.docx

PERFORMANCE WORK STATEMENT (PWS)

Civil Affairs and Psychological Operations Advanced Individual Training Training and Role Player Support

Part I

General Information

1. GENERAL: This is a non-personal services contract to provide role players in support of institutional training. All role players under this contract will training requirements articulated in the Program of Instruction (POI) for the Civil Affairs (CA) and Psychological Operations (PO) Advanced Individual Training (AIT) courses. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform role player services to support training conducted during CA and PO AIT courses, as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract.

1.1.1. The contractor shall provide adequately trained and experienced personnel and utilize best practices to prepare and develop training materials and plans to support A Company, 5th Battalion, 1st Special Warfare Training Group (Airborne), hereafter referred to as A 5/1 SWTG(A), training objectives. The contractor shall coordinate directly with leadership from A 5/1 SWTG(A) for planning and synchronization meetings. During these meetings, the contractor will receive guidance and feedback, while providing guidance on execution considerations. The contractor shall provide role players to support training conducted during CA and PO AIT courses. The Government will provide specific schedules and support requirements to the contractor no less than thirty (30) days prior to the required start date of each supported training event. The Government does not anticipate a travel requirement for this contract.

1.2. Background: The Soldier Support Institute (SSI) on Fort Jackson, SC requires training support for the CA and PO AIT. These courses were conducted a Fort Bragg, NC, prior to March 2020, and training support was provided under a larger contract for related non-personnel services for all courses conducted by the USA JFK Special Warfare Center and School (USAJFKSWCS). All training will take place at Ft Jackson, SC. The contractor shall provide labor, uniforms, materials, and equipment required to support the training requirements outlined in this Performance Work Statement (PWS) except those items specifically stated to be Government-furnished in Technical Exhibit A and Section 5 of this PWS.

1.3. Objectives: The basic service objectives include the following:

1.3.1. Because some of the training must be conducted during hours of limited visibility, some duty days may be split with work performance during the hours of daylight and night time hours. The length of the training day is dependent on the specifics of the training scenario and other unforeseeable contingencies. These requirements necessitate a significant degree of flexibility on the part of the contractor with regard to employee workload scheduling. Duty hours will include weekends and federal holidays during the exercise. Meal times and length shall also vary depending upon role player and student interaction.

1.3.2. The contractor shall make every effort to reduce administrative and direct costs associated with this contract to include mixing full-time and part-time employees as appropriate. Daily rates should be considered wherever possible to minimize administrative requirements and to account for training days that greatly vary in duration.

1.3.3. Exercise Management. The contractor shall provide on-site management to adequately supervise contractor personnel. The contractor shall provide site management and the requested number of role players based on exercise requirements and attached enclosures. Site management will assist in presenting an area study brief and role player train-up along with conducting area familiarization. Site Manager and Role Player Supervisors will exercise command and control over ALL contract personnel. Site Manager and Role Player Leads should possess prior experience supporting this type of exercise and ability to exercise modifications to scripted roles based on Government’s guidance, applied cultural expertise, and/ or the necessity to increase the complexity of situation(s). Site Managers will also attend coordination meetings as required.

1.3.4. Personnel Requirements.

The contractor shall provide sufficient personnel to provide the man hours required in accordance with the projected requirements.

1.3.4.1. Training events are often conducted simultaneously and therefore may not allow for support by the same personnel.

1.3.4.2. The contractor shall provide the flexibility to support minor changes in the training event schedule due to inclement weather delays or resource availability.

1.3.4.3. The contractor shall provide all labor, supervision, and transportation to the worksite, as necessary to support all training.

1.3.4.4. A favorable National Agency Check (NAC) is required for all contract personnel performing under this contract. It is the contractor’s responsibility to perform background checks prior to performance.

1.3.4.5. The contractor shall provide all clothing and equipment that is required for personal comfort and safety without contradicting the situational context of the training scenario.

1.3.4.6. In consideration of sensitive training exercises, the contractor shall not employ persons for work if such employee is identified to the contractor by the Government as a potential threat to the health, safety, and the general well-being of other affiliated Government and contracted personnel or the success of the training exercise.

1.3.5. General Personnel Qualifications.

1.3.5.1. Contract personnel shall be citizens of the United States of America or legally documented aliens without adverse background information, with no current or pending legal action that would hinder their ability to perform their duties.

1.3.5.2. Contract personnel shall be prepared to meet training requirements during all weather conditions, day and night, commensurate with field duties in an austere environment.

1.3.5.3. Contract personnel must be capable of communicating by government issued FM and HF radios, as well as commercial handheld radios.

1.3.5.4. When assigned transportation tasks and responsibilities, contract personnel shall possess a valid driver’s license, personal automobile insurance as required under South Carolina law, and sufficient business insurance to cover the contractor for duties under this contract, to include occupying or driving Army Motor Vehicles such as a GSA 15-passenger van, 1/2 and 3/4 ton two-wheel and four-wheel drive trucks, as well as cargo vans and their civilian equivalents, on- and off-road, and under all weather conditions. Any and all necessary licenses must be obtained in order to drive above-stated vehicles prior to the execution of transportation duties under the contract.

1.3.5.5. Contract personnel must be able to navigate on roads and cross-country using military or civilian maps, road signs, landmarks, or verbal directions provided by A 5/1 SWTG(A) Cadre.

1.3.5.6. Contract personnel shall be able to fluently speak, read, and write English.

1.3.5.7. Contract personnel must be of general good health and must be cleared by a medical physician (physical examination). A sports physical that is conducted by the contractors family care physician is acceptable. The contractor shall pay for the physical examination.

1.3.6. General Personnel Duties.

1.3.6.1. Contractor personnel shall observe student activities and provide oral and written feedback to A 5/1 SWTG(A) Cadre.

1.3.6.2. Relationship to Cadre. Cadre members are the Government representatives that provide the contractor with key information about the overall training objectives and trainees’ accomplishment of critical tasks, subtasks, enabling learning objectives (ELOs), and terminal learning objectives (TLOs). Depending on the situation and trainee performance, the Cadre may determine that any portion of the training must be repeated, emphasized, lengthened, shortened, or omitted. The Contractor may observe Trainees in some circumstances in which the Cadre are absent. If these circumstances have significant bearing on the training, the contractor shall report them to the Cadre and recommend appropriate role-playing responses.

1.3.6.3. All contractor personnel shall sign a non-disclosure statement for all training and tactics, techniques, and procedures (TTPs) that they are exposed to.

1.3.6.4. Contract personnel shall be familiar with the exercise scenario and be responsible for learning and applying specific scenario information that will be provided by the Government. The contractor shall back-brief the Cadre on proposed role-playing details, and shall adjust role-playing details in accordance with Cadre decisions.

1.3.6.5. Key contract personnel shall attend a briefing prior to the execution of each training event, and an after action review at the conclusion of each training event; daily in/out briefings may be required by Cadre to facilitate training. Key contract personnel include: management, supervisors, or shift leaders involved in each exercise or as designated by the contractor.

1.3.6.6. All contract personnel shall perform their duties in accordance with SOPs on Student Treatment (to prevent hazing and harassment) and Student Grading and Evaluation Criteria established by the respective course POIs. Additionally all contractors will attend the Installation Contractor Training Course or equivalent as available in compliance with TRADOC Regulation 350-6.

1.3.6.7. The contractor shall not divulge information to the students beyond what is outlined in the scenario or that which would unfairly assist the students to arrive at solutions or overcome challenges.

1.3.6.8. The contractor shall comply with all Federal, State, Local, and safety regulations. The contractor shall ensure that all assigned personnel understand applicable weapons safety policies and directives. Contract personnel who knowingly violate safety policies or directives shall be dismissed. If a mishap involving services under this contract results in an injury, the contractor shall promptly report the incident to the Site Manager and Government representative.

1.3.6.9. Contract personnel shall wear clothing suitable to their assigned role and environment in which they are required to operate.

1.3.6.10. The contractor may be required to post at an assigned station or target area and/or move along designated routes with or without direct Cadre support.

1.3.6.11. Contract personnel shall act out assigned roles as enemy persons or civilian non-combatants in accordance with assigned scenarios. At times, role players may be required to perform numerous roles or other roles in support of the exercise depending on exercise requirements (i.e. a role player may be required to play an enemy combatant as well as the role of a civilian on the battlefield [COB]); simulate combat activity by exhibiting behaviors appropriate to the role and by firing blank ammunition; or perform rudimentary light infantry tactics. The Government will provide specific requirements for role player actions to the Contractor Site Manager who will provide direction to Contractor personnel.

1.3.6.12. Supervision of military by role-players. When students are present during role-playing, the contractor may be required to act in a position of authority within scenario and direct actions or provide oversight as dictated by their role or position, however, the actual chain of supervision of all students does not include the contractor.

1.3.6.13. Contract personnel shall not identify themselves as Government employees or representatives to outside agencies or persons. Contract personnel shall identify themselves as contractors in support of Government activities.

1.3.6.14. The contractor shall conduct the exercise and all tasks in synchronization with the scenario, information briefed by Cadre to the Contractor Site Manager, the Graduation and Evaluation Criteria, and the Scenario Plan. The contractor shall update the plan only through coordination between the Contractor Site Manager and the Cadre Team during exercise play. When a Cadre member notifies the Contractor Site Manager that role playing is not synchronized with the scenario, the Site Manager shall adjust the role-playing accordingly.

1.3.6.15. The contractor shall conduct reviews to critique and adjust role-playing. Reviews shall occur as needed to identify to role-players the desired outcomes of their role-playing, the strengths and deficiencies in their role-playing, and the desired changes in their role-playing. Corrections and changes shall enhance the probability that trainees achieve their training objectives.

1.3.6.16. The contractor shall provide for the health, welfare and safety of the role-player group. The contractor shall enforce food, water, rest, and sanitation discipline for the group, provide for attention for sick or injured group members, assign tasks so as not to threaten the welfare of the group or its members, assess and mitigate risk for each training event, and conduct group activities in concert with the assessment. The contractor shall comply with constraints of the A 5/1 Commander’s overall exercise risk assessment. The contractor shall report health, welfare and safety problems to the Cadre upon discovering them.

1.3.6.17. The contractor shall perform administrative functions concerning the role-player group and its assets. The contractor shall maintain accountability for group and personal equipment, report the status of sensitive items and maintain personnel rosters for role-players. The contractor shall report immediately the absence or injury of a role-player or the loss of any sensitive item of equipment.

1.3.6.18. By End of Exercise (ENDEX), the contractor shall recommend feasible changes to the exercise scenario based on lessons learned, characteristics of the area of operations, and other factors. Recommendations will be suitable to the learning objective of each sub-phase, and will increase the probability of trainee exposure to realistic training challenges and trainee achievement of learning objectives.

1.3.6.19. During and between exercises, the contractor shall record observations pertinent to scenario development and role-playing in future training iterations. The contractor shall provide comments in A 5/1’s AAR format to the Cadre Team at or before ENDEX. Comments should meet the criteria of being suitable to achieve or improve the achievement of published training objectives, and feasible within current resources and technology.

1.3.6.20. During AARs, the contractor shall recommend additions, deletions or changes to profiles based on lessons learned and suggestions from role-players. The contractor shall post approved or accepted proposals to working files.

1.3.6.21. The contractor is prohibited from any deviation from the scenario without express permission of the Cadre.

1.3.6.22. The contractor shall not divulge information to the students that is not authorized or that unfairly helps a student team arrive at solutions or overcome difficulties.

1.3.7. Government will provide.

1.3.7.1. Initial roles to be portrayed and, if required, additional roles to be coordinated and implemented into the exercise.

1.3.7.2. Oversight and guidance for Site Manager, Supervisor, and Role-Player responsibilities.

1.3.7.3. Climate control tents, cots, and on-site electrical power, water, refrigeration, hand washing and latrine facilities, as well as ensure hand washing and latrine facilities are serviced prior to and during exercise.

1.3.8. Contractor shall provide.

1.3.8.1. Requirements IAW information specified (if the contractor cannot meet specified requirements, contractor shall inform Government and provide recommended substitutes and/ or courses of action NLT 21 days prior to exercise execution date).

1.3.8.2. Food and water rations for all contracted personnel.

1.3.8.3. Cultural clothing, props, and individual equipment for role players and facilities to replicate realistic and challenging cultural conditions for training situations.

1.3.8.4. List of role players and site management personnel that will support exercise NLT two weeks prior to exercise start date.

1.3.9. Coordinating Instructions.

1.3.9.1. Government and contractor shall conduct a joint orientation brief and training site/scenario familiarization train-up, and validation of all Role Players.

1.3.9.2. Government reserves the right to require the removal of role players for misconduct or substandard performance.

1.3.9.3. Selected Cultural Role Players to conduct a one hour “cultural” AAR at training site to be coordinated with course managers at which time they highlight culturally/socially acceptable or unacceptable student actions. The AAR consists of the Site Manager’s introduction and mediation with selected Cultural Role Players introducing themselves and providing feedback on specific issues that they noticed/ observed during the training event.

1.3.9.4. Refine specifics/complexities of roles based on guidance presented at planning meetings, Commander’s Intent, coordination and interface with OPCEN, time allocated for each role, changing scenarios, and contractor’s subject matter expertise.

1.3.9.5. Refine the role players’ biographies from base material provided by the Government.

1.3.9.6. Provide by name/by position list of role players and site management personnel that will support exercise NLT two weeks prior to exercise start date. Additionally, this list will verify role players are physically capable to perform tasks under field conditions and possess requisite knowledge of the English language. Upon Government receipt of this document, no modifications will be made by the contractor to the personnel to support this exercise unless cleared through the government first.

1.4. Scope: The Soldier Support Institute (SSI) on Fort Jackson, SC requires training support for the Civil Affairs (CA) and Psychological Operations (PO) Advanced Individual Training (AIT). The contractor will provide labor, uniforms, materials, and equipment required to support the training requirements outlined in this Performance Work Statement (PWS) except those items specifically stated to be Government-furnished in Technical Exhibit A and Section 5 of this PWS. All training will take place at Ft Jackson, SC.

1.5 Period of Performance: Expected time of performance is 12 months, from 1 June 2021 to 31 May 2022, with two option years (1 June 2022 to 31 May 2023 and 1 June 2023 to 31 May 2024).

Base Year: 12 month period.

Option Years: Two (2) 12 month option periods.

1.6. Quality Control: Quality Control is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain a Quality Control Program (QCP) to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor to ensure that it performs and delivers high-quality service and products. And it shall include methods of documenting and enforcing quality control operations of both prime contractor and or subcontractor work; including inspection and testing.

1.6.1 The Contractor shall submit a comprehensive and detailed Quality Control Plan (QCP) within ten (10) working days following notification of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing or any proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation. The Quality Control Plan shall address as a minimum:

1.6.2. Inspection System. The contractor shall develop, implement and maintain a system to inspect their services as well as their subcontractor services and products to ensure compliance with PWS requirements, and applicable laws and regulations. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, the percentage of the work that will be inspected on a recurring basis, and the methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

1.6.3. Inspection Files. The contractor shall document all inspections conducted, and the necessary corrective and preventive actions taken.

1.6.4. Deficiency Identification, Prevention and Correction. The QCP shall include a method of identifying and preventing deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS, without dependence upon Government direction. The contractor shall identify and prevent defects in quality of products and services performed before the level becomes unacceptable and before they are provided to the Government. The QCP at a minimum shall address process control and continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification; procedures for root cause analysis; corrective and preventive action procedures to include procedures for addressing Government discovered non-conformances; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The QCP shall document process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.5. The contractor shall keep records on-site of all inspections conducted by the Contractor and necessary corrective action taken. These documents shall be available for inspection by the Government during the term of the contract.

1.6.6. The QCP shall contain methods of communications (direct and indirect) with the Government regarding performance of the contract. Communication shall include regular and formal meetings with the Government for review and analyses of key process indicators, analysis of process deficiencies, and problem resolution.

1.6.7. The QCP shall have a customer comment processing system for correction of Contracting Officers Representative (COR) validated comments received verbally or through the Interactive Customer Evaluation (ICE) program. The system should be designed to provide feedback to the Government based on customer contact, investigation of derogatory comments, rebuttal to derogatory comments, or corrective action(s). Government collected and graded customer satisfaction comment cards will be part of the Government’s performance evaluation process. The contractor shall document all customer complaints and report the complaint to the COR within one workday after receipt of complaint. The contractor shall use electronic mail or other written memoranda as notification. Each customer complaint reported to the COR shall have a scheduled completion date subject to COR approval.

1.6.8. Upon request from the COR, the Contractor shall provide, all reports generated as a result of the Contractor’s quality control efforts. This shall include any summary information used to track quality control, including any charts/graphs.

1.7. Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.8. Quality Assurance: The Government will evaluate the contractor's performance and performance quality under this contract based on the Inspection - Time-and-Material and Labor-Hour Clause. The Government will record all surveillance observations. When an observation indicates unacceptable performance or performance quality, the COR will request the contractor's representative to initial the observation. Contract personnel shall be subject to impromptu and scheduled physical inspections throughout the term of the contract. The Government reserves the right to request that action be taken if contract personnel are determined to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. If any of the aforementioned conditions occur, the Government will notify the contractor, and request the contract personnel be immediately removed from trainee contact until the issue can be resolved and corrective action is taken.

1.8.1. Inspection - Time-and-Material and Labor-Hour clause.

(a) Definitions. As used in this clause -

Contractor's managerial personnel means any of the Contractor's directors, officers, managers, superintendents, or equivalent representatives who have supervision or direction of -

(1) All or substantially all of the Contractor's business;

(2) All or substantially all of the Contractor's operation at any one plant or separate location where the contract is being performed; or

(3) A separate and complete major industrial operation connected with the performance of this contract.

Materials includes data when the contract does not include the Warranty of Data clause.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the material, fabricating methods, work, and services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) Unless otherwise specified in the contract, the Government shall accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they shall be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(f) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (h) below, the cost of replacement or correction shall be determined under the Payments Under Time-and-Materials and Labor-Hour Contracts clause, but the hourly rate for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken.

(g)

(1) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may -

(i) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(ii) Terminate this contract for default.

(2) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute.

(h) Notwithstanding paragraphs (f) and (g) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to (1) fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel or (2) the conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(i) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(j) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(k) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

1.9. Property Management System: The Contractor shall establish a system to manage Government Furnished Equipment (GFE) in its possession to control, use, preserve, protect, repair and maintain. The Property Management System (PMS) must be adequate to satisfy the requirements of the contract.

1.9.1. Government Furnished Equipment and Services. The Government will provide, without cost, the facilities, equipment, material, and/ or services listed below.

1.9.1.1. Government Furnished Equipment.

1.9.1.1.1. The Government will furnish all material required for contract performance not specifically identified to be provided by the contractor herein.

1.9.1.1.2. The Government may provide exercise communications equipment, handheld radios, computers with loaded software, and required transportation for administrative and logistical tasks required in this PWS. See Technical Exhibit A, Government Furnished Equipment List.

1.9.1.1.3. The contractor shall sign a temporary hand receipt for all equipment provided by the Government.

1.9.1.1.4. The Government will not provide meals to the contractor.

1.9.1.1.5. At certain times, the Government may require role players to be dressed in specific clothing or uniform to portray a specific role much like a play or a movie. If the Government requires a common uniform to portray a scenario, the Government will issue each contract RP a uniform during the conduct of training. Contractor shall sign for the uniform(s) and will return the uniform(s) at the conclusion of the training exercise. The Government will launder the uniforms. If the Government does not require a common uniform the contractor shall provide their own clothing appropriate to the scenario.

1.9.1.2. Government Furnished Services.

1.9.1.2.1. The Government will provide, as determined by the Government, specialized personal protective equipment (PPE). Accountability will be maintained using the Government's applicable regulations and policies, and all such items will remain Government property.

1.9.1.2.2. Emergency Medical Treatment. Medical services for contractor personnel are the responsibility of the contractor, however, the Government will provide, on an emergency basis, medical services for job related injuries while an employee is performing under this contract. Emergency medical care is available to the contract personnel by the Government provided medical coverage provided for cadre and students participating in the training event. Such emergency medical care will be limited to those services necessary to prevent undue suffering or loss of life and will be provided only during the period of emergency. In such circumstances, action shall be taken to transfer employees of the contractor to a civilian health care provider as soon as the emergency period ends. The contractor shall reimburse the Government for emergency medical services provided. If the invoice is not paid, cost may be offset by the Contracting Officer against future payments to the contractor.

1.9.1.2.3. Initial roles to be portrayed and, if required, additional roles to be coordinated and implemented into the exercise.

1.9.1.2.4. Copy of all required scenario products such as the Area Study, Area Study Brief, and exercise supporting documents.

1.9.1.2.5. Oversight and guidance for Site Managers and role players.

1.9.1.2.6. Necessary maintenance and supplies for site improvement/ preparation.

1.9.1.2.7. No Less than 30 days in advance of scheduled events above, coordinate with contractor to provide actual requirements related to execution dates, role players required, and work schedule required.

1.9.1.2.8. Individual Contractor Training.

1.9.1.2.8.1. Government-furnished training. The Government will train contract personnel on procedural skills and provide scenario updates relevant to the training exercises that this PWS or the mandatory publications do not cover. Specifically, the Government will train the contract personnel on the conduct of each exercise, the scenario, and role-playing as it pertains to the scenario.

1.9.1.2.8.2. “Shadow” training. In order for the contractor to maintain a pool of acceptable personnel to meet changes in requirements, the Government will allow limited numbers of contract personnel to accompany already trained personnel in the conduct of their duties for a limited numbers of days. The contractor shall propose personnel, by function, to be trained and the period in which they will be trained. The contractor shall bear the cost of all “shadow” training.

1.9.2. Contractor Furnished Property and Services. The contractor shall furnish everything required to perform this contract except for those items specifically stated to be Government-furnished.

1.9.2.1. Provide requirements IAW information specified. If the Contractor cannot meet specified requirements, contractor shall inform Government and provide recommended substitutes and/or courses of action as soon as feasible.

1.9.2.2. Ensure all personnel utilized on this contract comply with all site specific safety regulations. The contractor shall comply with all Federal, State and local safety regulations. The contractor shall ensure that all assigned personnel understand applicable weapons safety policies and directives. Personnel who knowingly violate safety policies or directives shall be dismissed. If a mishap involving services under this contract results in an injury, the contractor shall promptly report the incident to the Site Manager and Government representative.

1.9.2.3. All uniforms and equipment shall be maintained by contractors. Government shall not provide or pay for contractor uniforms or equipment. By exception, Government may provide specific clothing or uniform to portray a specific temporary role. In this case the Government shall issue that clothing/uniform for a specified period of time then launder and maintain for future use.

1.9.2.4. Have a funding line to purchase/ provide cultural clothing, props, and individual equipment for role players and facilities to replicate realistic and challenging cultural conditions for training situations.

1.9.2.4.1. Ensure contractors who do not have a Common Access Card (CAC) possess a Ft Jackson visitor pass to ensure they are in compliance with installation policies and regulations. Contract role players who do not require a security clearance will be required to be CI screened IAW Army policy.

1.9.2.4.2. The contractor is responsible for the screening of its contract personnel. The contractor is responsible to assume all costs involved in this screening. The screening checks will include:

1.9.2.4.2.1. An Immigration and Customs Enforcement (ICE) check to verify the citizenship or alien status of the contract personnel.

1.9.2.4.2.2. A Local Law Enforcement Check conducted in the employee’s county of residence and county of employment.

1.9.3. Contractor Liability and Insurance.

1.9.3.1. The contractor shall be liable for and shall indemnify and hold harmless the Government against all actions or claims for loss of or damage to property or the injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of the contractor or its personnel. The obligation to indemnify and hold the Government harmless shall apply to the fullest extent possible.

1.9.3.2. Fault, negligence, or wrongful act or omission of the contractor or its agents includes but is not limited to any deliberate act or omission; willful misconduct; failure to comply with U.S. federal or local Governmental requirements; libel, slander, or other defamatory or disparaging statement in any written deliverable required under the contract; or any false or negligent statement or omission made by contractor in its proposal to the Government.

1.9.3.3. When loss or damage is caused by the negligence of the contractor the liability is for the full cost of satisfactory repair or for the current replacement value of the article.

1.9.3.4. The contractor shall give prompt notice to the Government upon learning of the assertion of any claim or the commencement of any action or proceeding in respect of which a claim under this paragraph may be sought and must specify the facts pertaining thereto and an estimate of the amount of the liability arising there from.

1.9.3.5. Liability of the contractor shall survive the termination, expiration, or completion of performance under this contract.

1.9.3.6. The Government will in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by the contractor in performance of this contract. The Government will be indemnified and held harmless against claims for damage or injury in such cases.

1.9.3.7. Insurance.

1.9.3.7.1. The contractor hereby relieves the Government of all liability for any and all expenses incurred due to the negligence or contributory negligence of the contractor. This relief of liability includes but is not limited to medical expenses and payments incurred during and after termination of task orders, property damages, and any other liability for damages claimed.

1.9.3.7.2. Contract personnel are responsible for providing their own liability insurance for the purpose of conducting business under this contract. Contract personnel will carry on their person at all times documentation containing at a minimum the following information: name of the business, employee full name, the business address and phone number, the name and contact information for their insurance company, and the insurance policy number. In the event of an accident or incident which involves personal injury or property damage related to actions or inactions of the contractor, the card will be surrendered to the appropriate investigating authority and/ or other parties involved. The Government shall be immediately informed of any accident or incident which results in personal injury or property damage incurred during the performance of this contract.

1.9.4. Transportation.

1.9.4.1. The contractor shall provide transportation to the work site or a centralized parking area designated by the Government.

1.9.4.2. The Government will provide transportation in and around the exercise area for role players. The Government may give specified personnel authorization to use POVs to drive in and around the exercise area. Costs associated with POV operation will be the responsibility of the contractor.

1.10. Personnel Security Plan.

1.10.1. All assigned contract personnel must sign a letter of non-disclosure and have a minimum of a Special Agreement Check FBI FP (SAC). All assigned contract personnel must be able to comprehend English in both written and verbal form. All tasks shall be conducted in full compliance with Department of Defense, US Army, and Installation security regulations.

1.10.2. All contract personnel working on the installation will be screened by Government designated personnel as a standard practice in accordance with U.S Army Memorandum dated 19 DEC 2011, The Procedures and Guidance for Contract Role-Players Counterintelligence Focused Security Review Program, or more current guidance when published. The Government will review each role player’s background and determine if the role player shall be given access to the installation.

1.10.3. The contractor must maintain the following information for all contract personnel:

1.10.4. All contract personnel must have proof of US citizenship or eligibility to work in the United States if not a US citizen.

1.10.5. Contractor shall certify that all contract personnel passed the E-Verify screen and that the contractor possesses the results.

1.10.6. Signed authorization from all contract personnel giving the US military and law enforcement personnel permission to conduct further background and security checks.

1.10.7. Contractor-conducted security review including at a minimum the following basic areas:

1.10.8. The contractor shall comply with all applicable Installation operational security and counter intelligence/force protection regulations, to include submission of all contract personnel names and Social Security Numbers or Green Card/other authorization numbers to Military Police and/ or CID authorities as required.

1.11. Recognized Federal Holidays: The Contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements. The recognized federal holidays include:

1.11.1. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The contractor shall work on the days the Government is scheduled to work.

1.11.2 When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor will have the following options:

1.11.2.1. Reschedule the work so it is performed the following day unless the following day falls on a weekend.

1.11.2.2. Reschedule the work on any day that is mutually satisfactory.

1.11.3. Hours of Operation: The contractor shall be responsible for all contractor personnel provisions necessary throughout the exercise with the understanding that the “training day” will vary in length. Most training days will exceed a normal eight-hour workday of and should be considered to be up to 12 hours in duration within the general timeframe of 07:00 AM to 07:00 PM (from 0700 to 1900). Training days scheduled for 12 hours per day allow ample flexibility in the schedule and to allow time to conduct administrative tasks such as issue and turn in of equipment, accountability, and after action reviews (AARs). For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract. Contractor must have a comprehensive plan for ensuring role player continuity across distinct training events.

1.11.3.1. Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled government operational activities.

1.11.4. Place of Performance: Contractor shall have routine access to Government-controlled facilities. The work to be performed under this contract shall be accomplished at Fort Jackson, South Carolina.

1.12. Security Requirements:

1.12.1. National Industrial Security Program (NISP).

The Contractor shall implement and maintain a security program for control of personnel, property, and information, including, unclassified and classified materials, documents, and records. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires Contractors to comply with—(1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the Contractor. In addition, the Contractor’s security program shall include provisions for, but not limited to:

--Initial and Annual Operations Security (OPSEC) awareness training IAW AR 530-1. Operations Security, new contract employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter.

--Receiving, storing, disseminating, transmitting, transporting, and protecting items classified as CONFIDENTIAL or SECRET by the Government, including the use of courier cards.

--In-processing and out-processing Contractor personnel for security matters.

--Obtaining Contractor personnel security clearances.

--Documenting and reporting actual and potential security problems.

--Initiating proper procedures to correct documented problems and implementing corrective procedures in the Contractor's security program.

--Filing Classified Documents. All Government-furnished classified and unclassified files in existence at the contract performance start date and those generated under this contract shall be maintained in accordance with AR 25-400-2 or other applicable regulations. Files shall be transferred to the KO or designated representative upon completion of the contract period or last day of contract performance, whichever comes first. Such files are the property of the U.S. Government. The Contractor shall provide security of classified documents in accordance with AR 380-5 and DOD 5200.1-R, NISP Operating Manual.

1.12.1.1. Physical Security Plan. This portion of the Contractor’s security program shall address physical security aspects associated with contract performance and describe how the Contractor shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward Contractor-controlled facilities and Government Furnished Property (GFP). The following regulations shall apply when developing the physical security plan: ARs 190-11, 190-13, and 190-51; Department of Defense (DOD) 4500.9-R, and Department of Defense Instruction (DODI) 5100.76 and DODI 5220.22, and applicable Fort Jackson policies. The Contractor shall develop and implement a physical security plan in accordance with AR 190-13.

1.12.1.1.1. The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, the contractor shall secure Government equipment and classified material or classified Information Technology/Information Management (IT/ IM) items.

1.12.1.1.2. The contractor shall sign for any keys provided by the Government and establish and implement methods of ensuring Government keys are not lost or used by unauthorized persons. No Government issued keys shall be duplicated. The contractor shall immediately report the occurrence of any lost or duplicated keys to the COR.