ATTACHMENT 1 STATEMENT OF WORK.pdf

STATEMENT OF WORK

Elevator Modernization project

Atlantic Oceanographic & Meteorological Laboratory (AOML) 4301 Rickenbacker Causeway, Miami (Virginia Key), Florida

1. INTRODUCTION

The Atlantic Oceanographic and Meteorological Laboratory (AOML), at 4301 Rickenbacker Causeway, Miami, FL 33149 is located on Virginia Key, Florida. AOML is a research facility owned by the National Oceanic and Atmospheric Administration (NOAA). The main building was commissioned in 1973 and consists of roughly 74,000 square feet of office, laboratory, workshop, machinery, and storage space.

2. BACKGROUND AND PURPOSE

The purpose of this procurement is to provide AOML with complete Freight elevator modernization service to keep the building elevators and control system operating safely and efficiently.

3. EQUIPMENT COVERED

The equipment covered under this agreement includes all devices and components considered to be part of AOML’s elevator and Controls System, which includes but is not limited to: elevator cars and components, control boards, and components.

4. SCOPE OF WORK

Base contract repair of Freight Elevator

Contractor shall provide all labor, materials and equipment necessary to complete the following unless noted below:

1. Contractor shall perform services in accordance with the American Disabilities Act on the passenger and freight elevators.

2. Contractor shall secure power to passenger elevator and freight elevators by lock out/tag out method rendering the elevator inoperable.

3. Contractor shall remove hoist headers, tracks, spirators, 2 door operators, door rollers, contactors register clutch

4. Contractor shall replace with new hoist headers, new tracks, new aspirators and new door clutch kits, door operators, rollers, contactors breaking systems, hangers

5. Contractor shall remove and replace with new. Car, hoist way and traveling cable wiring.

6. Contractor shall install new hoist ropes w/new AC hoist motors.

7. Contractor shall install new Otis approved or equivalent, motion controller w/ solid state AC drives.

8. Contractor shall install new car operating panel (including digital PI) and hall fixtures

(include all code features), digital hall PI and hall stations at all floors. Hands free phone behind COP if necessary.

9. Contractor shall install new fixtures to include but not limited to, new machine room power disconnects, new machine room lighting, new elevator pit lighting, additional GFI power outlets in the machine room and pit areas. Car top inspection station if required. ( all disconnects shall be labeled).

10. Contractor shall install machine room HVAC split unit (wall mounted).

11. Contractor shall make all necessary fire alarm renovations as required by NFP, State of Florida and Miami Dade fire codes.

12. Contractor shall install new hoist way ventilation.

13. All ancillary components are required to comply with all State and local codes.

14. Contractor shall inspect all elevator related wiring for reuse. New wiring will be added as needed. All wiring shall be in EMT (Electrical Metallic Tubing) or ridged conduit.

15. Contractor shall install new MEI (Minimum Efficiency Index) submersible pump unit (Imperial motor, IMO( Ingestrom and Montelius) pump and Maxton valve) to include shut off valve, muffler and new shut off valve in pit

16. Contractor shall install new car interior panels and finishes.

17. Contractor shall install new fusible disconnect for cab lights and disconnect for controller power, with aux. contacts.

18. Contractor shall install new EMT( Emergency Medical Technician) phone circuit to new controller (phone service to machine room by others).

19. Contractor shall provide AC power to new controller cabinets.

20. Contractor shall reuse all existing feeds to machine room for controller, cab lights and machine room lights.

21. Contractor shall reuse all existing feeds to the elevator pits for lights and receptacles.

22. Contractor shall inspect tracks at each floor and adjust as necessary.

23. Contractor shall grease new tracks and door clutch and all parts as needed.

24. Contractor shall restore power to elevator by removing the lockout/tag out feature.

25. Contractor shall operate the elevator to observe proper operation of all controls, Indicator lights, sensors, floor alignment, and door operation. (Make adjustments as necessary).

26. Contractor shall protect all equipment and merchandise in work locations.

27. All work must be approved by the Contracting Officer’s Representative.

28. Design, furnish and install machine room HVAC and hoist way ventilation per State and Local code.

29. All engineer design and testing are to be included.

30. Include after business hours testing for fire alarm.

ADD ON OPTION:

a. Contractor shall discuss modernization of passenger elevator. To follow all steps in section 4. Excluding the repeat of 4.10 & 4.28.

b. Contractor shall discuss all options available to completely modernize and update the interior of the passenger car, and shall provide pricing for possible inclusion into this project.

5. STANDARDS OF CONDUCT

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary.

6. NORMAL WORKING HOURS AND HOLIDAYS

All non-emergency services shall be performed during normal AOML working hours, i.e.

8:00 am to 4:30 pm Monday-Friday, excluding Federal Holidays.

NOAA personnel observe the following days as holidays:

New Year's Day Columbus Day Washington's Birthday Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day Labor Day Martin Luther King's Birthday

Any other day designated by Federal statute Any other day designated by Executive Order Any other day designated by the President's proclamation

Note: The Government reserves the right to close the facility and order Contractor personnel off the premises in the event of a national emergency or a shut-down, for as long as these issues persist. The Contractor may only return to the site with verbal approval from AOML.

7. SUBMITTALS:

Submittals shall be approved before procurement, fabrication, or delivery of items to the job site. Partial submittals will not be acceptable and will be returned without review. Submittals shall include the manufacturer's name, trade name, catalog model or number, nameplate data, size, layout dimensions, capacity, project specification, and paragraph reference, applicable Federal, Military, industry, and technical society publication references, and other information necessary to establish contract compliance of each item the Contractor proposes to furnish. Failure to furnish required submittals can be a cause for rejection of the material.

Approval of submittals shall not relieve the contractor’s obligation to comply with the contract specifications and drawings.

1. Manufacturer's Installation Instructions (3 each)

Where installation procedures or any part hereof, are required to be in accordance with the instructions of the manufacturer of the material being installed, printed copies of these instructions and/or recommendations shall be furnished to the Contracting Officer prior to installation. Installation of the item will not be allowed to proceed until the instruction and/or recommendations are received. Failure to furnish these documents can be cause for reject of the material. With this submittal, explicitly identify in writing, any differences between manufacturer's instructions and the requirements specified herein.

2. Operation and Maintenance Manuals (3 each)

Contractor shall furnish an operation and maintenance manual section for each item of equipment. Furnish three copies of the complete manual bound in hardback binders. Furnish one complete manual prior to the time that equipment tests are performed, and furnish the remaining manuals before the contract is completed.

Inscribe the following identification on the cover: the words "OPERATION AND MAINTENANCE MANUAL", the name and location of the equipment, the name of the contractor, and the contract number. The manual shall include the names, addresses, and telephone numbers of each subcontractor installing equipment, and of the local representatives for each item of equipment. The manual shall have a table of contents and be assembled to conform to the table of contents with the tab sheets placed before instructions covering the subject.

The instructions shall be legible and easily read, with large sheets of drawings folded

in. The manual shall include: a complete description of the system, wiring and control diagrams with data to explain detailed operation and control of each item of equipment; a control sequence describing start-up, operation and shut-down instructions; installation instructions; maintenance instructions; lubrication schedule including type, grade, temperature range, and frequency; safety precautions, diagrams, and illustrations; test procedures; performance data; and parts list. The parts lists for equipment shall indicate the sources of supply, recommended spare parts, and the service organization, which is reasonably convenient to the project site. The manual shall be complete in all respects for equipment, controls, accessories, and associated appurtenances provided. Submit an electronic copy of Operation and Maintenance Manuals with all documents scanned to PDF format on a CD-ROM disk.

3. Operating Instructions (3 each)

Contractor shall furnish the manufacturer's operating instructions for the principal mechanical and electrical components, for use by operating personnel. A copy shall be provided in each of the five operations and maintenance manuals. The sixth copy shall be laminated between thermoplastic sheets and affixed where directed by COR adjacent to each item of equipment. Operating instructions shall not face when exposed to sunlight and shall be secured to prevent easy removal or peeling. The operating instructions shall include wiring diagrams, control diagrams, and control sequences for each principal item of equipment. The instructions shall describe the functions of the equipment, its most economical operation, start-up and shutdown procedures, procedures to follow in the event of failure, normal maintenance practices, and caution and warning notices. Submit an electronic copy of Operating Instructions with all documents scanned to PDF format on a CD-ROM disk.

8. PLACE OF PERFORMANCE

4301 Rickenbacker Causeway, Miami, FL 33149

9. PERIOD OF PERFORMANCE

365 days after receipt of the notice to proceed.

10. AOML’S RESPONSIBILITIES

a. AOML shall maintain a dedicated phone line to the control system to allow for remote monitoring and support of the system.

b. AOML shall inform the contractor of any hazardous working conditions in or around the facility.

11. CONTRACTOR’S RESPONSIBILITIES

a. The Contractor shall provide all labor and transportation needed for this project. b. The Contractor’s employees must wear an ID badge and PPE at all times, and remain within approved working areas.

c. The Contractor and all Contractor employees shall comply with all regulations, rules, etc., pertaining to health, safety and security of a federal building.

b. The Contractor shall provide the necessary supervision and inspection of the work performed to ascertain compliance with the specifications of the contract.

c. All work shall be performed in a workmanlike manner and with a minimum amount of interference with the activities in the offices and labs.

d.The operation of private vehicles by Contractor’s employees on or about the AOML campus shall conform to regulations and safe driving practices.

12. SPECIAL CONSIDERATIONS

a. The Government reserves the right to exclude or remove from the site or building any employee of the Contractor whom the Government deems unsafe, incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the work is deemed by the Government to be contrary to the public interest.

Contractor affirms that at no time AOML IT equipment shall be used during this contract without the explicit permission of AOML IT staff.

Note: There is an existing service contract in place. Contractor must agree to allow service to continue by the contracted service company during any installation warranty period without concern of experiencing any installation warranty issues.

b. Close coordination with AOML personnel is important. Primary contacts are as follows: James Barone 561-696-8049 James.Barone@noaa.gov Poinsettia Byrd 305-361-4420 Poinsettia.Byrd@noaa.gov