Attachment_1_-_Technical_Specification.pdf

STATE OF CALIFORNIA Attachment 1 Technical Specification 7504-TS-0315018-RevA Envelopes Event ID 7760-0000018008

Herrick, M Page 1 of 9 7/9/2026

Table of Contents

1. Scope

2. Codes, Regulations, and Standards

2.1 Codes

2.2 Regulations

2.3 Standards

3. Requirements

3.1 Classification

3.2 Materials

3.3 Configuration

3.4 Performance

3.5 Workmanship

3.6 Packaging and Palletizing Preparation for Delivery

Herrick, M Page 2 of 9 7/9/2026

1. Scope This specification establishes the minimum requirements for mailing envelopes which will be used by the Office of State Publishing (OSP) and other State buying agencies in high-speed mail inserting and mechanical sorting.

2. Codes, Regulations, and Standards Laws, regulations, standards, and specifications referenced in this document in effect on the opening of the Invitation for Bid (IFB), form a part of this specification. The products covered by this specification shall comply with all applicable laws, regulations, and industry standards including, but not limited to, the following:

2.1 Codes

None listed

2.2 Regulations

None listed

2.3 Standards

2.3.1 Technical Association of the Pulp and Paper Industry TAPPI T410

2.3.2 Courtesy Reply Mail Layout Guidelines of U.S. Postal Services Quick Service Guide

(QSP) 507b

2.3.3 U.S. Postal Service Publication 25

3. Requirements

3.1 Classification

Envelopes shall be of two types and three classes as specified:

3.1.1 Types

3.1.1.1 Style P: Plain (without window) envelope shall be one-piece construction

3.1.1.2 Style W: Window envelope with window covering shall be two-piece construction, body and window. Window materials shall be clear or transparent and patches shall be firmly sealed at all edges of the envelope window.

3.1.2 Classes:

3.1.2.1 Class 1: Commercial and official envelopes suitable for automatic addressing, inserting and sealing, with diagonal or side seam construction as indicated in Section 3.3.4

3.1.2.2 Class 2: Open side, booklet envelopes suitable for automatic addressing, inserting and sealing, with diagonal or side seam construction as indicated in Section 3.3.4

3.1.2.3 Class 3: Open-end catalog envelopes suitable for mailing bulky inserts, with center seam construction and latex self-seal adhesive, as indicated in Section 3.3.4

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3.2 Materials

3.2.1 Paper Stock

Envelopes shall be made from Bond/White Wove paper stock in either 24lb or 28lb basis weight as specified for each MCC in section 3.3.4

Basis weight will be determined by Technical Association of the Pulp and Paper Industry (TAPPI) T410. Using ream size 17 by 22 inches (431.8 by 558.8 millimeters), 500 sheets.

3.2.2 Adhesive

Adhesive used for envelope production shall be in conformance with current envelope industry standards. Flap dry gum shall be the standard moisture activated type unless latex cohesive adhesives are specified in Section 3.3.4.

3.2.3 Window

On Style “W” envelopes, window shall be of clear transparent polystyrene plastic, glassine patch material is not acceptable, free of any wrinkles or waviness and shall have corner radius of 3/16 inch ± 1/16 inch. Envelopes with windows shall perform without any degradation as plain envelopes in both high-speed mail inserting and automated mail sorting equipment.

3.3 Configuration

All configurations in respect of dimensional measurements are shown in diagrams corresponding to each envelope identified with Master Control Code (MCC) in Attachment 1A. Envelope seams are of closed type. All tolerances shall be within ± 1/16 inch unless otherwise specified. Drawings are not to-scale. Note: The font types and font sizes depicted in the diagrams are for visual reference only.

They do not represent the actual font to be used on the final printed envelopes.

3.3.1 Class 1 – Commercial and Official Types

3.3.1.1 Envelopes shall be available in either Style P or W. Their sizes and designs are shown in respective diagrams described as Class 1 in Section 3.3.4.

3.3.1.2 All envelopes in this class shall have blue or black inside security tints as indicated in Section 3.3.4 unless otherwise specified.

3.3.1.3 Envelopes shall be of diagonal seam or side seam construction as specified in section 3.3.4 and shown in the corresponding diagrams.

3.3.1.4 Envelopes shall have gum seal adhesive, unless otherwise specified in the diagrams.

3.3.1.5 Side flaps shall not overlap at the center of envelopes.

3.3.1.6 Envelopes shall lie flat without curling.

3.3.1.7 Envelope seams shall be firmly sealed with no excess glue at seam edges.

Seams shall be sealed to be greater than or equal to 1/16 inch and smaller than or equal to 3/16 inch of top of seam.

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3.3.1.8 Flap shall be gummed to within ¾ inch from edges of envelope. Gum line depth shall be greater than or equal to ½ inch except for last inch at ends that may be tapered.

3.3.2 Class 2 – Open Side, Booklet

3.3.2.1 Envelopes shall be available in Style P or W. Their sizes and designs are shown in respective diagrams described as Class 2 in Section 3.3.4.

3.3.2.2 Envelopes shall be of diagonal seam or side seam construction as specified in section 3.3.4 and shown in the corresponding diagrams.

3.3.2.3 Envelopes shall have gum seal adhesive unless otherwise specified.

3.3.2.4 Envelopes seams shall be firmly sealed with no excess glue at seam edges.

Envelopes shall lie flat without curling.

3.3.2.5 Adhesive on top flap shall be contained such that side seam will not be sealed to flap. Side seams shall have adhesive line smaller than or equal to ⅛ of an inch (1/8”) of the top edge and smaller than or equal to ¼ inch of the inner edge of the side seam.

3.3.2.6 Flap shall be gummed to within 11/16 inch from edges of envelope. Gum line depths are ⅞ inch to 15/16 inch as specified in diagrams, except for last inch at ends, which may be tapered.

3.3.3 Class 3 – Open End with Seal Adhesive & Catalog

3.3.3.1 Envelopes shall be available in Style P or W. Their sizes and designs are shown in all diagrams described as Class 3 in Section 3.3.4.

3.3.3.2 Envelopes shall be of center seam construction and be available in sizes as specified in section 3.3.4 and shown in the corresponding diagrams.

3.3.3.3 Envelopes shall be open at end with center seam greater than or equal to ¼ inch wide.

3.3.3.4 Flap shall be scored for folding and be gummed to within specified distance from edges of the envelope.

3.3.3.5 Throat depth of sealed envelopes shall be greater than or equal to ¼ inch unless otherwise specified.

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3.3.4 Configuration Table of Envelopes

MCC Configuration

Envelope Size

(size in inches)

Window Size & Locations (size in inches)

150006 #10 standard window envelope, white wove, Polystyrene patch window, blue inside tint, round top flap, diagonal seam constructed, industrial standard gum, sub 24, Class 1

4-1/8 x 9-1/2 1-1/8 x 4-1/2 7/8 from Left, 11/16 from Bottom

150059 6” x 9” Booklet window envelope, white wove, no inside tint, flat flap, side seam construction, seal adhesive gum, sub 24, Class 2. Black print on face

6 x 9 1-1/8 x 4-1/2 7/8 from Left, 1/2 from Bottom

150061 6” x 9.5” Booklet window envelope, white wove, blue inside tint, round flap, side seam construction, seal adhesive, sub 28, Class 2.

“Return Service Requested” in black print on face needed

6 x 9.5 2-5/8 x 4-1/4 7/8 from Left, 2-1/2 from Bottom

150062 9” x 12” Booklet poly window envelope, white wove, blue inside tint, flat flap, side seam construction, seal adhesive, sub 28, Class 2.

Black print on face

9 x 12 4-1/4 x 3-1/4 8 from Left, 3-7/8 from bottom

150063 #9 standard envelope, white wove, Reflex blue inside tint, pointed top flap, diagonal seam construction, seal adhesive, sub 24, Class 1

3-7/8 x 8-7/8 plain without window

150071 #9 standard window envelope, white wove, no inside tint, rounded top flap, diagonal seam construction, seal adhesive, sub 24, Class 1.

Black print on face

3-7/8 x 8-7/8 1-1/8 x 4-1/2 7/8 from Left, 1/2 from Bottom

150075 6” x 9.5” Booklet window envelope, white wove, blue inside tint, side seam construction, flat top flap, seal adhesive, sub 28, Class 2

6 x 9-1/2 2-5/8 x 4-1/4 7/8 from Left, 2-1/2 from Bottom

150103 #11 standard window envelope, white wove, black inside tint, flat top flap, side seam, latex seal, sub 24, Class 1

4-1/2 x 10-3/8 1-1/8 x 4-1/2 7/8 from Left, 1/2 from Bottom

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150104 9” x 11.25” Catalog window envelope, white wove, black inside tint, wallet flap, center seam construction, latex seal, sub 28, Class 3

9 x 11-1/4 1-5/16 x 3-1/2 1/2 from Left, 7- 3/4 from Bottom

150107 9” x 12” Booklet window envelope, brown Kraft, black inside tint, wallet flap, side seam construction, gum seal adhesive, sub 28, Class

2. Black print on face, folds in half

9 x 12 1-3/4 x 5-1/8 3-1/2 from Left, 3/4 from Bottom

150210 JvR – 6” x 9.5” booklet envelope, pointed flap, window and printing, Permit 2023, Prsrt 1st Class, inside tinted blue, "Green" Label - JvR envelopes, gum seal adhesive, sub 28, Class 2 (Green Label) (MCC 150210)

6 x 9-1/2 2-5/8 x 4-1/4 7/8 from Left, 2-1/2 from Bottom

150300 6 x 9.5” window envelope, white wove with pink outside flood coat, no tint, side seam construction, tapered seal flap not to exceed 1- 11/16" maximum depth, tapered throat measuring 11/16" at center, “APPLY” black print on face and back, gum seal adhesive, sub 28, Class 1

6 x 9-1/2 1-3/4 x 4-1/8 7/8 from Left, 2-1/4 from Bottom

3.3.5 Printing

The following envelopes shall include black print on the outside of the envelope. Print for each MCC is shown in the corresponding diagram. OSP shall provide envelope diagrams for all envelopes in this section. Electronic proof approval by OSP representatives will be required prior to printing.

3.3.5.1 The following envelopes include black print on the face only: 150059, 150061, 150062, 150071, 150107 and 150210

3.3.5.2 The following envelopes include black print on the face and on the back:

150300

3.4 Performance

3.4.1 Class 1 and Class 2 envelopes shall be suitable for automatic addressing including printing or application of printed labels, automatic insertion of material, and automatic sealing.

3.4.2 Class 1 and Class 2 envelopes shall pass acceptance performing test in automated mail production equipment in use by the State of California. The passing jamming rate shall be

Herrick, M Page 7 of 9 7/9/2026 no more than one envelope per 8000 letter sized envelopes and no more than one per 5000 booklet envelopes in test sample size of 30,000 max.

3.5 Workmanship

Envelopes shall be product of good workmanship in accordance with recommendations of Envelope Institute of America (EIA)) and Envelopes of Manufacturers Association (EMA). Envelopes shall not be wavy and free from defects that degrade appearance, performance, or serviceability including but not limited to loosen or glued flaps, loose corners, puckered seams, or misplaced window patches.

3.6 Packaging and Palletizing Preparation for Delivery

3.6.1 Class 1 – Commercial & Official envelopes

3.6.1.1 Shelf Box: All envelopes shall be packed in 500 per shelf box, vertically, on long edge with the flaps folded, the open side of the envelope up (towards top of box) and facing the same direction.

3.6.1.2 Shipping Carton: Envelopes shall be packed with five (5) shelf boxes per shipping carton. Over size cartons, holding five (5) shelf boxes will not be acceptable.

Exceptions: MCC 150103 shall be packaged 1,000 per shipping carton, on long edge, flaps with latex adhesive not folded, the open side of the envelopes up (towards top of box) and facing the same direction. Vendor shall ensure that the envelopes do not stick together. The inside of the box must include a corrugated cardboard section divider, and 500 envelopes on each side. The cardboard section divider is required to reinforce the shipping carton and reduce the possibility of any crushing of the latex seal envelopes inside the carton.

3.6.2 Class 2 – Booklet envelopes

3.6.2.1 Shipping Carton: Booklet envelopes shall be packaged vertically, on long edge, flap side up, flaps folded, all in same direction, 500 per shipping carton.

3.6.2.2 Exceptions:

• MCC 150061 shall be packaged vertically, on long edge, flap side up, flaps folded, two adjacent rows of 250 across the short side of the box, one row of envelopes all facing the same direction, the other row reversed, 500 per shipping carton.

• MCC 150107, envelopes shall be preprinted, flaps folded, envelopes folded in half on long edge, front side facing outwards, packaged vertically, flap side up, two (2) adjacent rows of 250 across the short side of the box, one row of envelopes all facing the same direction, the other row reversed, 500 per shipping carton.

https://envelopeinstitute.org/ https://envelopeinstitute.org/ https://www.envelope.org/

Herrick, M Page 8 of 9 7/9/2026

3.6.3 Class 3 – Open-End envelopes

3.6.3.1 Catalog Envelopes shall be packaged vertically on long edge, 500 per shipping carton, flaps folded, reversed every 100.

3.6.3.2 Exceptions: MCC 150104 shall be packaged vertically, on long edge, latex adhesive flaps extended, direction reversed every 100. Vendor shall ensure that the envelopes do not stick together.

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Revision History Version Date Summary of Changes Authored by 5/15/26 Initial Release MH A 6/5/2026 MCC15006, 150059, 150061, 150107, 150300 and 150210 added MH