Attachment 1 Statement of Work_Video Projection.pdf
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- Solicitation number
- HU000123Q0004
About this file
This statement of work and related solicitation describe video projection services requirements for a commencement ceremony. The Uniformed Services University of the Health Sciences requires equipment and staff for live video streaming and projection of a ceremony at the Daughters of the American Revolution Hall on May 20, 2023. Services include setup and operation of projectors, switcher, DVD player, cameras, monitors, and streaming equipment from 8 AM to 1 PM that day, as well as recording and delivery of footage within five business days. The contractor must provide staff, cameras, projectors, switcher and related equipment to capture and display the ceremony for both in-person and remote audiences. The period of performance is May 19-20, 2023, with work hours from 9 AM to 4 PM on the 19th and 8 AM to 1 PM on the 20th. The contractor must remove all equipment by 1 PM on the 20th.
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Attachment 1: Statement of Work
STATEMENT OF WORK
VIDEO PROJECTION SERVICES FOR THE
2023 COMMENCEMENT CEREMONY
SCOPE OF WORK: Provide equipment and labor for video projection, display and live video streaming of USU commencement ceremony on Saturday, May 20, 2023 at the Hall. Provide live video streaming of the ceremony. The vendor must coordinate with the Hall for all set-up and break-down.
SPECIFIC TASKS:
● On Friday, May 19, 2023, set up video production and projection equipment and screens at the Hall beginning at 9:00 A.M.
● On Saturday, May 20, 2023, beginning at 8:00 A.M., operate video production and projection equipment to display the provided DVD contents and live feed from video cameras on two (2) large screens and on two (2) large flat screen monitors in the lobby of the Hall of the ceremony, providing video and audio feed, if possible.
● Equipment would include, but not be limited to, two (2) projectors with long throw lenses, one
(1) switcher, one (1) DVD player, two (2) large format 50” video monitors for display in the lobby (unless provided by the Hall), two (2) large front projection screens with minimum dimensions of 12 ft. by 16 ft., associated cabling and connectors, distribution amplifiers as needed, and any additional components deemed necessary.
● Provide Camera Control Units and Sync/Gen Lock, as necessary, between cameras and switcher.
(Video Cameras to be used must be long zoom capable of providing a final product of RAW uncompressed AVI footage).
● Provide three (3) camera operators or cameramen to operate three video cameras throughout the ceremony. Video cameras require complete setup and must be capable of maintaining focus, to include close ups, panning/following participants during procession entering/exiting the hall, hooding, multiple onstage events, and panning audience. USU’s head of Multimedia Services will direct and call the shots.
● Provide connections only to two (2) flat screen display monitors (permanently installed in the lobby of Hall). If possible, please also provide audio to these monitors.
● Provide seven (7) headsets and support equipment for two-way communications between four USU staff and requested support staff Engineer, operator and video switcher.
● Provide two (2) camera preview monitors and one (1) program monitor at switcher station.
● Provide one (1) direct recording of the ceremony in its entirety on PC compatible hard drive of RAW uncompressed AVI footage. Estimated record time is 2.5 hours. Recorded footage must be available/delivered within five (5) business days. The vendor must release all rights to video and recorded footage for the event.
● Provide one (1) laptop computer with MS PowerPoint 2010 installed.
● Provide live streaming of the ceremony in its entirety to a USU-specified web address.
● Provide complete setup of all associated equipment and any additional components and connections required to provide live streaming of the ceremony.
Attachment 1: Statement of Work
● Provide recording of live streaming video of the ceremony in its entirety on a MAC compatible external hard drive. The estimated record time for the ceremony is 2.5 hours. Recording of live streamed video must be available/delivered within five (5) business days.
● Provide sufficient staff to have all equipment packed up and moved out of the hall no later than 1:00 P.M. on Saturday, May 20, 2023. All equipment must be packed up and removed from the Hall no later than 1:00 PM, so costs for additional labor needed must be included.
PERIOD OF PERFORMANCE: Friday, May 19, 2023 – Saturday, May 20, 2023
HOURS OF WORK: All work shall be performed during the period of 9:00 A.M. through 4:00 P.M. Friday, May 19, 2023 and 8:00 A.M. through 1:00 P.M. Saturday, May 20, 2023.
CLEAN-UP: All work areas shall be cleaned after the ceremony and put back how they found the work site. Due to our contract with the Hall, all work must be completed no later than 1:00 PM on Saturday, May 20, 2023, so adequate staffing must be included. At completion of work, all areas shall be left in good condition.
File details come from the government source that posted it. Updated .