Attachment 1 - STATEMENT OF WORK HVAC Cleaning Services final.pdf

STATEMENT OF WORK

Fire Station HVAC Duct Cleaning

Joint Base San Antonio- Fire & Emergency Services

NAME OF INSTALLATION:

Joint Base San Antonio- 902d CES/CEF

PROJECT MANAGER: Cliff Martinez

PART 1 – SCOPE OF WORK:

1.1 GENERAL: The Contractor shall provide all labor, personnel, supervision, tools, equipment, transportation, and incidentals required to perform the required services within this Statement of Work (SOW). The services to be performed under this contract is to provide complete deep cleaning, HEPA negative air pressure treatment, and sanitation treatment throughout all ducts for JBSA Fire & Emergency Services nine fire stations. There are two large Fire Stations: Station 2 and Fire Station 8. Five medium Fire Stations: 1,4,5,6 and 7. Additionally two small Fire Stations: 3 and 9.

1.2 WORK SCHEDULE/HOURS OF OPERATION: All work shall be performed during the typical duty day, 8:00 A.M. to 4:00 P.M., Monday through Friday, except for federal holidays and unforeseen requirements.

When access to facility permits, service may begin earlier upon approval of authorized government personnel.

The Contractor is not required to provide routine services on approved holidays. Federal Holidays that may be under this contract are as follows:

Columbus Day: 13 October 2025 Veteran’s Day: 11 November 2025

1.3 PROJECT DESCRIPTION: The following items shall be performed by a certified and licensed HVAC cleaning company as part of this proposal. Services listed below are required to be provided at each of the nine locations.

• Service shall include but not limited to:

o Apply negative air pressure to all ducts for initial cleaning o Roto brush cleaning to clean and remove debris/mold o Furnace cleaning to remove debris/mold o Air duct sanitation treatment for all air ducts o Additional hand cleaning may be required upon completion of furnace cleaning of air ducts if additional debris or mold remains at no additional cost.

o Company may be required to utilize a lift to reach vents in stall bays for the larger stations.

1.4 LOCATIONS: The following addresses reflect the nine fire stations across JBSA Fire & Emergency Services o Station 1: 1910 Kenly Ave, Bldg 2325, JBSA-Lackland, TX, 78236 o Station 2: 120 Dominguez St, Bldg 1207, JBSA Lackland TX, 78236 o Station 3: 1125 Medina Base Rd. Bldg 200, JBSA Lackland TX, 78236 o Station 4: 3201 Schofield Rd. Bldg 3830, JBSA Ft. Sam Houston TX, 78234 o Station 5: 3935 Winans Rd. Bldg 1704, JBSA Ft. Sam Houston TX, 78234 o Station 6: 3930 Rawley Chambers Pass. Bldg 3734, JBSA Ft. Sam Houston TX, 78234 o Station 7: 4716 Wilkerson Rd. Bldg 5020, JBSA Camp Bullis TX, 78257 o Station 8: 9980 5th St East. Bldg 700, JBSA-Randolph TX, 78150 o Station 9: 1033 Auxilary Airport Rd. Bldg 415, Seguin TX, 78155

1.5 WORK AND MECHANICS: The work for this project shall be carried out according to industry and commercial standards. The company shall ensure all personnel providing services are certified HVAC technicians. An HVAC License, EPA Certification, and Texas Department of Licensing Regulation (TDLR) are required.

1.6 WORKING CONDITIONS: JBSA will provide the following for the purposes of this Statement of Work:

o Site and facility access for the company personnel performing installation work and training.

o Provide the Project Manager with a single point of contact for the duration of the contract o Obtain and provide all necessary approvals, permits, and lease agreements for affected facilities

1.7 PROJECT TIMELINE: Upon approval of the contract, services for all nine fire stations would need to be completed within 45-days.

1.8 WORK AREA ACCESS: The Contractor shall coordinate with the designated Point of Contacts within JBSA Fire & Emergency Services Branch Chief. The POC will provide site access and escorts within each facility, as needed.

1.9 PROTECTION OF GOVERNMENT PROPERTY: The Contractor shall use reasonable care to avoid damaging existing hardware, software, and systems in place. If the Contractor fails to use reasonable care and causes damage to any of these property/systems, the Contractor shall replace or repair the damage at no expense to the Government. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

2. SITE MAINTENANCE AND CLEANUP: The Contractor shall always keep the site free from debris and shall perform daily cleaning of all areas. The HVAC Company will be responsible for containing and disposing of all debris. Debris will be disposed of outside military installations.

2.1 TRAFFIC REGULATIONS: Contractor employees shall comply with all base traffic regulations and are subject to random vehicle speed control checks. Contractor’s personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones, except hands-free phones, is prohibited while driving on military installations in San Antonio, TX.

2.2 SAFETY REQUIREMENTS: Contractor is responsible for having emergency procedures in place and submitting a safety plan to the contracting POC. If in the event of an emergency, the contractor is responsible for contacting the POC at the designated location and following in place procedures.

2.3 SITE COORDINATION AND CONDITIONS: The contractor is required to verify and document all required outages and events that will seize the contractor from performing duties on site. The contractor is also responsible for coordinating communication and needs with the POC.

2.4 ACCEPTANCE: A final inspection of completed work will be conducted by the project manager, contractor and designated 502 CES personnel. All discrepancies identified during inspections shall be corrected prior to final payment.