Amendment 2 Quotation Schedule and Submission Form.pdf

RFQ Quote Submission Form 70FBR622Q00000023 Document Destruction Service

Quotation Schedule and Submission Form

Please use the information below to submit a quotation. Note: Offeror’s may use another format for submission of quotes. However, all quotes shall contain the minimum information required under Federal Acquisition Regulation (FAR) 52.212-1, Instructions to Offeror’s, Commercial Items (Nov 2021) and include the information listed below.

Quotations shall be emailed to the Contracting Officer at Sandra.Shanks@fema.dhs.gov .

Amendment 2

Document Destruction Service

Austin/ Houston Qty- Months

Austin Cost Per Shred Bin

Austin Number of Shred Bins Provided

Austin Total Cost Per Month

Houston Number of Shred Bins Provided

Houston Cost Per Shred Bin

Houston Total Cost Per Month

Total Cost Per Year (Grand Total for Houston and Austin)

Base 12 2 2

Option Year

12 2 2

Option Year

12 2 2

Option Year

12 2 2

Option Year

12 2 2

Relocation of Services Fee (Houston change of service location)

Other Fees or Service Charges mailto:Sandra.Shanks@fema.dhs.gov

ITEM: Document Destruction Bi-Weekly (every other week) Service

Offeror Business Name:

Offeror Business Address:

Offeror **DUNS:

**Effective April 1, 2022, all vendors will be issued a Unique Entity Identification (UEI) in the System for Award Management (SAM) replacing the Dun and Bradstreet Number (DUNS)

Offeror CAGE (if applicable):

Offeror POC for Business Operations:

Name:

Phone Number:

Email:

Delivery Date/Service Start Date:

Service Schedule:

1.1. Bi-weekly (every-other week) document destruction schedule. Contractor will provide a regularly scheduled time every-other week for onsite document destruction services.

1.1.1. List proposed schedule of services

1.2. Material shall be destroyed at a level that would make it unreadable, indecipherable, and irrecoverable, to recognize or reconstruct the information.

1.2.1. List proposed method of document destruction to adhere to requirements:

1.3. Containers provided shall be at minimum 65-gallons and lockable.

a) List size of container(s) provided

b) Is/are container(s) lockable

c) Are locks and keys provided by Contractor for each container

1.4. No material shall be taken from the facility to be destroyed at another location.

a) What method will be used to ensure documents are destroyed at service site?

1.5. Document destruction equipment shall be truck-mounted and must have the ability for a FEMA employee to witness destruction of documents while at the FEMA location?

1.5.1. Is document destruction service safely viewable by FEMA monitor?

1.6. Materials must be destroyed at the time of arrival. No material shall be left in a transport vehicle (truck) overnight for destruction the following day.

1.6.1. Provide a statement how this will be accomplished.

1.7. Contractor will assign an Account Point of Contact to communicate directly with the Government Appointed official to coordinate scheduled pickups and discuss matters or concerns with the services to be provided.

1.7.1. Provide a point of contact name, phone number and email address

1.8. The Contractor shall not begin document destruction until a FEMA monitor is present to witness the destruction process.

1.8.1. Provide a statement how this will be addressed if no FEMA monitor is available at the time of service.

1.9. The Contractor shall provide to the FEMA monitor a Certificate of Document Destruction for each shred occurrence for each shred bin.

1.9.1. Provide a statement how Certificates of Document Destruction will be delivered.