Attachment_1_-_Summer_Camp_Scholarship_Program_Requirements.pdf
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- Attached to
- Summer Camp Scholarship Program Implementation
- Solicitation number
- 25-P-30MC
- Issued by
- Volusia County, Florida
About this file
This is a requirements document for the Summer Camp Scholarship Program, a seasonal initiative facilitated by the Volusia County Community Assistance division in Florida and overseen by the Children and Families Advisory Board (CFAB). The program provides scholarship vouchers to eligible families to enable children ages 5-14 to attend approved summer camps operating during the Volusia County Schools summer break, estimated June 2 through August 8, 2025. The county seeks to partner with an organization to manage day-to-day program operations, including processing a high volume of applications, managing approved provider relationships, and distributing vouchers. Approved providers must operate camps of minimum six-week duration (with waivers available for special needs camps), supply fire inspection reports and staff background verifications, submit one original and ten copies of applications, demonstrate one year of prior camp experience, attend a mandatory provider workshop, and possess the capability to submit weekly electronic attendance documentation and vouchers within specified timeframes.
The program establishes a weekly voucher rate of $80, with full payment provided if provider rates are lower and parents responsible for any difference if provider rates exceed this amount. Provider eligibility requires the ability to pre-fund operations pending reimbursement and submit the first week's voucher no less than one week prior to the scholarship term start date. Scholarship applicants must reside in Volusia County, provide proof of family size, income, and age documentation, and meet income eligibility requirements (waived for foster parents with Letter of Assurance). Once registered with an approved provider, scholarships cannot be transferred to different providers but may be transferred to alternate sites under the same provider. Scholarship recipients must maintain regular attendance, with termination possible following two occurrences of three or more consecutive unexcused absences. The program has operated for over 20 years with funding provided through the CFAB budget.
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Text version
Summer Camp Scholarship Program Requirements for 2025
A. Proposed voucher rate:
1. Weekly rate - $80
a. If provider weekly rate is less than $80, the full rate will be paid
b. If provider weekly rate is less than $80, parent will cover the difference
B. To be eligible, providers must:
1. Operate a camp that is a minimum of six weeks long during Volusia County Schools summer break (estimated to be June 2nd - August 8th)
a. Number of weeks requirement waived for special needs camps
2. Provide fire inspection reports for all camp locations
3. Provide background check verifications for staff
4. Provide clear registration instructions and rates to be distributed to scholarship eligible families
5. Submit one original signed application and ten copies
a. Copies will be distributed to the Children and Families Advisory Board
6. Have one year of experience with a summer camp program or similar services
7. Have the ability to fund the summer camp prior to receiving reimbursement
8. Have the ability to submit vouchers for every child receiving a scholarship
9. Have the ability to submit week one voucher no less than one week prior to first week of scholarship terms
10. Attend a mandatory approved provider workshop prior to the summer break
11. Have the ability to fully execute an agreement with the agency facilitating the program
12. Have the ability to submit complete weekly attendance sheets electronically
C. To be eligible, scholarship applicants must:
1. Live in Volusia County
2. Be 5-14 years of age at the start of summer break (June 2, 2024)
a. Age limit of 17 for special needs
3. Provide proof of family size, proof of income, and proof of age for each child applying
4. Meet income eligibility requirements
a. Waived for foster parents if Letter of Assurance is provided
5. If offered a scholarship voucher:
a. Register for camp with an approved provider no later than the date that the voucher expires, as clearly noted on the received voucher letter
b. Once registered, a scholarship cannot be transferred to a different provider but can be transferred to a different site with the same provider
6. Attend camp regularly:
a. Absences of three or more consecutive days on two occurrences will be cause for termination from the program if not pre-approved by the summer camp provider
Summer Camp Scholarship Program Requirements for 2025
File details come from the government source that posted it. Updated .