Attachment 1 - Terms and Conditions.pdf

Shasta-Trinity National Forest Drinking Water Sampling and Testing Solicitation Number 127EAY26Q0136

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.

Solicitation number 127EAY26Q0136 is issued as a Request for Quotation (RFQ) to provide water sampling, testing, and reporting services for potable water systems around the Shasta-Trinity National Forest.

This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard is 541380 Testing Laboratories and services. The small business size standard is $19.0 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.

Statement of Requirement

1.0 Scope of Work

The scope of this solicitation is to acquire water quality sampling, testing, notification and monthly reporting and documentation, at year-around and seasonally open Forest Service administrative sites on the Shasta Trinity National Forest (SHF) located off Interstate 5, Highway 3, Hwy 36, Hwy 89, and Hwy 299w (See Table 1 and Vicinity Map).

Work outlined in theses specifications requires minimum drinking water sample collection and water testing (as listed in Tables 1, 2a, & 2b) and notification, reporting, and documentation of the result.

Tables 3-5 show Options which coincide with the Schedule of Items.

The laboratory testing facility shall meet all current certification requirements as set forth by the State of California pursuant to established laboratory accreditation requirements and shall have the appropriate valid and current certifications issued by California and/or the US EPA.

Properly trained and qualified personnel shall collect, store, and transport drinking water samples.

Samplers shall have either a minimum current level one California distribution system operator certification, and/or specialized drinking water sampling experience and education to qualify as a properly trained & qualified sampler. Any samples requiring coordination with on-site staff must be coordinated in advance with the Contracting Officer’s Representative to ensure that someone will be able to provide the proper access for the specified sample (see BSSPs). Failure to coordinate access ahead to time will forfeit any payment for samples that were not able to be taken. The contractor shall coordinate with the Forest Service at a minimum of 48 hours in advance.

Public and State Small Water System sampling and testing shall be in accordance with California Code of Regulations, Title 22 Social Security, Division 4 Environmental Health.

U.S. Forest Service policy (FSM Chapter 7420 Drinking Water – effective August 15, 2025) guides the drinking water testing program for public and non-public water systems (attached for reference).

Neither this policy nor anything states in these specifications shall diminish any existing Federal, State, or County authorities, regulations, rights, and responsibilities.

2.0 SUBMITTALS PRIOR TO SAMPLING AND TESTING

Ten (10) days after the contract is awarded, the Contractor shall submit the following in writing to the Contracting Officer’s Representative (COR) for review and approval and update submittal information as changes occur.

1. Laboratory contact information on the Bacteriological Sample Siting Plans (BSSPs).

2. Sampling schedule with approximate dates for each site.

3. Sampling protocol per each test (Reference proposed CA State Certified lab’s test specific sample collection instructions and “Forest Sampling Guide”).

3.0 GENERAL NOTES

1. The Forest Service will notify the contractor in writing if a sampling site needs to change from the existing BSSPs.

2. The Contractor shall follow all State and Federal regulations for sampling and testing.

3. The Government shall notify the Contractor as soon as practicable of any water shutdowns where sampling is not possible and when the water is again operational.

• If the water system is shut down due to unforeseen circumstances when the sampler arrives, then no sample shall be taken. The Contractor shall receive payment of trip only.

• If the water system is shut down, the Forest Service will notify the Contractor ahead of sampling schedule to accommodate a new sampling date.

4. The Contractor shall notify the Government of any malfunctioning sampling sites or water leaks found while sampling as soon as practicable.

• Send a photo and a short description of the issue found and the site name via text message or email to the COR.

• The Contractor shall take a representative sample at a different location on the site map if a sampling location is malfunctioning or inaccessible.

5. If the Contractor is unable to take Repeat Samples when requested by the COR, the COR shall take the sample and deliver it to the Contractor for testing.

6. The Contractor shall only invoice for the items listed on the Schedule of Items (SOI). No surcharges or any other prices adjustments shall be permitted.

7. If the BSSP requires revision during the contract, the Government shall provide the Contractor with the revised copy to be used in the field from that date forward.

8. All sites along the same Sampling Trip Route shall be sampled during the same day for routine sampling. Exceptions include Repeat/Follow-up Sampling Trip Routes because these trips may include one or more sites depending on the sampling results.

9. The Government may request in writing additional bacteriological sampling after a water system shutdown due to a seasonal closure or system maintenance and repair. These samples shall be invoiced in the same manner as the Schedule of Items.

10. Lead & Copper sample collecting shall be conducted by the Forest Service staff. The Contractor shall conduct the testing and provide the results.

4.0 ROUTINE BACTERIOLOGICAL WATER SAMPLING

1. The Contractor shall collect a Routine water sample for bacteriological testing of Total Coliforms and E. coli yielding either a Present or Absent result from all water system sites as shown on Table 1 and at the frequency listed on Table 2a & 2b and on the BSSPs within the first half of the month.

2. Yolla Bolla Corp Yard is a state classified Public Non-Transient Non-Community (NTNC) water system and requires one monthly routine bacteriological water sample.

3. Forest water systems sampled quarterly as shown on Table 2b, require only one routine sample per quarter tested. Quarters are defined as and match those on the Bacteriological Sample Siting Plans:

1st Qtr.: January – March 2nd Qtr.: April – June 3rd Qtr.: July – September 4th Qtr.: October – December

4. Following a Total Coliforms or E. coli “Present” routine test results:

a. Contractor shall immediately notify the COR via office phone or cell phone and follow-up with an email of the lab report.

b. Contractor shall notify the appropriate Regulator of any public water system.

c. Contractor shall be available to take or accept “Repeat Samples” within 24 hours of the lab notification of a “Present” result by coordinating with the COR.

i. If the Contractor is unable available, the Forest Service will bring in repeat water samples and only be charged for the testing.

5.0 REPEAT WATER SAMPLING AND BACTERIOLOGICAL TESTING

1. Contractor shall take Repeat Samples as stated on the BSSP and/or as directed by the COR.

The Contractor shall coordinate scheduling the Repeat Samples with the COR.

2. Following a Total Coliform or E. coli “Present” repeat test results:

a. Contractor will immediately notify the COR of Present repeat results via office or cell phone and email the lab report.

b. Contractor shall notify the appropriate Regulator of the public water system by emailing the lab report (or other method as required by the regulator).

3. Refer to the respective BSSPs for instructions on the Repeat Samples be tested by the appropriate numerated quanti-tray method.

4. The Contractor shall do no additional sampling/testing beyond one repeat set for the system’s testing period (monthly or quarterly) unless specifically directed by the Government in writing.

6.0 FOLLOW-UP ROUTINE SAMPLING SET AND BACTERIOLOGICAL TESTING

1. Refer to the respective BSSPs for instructions on the Repeat Samples be tested by the appropriate numerated quanti-tray method.

7.0 ADDITIONAL SAMPLING AND TESTING

For all water systems, measure and document the Residual Chorine on all bacteriological lab reports.

This is to monitor systems regularly disinfected and residuals post-maintenance.

Only one public water system, USFS Yolla Bolla Corp Yard at Harrison Gulch Ranger Station requires additional testing: Regulated Inorganic Compounds (IOC), Nitrate & Nitrite, Regulated Volatile Organic Compounds (VOC), Gross Alpha Particle Activity, Lead & Copper, and 1,2,3-Trichloro propane (1,2,3-TCP). Refer to Table 6 for a list of the VOCs and IOCs.

• Regulated Inorganic Compounds are due every nine years in 2033. Except Perchlorate is due every 3 years in 2028.

• Nitrate tests are due annually and sampled from the raw water source tap.

• Nitrate tests are all due triennially and are sampled from raw water source. Current due dates are noted in Table 2a.

• Regulated VOC are due every six years, and the next due date is in 2029.

• Gross Alpha Particle Activity is due every 9 years and sampled from the water source.

Currently not due until 2027.

• Lead and Copper are due triennially within the residences/barracks.

• 1,2,3-TCP is due triennially and next due date is in 2027, but has been waived.

8.0 NOTIFICATION, REPORTING, DOCUMENTATION, & INVOICING

1. Contractor shall provide a 14-day notification prior to all sampling visits, especially if requiring interior access for residences or barracks (so that sampling schedules can be coordinated with on-site staff or tenants) or for access to source sampling locations (some buildings remain unlocked).

2. Contractor shall immediately notify POC by phone and regulator by email (or Fax if applicable) of all Present bacteriological results.

3. Contractor shall follow State and County notification and reporting procedures and ensure the appropriate regulator for public water systems with a state system number has received all laboratory report results by the 10th of the following month.

4. Contractor shall submit all lab reports to COR within 48 hours after the results are received In electronic Adobe PDF file format or approved equal.

5. Contractor shall provide the COR a monthly summary of all sampled and tested water Systems. This summary shall accompany the monthly invoice for cost comparison.

6. The Contractor shall be required to create an account, monitor that account, and unload the invoice into the Government’s Invoice Processing Platform (IPP) for payment.

9.0 BASE YEAR, OPTION YEARS & OPTIONS

The schedule of Items is broken down into the Base Year (2026), Option Year 1 (2027), and Option Year 2 (2028), and their associated Option for each year. The Base Year, Option Year 1, and Option Year 2 are the minimum required sampling and testing and routes necessary to conduct regular water quality monitoring at the water systems listed in Tables 2a & 2b. The Options for each year are estimated quantities to conduct additional sampling and testing at specified sites.

1. All Options are subject to Award through the end of the Period of Performance of each specific year.

2. Any additional sampling that is Awarded shall be collected between June through the 3rd Quarter (July-Sept) unless otherwise directed by the COR.

3. The estimated quantities for repeat/follow-up bacteriological sampling and testing are subject to change based upon the amount of Present results from the Routine samples.

4. Any Repeat or follow-up Total Coliform or E. coli samples shall be taken according to the BSSP or as directed by the COR.

5. All other additional samples shall be coordinated and scheduled with the COR to gain access to the appropriate well tap locations. If a location does not have a well tap, then the closest tap to the well shall be sampled. The Contractor shall coordinate with the COR to ensure that the well is running while the sample is being taken.

6. Any other sampling Awarded from the Options shall be coordinated and collected during a Route sample collection for the specified site by the Contractor. The COR shall coordinate this effort with the Contractor.

10.0 SITE INFORMATION, SAMPLING SCHEDULES, & OPTIONS

Table 1 - Water System Site Information (Also refer to the Vicinity Map)

# Facility Name Address Highway or Interstate

County CA Water System Name

Operated Year-round or Seasonal

1 Harrison Gulch Ranger Station

2555 CA-36

Platina, CA

96076 HWY 36 Shasta USFS Yolla

Bolla Corp Yard Year-round

2 Junction City Guard Station

42835 CA-299

Junction City, CA 96048

HWY

299W Trinity - Year-round

3 Big Bar Ranger Station

28451 CA-299

Big Bar, CA

HWY

299W Trinity - Year-round

4 Burnt Ranch Guard Station

200 School House Rd

B t R h

HWY

299W Trinity - Year-round

5 Mule Creek Guard Station

Rainier Rd Trinity Center, HWY 3 Trinity Clark System Year-round

6 Coffee Creek Guard Station

1 S. Derrick Flat Rd

T i it C t

HWY 3 Trinity - Year-round

7 Sims Guard Station

1911 Mears Ridge Road

C t ll CA

I-5 (Exit 718) Shasta - Year-round

8 Lakeshore Guard Station

20207 Lakeshore

D i

(Exit 702) Shasta - Year-round

9 Turntable Bay Work Center

19642 Turntable Bay

Rd

(Exit 692) Shasta - Year-round

10 Ash Creek Guard Station

10 mi. E of McCloud CA-

HWY 89 Siskiyou Ash Creek Fire Station-STNF Year-round

Table 2A – Yolla Bolla Corp Yard – Public Non-Transient Non-Community – Minimum Water System Testing Due

CA Water System or Facility Name

State System Number

Water System

Classification

Month ly

Annuall y 2026 2027*

USFS Yolla Bolla Corp Yard

CA4500277 P - NTNC TC/EC Nitrate

Nitrite (Triennially)

Lead & Copper

Pe

(Tr

PFAS***

(Required

Benchmark)

Gross Alpha Particle Activity

Asbestos

(Recommended Benchmark)

Hexavalent Chromium

LEGEND

* = Chemical Monitoring Waiver Request approved for 1,2,3-TCP (Triennially) by Shasta County Dept. of Resource Management for 2026-2028 ** = Chemical Monitoring Waiver Request will be available in 2028 *** = Future frequency unknown until required benchmark results are available from 2026 P - NTNC = Public Non-transient Noncommunity, P - TNC = Public Transient Non-Community, NPNT = Non-Public Non-Transient

Table 2B – Other Administrative Sites – Minimum Water System Testing Due

System or Facility Name

State System Number

Water System

Classification

TC/EC

Due

Nitrate Due

Nitrite Due

Lead & Copper

Due

Perchlora e Due

1 USFS Yolla Bolla Corp Yard CA4500277 P - NTNC Monthly Annuall y

Triennially (2026)

Triennially (2027)

Triennial y

(2028)

2 Junction City Guard Station - NPNT Quarterly - - - -

3 Big Bar Ranger Station - NPNT Quarterly - - - -

4 Burnt Ranch Guard Station - NPNT Quarterly - - - -

5 Clark System^ CA5301113 P - TNC Quarterly - - - -

6 Coffee Creek Guard Station - NPNT Quarterly - - - -

7 Sims Guard Station - NPNT Quarterly - - - -

8 Lakeshore Guard Station - NPNT Quarterly - - - -

9 Turntable Bay - NPNT Quarterly - - - -

10 Ash Creek Fire Station-STNF^ CA4700722 P - TNC Quarterly - - - -

LEGEND

^ = These 2 water systems are connected to campgrounds that have seasonal operation. The sampling contract is only to monitor the guard stations on a quarterly basis as stated in the respective BSSPs.

P - NTNC = Public Non-transient Noncommunity, P - TNC = Public Transient Non-Community, NPNT = Non-Public Non-Transient

Table 3 – 2026 Optional Water System Testing – Base Year Options – Sampling Locations

System or Facility Name

PFAS Manganese

Asbestos Nitrate Nitrite

Lead & Copper

H C

1 USFS Yolla Bolla Corp Yard

Well Sample Tap

Well Sample

Tap

Building #1401

Hosebib & H9

Guard Station - - - Well Sample

Tap Well Sample

Tap - We

3 Big Bar Ranger Station

Well Sample Tap - - Well Sample

Tap - See Table 6

We

4 Burnt Ranch

Tap Well Sample

Tap See

5 Clark System Well Sample Tap - - - - - We

6 Coffee Creek

Tap - See

7 Sims

Tap - - We

8 Lakeshore Guard Station - - - - - - We

9 Turntable Bay Well Sample Tap - - Well Sample

Tap - - We

10 Ash Creek Fire Station-STNF

Well Sample Tap - - - - -

11 Mt. Shasta Ranger Station - - - - - See

Table 4 – 2027 Optional Water System Testing – Option Year 1 Options

CA Water System or

Nitrate Nitrite

Lead & Copper

Bolla Corp Yard -

Guard Station Well Sample

Tap - -

3 Big Bar Ranger Station

Well Sample Tap - -

4 Burnt Ranch Guard Station

Well Sample Tap - -

5 Clark System - - -

6 Coffee Creek Guard Station

Well Sample Tap Well Sample Tap -

7 Sims Guard Station

Well Sample Tap Well Sample Tap -

8 Lakeshore Guard Station - - See Table 6

9 Turntable Bay Well Sample Tap - -

10 Ash Creek Fire Station-STNF - - See Table 6

11 Hayfork Ranger Station - - See Table 6

Table 5 – 2028 Optional Water System Testing – Option Year 2 Options

System or

Nitrate Nitrite

Bolla Corp Yard -

Well Sample

Tap - See Table 6

3 Big Bar Ranger Station

Well Sample Tap

Well Sample Tap -

4 Burnt Ranch Guard Station

Well Sample Tap - -

5 Clark System - - -

6 Coffee Creek Guard Station

Well Sample Tap - -

7 Sims Guard Station

Well Sample Tap - See Table 6

8 Lakeshore Guard Station - - -

9 Turntable Bay Well Sample Tap

Well Sample Tap See Table 6

10 Ash Creek Fire Station-STNF - - -

11 Weaverville Ranger Station - - See Table 6

12 Shasta Lake Ranger Station - - See Table 6

Title of Procurement Solicitation Number

Table 6 - Lead & Copper Sites

CA Water System or Facility Name

Recommended Building

Building Year

Lead & Copper

Benchmark Results

Bolla Corp Yard

5 Samples Required

Samples Required

Samples Required

2024 results in CCR. Due again in

2027.

Samples Required

Barracks #1486

1989 2025 Pb: ND Cu: 0.00469 mg/L 2028

3 Big Bar Ranger Station

#1016

1934 2023 No sample taken in 2023. 2026

4 Burnt Ranch Guard Station

#1141

1942 2023 No sample taken in 2023. 2026

5 Clark System Barracks #1483

1960 2024 No sample taken in 2024. 2026

6 Coffee Creek Guard Station

#1482

1960 2024 No sample taken in 2024. 2026

7 Sims Guard Station

Barracks/Offic e #1485

1974 2025 Pb: ND Cu: 0.013mg/L 2028

8 Lakeshore Guard Station

Office #1484 1964 2024 Pb: 0.00684 mg/L

Cu: 0.235 mg/L 2027

9 Turntable Bay C&M Shop #2122

1988 2025 No sample taken in 2025. 2028

10 Ash Creek Fire Station-STNF

#11301

1960 2024 Pb: ND Cu: 0.0332 mg/L 2027

11 Weaverville Ranger Station

Ranger Office #2004

1935 2025 Pb: 0.00186 mg/L Cu: 0.013 mg/L 2028

12 Hayfork Ranger Station

Men's Barracks #1344

1964 2024 Pb: 0.00204 mg/L Cu: 0.197 mg/L 2027

13 Mt. Shasta Ranger Station

Ranger Office #2008

1934 2023 Pb: 0.00071 mg/L Cu: 0.0529 mg/L 2026

14 Shasta Lake District Office (leased)

~1980 2025 No sample taken in 2025.

Notes: Lead MCL is 0.010 mger MCL is 1.3 mg/L.

Schedule of Items - See Attachment 2 - Schedule of Items.

Technical Data

Technical data and supporting documentation associated with this solicitation are available through the following sources:

1. Solicitation Attachments The following documents are included as attachments to this solicitation and can be accessed via the “Attachments/Links” section of the posting.

• Attachment 1 – Terms and Conditions

• Attachment 2 – Schedule of Item

• Attachment 3 – Vicinity Map

• Attachment 3 – Wage Determination

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions.

Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025) ☐ Alternate I (Nov 2025) of 52.212-4 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.222-50 Combating Trafficking in Persons (Nov 2025)

☐ Alternate I (Nov 2025) of 52.222-50 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.233-3 Protest After Award (Sep 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025)

☐ Alternate I (Nov 2025) of 52.240-91 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked:

☐ 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) with Alternate I (Nov 2021) of 52.203-6 ☐ 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) ☒ 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 ☒ 52.204-13 System for Award Management—Maintenance (Nov 2025) ☐ 52.204-91 Contractor identification (Nov 2025) ☒ 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) ☐ 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Sep 2025) ☐ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025) ☐ 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov 2025) ☒ 52.219-6 Notice of Total Small Business Aside (Nov 2025)

☐ Alternate I (Mar 2020).

☐ 52.219-8 Utilization of Small Business Concerns (Nov 2025) ☐ 52.219-9 Small Business Subcontracting Plan (Nov 2025)

☐ Alternate III (Nov 2025) of 52.219-9.

☐ Alternate IV (Nov 2025) of 52.219-9

☐ 52.219-14 Limitations on Subcontracting (Nov 2025) ☐ 52.219-16 Liquidated Damages—Subcontracting Plan (Nov 2025) ☐ 52.219-33 Nonmanufacturer Rule (Nov 2025) ☒ 52.222-3 Convict Labor (June 2003) ☒ 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Nov 2025) ☒ 52.222-35 Equal Opportunity for Veterans (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-35 ☒ 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-36 ☐ 52.222-37 Employment Reports on Veterans (Nov 2025) ☐ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010 ☒ 52.222-41 Service Contract Labor Standards (Aug 2018) ☐ 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) ☒ 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018)

☐ 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) ☐ 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) ☐ 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (Nov 2025) ☐ 52.222-54 Employment Eligibility Verification (Nov 2025) ☒ 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) ☒ 52.222-90 Addressing DEI Discrimination by Federal Contractors (Apr 2026) ☐ 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (Nov 2025) ☐ 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008)

☐ Alternate I (May 2008) of 52.223-9 ☐ 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Nov 2025) ☐ 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Nov 2025) ☐ 52.223-23 Sustainable Products and Services (Nov 2025) ☐ 52.224-3 Privacy Training (Jan 2017)

☐ Alternate I (Jan 2017) of 52.224-3 ☐ 52.225-1 Buy American-Supplies (Nov 2025)

☐ Alternate I (Oct 2022) of 52.225-1 ☐ 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (Nov 2025)

☐ Alternate II (Nov 2025) of 52.225-3.

☐ Alternate III (Nov 2025) of 52.225-3.

☐ Alternate IV (Oct 2022) of 52.225-3

☐ 52.225-5 Trade Agreements (Nov 2023) ☐ 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States (May 2020) ☐ 52.225-26 Contractors Performing Private Security Functions Outside the United States (Oct 2016) ☐ 52.226-4 Notice of Disaster or Emergency Area Set-Aside (Nov 2007) ☐ 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area (Aug 2025) ☐ 52.229-12 Tax on Certain Foreign Procurements ☐ 52.232-29 Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021) ☐ 52.232-30 Installment Payments for Commercial Products and Commercial Services (Nov 2021) ☒ 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (Oct 2018) ☐ 52.232-34 Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013)

☐ 52.232-36 Payment by Third Party (Nov 2025) ☒ 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) ☐ 52.237-3 Continuity of Services (Jan 1991) ☐ 52.240-92 Security Requirements (Nov 2025) ☐ 52.240-93 Basic Safeguarding of Covered Contractor Information Systems (No 2025) ☐ 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2025)

☐ Alternate I (Apr 2023) of 52.247-64.

☐ Alternate II (Nov 2021) of 52.247-64

Other Applicable Clauses

52.216-18 Ordering (Aug 2020) 52.216-19 Delivery – Order Limitations (Oct 1995) 52.216-21 Requirements (Nov 2025) ☐ Alternate I (Apr 1984) of 52.216-21 52.216-22 Indefinite Quantity (Nov 2025) 52.217-6 Option for Increased Quantity (Mar 1989) 52.217-7 Option for Increased Quantity - Separately Priced Line Item (Mar 1989) 52.217-8 Option to Extend Services (Nov 1999) 30 calendar days prior to contract expiration 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) 30 Calendar days prior to contract expiration and 60 days

(c) five years.

52.232-90 Fast Payment Procedures (Nov 2025) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.245-1 Government Property (Sep 2021) ☐ Alternate I (Sep 2021) of 52.245-1 52.245-2 Government Property 52.245-9 Use and Charges 52.246-15 Certificate of Conformance (Apr 1984) 52.247-29 F.O.B. Origin (Feb 2006) 52.247-34 F.O.B. Destination (Jan 1991)

AGAR Clauses

452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (May 2026)

(a) By entering into this contract, the contractor certifies that:

(1) It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution, and it will remain compliant for the duration of the contract.

(2) Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution, and the contractor and any subcontractor or teaming partner will not do so for the duration of the contract.

(b) If the contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, the contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to contractor’s compliance with the above requirements and/or eligibility for the contract may subject the contractor to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) The contractor must include the provisions of this clause in all subcontract solicitations.

(g) Failure on the part of the contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.

(End of Clause)

AGAR 452.203-72 Unenforceable Supplier Terms (MAY 2026)

(a) Definitions.

Supplier terms mean provisions customarily drafted by vendors of supplies or services and intended to create a binding legal obligation on the end user. The term applies:

1. Regardless of the format or style of the document. For example, supplier terms may appear in standard terms of sale or lease, Terms of Service (TOS), End User License Agreement (EULA), or another similar legal instrument or agreement, and may be presented as part of a proposal or quotation responding to a solicitation for a contract or order or otherwise become effective after the contract date.

2. Regardless of the media or delivery mechanism used. For example, supplier terms may be presented as one or more paper documents or may appear on a computer or other electronic device screen during a purchase, software installation, other product delivery, registration for a service, or another transaction.

(b) Applicability. When any supply or service acquired under this contract is subject to supplier terms, the supplier terms are deemed part of the contract only to the extent they are consistent with this clause. Supplier terms that conflict with any part of this clause, the contract, or Federal law are void and will not be considered incorporated into a contract, even if they are physically present in a contract documentation or systems. In the event of any inconsistency between supplier terms and this contract, this clause and the terms of the Government contract must govern and supersede any supplier terms in all cases.

(c) Authorization Required. Notwithstanding any other provision, no supplier terms must be binding on the Government unless the term is expressly authorized on the USDA Supplier Terms Authorization Form signed by the Contracting Officer, and the completed Authorization Form has been incorporated into the contract.

(d) Unenforceable Terms. Any supplier terms that impose obligations or restrictions inconsistent with applicable Federal law are unenforceable against the Government and deemed stricken from the agreement. This includes, but is not limited to, any clause that:

(1) Requires the Government to pay future fees, penalties, interest, legal costs, early‑termination fees, cancellation fees, minimum purchase commitments, true‑up payments, seat‑count minimums, usage minimums, continued‑use charges, or any other financial obligation not expressly authorized by the contract.

(2) Requires the Government to indemnify the contractor or any other entity.

(3) Restricts the Government’s ability to obtain similar supplies or services from another source.

(4) Imposes any penalty, financial or otherwise, based on the Government’s decision not to exercise an option.

(5) Subjects the United States Government to the laws of any U.S. state, territory, district, municipality, or foreign nation, except where Federal law expressly permits such application.

(6) Requires dispute resolution in a forum or venue other than one prescribed by applicable Federal law.

(7) Establishes a period of limitations for bringing an action that differs from that provided by applicable Federal law.

(8) Grants the contractor rights to use, mine, access, aggregate, analyze, or otherwise exploit Government data, usage data, or metadata.

(9) Deems the Government to have accepted initial or revised terms based on silence, continued performance, or failure to object.

(10) Grants the supplier the right to audit Government facilities, systems, records, or use of the product or service, except as expressly authorized by the contract and applicable Federal law.

(11) Requires the Government to accept supplier security requirements, network access requirements, monitoring, penetration testing, or other technical or security measures.

(12) Permits the supplier to suspend, degrade, or terminate access to products or services based on alleged non‑payment, alleged breach, automated security triggers.

(13) Limits the Government’s right to use, install, access, test, evaluate, or transfer the licensed product or service in any manner consistent with the contract and Federal law.

(14) Requires the Government to store, process, maintain, or transmit data in a particular geographic location, or permits the supplier to transfer Government data outside the United States, except as expressly authorized by applicable Federal law.

(15) Authorizes the supplier to use the Government’s name, seal, trademark, logo, or any reference to the Government as an end user or customer for marketing, publicity, promotional activities, press releases, or similar purposes.

(16) Incorporates by reference, or requires the Government to accept, terms or conditions imposed by any third party, subcontractor, or upstream service provider, unless such terms are expressly incorporated into the contract by bilateral modification.

(17) Limits, conditions, or negates the contractor’s performance obligations, service levels, or remedies through a supplier‑provided service level agreement (SLA).

(18) Uses Government data, usage data, metadata, prompts, content, or interactions to train, fine‑tune, improve, or derive any artificial intelligence, machine learning, or automated decision‑making model.

(19) Subjects the Government to automated decision‑making, automated risk scoring, automated content moderation, or any algorithmic process that may affect access, performance, or rights under the contract.

(20) Utilizes artificial intelligence or algorithmic tools that produce decisions, recommendations, or outputs affecting contract performance without providing transparency, explainability, auditability, and bias‑mitigation consistent with applicable Federal law and policy.

(21) Profiles, tracks, or analyzes Government user behavior, preferences, communications, or interactions for personalization, marketing, or algorithmic optimization purposes.

(e) Non-binding Actions. Neither the Government nor any Government authorized end user is deemed to have consented to any term, condition, or clause by virtue of its inclusion in the supplier agreement or through the use of clickwrap, browsewrap, “I agree” mechanisms, or similar means.

Execution of such mechanisms does not bind the Government or its authorized end users to any unenforceable terms.

(f) End user. The supplier agreement must bind the ordering activity as the end user to the extent it does not conflict with the terms of this clause, but it must not bind or impose personal liability on any Government employee or any person acting on behalf of the Government in their personal capacity.

(g) Law and disputes. The supplier agreement is governed by Federal law.

(h) Statutory exception. This clause does not apply to indemnification or any other payment by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(i) Continued performance. The supplier or licensor must not unilaterally revoke, terminate, or suspend any rights granted to the Government except as allowed by the contract. If the supplier or licensor believes the ordering activity to be in breach of the supplier agreement, it must pursue its rights under the Contract Disputes Act or other applicable Federal statute while proceeding diligently with performance, pending final resolution of any dispute in accordance with the Disputes Clause at FAR 52.212‑4(d) or FAR 52.233‑1, as applicable.

(j) Arbitration. Binding arbitration must not be used unless specifically authorized by agency guidance.

(k) Equitable or injunctive relief. Equitable or injunctive relief, including the award of attorney fees, costs, or interest, may be awarded against the United States Government only when explicitly provided by statute (e.g., the Prompt Payment Act or the Equal Access to Justice Act).

(l) Revisions to supplier agreements. Any revisions to the supplier agreement must be incorporated into the contract using a bilateral modification. Unilateral revisions are not binding on the Government.

(m) No automatic renewals. If any license or service tied to periodic payment is provided under the supplier agreement (e.g., annual software maintenance or annual lease term), such license or service must not renew automatically upon expiration of its current term without prior express written consent from an authorized Government representative.

(n) Indemnification. Any clause of the supplier agreement requiring the supplier or licensor to defend or indemnify the end user is amended to provide that the U.S. Department of Justice has the sole right to represent the United States in any such action, in accordance with 28 U.S.C. 516.

(o) Taxes or surcharges. Any taxes or surcharges which the supplier or licensor seeks to pass along to the Government as end user will be governed by the terms of the associated Government contract or order and must be submitted to the Contracting Officer for a determination of applicability prior to invoicing unless specifically agreed otherwise.

(p) Non‑assignment. The supplier agreement may not be assigned, nor may any rights or obligations thereunder be delegated, without the Government’s prior approval, except as expressly permitted by FAR 52.212-4(b) or FAR 52.232-23, as applicable.

(q) Confidential information. If the supplier agreement includes a confidentiality clause, such clause is amended to state that neither the agreement nor the contract price list, as applicable, must be deemed “confidential information.” Issues regarding release of “unit pricing” will be resolved consistent with the Freedom of Information Act. Notwithstanding anything in the supplier agreement to the contrary, the Government may retain any confidential information as required by law, regulation, or its internal document retention procedures for legal, regulatory, or compliance purposes; provided, however, that all such retained confidential information will continue to be subject to the confidentiality obligations of the supplier agreement.

(r) Conflict with Federal law. If any other language, provision, or clause of the supplier agreement conflicts or is inconsistent with Federal law or the terms and conditions of this contract, such language, provisions, or clauses will be considered null and void and will not be binding on the United States Government.

(End of Clause)

452.204–70 Modification for Contract Closeout (Apr 2026)

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (Contracting Officer) may issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but is not required to provide a signature. The Contracting Officer will immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) For commercial contracts not exceeding the simplified acquisition procedure threshold under FAR 12.001(c), if more than $1,000 in unliquidated funds remain at closeout, the Contracting Officer will issue a bilateral deobligation modification. Only the modification requires the contractor’s signature, though a Release of Claims may be requested. If the required documents are not returned within 60 days, the Contracting Officer will issue a unilateral modification and proceed with closeout once performance is complete, acceptance is confirmed, and final payment is made.

(c) For all other non-commercial or non–cost‑reimbursement contracts, if more than $1,000 in unliquidated funds remain at closeout, the Contracting Officer will issue a bilateral deobligation modification and a Release of Claims, both requiring contractor signature. If these documents are not returned within 120 days, the Contracting Officer will issue a unilateral modification u and proceed with closeout upon completion of performance, acceptance, and final payment.

(End of Clause)

452.204‑71 Personal Identity Verification and Workforce Integrity of Contractor Employees (Apr 2026)

(a) Compliance with PIV Requirements. The contractor must comply with the personal identity verification (PIV) policies and procedures established by the United States Department of Agriculture (USDA) Directives 4620‑002 series, Homeland Security Presidential Directive 12, and any implementing guidance issued by the Contracting Officer. The contractor must appoint a representative responsible for PIV compliance and must maintain a current list of employees eligible for a USDA LincPass or otherwise authorized to perform work under this contract.

(b) PIV Sponsor Availability. The PIV Sponsor for this contract is the designated Government point of contact identified in the contract, typically the COR unless otherwise specified. The Government will notify the contractor of any changes. The contractor remains responsible for meeting all PIV obligations regardless of changes in sponsor availability.

(c) Contractor Workforce Integrity and Accountability. The contractor is fully responsible for ensuring that all individuals performing under this contract are properly vetted, eligible for access, authorized to perform the work, and accurately represented. At a minimum, the contractor must implement lawful and effective internal controls to:

(1) Verify the identity, work authorization, and qualifications of all personnel assigned;

(2) Ensure only the individuals presented to USDA for PIV enrollment or identity verification perform work;

(3) Detect and address indicators of identity fraud, unauthorized substitution, or other workforce integrity risks; and

(4) Ensure continuous oversight of personnel, including remote workers, in accordance with any reporting requirements specified in the Contract.

(d) Mandatory Removal and Replacement. If the Government determines that a contractor employee fails to meet eligibility, security, integrity, or performance requirements, the Contracting Officer may direct the contractor to remove the individual from performance. The contractor must:

(1) Remove the employee immediately upon notice;

(2) Provide a qualified replacement at no additional cost to the Government; and

(3) Ensure continuity of operations so as not to impact mission requirements.

(4) Failure to promptly remove or replace employees when directed may result in remedies including withholding payment, termination, or other actions authorized under this contract.

(e) Impact on Contractor Performance. Contractor compliance with this clause, including timely removal and replacement of personnel, adherence to PIV requirements, and maintenance of workforce integrity, is a material requirement of this contract. Incidents of identity discrepancies, failure to maintain an eligible workforce, submission of personnel who do not match verified identities, unauthorized substitutions, or failure to comply with Government direction may result in termination and will be documented in the contractor’s performance assessment and reflected in the Contractor Performance Assessment Reporting System (CPARS).

(f) Subcontractor Applicability. The contractor must include this clause in all subcontracts requiring routine unaccompanied physical access to a Federally controlled facility and/or routine unaccompanied access to a Federally controlled information system. The contractor is accountable for ensuring subcontractor compliance.

(g) No Government Direction of Hiring Practices. Nothing in this clause authorizes the Government to direct the contractor’s internal hiring processes or require the disclosure of personal information beyond what is authorized by law, regulation, or contract terms. The contractor remains solely responsible for determining lawful methods to meet the requirements of this clause.

(End of Clause)

452.204-72 Use of Electronic Data Interchange (EDI) or Other Automation Technologies (Apr 2026)

(a) In the event that Electronic Data Interchange (EDI) functionality or other automation technologies such as Robotics Process Automation is utilized to facilitate electronic transactions between USDA and its contractors, it is the sole responsibility of the Contractor to ensure accuracy of the electronically transferred data. The Government’s electronic system shall serve as the system of record for all data exchanged or retrieved.

(b) The Government shall not be liable to the Contractor for any delay or failure associated with EDI or other automation technologies. The Contractor’s use of this service is at the Contractor’s sole risk. For electronic or automated services provided by USDA to the contractor, the services are provided on an “as is” and “as available” basis. For electronic or automated services provided by the contractor that interact with the USDA electronic systems, the USDA is not responsible for any costs incurred by the contractor related to the development, test, or support of the services. The Contractor shall be responsible for all fees associated with EDI. The Contractor is responsible for the confidentiality and security of its systems, interfaces, interconnections, and any documents that the customer receives from The Government pursuant to the contract.

(c) The Government reserves the right to restrict, refuse, or cancel any participation in EDI services.

(End of clause)

Solicitation Information

Award Type It is anticipated that a firm-fixed price requirements contract consisting of one (1) one-year base period and two (2) one-year option periods shall be awarded as a result of this synopsis/solicitation.

The total duration of this contract shall not exceed three (3) years.

The Government intends to make one award from this solicitation. Therefore, to be considered responsive, contractors must submit pricing for all items.

Evaluation and Basis for Award

The provision at Federal Acquisition Regulation 52.212-2, Evaluation—Commercial Items is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the best value to the Government.

Price:

The offeror shall provide pricing as requested in the attached spreadsheet titled Schedule of Items Attachment 1. Total price evaluation will be for the base period, all option periods and in accordance with FAR 52.217-8, up to a six-month extension period. Failure to propose pricing for the base period and all option periods on individual line items may result in a quotation being excluded from further consideration. The offeror’s quotation will be evaluated in accordance with FAR 12.204, to determine if it is fair and reasonable.

For purposes of evaluation, the potential need to exercise the option under FAR 52.217-8 to extend a period of performance for a maximum period of six (6) months beyond any period of performance will be considered the same for all offerors. The Government will consider that if the extension of service clause (FAR 52.217-8) is exercised, it will be on the exact same rates and terms, other than length of performance, as the period of performance being extended. For purposes of evaluation only, the Government will use the rates specified in the last option period and add the cost of six months to the prices proposed for the base period and all option periods to determine total evaluated price of the contract. The Government will determine whether the price, including the options available under FAR 52.217-8, is fair and reasonable.

Technical Acceptability:

Technical Acceptability will be evaluated to receive an overall rating of "acceptable" or "unacceptable." This will be based on the offeror's ability to provide a sound and compliant approach that meets all requirements and shows a thorough understanding of them. It is the contractor's responsibility to ensure their quotation clearly demonstrates their capability to meet these requirements.