Attachment_1_-_Statement_of_Work_-_Santa_Cruz_Lab_Cooling_System_Maintenance___Repairs.docx

STATEMENT OF WORK

NOAA/NATIONAL MARINE FISHERIES SERVICE

SOUTHWEST FISHERIES SCIENCE CENTER

FISHERIES ECOLOGY DIVISION

Santa Cruz Laboratory Cooling Tower/Chiller System Maintenance & Repairs

I. Background/Overview:

The Santa Cruz Laboratory (SCL) is a fisheries research facility of the National Marine Fisheries Service (NMFS), which is part of the National Oceanic and Atmospheric Administration (NOAA); Department of Commerce. The SCL site is approximately 1000 feet from the coastal surf zone, which is considered harsh environment for building structures and their systems. The facility is a two-story, 56,000 square foot building which serves approximately 120 researchers and support staff. Their work consists of laboratory and experimental research that is designed to manage and conserve marine fisheries resources including marine, coastal, and estuarine habitats. Activities associated with this effort include conferences, meetings, chemical and biological experiments, aquarium “wet” studies, videotape studies, and computer-based modeling and statistical studies.

Reliable operation of the cooling tower and chiller system is critical to maintaining controlled environmental conditions for research spaces, aquaria, and equipment. Failure of the cooling tower and chiller system could disrupt ongoing scientific operations.

II. Scope of Work The Southwest Fisheries Science Center, Santa Cruz Laboratory requires comprehensive preventive maintenance, periodic inspections, vibration analysis, reporting, and emergency repair services for the lab’s cooling tower and chiller system. The contractor shall furnish all labor, tools, materials, equipment, supervision, transportation, subcontracts (if any), and engineering support necessary to perform preventive maintenance, inspections, minor repairs (within scope), and emergency services on the specified cooling tower and chiller system equipment at the Santa Cruz Laboratory. Services shall be performed in accordance with the contractor's service checklists, industry best practices, manufacturer recommendations, and applicable codes/standards (e.g., ASHRAE, EPA refrigerant handling, OSHA safety).

The contractor shall coordinate all work with onsite NMFS personnel to minimize disruption to research activities.

Equipment to be Serviced:

· (1) McQuay WGZ-060C Scroll Chiller

· (1) Evapco LSWA-P91A-2 Cooling Tower (SN 99-8713W) with VFD

· (1) Bell & Gossett Plate and Frame Heat Exchanger (P-14TMTL-41)

· (1) 5 HP Chilled Water Pump with VFD

· (1) 5 HP Condenser Water Pump with VFD

· (1) Chiller Control System via building automation controls III. Tasks The contractor shall complete the following tasks.

Task 1: Annual Services

1. Perform five (5) full annual preventive maintenance services per piece of equipment listed above (one per year). Services include thorough inspection, cleaning, adjustment, lubrication, calibration, and testing per the contractor’s service checklists. Specifically:

a. Clean chilled water pump strainer during each annual service.

b. Clean condenser booster pump strainer during each annual service.

c. Perform vibration analysis testing on the cooling tower during each annual service.

Task 2: Periodic Services

1. Perform fifteen (15) periodic (quarterly) services per piece of equipment over the year (approximately 3 months apart). Services include inspections, adjustments, VFD checks/service, chiller leak rate calculation readings and minor operational verifications.

Task 3: VFD and Control System Service

1. Include VFD service during every visit (annual and periodic). Provide service to the building automation controls chiller control system as needed to maintain proper operation.

Task 4: Reporting and Coordination

1. Coordinate all work with onsite NMFS personnel.

2. Provide detailed written reports for all work completed (including findings, actions taken, recommendations, and vibration analysis results).

a. Written documentation identifying the device used for the chiller’s leak rate calculation reading is required every three (3) months.

3. Schedule maintenance visits in collaboration with the Government to avoid interference with critical research. Final schedule to be determined upon contract award/approval.

Emergency Repairs: Respond to emergency calls outside scheduled maintenance within 2-4hrs. Repairs due to normal wear/maintenance are included in the fixed price; major repairs or parts replacement beyond preventive scope are billable at emergency labor rates.

IV. Period of Performance The period of performance shall be 9/1/2026 to 8/31/2027.

V. Place of Performance

NOAA/NMFS

110 McAllister Way Santa Cruz, CA 95060 VI. Deliverable Schedule

· All scheduled maintenance services (annual and periodic) shall be completed within the active period of performance.

· Written reports shall be provided within 10 business days of each service visit.

· Emergency response: Contractor shall acknowledge emergency calls within 1 hour and arrive onsite within 2-4 hours (depending on time of day and travel).

· All tasks and deliverables shall be completed within period of performance.

VII. Applicable Standards Services shall comply with: ASHRAE standards, EPA Section 608 refrigerant handling regulations, OSHA safety requirements, manufacturer guidelines (McQuay, Evapco, Bell & Gossett), and all applicable federal, state, and local codes.

Vibration analysis shall meet industry standards (e.g., ISO 10816).

All work shall adhere to NOAA environmental and safety policies for a coastal research facility (See Paragraph X).

VIII. Special Requirements Contractor personnel must be trained/certified in HVAC/chiller systems, VFDs, and refrigerant handling (EPA 608 certification required where applicable).

Real ID is required for access to federal facility.

Work shall be performed during regular business hours unless emergency or pre-approved.

IX. Required Knowledge and Experience:

Minimum of 5 years of experience providing preventive maintenance and repairs on similar scroll chiller plants, cooling towers with VFDs, plate/frame heat exchangers, pumps, and building automation system controls. Experience with coastal/marine environments. Demonstrated ability to provide vibration analysis and detailed reporting.

X. Links to Environmental and Safety Policies and Guides

NMFS

Environmental, Safety and Occupational Health Program Guide Environmental, Safety and Occupational Health Program Records Management Policy

NOAA SECO

NAO 216-17A: NOAA Environmental Compliance Program NAO 209-1A "NOAA Occupational Safety & Health" NOAA Safety & Environmental Compliance Website

Other Executive Order 12088, Federal compliance with pollution control standards OSHA Occupational Safety & Health Standard Occupational Safety and Health (OSH) Act XI. Technical Point of Contact:

Name: Tom Rausch Phone: 831-420-3901 E-Mail: tom.rausch@noaa.gov