9 Solicitation Amendment_1305M323RNAAA0026A0001Revised.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE IPAGE OF PAGES

I 1 I

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQIJSITIONIPURCHASE REQIJSITION NUMBER 5. PROJECT NUMBER (If applicable) l 305M323R NAAA00l>A000l See block 16C

6. ISSUED BY CODE MJ1nnMA

NRMAD0002300344

7. ADMINISTERED BY (If other than Item 6) CODE I

US DOC NOAA OAR

ATLANTIC AND MET LAB/R/AOML

4301 RICKENBACKER CAUSEWAY

MIAMI, FL 33149

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

� 9B. DATED (SEE ITEM 11)

August 29, 2023

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

□ 10B. DATED (SEE ITEM 13)

CODE

I

FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

� The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers D is extended. � is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning __ ....____,._ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which indudes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

See Schedule

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECKQNE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: {Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NUMBER

--=1 ==-i ---t IN ITEM 1 0A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. 0TH ER (Specify type of modification and authority)

E. IMPORT ANT: Contractor D is not D is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to respond to vendor's questions, revise the Statement of Work (SOW), and to extend the solicitation due date until 09/07/2023 9:00AM (Mountain Time).

See continuation page.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 1 0A, as heretofore changed, remains unchanged and in full force and effect 15A. NAME AND TITLE OF SIGNER {Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

(Signature of person authorized to sign)

Previous edition unusable

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

STANDARD FORM 30 (REV. 111201s) Prescribed by GSA FAR (48 CFR) 53.243

X

X

Questions & Answers | 1305M323RNAAA0026 | Amendment 1

Technical Questions:

Questions & Answers

1305M323RNAAA0026

Amendment 1

1. Will the contractor be required to provide engineering and design services for this project? If so please elaborate on the level of detail required.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.30.

2. Are existing building drawings available?

a. Drawings are available for review on site, but requests must be routed through the Contracting

Officer and Contract Specialist.

3. Will parking be provided to the contractor during the project?

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.5.

4. Will bathrooms be provided to the contractor during the project?

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4. 5.

5. Please confirm the contractor’s staffing requirements for the project. Will a full-time on-site superintendent be required? Can this individual also serve as the CQC manager?

a. Please refer to RFP Attachment 1 - Revised SOW, Section 12.

6. Pit Ladder does not meet code. Please advise.

a. All work completed by the contractor on this effort must be in accordance with state and local code, see RFP Attachment 1 - Revised SOW, Section 4.29.

b. Can be added as an option

7. Pit light switch is behind the pit ladder. This does not meet code. Please advise.

a. All work completed by the contractor on this effort must be in accordance with state and local code, see RFP Attachment 1 - Revised SOW, Section 4.29.

8. Pit walls do not lend well to illuminating the pit. Please advise if white sealer should be applied.

a. Please refer to RFP Attachment – Revised SOW, Section 4.9

b. Can be added as an option

9. Lobby lighting does not meet candle requirements at sill. Please advise.

a. The ATTACHMENT 1 STATEMENT OF WORK states that all work must meet all National, State of Florida and Miami-Dade codes.

10. Ground floor lobby does not have heat detectors to activate recall, per code. Please advise.

a. The ATTACHMENT 1 STATEMENT OF WORK states that all work must meet all National, State of Florida and Miami-Dade codes.

11. Card reader is mounted to an old electrical box cover and should be incorporated in call station. Please advise.

a. Please refer to RFP Attachment 1 - Revised SOW does not specify however, there is an existing contract for the card readers. All card readers are not part of this project.

12. Please confirm surface mounted call stations and position indicators are to be reused or is the requirement to be replaced with flush mount. Please advise.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 8 and shall be replaced in kind.

13. Overhead sheave doors are not fire-rated, self-closing or self-locking. Please advise.

a. All work completed by the contractor on this effort must be in accordance with state and local code, see RFP Attachment 1 - Revised SOW, Section 4.29.

14. Please confirm that the overhead sheave inspection areas are to have lighting at 19 candles and GFCI.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.9.

15. No contacts currently in place to shut off power to elevators when sheave doors are opened. Please advise.

a. Please refer to RFP Attachment 1 - Revised SOW section 4.4

16. Hoistway vent is existing. Recommendation is to install new motorized damper (MOD) with 120V power motor. Please advise.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.12.

17. No smoke detector is existing in the hoistway to activate MOD. Please advise.

a. All work completed by the contractor on this effort must be in accordance with state and local code, see RFP Attachment 1 - Revised SOW, Section 4.29.

18. While at survey, new sprinkler pump and sprinkler system was currently being installed. Please confirm if a sprinkler is to be installed in machine room or hoistways. If so, shunt trip mainline disconnects and 120V shunt trip disconnects will be required along with flow switch monitoring and shunt trip power monitoring modules. Please advise.

a. All work completed by the contractor on this effort must be in accordance with state and local code, see RFP Attachment 1 - Revised SOW, Section 4.29.

19. Please confirm existing circuits (single phase) to the machine room and pits are on emergency power.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.9

20. The new automatic transfer switch - please confirm the required time delay is incorporated in the automatic transfer switch for the transfer back to normal power.

a. NOAA Response: 1 min

21. Pre-signal wiring to the elevators does not exist. Please confirm.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.29

22. Please confirm new sump pump and a/c will not be connected to the building automation system (BAS).

a. Please refer to RFP Attachment 1 - No ,A/C and Pump WILL NOT be attached to the (BAS).

23. Please confirm who is the incumbent Fire Alarm provider of service.

a. FMS/PYE BARKER

24. Please confirm the company that will receive trapped calls.

a. pye-barker

25. Please provide if new smoke dam at the hoistway will be required to be fire rated or sheet metal.

a. All work completed by the contractor on this effort must be in accordance with state and local code, see RFP Attachment 1 - Revised SOW, Section 4.29.

26. Please provide direction as to open roof vent.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.12.

27. Please confirm no work will be required at the roof access in the machine room.

a. Confirmed.

28. Please confirm signage is required on the machine room door.

a. Signage is not required.

29. Please confirm 2.0-ton split system A/C with low ambient function will meet governments requirements as to intent.

a. Contractor shall provide a system that will meet the requirements found in the RFP Attachment 1

- Revised SOW, Section 4.10.

30. Please confirm the condenser will be a wall mount on the fourth floor.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.10.

31. Please confirm the need to provide convenience outlet and service light at condenser.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.21

32. Please confirm heavy duty disconnects will be required within the machine room.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.9

33. Please confirm cab details at the freight elevator and provide an allowance amount to be included in the bid.

a. Please refer to RFP Attachment 1 - Revised SOW, Section Add on option.

34. Please confirm cab details at the passenger elevator and provide an allowance amount to be included in the bid.

a. Please refer to RFP Attachment 1 - Revised SOW, Section Add on option.

b. AOML will examine the price of the proposed option and will determine if it’s something that they want to pursue.

35. Are the existing doors and frames to be stripped and refinished or sanded and painted?

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4. 3-4.

36. Typical work hours for elevator contractors is 4 days a week with 10 hour shifts. Mon- Thursday 6am- 5pm. This leaves Friday open for ancillary trades to access the work space and perform electric and fire upgrades without interfering with the elevator work. Shall it be permissible to adjust the working hours to Monday-Friday 6am-5pm?

a. Please refer to RFP Attachment 1 - Revised SOW, Section 6; variations to the standard shall be included in the proposal for evaluation.

37. Under which ASME 17.1 code year shall the modernization be required to adhere? Florida currently works under the 2016 code year however most government facilities have adopted the 2019 code year for use. Please confirm.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.13/4.29

38. What is the flow rate of the existing sump pump in the freight elevator pit? MEI submersible pump is specified in the SOW. Per elevator industry this seemingly refers to a brand name pump for a hydraulic elevator. Site discovery indicated that the units are traction and the submersible pump is in fact a sump pump for water intrusion in the hoistway. 2016 code specifies 50gpm per elevator where 2019 specifies 50gpm per hoistway. The existing discharge pipe appears to be sized for a smaller flow rate than the 2016 code would imply of 100gpm total. Please indicate existing pump capacity and if contractor should be responsible for appropriately sizing the discharge to accommodate a higher flow rate if required.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.15.

39. Please confirm scope applies to both passenger and freight elevators and the discussion is for interior upgrades only? At the site visit it was indicated CLIN 1 was inclusive of modernization for both elevator to include an interior update. Please confirm base (CLIN 1) and Option (CLIN 2) Scope.

a. Answer: The interior upgrade as an option only applies to the passenger car.

40. Card reader is located in the basement for the elevators. Shall card reader functionality be retained?

Shall contractor replace existing care readers?

a. Card readers are not included in the scope of this contract.

41. Passenger elevator basement level is missing a heat detector. Shall contractor be required to provide this missing fire alarm device to meet code requirements?

a. All work completed by the contractor on this effort must be in accordance with state and local code, see RFP Attachment 1 - Revised SOW, Section 4.11.

42. Shall the elevator machine room be brought up to code? Several penetrations are seen in the machine room that do not meet fire code. The machine room also lacks proper guarding for the machines. Code requires the entire space only allow less than 1 inch pass through. Existing barrier to hoistway is incomplete.

a. All work completed by the contractor on this effort must be in accordance with state and local code, see RFP Attachment 1 - Revised SOW, Section 4.11.

43. Shall contractor be required to replace the elevator machine room door? Additionally, the machine room door is not a rated door. Code requires the machine room door to be 90 min fire rated.

a. All work completed by the contractor on this effort must be in accordance with state and local code, see RFP Attachment 1 - Revised SOW, Section 4.11.

44. Shall hoistway lighting be required? Unified Facilities Criteria requires hoistway lighting be present at each floor in each elevator hoistway. Shall contractor be required to meet this code?

a. All work completed by the contractor on this effort must be in accordance with state and local code, see RFP Attachment 1 - Revised SOW, Section 4.29.

45. Shall machine room lighting be replaced with LED and done so to meet code required foot candle illumination in the machine room?

a. All work completed by the contractor on this effort must be in accordance with state and local code, see RFP Attachment 1 - Revised SOW, Section 4.29.

46. Shall pit lighting be replaced and new lights added to meet the code required illumination in the pit space?

a. All work completed by the contractor on this effort must be in accordance with state and local code, see RFP Attachment 1 - Revised SOW, Section 4.29.

47. Shall new pit ladders be provided? One elevator lacks a pit ladder and the other has a ladder that is not code compliant. Shall contractor add and replace pit ladders as necessary?

a. All work completed by the contractor on this effort must be in accordance with state and local code, see RFP Attachment 1 - Revised SOW, Section 4.29.

48. Shall contractor retain existing Hoist machines(gear boxes)?

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.10.

49. Shall contractor be required to properly size the electrical disconnects and replace as necessary in the machine room? These look to be undersized for proper motor overcurrent sizing.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.9

50. Shall contractor add smoke detection to the hoistway as required? It appears there is a smoke actuated damper in the top of the shaft howerever proper smoke detection is missing from the top of shaft. Shall contractor be required to upgrade the fire system to include?

a. All work completed by the contractor on this effort must be in accordance with state and local code, see RFP Attachment 1 - Revised SOW, Section 4.11.

51. Is the damper in the elevator hoistway currently connected to the fire alarm system and operational?

a. NOAA Response: Unknown

52. Do the elevators currently operate on emergency power?

a. Yes.

53. Do the elevators currently receive a pre-transfer signal from the ATS initiating a parking feature where the elevator lands at the nearest floor and opens its doors prior to initiating a power transfer?

a. Yes

54. Are elevator hoistway door and entrance frames to be painted? What are the restrictions on painting within the facility? Shall after hours work be required? Is use of Sprayable paint acceptable or must application be done with a roller?

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.4.

55. Shall any interior upgrades be made to the freight elevator? The flooring is damaged and lifting in the freight elevator. Shall this flooring be replaced? Please indicate interior options to be priced in the proposal for freight elevator.

a. NOAA Response: The answer can be found in ATTACHMENT 1 STATEMENT OF WORK

56. Is the building known to contain asbestos or lead paint? If so, are there any construction areas that may be affected by the elevator project that contain such materials?

a. There are no known asbestos or lead paint present associated with the elevators.

57. Shall interior upgrades for the passenger elevator be included in the proposal? Shall a separate CLIN be included for an interior price? Shall the interior be a deduct? Please specify if the walls, flooring, and ceiling/lighting shall be replaced in this separate cost.

a. Please refer to RFP Attachment 1 - Revised SOW, Section add on option.

58. Shall contractor be required to study and confirm temperature and humidity is in the acceptable range for the new equipment? While seemingly unnecessary, if found to be out of bounds shall contract modification be made to correct HVAC deficiencies?

a. NOAA Response: A contract modification is not expected for this situation

59. Shall machine room and/or pit floor be epoxy painted?

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.9

60. Shall Elevator disconnects be acceptable to retain for reuse? Replacing the disconnects is unnecessary and add unnecessary cost to the project. Recommend replacing load side conductors from the disconnect to the new elevator controller.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.9.

61. SOW indicates OTIS approved controllers. Please specify the intent? 3rd Party controllers like Smartrise, MCE, EC are all universally applicable and may be serviced by any elevator contractor. Shall controllers by these manufacturers be acceptable (Existing controller is manufactured by Smart Rise.)

a. Please refer to RFP Attachment 1 - Revised SOW, Section 7.

62. During the site visit it was discovered that the current Emergency phone system places Emergency Calls to the incorrect Service Company call center. Shall contractor be responsible for changing the telephone call feature? Please confirm access to a 24 hour call center operated by the Elevator contractor will be necessary as the facility does not have a 24hour emergency line.

a. Shall be discussed after award.

63. Does the existing elevator phone use a VOIP or Pots type phone currently?

a. Unknown.

64. Shall 1 year service maintenance be included with the modernization? It is important that service be provided by the company holding the warranty service. This avoids another contractor making adjustments and potentially voiding the warranty. Please confirm 1 year service maintenance will be required and included during the warranty period.

a. Can be added as an option

65. Existing elevator has surface mounted fixtures. Shall new surface mounted fixtures be acceptable replacements?

a. Please refer to RFP Attachment 1 - Revised SOW, Section 4.9

66. Shall lobbies have any related construction work performed?

a. The lobbies are not part of this project.

67. Please confirm required barricades and containments to be used at landings when accessing elevator hoistways. Hoistway doors shall never be open leaving an open shaft with fall hazard. However, please confirm any special barricading requirements or barriers that will be required.

a. Please refer to RFP Attachment 1 - Revised SOW, Section 12

Acquisition Questions:

1. Please confirm that an entity that is small business under the NAICS code 236220 is eligible to submit a proposal for this solicitation.

a. This is a total small business set aside under NAICS 238290 ($22M) (Section B.1), only vendors who qualify as a small business under the aforementioned NAICS code may submit.

2. Please confirm if this procurement is a design-build project.

a. Contractor shall follow requirements as outlined in the Statement of Work (SOW) (Attachment 1).

3. For the technical proposal, please confirm if cover pages and tab pages are applied towards to the total overall page count.

a. Please refer to RFP Section L.7 (a)(2) for page count information.

4. Factor 2 – Past Performance: Please confirm that completed CPARS will be accepted in lieu of the completed Past Performance Questionnaires.

a. The RFP requests Past Performance Questionnaires, however, please see RFP Section M.2 Factor 2.

5. Please confirm this project is not for US Citizens only.

a. One does not have to be a US citizen per say however; one must show documentation of right to work in the United States, and all other proper documents such as legal alien card etc.

along with proper current ID.

6. Request bid due date be changed to a minimum of 10 days after responses to RFI’s have been returned so pricing may be of best value to the Government after return of questions below?

a. Yes, the solicitation is extended. Proposals are now due 07 September 2023 at 9:00 AM (Mountain Time).

7. Does the 365-day period of performance include the performance of the Optional passenger elevator (if option is accepted)?

a. NOAA Response: Yes, If the option is accepted it would be accepted before the start of the project so the 365-day period of performance will include all options as well.

STATEMENT OF WORK

Elevator Modernization project

Atlantic Oceanographic & Meteorological Laboratory (AOML) 4301 Rickenbacker Causeway, Miami (Virginia Key), Florida

1. INTRODUCTION

The Atlantic Oceanographic and Meteorological Laboratory (AOML), at 4301 Rickenbacker Causeway, Miami, FL 33149 is located on Virginia Key, Florida. AOML is a research facility owned by the National Oceanic and Atmospheric Administration (NOAA). The main building was commissioned in 1973 and consists of roughly 74,000 square feet of office, laboratory, workshop, machinery, and storage space.

2. BACKGROUND AND PURPOSE

The purpose of this procurement is to provide AOML with complete Freight elevator modernization service to keep the building elevators and control system operating safely and efficiently.

3. EQUIPMENT COVERED

The equipment covered under this agreement includes all devices and components considered to be part of AOML’s elevator and Controls System, which includes but is not limited to: elevator cars and components, control boards, and components.

4. SCOPE OF WORK

Base contract repair of Freight Elevator

Contractor shall provide all labor, materials and equipment necessary to complete the following unless noted below:

1. Contractor shall perform services in accordance with the American Disabilities Act on the passenger and freight elevators.

2. Contractor shall secure power to passenger elevator and freight elevators by lock out/tag out method rendering the elevator inoperable.

3. Contractor shall remove existing doors, hoist headers, tracks, spirators, 2 door operators, door rollers, contactors register clutch

4. Contractor shall replace with new stainless-steel doors, (both frame and door shall be stainless steel), hoist headers, new tracks, new aspirators and new door clutch kits, door operators, rollers, contactors breaking systems, hangers

5. Contractor shall remove and replace with new. Car, hoist way and traveling cable wiring.

6. Contractor shall install new hoist ropes w/new AC hoist motors.

7. Contractor shall install new Otis approved or equivalent, motion controller w/ solid state AC drives.

8. Contractor shall install new car operating panel (including digital PI) and hall fixtures

(include all code features), digital hall PI and hall stations at all floors. Hands free phone behind COP if necessary.

9. Contractor shall install new fixtures to include but not limited to, new machine room power disconnects, new machine room lighting, new elevator pit lighting, additional GFI power outlets in the machine room and pit areas. Car top inspection station if required. ( all disconnects shall be labeled).

10. Contractor shall install machine room HVAC split unit (wall mounted).Ambient temperature control is all that will be required and the unit shall be capable of cooling the square footage of the space.

11. Contractor shall make all necessary fire alarm renovations as required by NFP, State of Florida and Miami Dade fire codes.

12. Contractor shall install new hoist way ventilation, to include installing a new outside vent and hood. Damper shall open outwards.

13. All ancillary components are required to comply with all State and local codes.

14. Contractor shall inspect all elevator related wiring for reuse. New wiring will be added as needed. All wiring shall be in EMT (Electrical Metallic Tubing) or ridged conduit.

15. Contractor shall install new MEI (Minimum Efficiency Index) submersible pump unit (Imperial motor, IMO( Ingestrom and Montelius) pump and Maxton valve) to include shut off valve, muffler and new shut off valve in pit (Pump should be equivalent to existing or upgrade)

16. Contractor shall install new car interior panels and finishes.

17. Contractor shall install new fusible disconnect for cab lights and disconnect for controller power, with aux. contacts.

18. Contractor shall install new EMT( Emergency Medical Technician) phone circuit to new controller (phone service to machine room by others).

19. Contractor shall provide AC power to new controller cabinets.

20. Contractor shall reuse all existing feeds to machine room for controller, cab lights and machine room lights.

21. Contractor shall reuse all existing feeds to the elevator pits for lights and receptacles.

22. Contractor shall inspect tracks at each floor and adjust as necessary.

23. Contractor shall grease new tracks and door clutch and all parts as needed.

24. Contractor shall restore power to elevator by removing the lockout/tag out feature.

25. Contractor shall operate the elevator to observe proper operation of all controls, Indicator lights, sensors, floor alignment, and door operation. (Make adjustments as necessary).

26. Contractor shall protect all equipment and merchandise in work locations.

27. All work must be approved by the Contracting Officer’s Representative.

28. Design, furnish and install machine room HVAC and hoist way ventilation per State and Local code.

29. All work and equipment shall meet all state and local codes.

29.30. All engineer design and testing are to be included.

30.31. Include after business hours testing for fire alarm.

ADD ON OPTION:

a. Contractor shall discuss modernization of passenger elevator. To follow all steps in section 4. Excluding the repeat of 4.10 & 4.28.

b.a. Contractor shall discuss all options available to completely modernize and update the interior of the passenger car, and shall provide pricing for possible inclusion into this project. The freight elevator will not be included in this option.

5. STANDARDS OF CONDUCT

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary. Vehicle parking and bathrooms are offered onsite.

6. NORMAL WORKING HOURS AND HOLIDAYS

All non-emergency services shall be performed during normal AOML working hours, i.e.

8:00 am to 4:30 pm Monday-Friday, excluding Federal Holidays.

NOAA personnel observe the following days as holidays:

New Year's Day Columbus Day Washington's Birthday Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day Labor Day Martin Luther King's Birthday

Any other day designated by Federal statute Any other day designated by Executive Order Any other day designated by the President's proclamation

Note: The Government reserves the right to close the facility and order Contractor personnel off the premises in the event of a national emergency or a shut-down, for as long as these issues persist. The Contractor may only return to the site with verbal approval from AOML.

7. SUBMITTALS:

Submittals shall be approved before procurement, fabrication, or delivery of items to the job site. Partial submittals will not be acceptable and will be returned without review. Submittals shall include the manufacturer's name, trade name, catalog model or number, nameplate data, size, layout dimensions, capacity, project specification, and paragraph reference, applicable Federal, Military, industry, and technical society publication references, and other information necessary to establish contract compliance of each item the Contractor proposes to furnish. Failure to furnish required submittals can be a cause for rejection of the material.

Approval of submittals shall not relieve the contractor’s obligation to comply with the contract specifications and drawings.

1. Manufacturer's Installation Instructions (3 each)

Where installation procedures or any part hereof, are required to be in accordance with the instructions of the manufacturer of the material being installed, printed copies of these instructions and/or recommendations shall be furnished to the Contracting Officer prior to installation. Installation of the item will not be allowed to proceed until the instruction and/or recommendations are received. Failure to furnish these documents can be cause for reject of the material. With this submittal, explicitly identify in writing, any differences between manufacturer's instructions and the requirements specified herein.

2. Operation and Maintenance Manuals (3 each)

Contractor shall furnish an operation and maintenance manual section for each item of equipment. Furnish three copies of the complete manual bound in hardback binders. Furnish one complete manual prior to the time that equipment tests are performed, and furnish the remaining manuals before the contract is completed.

Inscribe the following identification on the cover: the words "OPERATION AND MAINTENANCE MANUAL", the name and location of the equipment, the name of the contractor, and the contract number. The manual shall include the names, addresses, and telephone numbers of each subcontractor installing equipment, and of the local representatives for each item of equipment. The manual shall have a table of contents and be assembled to conform to the table of contents with the tab sheets placed before instructions covering the subject.

The instructions shall be legible and easily read, with large sheets of drawings folded

in. The manual shall include: a complete description of the system, wiring and control diagrams with data to explain detailed operation and control of each item of equipment; a control sequence describing start-up, operation and shut-down instructions; installation instructions; maintenance instructions; lubrication schedule including type, grade, temperature range, and frequency; safety precautions, diagrams, and illustrations; test procedures; performance data; and parts list. The parts lists for equipment shall indicate the sources of supply, recommended spare parts, and the service organization, which is reasonably convenient to the project site. The manual shall be complete in all respects for equipment, controls, accessories, and associated appurtenances provided. Submit an electronic copy of Operation and Maintenance Manuals with all documents scanned to PDF format on a CD-ROM disk.

3. Operating Instructions (3 each)

Contractor shall furnish the manufacturer's operating instructions for the principal mechanical and electrical components, for use by operating personnel. A copy shall be provided in each of the five operations and maintenance manuals. The sixth copy shall be laminated between thermoplastic sheets and affixed where directed by COR adjacent to each item of equipment. Operating instructions shall not face when exposed to sunlight and shall be secured to prevent easy removal or peeling. The operating instructions shall include wiring diagrams, control diagrams, and control sequences for each principal item of equipment. The instructions shall describe the functions of the equipment, its most economical operation, start-up and shutdown procedures, procedures to follow in the event of failure, normal maintenance practices, and caution and warning notices. Submit an electronic copy of Operating Instructions with all documents scanned to PDF format on a CD-ROM disk.

8. PLACE OF PERFORMANCE

4301 Rickenbacker Causeway, Miami, FL 33149

9. PERIOD OF PERFORMANCE

365 days after receipt of the notice to proceed.

10. AOML’S RESPONSIBILITIES

a. AOML shall maintain a dedicated phone line to the control system to allow for remote monitoring and support of the system.

b. AOML shall inform the contractor of any hazardous working conditions in or around the facility.

11. CONTRACTOR’S RESPONSIBILITIES

a. The Contractor shall provide all labor and transportation needed for this project.

a.b. b. The Contractor’s employees must wear an ID badge and PPE at all times, and remain within approved working areas.

c. The Contractor and all Contractor employees shall comply with all regulations, rules, etc., pertaining to health, safety and security of a federal building.

b.d. The Contractor shall provide the necessary supervision and inspection of the work performed to ascertain compliance with the specifications of the contract.

c.e. All work shall be performed in a workmanlike manner and with a minimum amount of interference with the activities in the offices and labs.

d.f. The operation of private vehicles by Contractor’s employees on or about the AOML campus shall conform to regulations and safe driving practices.

12. SPECIAL CONSIDERATIONS

a. The Government reserves the right to exclude or remove from the site or building any employee of the Contractor whom the Government deems unsafe, incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the work is deemed by the Government to be contrary to the public interest.

Contractor affirms that at no time AOML IT equipment shall be used during this contract without the explicit permission of AOML IT staff.

Note: There is an existing service contract in place. Contractor must agree to allow service to continue by the contracted service company during any installation warranty period without concern of experiencing any installation warranty issues.

b. Close coordination with AOML personnel is important. Primary contacts are as follows: James Barone 561-696-8049 James.Barone@noaa.gov Poinsettia Byrd 305-361-4420 Poinsettia.Byrd@noaa.gov