Attachment 1 - Statement of Work (SOW).pdf

Information in this document is confidential and no detail shall be released to any party without the express permission of the FPAC BC

Natural Resources Conservation Service (NRCS) NRCS Nevada All Employees Training Conference

Statement of Work Reno, Nevada

September 9-12, 2024

Background

The purpose of Nevada’s FY2024 All-Employees Training is to provide technical and administrative training while building employee resilience. Nevada NRCS has recently doubled the program delivery responsibilities and onboarded significant numbers of new staff. There is a critical need to rapid train employees, build networks and improve employee’s ability to respond to pressure and meet challenges in the coming years.

Training opportunities will focus on the Agency’s mission and meet the Department’s strategic plan, through the following training topics/strategies:

• NRCS supporting Nevada Agriculture: Improve understanding of the NRCS mission and objectives specifically targeting the needs of agriculture in Nevada.

• Improve Customer Experience: Advance skills to utilize agency tools and increase support and satisfaction for internal and external customers.

• Employee Engagement and Retention: Expand networking capabilities for employees through introduction to industry leaders, agency staff and partners. In addition, provide overview of employee resources such as flexibilities for work-life balance, career development, benefits and employee support resources.

DATE(S) OF TRAINING

September 9, 2024 through September 12, 2024 Monday – Partial staff lodging check- in (staff traveling in the day before) Tuesday – All Staff Registration/General Session/Breakout Room / General Session Luncheon / Breakout Room/ Evening Mixer Wednesday – General Session/Breakout Room/ General Session Thursday – Breakout Room/ General Session Closeout – Staff Checkout travel home in the afternoon

ATTENDEE INFORMATION *estimated

60 Conference Attendees 50 NRCS Staff 10 NRCS Partners

LODGING REQUIREMENTS (Total Participants for which rooms are needed)

September 9 – 25 sleep rooms September 10 – 25 sleep rooms September 11 – 25 sleep rooms

MEETING

NAME

NV All Employees Training MEETING DATES September 9-12, 2024

Information in this document is confidential and no detail shall be released to any party without the express permission of the FPAC BC

Sleeping Room Requirements Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Date 9/9/2024 9/10/2024 9/11/2024 9/12/2024

Rooms Booked/Night

0 25 25 25 0 0 0

NOTES Room block requested may be amended slightly. If reservation comes under 25 people hotel agrees no fees will be assessed.

Function Space Requirements A single conference facility is required to accommodate all attendees

Monday Tuesday Wednesday Thursday Friday

Date 9/9/2024 9/10/2024 9/11/2024 9/12/2024 9/13/2024

General Session Mtg Room (scenario 1)

Set for 50 participants 9:00am -

5:00pm –

Set for 50 participants 8:30am – 5:00pm

Set for 50 participants 8:30pm –

2:00pm

General Session Mtg Room (scenario 2)

Mixer for 50 participants 5:30pm-7:00pm

Breakout Room (scenario 1)

1 room set for 30 people

8:00pm - 5:00pm

1 room set for 30 people 8:00pm - 5:00pm

1 room set for 30 people

8:00pm – 12:00pm

Registration Table

7:00am – 9:00am

Procurement Sensitive

Information in this document is confidential and no detail shall be released to any party without the express permission of the FPAC BC

Function Space Requirements cont.

MEETING

ROOM SETUP

Registration Table 1 table with seating for 2 NRCS will provide Conference Material, writing utensils and other supplies.

General Session Room Classroom style OR Round Table if serving approved food and beverage.

4 head panel tables on elevated stage w/skirt in front of room with 4 chairs each for leadership

Breakout Rooms #1 Tuesday, Wednesday, and Thursday Classroom style set-up for 30 people

Trash cans will be provided in each meeting room.

Meeting rooms must be booked on a 24-hour hold beginning from day and time FPAC BC takes possession of function space.

FOOD AND

BEVERAGE:

Break Time ONLY

Tuesday morning registration refreshments, Tuesday working lunch, Tuesday night refreshments – Discuss with contracting

IT

REQUIREMENTS

Wi-Fi needed in all meeting rooms – Speaker(s) Only WiFi and Bandwidth to support Connection with Microsoft Teams to be projected on screen

AUDIO VISUAL

REQUIREMENTS

General Session Room 2 Projection Screens no larger than 11x10 w/12k 1 LCD Projectors 1 Lavalier Mic 1 Standalone podium w/mic 1 table talk mics on head table (push to talk)

Breakout Rooms

• Breakout Rooms: (seating for 30 people total; classroom style) Time: 8AM – 5 PM Tuesday, Wednesday; 8AM to 12:00 Thursday 1-Table on elevated stage w/skirt to seat 4 people 1- Lavalier Mics 2- Tabletop Mics 1- Stand-alone podium w/ mic 1- Mic w/stand for middle of room 1-LCD Projector/Screen 1- Connection with Microsoft Teams and to project on screen 1-Plugs for laptops

Procurement Sensitive

Information in this document is confidential and no detail shall be released to any party without the express permission of the FPAC BC

SHIPPING Meeting materials may be shipped to hotel no more than one week prior to the meeting date.

STORAGE

NOTES/ADDL

INFORMATION

Provide name of POC in charge of this requirement POC 1 ASTC-Management & Strategy: LaKeisha Barber, lakeisha.barber@usda.gov POC 2 Financial Resource Specialist: Mani Gomez, mani.gomez@usda.gov POC 3 Administrative Support Assistant: Sierra Jiron, sierra.jiron@usda.gov POC 4 Business Services Specialist: Michelle Collins, michelle.collins2@usda.gov

APPENDIX B: QUOTE CHECKLIST

All quotes must include the following (as applicable):

☒ Description of hotel facilities/amenities (brochure) meeting the requirements in the SOW.

☒ Sleeping room block details to include number of rooms per night, applicable rate per night (Federal Government per diem or less), and reservation deadline

☒ Confirmation of pre and post rate availability

☒ Rates charged and/or offered for all requested meeting space, services, and equipment (AV)

☒ Published/Rack rates for all requested meeting space, services, and equipment (AV), as applicable, in order to identify savings being offered to the Government

☒ Applicable service charges (percentage and items to which it will apply)

☐ Nearest major airport(s) and related distance

☐ Information concerning hotel shuttle services (if applicable), including costs, service areas, and schedule

☐ Airport ground transportation options and costs (if hotel does not offer shuttle services)

☒ Parking – regular rates for self and valet (if applicable); also include any discounted rates to Government personnel.

☒ Confirm wireless Internet accessibility in guest rooms and function spaces. Include costs (if applicable)

APPENDIX B: QUOTE CHECKLIST