Attachment 1- Statement of Work (SOW) PACS Readers and Installation.docx

STATEMENT OF WORK – PACS Readers

1.0 The contractor shall furnish labor, parts, supplies and equipment necessary to provide additional on security PACS readers located at the Rocky Mountain Regional Medical VA Medical Center. Space is located at 1700 N Wheeling Street, Aurora, CO 80045.

SPECIFIC SERVICE FOR

1.1 Install Lenel PACS readers on all mechanical and electrical closets located at RMR: This includes approximately 113 closets. See Appendix A for list of rooms. Each room is expected to require the following equipment. Equipment Required to work with our currently installed system.

1.1.1 PIV Card Readers: HID Card Readers: 921PHPTEK000HV-L02

1.1.2 Magnasphere Door Contacts: MSS-XoCL-(W/B/G)

1.1.3 Request to Exit: Bosch: DS-DS160

1.1.4 HES Electric Strikes: 1006CS-12/24D-630

1.1.5 Milestone MIL-XPADL door licenses

1.1.6 Composite Cabling 446100

1.1.7 All cabling shall be in conduit from the door to the Telecom Room (TR)

1.2 Install Lenel control boards and power supplies to power the Lenel PACS readers. Equipment includes:

1.2.1 Lenel control boards: LNL-1320-S3

1.2.2 Power Supplies: Altronix Trove: T3MK77F16D

1.3 Labor will be during normal business hours for all public, common spaces, or inpatient units. Labor will be conducted after hours for all other patient care areas.

1.4 Labor includes all cabling needed to connect PACS readers to the system, all installation of hardware to be functional, including but not limited to electrified strikes card readers, door contract, and request to exits. Conduit and cabling will be run. Proper fire caulking will provide for conduit crossing smoke or fire barrier walls. All proper head end boards will be provided for functional system. System will be commissioned moving forward.

1.5 All physical project install will have an infection control risk assessment completed. The contractor will be responsible for providing any specific containment if necessary.

1.6 Clarifications and exclusions:

1.6.1 Provision or installation of conduit, wire, boxes, fittings, or other electrical installation materials unless specified.

1.6.2 ECHCS will provide IP addresses and network connections for panel locations.

1.6.3 ECHCS will provide staging area for materials.

1.6.4 ECHCS will provide electronic auto CAD files for use in creating submittal drawings if necessary.

1.6.5 All physical project install will have an infection control risk assessment completed. The contractor will be responsible for providing any specific containment if necessary.

2.0 DOCUMENTATION/REPORTS

2.1 The documentation shall include detailed descriptions of the work performed, including materials installed and any warranties available with the specifications. Each technician or representative must, at a minimum, document the following data legibly and in complete detail.

NOTE: - Any additional charges claimed must be approved by the POC or CO before service is completed

2.2 The Contractor shall log in with the biomedical engineering or police department prior to performing any services. When the service is completed, the project manager/technician shall document services rendered on a legible ESR(s). The technician/engineer shall log out with the biomedical engineering or police department submit the ESR(s) to the biomedical engineering or police or Point of Contact. All ESRs shall be submitted to the equipment user for an “acceptance signature” and then to the POC for an “authorization signature”. If the POC is unavailable, a signed, authorized copy of the ESR shall be sent to the contractor after the work can be reviewed (if requested or noted on the ESR).

3.0 ADDITIONAL CHARGES

3.1 There will be no additional charge for time spent at the site (during or after the normal coverage areas) awaiting the arrival of additional technician and/or delivery of parts

4.0 REPORTING REQUIRED SERVICES BEYOND SERVICE SCOPE

4.1 The contractor shall immediately, but no later than 24 consecutive hours after discovery, notify the COR or POC, in writing, of the existence or development of any defects in, or repairs required. The contractor shall furnish the Government with a written estimate of the cost to make the necessary repairs.

5.0 COMPETENCY AND CERTIFICATION OF PERSONNEL SERVICING EQUIPMENT

5.1 Each respondent must have an established business, with an office and full-time staff. The staff shall include a fully qualified technician, and/or other certified field service engineers.

5.2 “Fully Qualified” is based on successful completion of training and experience in the field. For training, the service provides shall have successfully completed a formalized training program for the equipment identified in the schedule. Electricians will be certified Electricians with the state of Colorado.

5.3 The technician and/or electricians shall be authorized by the contractor to perform the services. All work shall be performed by fully qualified competent technicians or other field service engineers. The contractor shall provide copies of all certificates for technicians, and/or field service engineers if necessary. When deemed appropriate, the POC or Contracting Office Representative reserve the right to prohibit contractor personnel from working on VAMC equipment.

6.0 CONTRACTOR TEST EQUIPMENT

6.1 The contractor shall ensure all contractor supplied test equipment is properly calibrated, and certified. If requested by the COR or POC, the contract shall be able to supply any certificates tied to the quality of the test equipment. Test equipment calibration shall be traceable to a national standard.