Attachment 1-Statement of Work dtd 14 Apr 2025.pdf
PDF 174 KB Posted
- Attached to
- Library Subscription Services
- Solicitation number
- FA481425TF042
About this file
This Statement of Work (SOW) details a library resource service leasing contract for MacDill Air Force Base Library, seeking print and audiobook leasing services. The contract requires an annual subscription of 828 points, invoiced and paid at the beginning of the cycle, with a comprehensive electronic platform for monthly title selection and exchange. Key requirements include providing online access to titles from various publishers, ability to search and order books, track credits/points, receive MARC records, and offer multiple book formats including hardcover, softcover, large print, audiobooks, and special editions.
The vendor must ship titles within a reasonable timeframe, with guaranteed delivery within 45 days of order placement or full point refund. The library will obtain ownership of 20% of shipped titles for its permanent collection. The contract mandates a vast book selection covering best sellers, adult fiction and non-fiction, test preparation materials, young adult titles, and independent publisher works. Shipping costs are included, and the contract includes provisions for damaged resource replacement. The delivery location is 6FSS/FSDL at 8102 Condor St., Building 252, MacDill AFB, FL 33621, with potential contract extension for 6 months after the 5th year.
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STATEMENT OF WORK
MacDill Air Force Base Library
Library Resource (Print & Audio Books) Service Leasing Contract
14 Apr 2025
SCOPE OF SERVICE
1. Requirements Description: USAF MacDill AFB Library needs print book and audiobook leasing services for fiction and non-fiction titles from a central source that has an online based listing of all titles available. Contractor will provide an electronic system platform that can be reviewed by Library staff for easy and convenient monthly selection of available titles for routine exchange. Each title available for exchange will be priced in points. Annual agreed upon point allocation used in subscription for monthly selection of titles will be billed to MacDill Library in a one-time payment for the full amount. There should be availability for suitable (popular & requested / fiction & nonfiction) titles for exchange on a monthly basis. Library will make monthly selections and contractor will ship selected titles to the MacDill Library within a reasonable time frame. The contractor will immediately notify the MacDill Library of titles that are no longer in stock and will not deduct available points for unavailable titles. The contractor will only deduct the points for titles received. The number of monthly titles the MacDill Air Force Base Library is seeking:
2. Characteristics: Adult Book Resource Subscription Plan at or equal to: An annual subscription of 828 points invoiced and paid at the beginning of the cycle. Other requirements are as follows:
1) Provide access through a website for Librarian to search for available titles from any publisher. Provide the ability to grant requests for titles not listed on website if title can be obtained through another publisher or seller.
2) Provide pricing online of all items and a full online ordering process from same website to put orders through for processing and library distribution.
3) Provide account access to track credits/points balances and updates of order and shipping status.
4) Provide MARC records for all items ordered using customized specs and deliver online or via email, if requested by library.
5) Provide holdings and shelving information (barcode number; call number in specified format by Librarian; and leased material label) before shipping items to receiving library.
6) Include book (Mylar) cover and labels (spine label call number; inventory/catalog barcode;
and leased material label) through processing and put on before properly packing resources for shipping to library.
7) The option to buy books in multiple formats as they are available (printed hardcover, soft cover, library binding, large print, audiobooks, special edition publications, leather/vinyl bound, media kits i.e. book & CD or video, etc.)
8) Contract shall include and cover all shipping costs.
9) Vendor must have ability to ship titles within reasonable amount of processing time from publication and availability date with written guarantee of fulfillment time.
10) Guaranteed delivery within forty-five (45) days of order placement/publication printing date or credits/points fully refunded.
11) Credits/points must remain valid during the entire active Period of Performance.
12) Pre-curated lists available to order on website (best sellers, adult non-fiction & fiction award winners, testing preparation materials, etc.).
13) Credits/points system with price range per credit/point whereas one (1) point covers the majority of all printed or audio resources.
14) Library will obtain full ownership of 20% of shipped titles to retain in libraries permanent collection.
15) Guarantee replacement of any resource that is damaged during the manufacture, processing & shipping period free of extra charge.
16) Must include vast selection of books to purchase, but not limited to the following:
A. Best Sellers (all genres) B. Adult Fiction (all genres) C. Adult Non-Fiction (all subjects) D. Test Preparation (all subjects) E. Young Adult (YA) Fiction (all genres) F. Young Adult (YA) Non-Fiction (all subjects) G. Back-list titles (all genres) H. Fiction & Non-Fiction Titles from Independent Publishers (all subjects)
17) Inherent Services: The provider will provide Library staff access to website for ordering and email contact for questions.
18) Delivery: 6FSS/FSDL 8102 Condor St., Building 252
MacDill AFB, FL 33621
5. Terms and Conditions: After the 5th year the Library may extend the contract 6 months, as needed.
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