ATTACHMENT 1 TO RFQ SP330020Q0108 PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

MAINTENANCE SUPPORT SERVICES

FOR

LENEL ELECTRONIC SECURITY SYSTEM (ESS) AND

PELCO CLOSED CIRCUIT TELEVISION (CCTV) SYSTEM

AT

DLA DISTRIBUTION NORFOLK VA

SECTION 1 INTRODUCTION

A. The Defense Logistics Agency (DLA) is a United States (U.S.) Department of Defense (DoD) agency that provides worldwide logistics support for the missions of the Military Departments and the United Combatant Commands under conditions of peace and war.

B. DLA Distribution Norfolk Virginia has a requirement for support services for the Lenel Electronic Security System (ESS) and the Pelco CCTV system.

SECTION 2 GENERAL CONDITIONS AND REQUIREMENTS

A. This Section provides general information relating to the conditions of operation and general requirements relating to the maintenance, sustainment and repair services for the Lenel Electronic Security System (ESS) and Pelco CCTV system at DLA Distribution Norfolk.

B. The maintenance and sustainment service will include two types of service:

Preventive Maintenance (PM) scheduled and Corrective Maintenance (CM) unscheduled. The DLA Distribution Norfolk equipment inventory list is provided to identify each piece of equipment that currently requires maintenance services (Attachment 2 Equipment List). PM Services shall be performed in accordance with the Original Equipment Manufacturer (OEM) standards and specifications. The DLA Distribution Norfolk Equipment Inventory List is subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement.

C. With the ongoing effort of building consolidation and expansion, the Government reserves the right to ADD to or DELETE from the ESS maintenance and repair contract anytime during the period of the contract as the need arises.

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2.1 SCOPE OF WORK

A. This is a non-personal services contract to provide maintenance support services for the ESS, and CCTV at DLA Distribution Norfolk. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical direction which will assist the Contractor in accomplishing the PWS; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the PWS.

B. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to provide preventive maintenance services, service calls and all repairs and or replacement of parts necessary to keep all portions of the systems covered by this requirement in good operating condition during the contract period.

C. The Contractor shall provide all system administration support for the Lenel

Electronic Security System (ESS) and Pelco CCTV system at DLA Distribution Norfolk. This will include full administrative support tasks associated with the operations, maintenance, and sustainment of the applications and the databases as well as completing all necessary documentation and tasks in support of cyber security requirements.

2.2 GENERAL OPERATING CONDITIONS

A. This Section provides general information relating to the conditions of operation and general requirements relating to the maintenance, sustainment and repair of the Lenel ESS and Pelco CCTV system at DLA Distribution Norfolk.

2.2.1 PLACE OF PERFORMANCE

A. Work will be performed at DLA Distribution Norfolk which is located on

Naval Station Norfolk as a tenant activity.

B. The ESS and CCTV, to include all components, are located within the DLA Distribution Norfolk facility on Naval Station Norfolk. The area covers approximately 30 acres of Controlled access open storage and thirteen

(13) Controlled or Restricted access buildings, three of which are Classified Storage.

C. The Lenel connectivity between buildings consists of underground communication lines.

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2.2.2 PERIOD OF PERFORMANCE

A. The period of performance for this contract will be for a one (1) year base period with two (2) one-year option periods.

2.2.3 REGULAR WORKING HOURS

A. Regular working hours for DLA Distribution Norfolk are 0630-1500

Monday through Friday. Maintenance and repairs will be performed during these hours with the exception of outages.

2.2.4 FEDERAL HOLIDAYS

A. Federal holidays generally observed by government personnel include:

Observed Federal Holidays New Year’s Day Martin Luther King Day Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

B. In the event an Executive Order issued by the President of the United

States declares Agencies of the Federal Government closed for a regularly scheduled workday, the Contracting Officer (KO) or designee will determine and advise the contractor on whether services are required for that day.

2.3 CONTRACTOR PERSONNEL

2.3.1 PERSONNEL QUALIFICATIONS AND CERTIFICATIONS

A. Contractor personnel must be proficient in reading and capable of communicating effectively in English.

B. All work shall be performed by Contractor personnel specifically qualified and trained to work on the Lenel “On Guard” ESS system, and Pelco

CCTV.

C. Contractor personnel performing work on the Lenel “On Guard” ESS shall be certified by Lenel as a Lenel Certified Professional (LCP) or higher.

The Contractor shall provide an expiration date for all LCP certifications.

No Legacy Certifications will be considered acceptable.

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D. The Contractor shall be an authorized, licensed service representative and an “OnGuard” Value Added Reseller (VAR) in good standing with Lenel “On Guard” ESS. The Contractor will be responsible for obtaining all necessary licenses and certifications required to perform maintenance and repair services on Lenel ESS, and Pelco CCTV, and for complying with all applicable Federal, State and local laws. The Contractor shall maintain updated copies of any applicable licenses and certifications for all employees and make them available to the Government at time of award and upon request.

E. All contract personnel connecting, administering and or requiring privileged (non-standard) access to devices, systems or applications that reside on the DLA network require 8570.01-M certification, provide a copy of all current certifications to the Contracting Officer, Contracting Officer’s Representative and Contracting Officer’s Technical Representative at time of award and remain in good standing during the contract period of performance.

2.3.2 CONTRACT MANAGER

A. The Contractor shall provide a Contract Manager who will be responsible for the performance of the work. The name of the person and alternate(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the KO and Contracting Officer’s Representative

(COR).

B. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to the operations of this contract.

C. The Contract Manager or alternate shall be available Monday through

Friday, excluding federal holidays, between the hours of 0630 and 1500 to meet on the installation as required by the COR to discuss problem areas.

The Contractor shall provide telephone numbers of the Contract Manager and alternate(s) who shall be available by telephone during the times stated above and who shall be available within 4 hours after normal working hours.

SECTION 3 SECURITY

A. Work under this contract requires access to a government electronic security system (ESS). All contractor personnel must be a US Citizen; therefore, US Citizenship is a requirement. A security clearance is required to perform work under this contract. The Contractor shall comply with all applicable DoD security regulations and procedures during the performance of this contract. Contractor is required to have a National Agency Check with Local Agency Check and Credit Check (NACLC) as required in accordance with DoD 5220.22-M, “National Industrial Security Program Operating Manual” (NISPOM) and DoD 5200.2-R.

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The results must be received prior to commencement of work. A negative NACLC determination will result in immediate termination of access to the workspace and equipment. The following addresses those requirements for Security.

3.1 FOREIGN NATIONAL

A. No foreign national will be employed on a government contract requiring access to government electronic security systems without the consent of DLA.

3.2 PERSONNEL CLEARANCE

A. The Homeland Security Presidential Directive 12 (HSPD-12) dated 27 September 2012 has established criteria for Contractors who require a Common Access Card (CAC) for either physical access to an Installation or access to Government information technology (IT) systems. The Government requires Personnel Security Investigations (PSI) to establish that applicants or incumbents either employed by the Government or working for the Government under contract are suitable for the job and are eligible for a public trust or sensitive position. Upon favorable review and initiation of the PSI, Contractor personnel may be granted temporary access pending final adjudication of the PSI. The Contractor shall request personnel clearances IAW instructions found in Technical Exhibit (TE) 1.1 Contractor Personnel Security.

B. A Contractor Investigative Request (CIR) form annotating the appropriate designation shall be submitted for each contract employee.

C. Not later than 15 calendar days prior to contract full performance start date, the Contractor shall provide the KO or COR access rosters of all personnel requiring access to restricted or controlled access areas as well as the completed DD254 form. The roster shall include each employee’s full name, identification card number (if assigned), branch or section (if applicable), and security clearance (level of clearance and last investigation date, if applicable). The Contractor shall update the roster and provide to the KO or COR NLT five (5) workings days prior to the date of required access. The Contractor shall make all modifications to the rosters and provide an update to the KO or COR within 12 hours for employees whose employment has been terminated and for employees who no longer require access to restricted or controlled access areas.

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3.3 DoD Common Access Card (CAC)/Access Identification Badge

(ID BADGE)

A. Every Contractor employee shall obtain and possess a DoD Common Access

Card (CAC) and/or an Access ID Badge, as required by HSPD-12 and Directed-Type Memorandums (DTM) 08-003. Upon favorable review and initiation of the PSI to establish the suitability of an employee for the job and the approval for temporary Information Technology (IT) access pending final adjudication of the PSI, the Contractor shall submit to the KO or COR a request for the DoD CAC (See paragraph 3.2, Personnel Clearance).

B. The Contractor shall safeguard all CAC and/or ID Badges. Contractor personnel shall not share CAC and/or ID Badges. Each Contractor employee shall wear the ID Card(s) conspicuously on his or her outer clothing above the waist at all times while working on the Installation. Personnel may be challenged and removed from the work area or denied access to the host Installation if the ID Card(s) are not worn. The Contractor shall not display or use any badge as a means of personal identification outside the Installation.

C. In the event that a Contractor employee damages his or her CAC and/or ID Card, the Contractor shall report the damaged CAC and/or ID Badge within two (2) working hours after discovery of damage to the KO or COR. The Contractor shall arrange for a replacement CAC and/or ID Card. The Contractor shall return all Government-furnished CAC and/or ID Card(s) to the Government IAW TE 1.2 Common Access Card (CAC) Procedures.

Contractor personnel failing to return their Government CAC and/or ID Card are subject to criminal charges under United States Code (USC) Title 18, Chapter 1, Section 499 and 701.

D. Reference TE 1.2 Common Access Card (CAC) Procedures for the Standard

Operating Procedures (SOP) for Contractor CAC issuance and accountability.

3.4 INFORMATION SYSTEM SECURITY

A. Upon favorable review and initiation of the PSI to establish the suitability of an employee for the job and the approval for temporary IT access pending final adjudication, but not less than fourteen (14) working days prior to the employee’s start date, the Contractor shall request Information Technology (IT) eligibility for an employee requiring access and passwords to the Government data systems. All positions involving computer activities require a minimum IT II category eligibility. The Contractor shall submit a Contractor Investigative Request (CIR) and an Account Management and Provisioning System (AMPS) Access Request for temporary IT II eligibility, with final IT II eligibility contingent upon receiving a favorably adjudicated NACLC (See paragraph 3.2, Personnel Clearance).

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B. All Contractor personnel provided with access to Government computers and systems shall observe IT security policies and procedures as provided by the KO or COR. The Contractor shall notify the KO or COR within 12 hours when, for reasons of personnel resignation, reassignment, termination, or completion of portions of the contract, Contractor personnel no longer require access to Government systems.

C. The Contractor shall observe all copyright agreements. In the interest of protecting Government systems from computer viruses, the Contractor shall not use public domain software nor shall Contractor personnel download software from public bulletin boards or Internet websites. The Contractor shall use only Government software in performance of the contract requirements. Should the introduction of a computer virus or malicious destruction of computer software, stored information, or hardware result from the use of public domain software or from software taken from a public bulletin board or Internet website, the Contractor shall be required to repair the damage and incur all costs at no expense to the Government and without impact on delivery schedules.

D. Access for Lenel Norfolk. All vendor personnel requiring access to any parts or components of the system and/or the network shall obtain an IT-II clearance, and meet DoD 8570.1-M IA Technical (IAT) II base certifications and applicable Computing Environment (CE) certifications.

The system is currently hosted on Microsoft Windows Server 2016. The computing environment may change during the life of this contract. If the CE changes the contractor will have 6 months to comply with the certification requirement for the new computing environment. The Contractor shall provide a list of the personnel performing the work and all documentation of their DOD 8570 IT II and Computing Environment (CE) certifications to the KO and COR prior to work commencing and remain compliant during the contract period.

E. OnGuard LENEL License Service Agreement Software Support. Vender shall provide LENEL support and service for maintaining the latest software versions of OnGuard LENEL and perform the latest upgrades upon approval of the COR and COTR as they become available. Vender shall also provide support by using License Administration in the event of outages to activate or repair the license. The vendor shall maintain the system at a version/level approved by DLA and be compatible with the technical environment determined by DLA to include but not limited to the server and client.

F. The contractor is responsible for keeping any Defense Information Systems Agency (DISA) Security Technical Implementation Guides (STIGS) up to date and remain in compliance with the National Institute of Standards and Technology (NIST) Special Publication 800-82. Contractor will submit all modifications to the COR and COTR for approval prior to implementing any changes. All vendor supplied equipment must also remain in compliant with any DISA STIGs and NIST Special Publication 800-82.

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All replacement parts must be in compliance with NDAA John S. McCain National Defense Authorization Act for Fiscal Year 2019.

3.5 REMOVAL OF EMPLOYEES

A. DLA reserves the right to direct the removal of an employee, whose actions, while assigned to this contract, clearly conflict with the interests of the Government, regardless of prior clearance or adjudication status. DLA also reserves the right to direct the removal of an employee for misconduct, security violations or performance reasons. The reason for removal shall be fully documented in writing by the Contracting Officer. When and if such removal occurs, the contractor will assign qualified personnel to perform the duties of this contract. This action does not relieve the contractor from total performance of the contract tasks specified herein.

3.6 GOVERNMENT-ISSUED BADGES

A. Contractor shall return all government issued identification, access badges, and vehicle passes to DLA Distribution Site Security Specialist upon termination of service.

3.7 ACCESS TO THE HOST INSTALLATION

A. Contractor personnel access to host installation will be via the Common

Access Card (CAC).

3.8 PHASE-IN

A. A phase-in period shall be established to allow the Contractor sufficient time to complete all hiring actions for personnel required to perform the requirements of the contract and ensure employees who will require access to the Installation and Government Information Technology (IT) systems obtain a Common Access Card (CAC) IAW paragraph 3.3 and 3.4 of the

PWS.

B. The phase-in period shall begin at the effective date of the contract and shall not exceed one (1) month, at which time full performance shall commence.

C. The Contractor shall ensure that all Contractor personnel are ready to begin working on the first day of full performance. This includes personnel having required certifications as outlined in this PWS and copies of those certificates being provided to the KO, COR and COTR.

D. During the one month phase-in period, Contractor personnel must complete security and safety training on site. Training will be scheduled through the DLA Distribution site training office and will at a minimum include the following classes. Estimated in class time is 3 hours.

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1. Active Shooter Briefing

2. Safety Briefing

3. Shelter in Place/Evacuation Awareness Briefing

SECTION 4 DEFINITIONS AND ACRONYMS

4.1 DoD DICTIONARY

A. The DoD Dictionary of definitions and terms is available on the Internet at http://www.dtic.mil/doctrine/dod_dictionary/.

SECTION 5 GOVERNMENT SUPPORT SERVICES

5.1 GENERAL INFORMATION

A. The Government will furnish the following utility services at existing outlets for use in those facilities provided by the Government, and as may be required for the work to be performed under the contract: electricity, natural gas, fresh water, and sewage service. Information concerning the location of existing outlets may be obtained from the COR. Utilities specified above will be furnished at no cost to the Contractor.

SECTION 6 CONTRACTOR FURNISHED EQUIPMENT, MATERIALS AND

SERVICES

6.1 GENERAL INFORMATION

A. The Contractor shall provide all equipment, materials, and services to perform the requirements of this contract.

B. The Contractor shall provide new parts and components when providing the services described herein. The government will not accept factory reconditioned parts. All replacement units, parts, components, and materials to be used shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall comply with applicable Government, commercial, or industrial standards such as National Board of Underwriters or Underwriters' Laboratories, Inc., National Electrical Manufacturer's Association, etc.; and used in accordance with original design and manufacturer’s intent. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality.

C. The Contracting Officer may require the Contractor to submit manufacturer's descriptive data and certifications for materials and equipment used where there are questions concerning their performance and quality. Such submittals shall be delivered to the Contracting Officer within 15 calendar days of request. Manufacturer's descriptive data and certificates shall include the name of the manufacturer, model number or

ATTACHMENT 1 TO RFQ SP330020Q0108 Page 9 of 23 http://www.dtic.mil/doctrine/dod_dictionary/ other identifying information, catalog cut, and other identifying data and information describing the performance, capacity, rating, and application/installation instructions which clearly illustrate that the proposed item meets all applicable standards.

D. The Contractor is responsible for coordinating with the DLA Distribution

Norfolk’s Accountable Property Officer (APO) for inspection of property, components, replaced parts and material prior to disposal to determine suitability as potentially accountable property.

SECTION 7 SPECIFIC TASKS

7.1 MANAGEMENT

A. The Contractor shall manage the total work effort associated with the maintenance, repair, and all other services required herein to assure fully adequate and timely completion of these services. Included in this function are a full range of management duties including, but not limited to, planning, scheduling, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

7.2 WORK CONTROL

A. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Based on the devices and PM schedule requirements identified in the Attachment 2 – Equipment List, the Contractor shall establish a detailed PM schedule. The detailed PM schedule shall clearly indicate by device the dates the contractor plans to perform PM.

Within 14 calendar days after the date of contract award, the Contractor shall submit the detailed PM schedule to the COR. The COR will accept or propose an alternate PM schedule within 5 calendar days. Verbal scheduling and status reports shall be provided when requested by the Contracting Officer or COR. The status of any item of work must be provided within four

(4) hours of the inquiry during regular working hours, and within 48 hours after regular working hours.

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7.3 WORK SCHEDULE

A. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc. The Contractor shall notify the COR at least five (5) working days in advance of any work to be performed. Notification shall include the type of work to be done and the estimated completion date. The Contractor shall reschedule any work that the Contracting Officer deems necessary to avoid unacceptable disruptions in the Government's business.

7.4 WORK RECORDS/REPORTS

A. The Contractor shall maintain management, maintenance, and repair records and prepare management, maintenance, and repair reports as set forth herein. All records and copies of reports shall be turned over to the Contracting Officer within seven (7) calendar days after contract completion.

A complete work (history) file for each building security system shall be maintained by the Contractor. Files shall contain a listing of all equipment in each building and structure by nomenclature and manufacturer's model number, as well as all manufacturer's literature, brochures, and pamphlets;

maintenance, operator's, and parts list manuals; warranty information; a copy of all completed Service Call Work Authorization forms, and Preventive Maintenance checklist forms; and other information pertaining to the security protection systems. All documents shall be filed within ten (10) working days of the completed transaction, with the exception of Preventive Maintenance Inspection Record forms, which shall be filed within two (2) working days after the completion of each preventive maintenance inspection. The Government will have access to these files upon request. The entire file shall be turned over to the Government at the end of each contract period or renewal period.

7.5 STAFFING

A. The Contractor shall continuously maintain an adequate staff with suitable management expertise to assure work is scheduled and completed in accordance with these specifications. The Contractor shall maintain an adequate craft work force to complete work in accordance with the time and quality standards specified.

7.6 GENERAL REQUIREMENTS AND PROCEDURES

A. This Section provides general information relating to the general requirements and procedures relating to the contract services to be performed by the Contractor.

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7.6.1 STANDARDS

A. All workmanship shall meet the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the industry; equipment manufacturers; all applicable activity, local, state, and federal standards; and all applicable building and safety codes.

B. When the Contractor completes work on a system or piece of equipment, that system or piece of equipment shall be free of missing components or defects which would prevent it from functioning as originally intended and/or designed. Corrective or repair/replacement work shall be carried to completion including operational checks and cleanup of the job site.

Except where otherwise noted, replacements shall match existing in dimensions, finish, color, and design.

C. During and at completion of work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area itself.

All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and/or at the end of each day work is in progress.

D. Upon completion of work, the Contractor shall contact the COR to report the status of the system and document details of the service in the on-site service request log.

7.6.2 REPLACEMENT, MODERNIZATION, RENOVATION

A. During the term of the contract, the Government may replace, renovate, or improve systems and equipment at the Government's expense and by means not associated with this contract. All replaced, improved, updated, modernized, or renovated systems and equipment shall be maintained and/or repaired by the Contractor at no additional cost to the Government unless such changes result in an increase or decrease in contract requirements. Changes, replacements, or deletions which result in an increase or decrease in contract requirements will result in adjustments to the contract price in accordance with the "CHANGES" clause.

7.6.3 MANUFACTURER’S OR INSTALLER’S WARRANTY

A. Equipment, components, and parts, other than that installed under this contract, shall not be removed or replaced or deficiencies corrected while still under warranty of the manufacturer or the installer without prior approval of the COR. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the Contractor shall be reported to the COR so that necessary action may be taken. The Contractor shall be knowledgeable of the equipment, parts, and components that are covered by warranty and the duration of such

ATTACHMENT 1 TO RFQ SP330020Q0108 Page 12 of 23 warranties. Available warranty information will be furnished to the Contractor by the COR.

7.6.4 AS-BUILT DRAWINGS

A. Existing as-built drawings will be available to the Contractor for information only. The Government makes no representation as to the completeness or accuracy of these drawings.

B. All changes to or additions to the depot security systems and equipment made by the Contractor shall be recorded by the Contractor and provided to the Contracting Officer within fourteen (14) calendar days of the completed work. This data shall include, but is not limited to, dimensioned drawings and for sketches.

7.7 WORK OUTSIDE REGULAR WORKING HOURS

A. Except as may otherwise be specified, all work shall be performed during the

Government's regular working hours. If the Contractor desires to carry on work on Saturday, Sunday, holidays, or outside regular working hours, he/she shall submit application to the COR for approval.

7.8 SERVICE CALL WORK

7.8.1 REQUIREMENT AND PROCEDURES

A. Service calls are defined as maintenance and repair work requirements which are identified by building occupants or generated by designated the COR. The Contractor shall perform service call work as necessary to determine the cause of system and equipment malfunctions, eliminate the cause(s), and restore the system or equipment to satisfactory working condition.

7.8.2 SERVICE CALL REQUESTS

A. The COR will advise the Contractor by phone or email of all service call requests received during and after regular working hours. A description of the problem or requested work, date and time received, location, classification, and other appropriate information will be placed on a Service Call Request.

7.8.3 RESPONSE TO SERVICE CALLS

A. The Contractor shall have adequate procedures for receiving and responding to service calls 24 hours per day, seven days a week, including weekends and holidays. A single telephone number will be provided by the Contractor for receipt of all service calls. All telephone calls shall be answered within 30 minutes by an individual fully familiar

ATTACHMENT 1 TO RFQ SP330020Q0108 Page 13 of 23 with the Contractor's work control procedures and the terms and conditions of this contract. Service calls will be considered received by the Contractor at the time and date the telephone call is placed or email is sent by the COR. The Contractor shall respond immediately and must be on the job site and working within four (4) hours after receipt of a service call. The Contractor shall work continuously without interruption and shall resolve the issue before departing the job site.

7.8.4 COMPLETED CALLS

A. Within one (1) working day after completion of each service call, the

Contractor shall add the following information to the work authorization form and return to the COR:

• Description of work actually completed.

• Brief description of material and parts used, including quantities.

• Date and time work began.

• Date and time work was completed

• Hours of labor (by trade) expended.

• Signature or initials of the Contractor's craftsman performing the work

(or supervisor), indicating that the work has been completed.

7.8.5 MATERIALS AND EQUIPMENT

A. The Contractor shall maintain sufficient off-the-shelf materials and equipment on hand to support service call work requirements. Lack of availability of materials or equipment will not relieve the Contractor from the requirement to complete service call work within the time limits specified above.

B. Replacement parts required in the performance of RM shall be invoiced to the Government in accordance with the terms and conditions of this contract (FAR 52.212-4 Alternate I).

7.9 PREVENTIVE MAINTENANCE (PM) SERVICES

7.9.1 REQUIREMENT AND PROCEDURES

A. The Contractor shall perform PM services on all equipment which consist primarily of inspection, testing, cleaning, lubrication, adjustment and calibration to verify proper system operation; minimize malfunction, breakdown, and deterioration of systems and equipment. The Contractor shall perform PM services in accordance with the equipment information specified in Attachment 2 - Equipment Listing. PM Services shall be performed in accordance with the Original Equipment Manufacturer (OEM) standards and specifications. All replacement parts, materials, environmental compliance and Contractor personnel transportation used for PM shall be included in the contract unit price for PM services.

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7.9.2 BATTERY MAINTENANCE

A. Battery voltage and charge levels will be checked during the quarterly testing. Any battery incapable of maintaining a 75% charge will be replaced immediately.

7.10 MANDATORY REPORTS AND DELIVERABLES

The Contractor shall create and distribute reports and deliverables as described below for the Government to administer performance of the contract requirements and to manage and interface with other Government activities or agencies. The table below is a listing of required reports and deliverables outlined in the contract.

The Contractor shall submit all reports and deliverables to the KO or COR for review and final distribution.

Deliverable Number 001

Title: Contractor Manpower Reporting

Description: Section 2330a of title 10, United States Code (10 USC 2330a), requires the Secretary of Defense to submit to Congress an annual inventory of contracts for services performed during the prior fiscal year for or on behalf of the Department of Defense (DoD). The contractor manpower reporting requirement allows DoD to obtain information from contractors and DoD activities requiring contracted services from supporting contracting offices. Contractors are required to report manpower data related to the performance of services consistent with existing service contract reporting requirements under the Federal Acquisition Regulation (FAR). It is anticipated this data will be entered into the System for Award Management (www.sam.gov) to allow industry to report all manpower data into a single Federal-wide portal, removing duplicative requirements; however, contractors should continue reporting using ECMRA in the interim, as the manpower community still uses it.

Due Date: October 31 each calendar year

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Deliverable Number 002

Title: Monthly Contractor Employee Common Access Card (CAC) Report

PWS Ref.: Para 3.3 DoD Common Access Card (CAC)/Access Identification Badge (ID Badge)

Description: The report shall be prepared IAW TE 1.2 and will include:

1. Employee's name

2. Date of CAC issuance

3. Date of CAC expiration

4. Verification of whether each listed employee still requires a CAC

5. Changes that have occurred (additions or deletions) since the previous month Contractor personnel who already have a CAC related to another DLA or DoD contract will be included, noting the issuing organization and the CAC expiration date

Due Date: The Contractor employee CAC report shall be submitted NLT the fifth (5th) working day of each month covering the previous month. Contractor shall submit the report to the COR and a copy to the Contract Specialist.

Deliverable Number 003

Title: Work Records and Reports

Description: The Contractor shall maintain management, maintenance, and repair records and prepare management, maintenance, and repair reports as set forth herein. A complete work (history) file for each building security system shall be maintained by the Contractor. Files shall contain a listing of all equipment in each building and structure by nomenclature and manufacturer's model number, as well as all manufacturer's literature, brochures, and pamphlets; maintenance, operator's, and parts list manuals; warranty information; a copy of all completed Service Call Work Authorization forms, and Preventive Maintenance checklist forms; and other information pertaining to the security protection systems.

Due Date: All documents shall be filed within ten (10) working days of the completed transaction, with the exception of Preventive Maintenance Inspection Record forms, which shall be filed with the COR/COTR within two (2) working days after the completion of each preventive maintenance inspection. The entire file shall be turned over to the Government upon completion of the

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Deliverable Number 004

Title: 8570 Certifications (Base and CE)

PWS Ref: 3.4 D INFORMATION SYSTEM SECURITY

Description: All contractor personnel requiring access to any system or network components, either during provisioning or post award, shall obtain an IT-II clearance and meet DoD 8570.1-M IA Technical (IAT) II baseline and applicable Computing Environment (CE) certifications, provide a copy of all current certifications to the Contracting Officer at time of award and remain in good standing during the contract period of performance.

Due Date: Upon award, and as necessary for future staffing purposes or updates to current staffing certifications

Deliverable Number 005

Title: Annual Preventative Maintenance Schedule

PWS Ref: 7.9.1 ANNUAL PREVENTATIVE MAINTENANCE -

REQUIREMENT AND PROCEDURES

Description: The Contractor shall perform preventive maintenance (PM) service on all equipment which consists primarily of inspection, testing, cleaning, lubrication, adjustment and calibration to verify proper system operation; minimize malfunction, breakdown, and deterioration of systems and equipment. The Contractor shall perform PM in accordance with the preventive maintenance tasks (Attachment 3). The contractor shall submit a schedule for all PM tasks.

Due Date: Within 30 days of contract award, and additionally for each option year thereafter

ATTACHMENT 1 TO RFQ SP330020Q0108 Page 17 of 23

Deliverable Number 006

Title: Quality Control Plan

PWS Ref: 7.11 QUALITY CONTROL PLAN

Description: The Contractor shall establish and maintain a complete Commercial Quality Control Plan to ensure the requirements of the contract are provided as specified. The plan shall include an inspection system covering both preventive and corrective maintenance repairs required by this contract. The plan must ensure that quality service levels are maintained throughout contract performance. The Contractor shall maintain records of all inspections conducted by the Contractor and any necessary corrective actions taken. This documentation and all records and schedules, as described in the PWS, that are the responsibility of the Contractor, are the property of the Government and shall be made available to the Government as indicated in 7.10 and upon request, during the term of the contract.

Due Date: Within 30 days of contract award, and additionally for each option year thereafter

Deliverable 007

Title: Completed Calls

PWS Ref: 7.8.4 COMPLETED CALLS

Description: Within one (1) working day after completion of each service call, the Contractor shall add the following information to the work authorization form and return to the COR:

•Description of work actually completed •Brief description of material and parts used, including quantities.

•Date and time work began •Date and time work was completed •Hours of labor (by trade) expended •Signature or initials of the Contractor's craftsman performing the work (or supervisor), indicating that the work has been completed, and corrective actions taken

Due Date: Within one (1) working day after completion of each service call

ATTACHMENT 1 TO RFQ SP330020Q0108 Page 18 of 23

Deliverable 008

Title: As-built Drawings

PWS Ref: 7.6.4 B AS-BUILT DRAWINGS

Description: All changes to or additions to security systems and equipment made by the Contractor shall be recorded by the Contractor and provided to the COR/COTR within fourteen (14) calendar days of the completed work. This data shall include, but is not limited to, dimensioned drawings and for sketches.

Due Date: Within fourteen (14) calendar days of the completed work

7.11 QUALITY CONTROL PLAN (QCP)

A. The Contractor shall establish and maintain a complete Commercial Quality

Control Plan to ensure the requirements of the contract are provided as specified.

B. The plan shall include an inspection system covering both preventive and corrective maintenance repairs required by this contract. The plan must ensure that quality service levels are maintained throughout contract performance.

C. The Contractor shall maintain records of all inspections conducted by the

Contractor and any necessary corrective actions taken. This documentation and all records and schedules, as described in the PWS, that are the responsibility of the Contractor, are the property of the Government and will be made available to the Government upon request, during the term of the

7.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

A. The Quality Assurance Surveillance Plan (QASP) is a government developed document used to evaluate Contractor actions while implementing the PWS.

The QASP is designed to provide an effective surveillance method for monitoring and evaluating the Contractor’s performance for each of the performance objectives, to ensure that the Contractor performs in accordance with the performance metrics set forth herein, and to ensure that the Government receives the acceptable performance levels of service.

B. The COR performs surveillance activities under direction of the DLA

Distribution J7 KO. The QASP will also afford the KO and the COR a productive mechanism to preclude major deficiencies in Contractor performance, provide input for the annual Contractor performance evaluations, make the determination of exercising contract options, and ensure the Government only pays for acceptable level of services received.

ATTACHMENT 1 TO RFQ SP330020Q0108 Page 19 of 23

The Contractor, and not the Government, is responsible for management and quality control actions to meet the contract. The role of the Government is to carry out quality assurance surveillance actions to ensure contract standards are achieved. This QASP may be revised periodically as determined by the COR and KO. The Contractor shall be provided a 30-day notice of revision.

When the Contractor performance fails to achieve the acceptable performance level and is clearly the fault of the Contractor, the COR shall prepare a Contract Deficiency Report (CDR) and forward it to the KO to issue to the Contractor. In response to the CDR, the Contractor shall explain within seven business days, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The KO will evaluate the Contractor’s explanation and determine the appropriate actions.

(1) COR QASP Checklist

Date of Inspection:

Performance Objective

Contractor accomplished performance objective satisfactorily

Contractor did not accomplish performance objective satisfactorily (Provide brief description)

Perform preventive maintenance services per established schedule for all equipment identified in this

Service call response in accordance with PWS paragraph 7.8.3

C. Performance objectives for the Contractor

(1) The Contractor shall perform ESS maintenance support with oversight and approval of the COR. These services include preventive and corrective maintenance services for the equipment identified in this contract.

(2) The Contractor shall ensure that trained and qualified technicians are provided to meet the Acceptable Performance Levels (APLs) detailed in this QASP. The Contractor shall be evaluated to ensure performance meets or exceeds the APLs listed below. Penalty deductions may be used to reduce the fixed price invoice when APLs are not met.

D. Metrics/Penalties

(1) Performance levels will be monitored, measured, and compared against the APLs by the COR. If a performance objective is not met during an evaluated period, the Contractor’s invoice may be reduced by the penalty listed in the APL.

ATTACHMENT 1 TO RFQ SP330020Q0108 Page 20 of 23

(2) Actual use and application of monetary penalties may be waived by the COR if the COR and Contractor agree that such penalties are not necessary or are not appropriate based on the circumstances associated with creating the penalty.

E. Acceptable Performance Levels (APLs):

Performance Objective 1: Perform preventive maintenance services per established schedule for all equipment identified in this contract.

Measure 1: Per established PM schedule, the Contractor shall perform preventive maintenance service which consists primarily of inspection, testing, cleaning, lubrication, adjustment and calibration to verify proper system operation; minimize malfunction, breakdown, and deterioration of all systems and equipment identified in this contract.

Surveillance 1: The COR will perform periodic inspections Acceptable Performance Level 1: PM services are performed on equipment identified in this contract 100% of the time per established schedule.

Penalty 1: $100.00 per occurrence

Performance Objective 2: Service call response in accordance with PWS paragraph 7.8.3 Measure 2: The Contractor shall respond to and complete service call work complete and in accordance with PWS paragraph 7.8.3.

Surveillance 2: The COR will perform 100% inspections.

Acceptable Performance Level 2: The Contractor shall receive and respond to service calls 24 hours per day, seven days a week, including weekends and holidays. The Contractor shall respond immediately and shall be on the job site and working within four(4) hours after receipt of a service call.

Penalty 2: $100.00 per occurrence

ATTACHMENT 1 TO RFQ SP330020Q0108 Page 21 of 23

The table below summarizes the performance factors, APLs, and penalties.

PWS

Paragraph

Performance Metric Goal Acceptable Performance Level (APL)

Surveillance method(s) used to determine performance level

Penalty/ Deduction if APL is not met

7.9.1 Perform preventive

maintenance services per established schedule for all equipment identified in this contract.

100% PM services are performed on equipment identified in this contract 100% of the time per established schedule.

Periodic inspections

$100.00 per occurrence

7.8.3 Service call response

in accordance with PWS parag0raph 7.8.3

100% The Contractor shall receive and respond to service calls 24 hours per day, seven days a week, including weekends and holidays. The Contractor shall respond immediately and must be on the job site and working within four (4) hours after receipt of a service call.

100% inspection

$100.00 per occurrence

ATTACHMENT 1 TO RFQ SP330020Q0108 Page 22 of 23

The COR for this contract is:

Fred Jolin, DLA Physical Security – Norfolk, VA Frederick.Jolin@dla.mil Office: 757-278-8409 Mobile: 757-638-8658

The COTR for this contract is:

Jason Broughton, Project Manager, DLA J62 Jason.broughton@dla.mil Office: 804-279-1502 Mobile: 804-385-9608

END OF PERFORMANCE WORK STATEMENT

ATTACHMENT 1 TO RFQ SP330020Q0108 Page 23 of 23 mailto:Frederick.Jolin@dla.mil mailto:Jason.broughton@dla.mil