Attachment 1 STATEMENT OF WORK - VIDEO USU COURTYARD_FINAL.pdf

STATEMENT OF WORK

USU COURTYARD – REMOTE LIVE VIDEO STREAMING SERVICES

2021 COMMENCEMENT CEREMONY

SCOPE OF WORK

Provide all equipment and labor for an outdoor event with remote live video streaming to two digital sites simultaneously on Saturday, May 15, 2021 at the Uniformed Services University (USU) at Naval Support Activity Bethesda (NSAB). The ceremony will be in the USU Courtyard. Vendor must coordinate with designated USU employee POC for all set-up and break-down. Projected ceremony time 90-120 minutes. The USU Public Wireless – 1 gig is available for vendor use. COMPLETE INTERNET CONNECTIVITY TO DELIVER HD STREAMING TO TWO DIGITAL SITES SIMULTANEOUSLY IS VENDOR RESPONSIBILITY. THIS IS A CLOSED CEREMONY NO

OVERHEAD SCREENS OR PROJECTION NEEDED.

PERIOD OF PERFORMANCE

Saturday, May 15, 2021. NOTE: CANCELLATION OF THE OUTDOOR EVENT DUE TO PROJECTED WEATHER (FORECAST OF RAIN, THUNDERSTORMS) WILL BE DETERMINED BY THE USU VICE PRESIDENT, EXTERNAL AFFAIRS 48 HOURS PRIOR TO CEREMONY. IN THE EVENT OF INCLEMENT WEATHER AS STATED, VENDOR WILL

NOT BE REQUIRED.

LOCATION OF PERFORMANCE

THIS OUTDOOR EVENT IS SCHEDULED TO TAKE PLACE IN THE COURTYARD, WEATHER PERMITTING AT THE UNIFORMED SERVICES UNIVERSITY OF THE HEALTH SCIENCES, 4301 JONES BRIDGE ROAD, BETHESDA, MD. 20814.

NSAB BASE ACCESS

VENDOR STAFF WILL BE PRE-VETTED FOR BASE ACCESS PRIOR TO CEREMONY DATE. INFORMATION REQUIRED FOR PRE-VETTED ACCESS WILL INCLUDE VISITORS NAME (LAST, FIRST NAME AS IT

APPEARS ON DRIVERS LICENSE) AND VENDOR CONTRACT NUMBER.

VENDORS MUST FOLLOW NSAB/DOD COVID GUIDELINES WHICH INCLUDES WEARING A MASK THE

ENTIRE TIME ON WHILE ON NSAB and USU.

HOURS OF WORK

All work (including set up and tear down) shall be performed during the period of 6:00 A.M. through 4:00 P.M. on Saturday, May 15, 2021.

SPECIFIC TASKS

USU Protocol and Events Officer will provide a digital 2021 Commencement script for the vendor May 10 with a hard copy provided to the designated vendor representative the morning of May 15 at kick off meeting.

A kick off/direction meeting on May 15 at 8:30AM will take place with designated vendor representative(s), USU PAO Officer, USU Protocol and Events Officer and USU COR. A review of the script, significant points, and the flow of the ceremony will be discussed.

Saturday, May 15, 2021; vendor to set up all audio, video production and remote streaming equipment required to perform services requested on the designated area of the USU Courtyard between 6:00 A.M.

AND 10:00 A.M.

• Provide complete setup of all associated equipment and any additional components and connections required to provide live streaming of ceremony to 2 USU specified locations simultaneously. Vendor will provide complete REMOTE INTERNET setup of all equipment and connections necessary for live streaming. The USU Public Wireless – 1 gig is available for vendor use.

• On Saturday, May 15, 2021; beginning at 11:30 AM, vendor will stream on (vendor) provided video production equipment to a minimum of 2 specified locations (USU Facebook account and USU YouTube channel – with addresses and access provided by the Deputy Vice President, External Affairs the pre-ceremony PowerPoint Presentation Show provided on DVD by USU COR.

• At 12:00PM Using vendor equipment and labor Continue live streaming the Commencement ceremony in its entirety to the two digital sites (USU Facebook account/YouTube channel) simultaneously.

• Equipment shall include, but is not limited to the following:

• One (1) switcher,

• One (1) DVD player, associated cabling and connectors, distribution amplifiers as needed, and any additional components deemed necessary.

• Provide Camera Control Units and Sync/Gen Lock as necessary between cameras and switcher.

(3 Video Cameras to be used - must be long zoom capable of providing a final product of RAW uncompressed AVI footage). Video cameras require complete setup and operation. 110 AC outdoor outlets for equipment are available in the courtyard. All cables, extension cords, connectors to operate equipment necessary to power equipment in a safe manner is vendor responsibility. It is the Vendor’s responsibility to run all cables in a safe manner to avoid hazard and/or injury. Vendor must comply with all applicable OSHA standards and provided a general safety plan 5 days before the event to address how they will remedy tripping hazards from cords.

• Provide complete setup and equipment for all audio support including two directional microphones with stands and one podium microphone, audio speakers, cabling and any additional components deemed necessary. Play pre-determined music (provided by USU) at specific points of ceremony.

• Provide headsets and support equipment for two-way communications between one USU staff member and all vendor support staff to include Engineer, camera staff, operator and video switcher and any other vendor staff necessary to fulfill the Scope of Work.

• Provide necessary staff to support and operate all specified equipment to include live streaming, 3 video camera operators, video production and engineering, audio support, equipment setup and tear down. Equipment positions to be determined at kick off meeting.

• Provide three (3) camera preview monitors and one (1) program monitor at switcher station.

• Provide one direct recording of Commencement program in its entirety on PC compatible hard drive of RAW uncompressed AVI footage. Estimated record time is 1.5 hours. Recorded footage must be available/delivered within 5 business days via UPS or FedEx.

• Provide one PC laptop computer for use during ceremony with MS PowerPoint 2013 installed.

DELIVERABLES

• One (1) direct recording of Commencement program in its entirety on PC compatible hard drive of RAW uncompressed AVI footage. Due to Government within five (5) business days of completion of ceremony.

CLEAN-UP

Provide sufficient staff to have all equipment packed up and removed from NSAB no later than 4:00 P.M.

on Saturday, May 15, 2021, after the ceremony ends. Vendor shall have from 2:00 P.M. to 4:00 P.M. to complete the clean-up.

All work areas shall be cleaned after the ceremony and returned to original condition.