Attachment 1 Statement of Work Shred services at TIRO 02282022.pdf

FEMA TIRO REQUEST FOR QUOTATION 70FBR622Q00000023 -- DOCUMENT DESTRUCTION

Statement of Work 02/28/2022

Document Destruction for the FEMA Texas Integration & Recovery Office (TIRO) Austin, TX

1. GENERAL SCOPE

a. The Contractor shall provide Document Destruction services for the Texas Integration and

Recovery Office (TIRO) at facilities located at 12515-8 Research Blvd., Austin, TX 78759- 2252.

b. The scope of this requirement is for biweekly document destruction services for two (2) bins;

however, the need may increase as mission dictates.

c. Material to be shredded will only be paper products.

d. Material shall be destroyed at the Controlled Unclassified Information (CUI) level in accordance with (IAW) CUI Notice 2019-03 CUI Notice 2019-02: Destroying Controlled Unclassified Information (CUI) in Paper Form (archives.gov) and paragraph 2a below.

e. The Contractor shall provide the location with two (2) lockable, wheeled containers with hinged slotted top. Containers shall be approximately 65 gallon in size.

f. Payment for services will be with a purchase order, Net 30 days, paid in arrears.

g. FEMA is tax exempt. Tax Exempt ID: 52-1227911

2. CONTRACTOR RESPONSIBILITIES:

a. Material shall be destroyed at a level that would make it unreadable, indecipherable, and irrecoverable, to recognize or reconstruct the information per CUI Notice 2019-03. CUI Notice 2019-02: Destroying Controlled Unclassified Information (CUI) in Paper Form (archives.gov)

b. Contractor will provide a regularly scheduled time every-other week to perform service and coordinate with Contracting Officer Representative (COR) on a mutually agreeable time.

c. Upon completion of each pickup service, the Contractor will complete and provide the COR with a Certification of Document Destruction. This formal certificate of destruction indicates the actual destruction has taken place and what was destroyed. The Certificate of Destruction must include Contractor company name; location of facility; date service provided; number of containers or number of pounds destroyed and signature and title.

d. No material will be taken from the facility to be destroyed at another location. No material is to be left on the truck overnight for destruction the next working day. Materials must be destroyed at the time of arrival. Document destruction must be observed by a FEMA appointed representative at the time of destruction.

e. The Contractor will assign an “Account Point of Contact” to communicate and work directly with the Government representative on all matters related to the contract. The Account Point of Contact is responsible for coordinating pickups.

f. The Contractor will not begin the document destruction until the Government’s monitor is present to witness the process.

g. Contractor must dispose of all destroyed material IAW CUI 2019-03. CUI Notice 2019-02:

Destroying Controlled Unclassified Information (CUI) in Paper Form (archives.gov)

3. PERIOD OF PERFORMANCE:

Target start date is March 21, 2021.

https://www.archives.gov/files/cui/documents/20190715-cui-notice-2019-03-destroying-cui-in-paper-form.pdf https://www.archives.gov/files/cui/documents/20190715-cui-notice-2019-03-destroying-cui-in-paper-form.pdf https://www.archives.gov/files/cui/documents/20190715-cui-notice-2019-03-destroying-cui-in-paper-form.pdf https://www.archives.gov/files/cui/documents/20190715-cui-notice-2019-03-destroying-cui-in-paper-form.pdf https://www.archives.gov/files/cui/documents/20190715-cui-notice-2019-03-destroying-cui-in-paper-form.pdf https://www.archives.gov/files/cui/documents/20190715-cui-notice-2019-03-destroying-cui-in-paper-form.pdf

FEMA TIRO REQUEST FOR QUOTATION 70FBR622Q00000023 -- DOCUMENT DESTRUCTION

a. One 12-month base period and four (4) 12- month option periods for a total of 5 (five) years.

b. Specific period of performance dates will be identified in the contract.

c. Services will be requested bi-weekly. Current workforce restrictions may decrease the frequency of required support

4. PLACE OF PERFORMANCE:

a. The primary place of performance is Texas Integrated Recovery Office, 12515-8 Research Blvd Austin, TX 78759.

b. Additional locations within the State of Texas may be requested should the mission expand

5. DEFINITIONS:

a. Pickup is defined as the collection and destruction of contents from bins that are placed at organizations’ locations or facilities on a recurring basis.

b. Mobile operations shredding is defined as secure destruction activities carried out using mobile (truck mounted) commercial-grade destruction equipment that destroys customer materials within an enclosed and secured vehicle (truck or trailer) at the agency’s site.

6. SECURITY/ACCESS REQUIREMENTS

a. All Contractor personnel must provide Government issued identification, such as a drivers license or passport when accessing Government facilities.

7. COVID-19 PROTOCOL

b. Contractor personnel must provide physical proof of Covid-19 vaccination or must provide physical proof of a negative COVID-19 test result taken within 24- hours prior to entering a FEMA facility. All persons who are not fully vaccinated who wish to enter a FEMA-controlled site must provide visual proof of a negative test result OR proof of 90-day testing exemption following COVID-19 diagnosis Contractors must comply with all relevant CDC guidance, including wearing a mask and physically distancing from other people.