Attachment 1 - Statement of Work - Generator Maintenance.docx

VA Montana Healthcare System 3687 Veterans Drive, P.O. Box 1500 Ft. Harrison, MT 59636-1500

Feb 05, 2025

PROJECT

Maintenance of six Emergency Generators at Montana VA Medical Center, Fort Harrison, MT.

SCOPE OF WORK

The purpose of this project is to perform all General Maintenance per the manufacturer’s guidelines on the following diesel engine emergency electric power generators:

1.7 MEG Onan Model DQKAA 1321166

171 John Deere Model 125 RE0 ZJG

PACKAGE LF16243

PAC, LFR

FLG

OIL SAMPLE

OIL SAMPLE

VALVOLINE P1-OUTSIDE2

PACKAGE

FS19976

PAC, FS

FLG

158 Detroit Diesel 400RE0ZDD Model Series 60 14.0L

DIESEL FUEL

DIESEL FUEL PACKAGE

VALVOLINE P1-OUTSIDE2

PACKAGE LF3620

PAC, LF

FLG

PACKAGE FF5207

PAC, FF

FLG

144B Kohler Model 500ROZD4

FF5037

FF PKG

VALVOLINE FLG

PACKAGE FS20201

FUEL FILTE

FLG

155 Onan Model DQDAA-1407000

ANTIFEEZE

ANTIFREEZE PACKAGE

VALVOLINE P1-OUTSIDE2

PACKAGE

DIESEL FUEL

DIESEL FUEL PACKAGE

P1-OUTSIDE2

PACKAGE

OIL SAMPLE

OIL SAMPLE

P1-OUTSIDE2

169 Onan Model DFEG

PACKAGE

VALVOLINE

PACKAGE

The contractor shall provide all necessary labor, materials, tools and specialized equipment necessary for the full performance of this contract.

a. Load Tests (Annually):

i. Perform a full load test at a predetermined percentage of the generator's capacity for a specified duration.

ii. Monitor all critical parameters during the load test.

b. Maintenance Procedures (Annually):

i. Fuel System Maintenance:

1. Regularly check fuel levels and quality.

2. Clean fuel filters and lines as per manufacturer recommendations.

ii. Lubrication System:

1. Change engine oil and filters according to schedule.

2. Inspect and lubricate all moving parts.

iii. Cooling System:

1. Check coolant levels and composition.

2. Clean cooling system components as needed.

3. Annual air filter replacement.

iv. Electrical System:

1. Inspect generator wiring and connections for damage or corrosion.

2. Test automatic transfer switch functionality.

Maintenance should include:

· 4-hour/2-hour load bank testing*

· Fluid analysis for oil, fuel and coolant.

· Fuel Quality testing for fuel tanks supplying the emergency generators

*test must meet The Joint Commission requirements to be under load of at least 30 percent of the nameplate load.

NOTE: The Joint Commission requires a 4-hour generator test under load (dynamic or static) that is at least 30 percent of the nameplate rating of the generator once every 36 months. All material & supplies should be genuine manufacturers OEM filters, fluids, gaskets, seals, etc. Testing, maintenance, and exercising of the generator, including all related components, must be executed to meet the requirements of VHA DIRECTIVE 1028, NFPA 99 and NFPA 110, whichever is more stringent.

DELIVERABLES:

The contractor will complete Maintenance and return to service.

Documentation and Reporting:

i. Detailed maintenance logs documenting all inspections, tests, and corrective actions taken.

ii. Reporting of any identified issues, including potential safety concerns, to facility management.

iii. Maintenance reports to be submitted to the facility after services are performed.

PRIVACY STATEMENT:

Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.

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