ATTACHMENT 1 STATEMENT OF WORK.pdf

Statement of Work (SOW) Building 1 Foundation and Exterior Repair Projects

GLERL LMFS, Muskegon, MI May 2023

1. Abstract:

The National Oceanic and Atmospheric Administration (NOAA) Great Lakes Environmental Research Laboratory (GLERL) operates long-term observations and field-based shorter-term process studies in Lake Michigan at the Lake Michigan Field Station (LMFS). The site is approximately a two (2) acre parcel of land owned by the Department of Commerce operated by NOAA GLERL and hosts first class research on the ecosystem of the Great Lakes.

2. Mission:

Site Location: Great Lakes Environmental Research Laboratory (GLERL) Lake Michigan Field Station (LMFS) Site Information- 1431 Beach Street, Muskegon, MI 49441- 1098

The Great Lakes Environmental Research Laboratory at the Lake Michigan Field Station supports GLERL's Ecosystem Dynamics theme with on-site researchers, laboratory, office, service areas and storage facilities with direct access to ship resources in support of the mission and associated field work.

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The LMFS coastal resource facilities provide onsite experimentation and analysis along with the support for offshore research by NOAA vessels in the Great Lakes for research projects from NOAA and its partners including other federal agencies and local universities that perform similar research.

3. Purpose:

GLERL LMFS Building 1, a historical building built in 1905, is located adjacent to Lake Michigan and the Muskegon Channel. During Lake Michigan's record high lake levels, cracks in the basement floor allowed significant volumes of water to enter the building on a regular basis. This occurred regardless of storm or rain events, due to the site’s high water table.

Currently, there are four sump pumps located on the basement level that are used to pump the water out of the basement into the sewer or exterior of the building. When Lake Michigan water levels are elevated, pumping occurs continuously, but has suffered from clogging due to iron ochre in the water. Power outages have resulted in basement flooding in the past and a stand-by generator system is currently in place that will keep pumps continually running to remove the water. If the power or pumps were to fail, it only takes one hour for the basement to begin flooding. Even with the power and pumps operating well, water regularly seeps through a long crack in the basement floor slab due to hydrostatic pressure. Also a concern, the main sump pump discharge outlet, which is located in the seawall at the Coast Guard basin, will become completely covered at times due to the high lake water level. Complete blockage is especially a risk in the winter if the basin water freezes.

The purpose of this project is to address the damage to the foundation to prevent flooding from occurring.

Additional repairs to the exterior of the building are also included as optional line-items.

4. Constraints:

The contractor shall abide by the following constraints:

● All work must conform to the 2018 International Building Code, the code and ordinances that govern the campus for the State of Michigan, County of Muskegon inclusive of all local jurisdictional requirements.

The contractor shall be licensed in the State of Michigan.

● All work shall be conducted in accordance with the Secretary of Interior's Standards and any associated details and guidance from the Michigan State Historic Preservation Office. Building #1 was determined eligible for the National Register of Historic Places (NHRP).

5. Exhibits and Documentation:

● Attachment 1: NOAA Muskegon Bldg. #1 Foundation Crack Repair

● Attachment 2: Geotechnical Report (provided by NOAA)

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6. Scope of Requirements:

The scope of services shall include the management of the Building 01 foundation, which include the demolition and replacement of the existing floor slab. This work also shall include completing foundation wall repairs (interior & exterior), and installing an exterior drainage system, and additional exterior repairs. See Attachment 1 (NOAA Muskegon Bldg. #1 Foundation Crack Repair) for details on needed foundation repairs. The building is in a high wind area and all exterior materials and installations must meet established high wind standards.

7. Building 01 Repair Tasks:

7.1. Foundation Concrete Repairs

● Per foundation crack repair engineering drawings (Attachment 1), specifically floor slab repair option #3 on Sheet S301, the contractor shall demolish the existing concrete foundation floor slab and compact existing subgrade. Contractor shall add a new 36 inch concrete slab with a 28-day compressive strength of 4000 PSI. Concrete shall contain Xypex C-series admixture (or approved equal) with 35 lb/cyd steel fiber, 1 lb/cyd synthetic fiber, and Westec 581 retrofit waterstop (or approved equal) where the slab meets wall. Refer to the Floor Slab Repair #3 diagram (S101) on sheet S301 in Attachment 1.

● Per foundation crack repair engineering drawings, (Attachment 1), contractor shall complete interior wall repairs to the north wall elevation, south wall elevation, west wall elevation, and east wall elevation as designated on Sheet S201. Specifications in Wall Repair Details #1 through #4 (4-S201 through 7-S201) shall be followed as shown on sheet S301. Contractor shall repair rebar as shown in Wall Repair Details and detailed in additional Horizontal and Vertical Rebar Details 8-S301 and 9-S301 on Sheet S301 of drawings.

● Contract shall abide by specifications in the General Notes and Concrete Repair Notes on Sheet S101 in the foundation crack repair engineering drawings; these requirements shall be followed. Refer to additional Repair Notes on Sheet S301 of the drawings.

● Contractor shall replace all basement windows (16) with Energy Star, low-E, argon-filled, double-paned vinyl casement or awning windows as approved by NOAA.

7.2. Exterior Waterproofing (Optional Line Item)

● Per foundation crack repair engineering drawings (Attachment 1), specifically details on wall waterproofing and footing waterproofing 10-S101 and 11-S301, contractor shall install Bituthene 3000 waterproof membrane (or approved equal) to exterior of foundation. This requires excavating around the exterior of the foundation and installing a 6 inch ADS drain surrounded by 1 inch stone. Refer to sheet S101 (basement foundation plan) and sheet S301 of the drawings in Attachment 1 for details.

7.3. Exterior Foundation Drain (Optional Line Item)

● Per foundation crack repair engineering drawings (Attachment 1), specifically details 10-S101 and

12-S301 on the foundation drain on Sheet S301 and the details on Alternate 1 on Sheet S101, the contractor shall install a foundation drain system as designed. This requires excavation around the exterior of the foundation, installation of 2 inch XPS insulation, drainage panel, crushed stone, and geotextile fabric followed by backfill. Refer to Sheet S301 of the drawings in Attachment 1 for details.

7.4 Exterior Repairs– Install ramp/driveway (Optional Line Item)

● Contractor shall install an 8 foot by 50 foot dolomite stone driveway on the west side of Building 1 between the existing shoreline riprap wall and the facility. This installation shall include larger boulders, rocks, or rip rap along with landscape fabric between the driveway and the facility to create a divider for the new driveway.

8. Exclusions:

● Construction Administration services for the Work.

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● Any quality control checks, punch list documentation and the substantial completion conformance certification.

● Budget estimating services for schematic, construction issue and permit issue design.

9. Meetings & Deliverables

9.1. Meetings

The Contractor shall participate in different capacities, such as leading discussions; contributing questions and answers; raising issues, risks and concerns; and developing and giving presentations. The Contractor shall prepare and track meeting agendas, minutes, issues, risks, and action items as requested by the Government.

Meeting minutes shall be of sufficient detail, in order to accurately document meeting date and location, meeting purpose, items discussed, decisions made, attendees, and action items.

● Preparing and distributing agendas to include call-in/teleconference information and review materials

● Completing and distributing meeting minutes and action items to meeting participants

● Tracking of meeting minutes, action items, and associated materials relating to all meetings/calls

Meetings Frequency Type Location Target Audience

Initial Kick-off Meeting

Once, within 14 calendar days after award

Formal Virtual or In-Person

CO, COR, &

Government Technical Leads

Status Meeting Bi-weekly Formal Virtual

CO, COR, &

Government Technical Leads

Pre-Submittal Conference Calls

5 calendar days prior to the submittal submission date.

Formal Virtual or In-Person

CO, COR, &

Government Technical Leads

9.2. Deliverables and Due Dates

The Contractor shall submit all preliminary, intermediate, and final deliverables in widely used electronic formats (i.e. Microsoft Office, Adobe, or original source file) to the identified COR. Requirements for inspection and acceptance are as follows:

The COR, or Government Technical Lead(s), POC, designated in the contract will inspect and accept the services and / or deliverables provided to ensure they meet the requirements.

● The Government will accept products and services only if they conform to all terms and conditions of the contract

● The Government will provide written notification of acceptance or rejection within ten (10) calendar days of receiving the service / deliverable. If no written notification is provided within that timeframe, the contractor can assume the Government has accepted the deliverable.

● The Government will reject non-conforming products and services. The Contractor shall correct any deficiencies within thirty (30) calendar days of when the Government issues the rejection notice. If the Contractor cannot correct the deficiencies within this timeframe, the Contractor shall immediately notify the COR of the reason for the delay and provide a proposed corrective action plan within ten (10) calendar days.

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Deliverables Schedule Type Delivered To Format

Construction Submittals

Within 30 calendar days of 100% Working Drawings and Specs.

Formal

COR &

Technical Lead(s) electronic formats (i.e.

Microsoft Office, Adobe)

Demolition and Construction schedule (based Gantt Critical Path Method)

Within 20 calendar days Formal

COR &

Technical Lead(s) electronic formats (i.e.

Microsoft Office, Adobe)

Meeting Minutes Within 3 calendar days of the meeting date

Informal

COR &

Technical Lead(s) electronic formats (i.e.

Microsoft Office, Adobe)

Transition-In / Out Plans (e.g. site preparation & Utility Risk Mitigation Plan)

Within 20 calendar days of approved construction schedule

Formal

COR &

Technical Lead(s) electronic formats (i.e.

Microsoft Office, Adobe)

Project status updates and adhoc reports

Within 3 calendar days of the meeting date.

Informal & Formal (dependent on future requirements)

COR &

Technical Lead(s) electronic formats (i.e.

Microsoft Office, Adobe)

Deliverable Descriptions:

● Construction Submittals: The contractor shall submit the following:

o Project Schedule o Material Safety Data Sheets (MSDS) o Safety Plan (submit five days prior to start of work) o Manufacturer Submittals o Delivery of the testing and balancing (TAB) report o Delivery of the Operations and Maintenance Manuals o Delivery of Manufacturer’s Warrantees and commencement of General

Contractor’s warranty.

10. Contract Management & Transition

10.1. Contract Management

The Contractor shall provide contract management for this requirement to include the effort to plan, structure, coordinate, schedule, manage, communicate, and report all respective work activities throughout the period of performance (POP). To accomplish this task, the contractor may be requested to provide a superintendent for this requirement, to monitor work-is-in-progress work items. The Contractor shall work with the CO, CS, COR, and Government Technical Lead(s) to ensure that tasks stay on track and that milestones are met. Activities include:

● Establishing structured proactive process to notify NOAA when Government inputs are required (e.g. acceptance of a contract data requirements list (CDRL), approval of a decision, change review);

● Complying with reporting requirements, as tasked;

● Following escalation procedures for problems, issues, and recommendations, and risks as tasked;

● Safeguarding information;

● Managing staff and resources;

● If required, manage and account for all contractor travel arrangements, authorizations, 5 | Page reimbursements, and required approvals o Contractor shall obtain COR approval for travel requests. The contractor shall track each trip by an individual authorization number. When invoicing for travel, the contractor shall provide all support documentation used to justify the final cost (vouchered amount) of each trip.

● If needed, conducting and coordinating all on-boarding activities, to include the badging and system access for all Contractor personnel, in order to ensure Contractor staff members are available to work immediately upon the completion of the background/security processes that are generally 2-4 weeks in length;

o Contractor shall collect and provide COR with initial onboarding documentation via the NOAA Kiteworks secure file transfer.

o Conduct cursory background checks/investigations, to ensure that onboarding process is as efficient as possible.

o Conduct exit procedures as necessary.

● Providing risk management and mitigation, per section 10.2;

● Conducting and participating in progress meetings, facility meetings, training meetings, performance meetings, program/project reviews, management briefings, stakeholder presentations, demonstration meetings, transition meetings, and COR site visits, and post requirements meetings;

● Communicating and responding to ad hoc data requests & queries

● Comply with the manufacturer’s current specifications and details.

● Responsible for cleaning, removing, and disposing of all debris and trash from the work site.

Additionally, the contractor shall check the work site area on a daily basis and areas adjacent to the project area are maintained in a clean and safe condition site and that all debris is disposed of in a legally acceptable manner.

10.2. Risk Management

The Contractor may be requested to identify and report for resolution to the Government any issues that prevent the Contractor from performing the work activities that the Contractor is unable to resolve independently. The Contractor may be requested to maintain a contract-level risk registry and provide it CO, CS, COR, as requested.

The risk registry shall contain, at a minimum:

● Issue Number: a sequential numbering of all issues;

● Severity: assessment of issue severity i.e., likelihood and consequences (High/Medium/Low);

● Date Found: – date that issue was identified by the Contractor;

● Duration: number of days that issue has been open;

● Status: representing issue status as open or closed. The Contractor shall maintain a complete list of all issues – no issues should typically be deleted from the Contractor’s delivered list;

● Title: short description of issue;

● Updated: date for updated status;

● Details: narrative description of activities that have been completed to resolve issue;

● Assigned To: identify Government POC or Contractor that is assigned to resolve the issue;

● Solution or Workaround: description of the actions and activities taken to resolve or mitigate the issue

10.3. Transition-In

The Contractor shall transition-in and assume the responsibility for activities and duties in a manner that does not interrupt or negatively impact the Agency’s mission critical operations and activities. During this period, the Contractor shall ensure that no degradation in service or support is experienced. The Government may request that contractor provide the following:

● Transition-In documentation to ensure full operating accountability and responsibility of this requirement.

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● Coordinating with assigned COR to obtain access to the required data, Government furnished equipment (GFE), systems / applications, and required training.

● Participating in meetings and other technical exchange meetings and opportunities to facilitate the transfer of information, processes, and data needed to continue the services being performed by the onsite NOAA/GLERL-LMFS staff.

10.4. Transition-Out

The Contractor shall facilitate the transition-out of contracted activities and services to the Government by the end of the POP. During this period, the Contractor shall ensure that no degradation in service or support is experienced. The Government may request a Transition-Out Plans, which may include:

● Developing a Transition-Out Plan to ensure full operating accountability and responsibility of the contract.

● Providing the Government with current versions of all documentation (i.e. electronic and hardcopies).

● Providing the Government with a current inventory of all GFE and Government Furnished Information

(GFI) utilized by the Contractor along with full support in the reconciliation of this inventory.

11. Contract Administration and Performance

11.1.Warranty The contractor shall guarantee all work and agree to remedy, at their own expense, any defects caused by poor workmanship or materials. The contractor shall provide a one (1) year complete warranty on all parts and labor with no dollar limitation, in addition to any manufacturer’s warranty.

11.2.Place of Performance The preponderance of the work will be performed at the Great Lakes Environmental Research Laboratory (GLERL) Lake Michigan Field Station (LMFS). Site Information- 1431 Beach Street, Muskegon, MI 49441- 1098.

● The overall site is already very tight; the contractor will have to maintain vehicle and pedestrian access availability through the NOAA property during demolition/construction for public access to jetty waterfront/lighthouse. We therefore propose a 10-ft wide corridor adjacent to the USCG fence along the property edge.

● Water and electricity for construction purposes are available at the work site.

o Contractor shall be responsible for their own temporary restroom facilities on site.

o Contractor shall provide storage for tools and materials.

o The premises will be occupied during the performance of the work. The contractor to coordinate work with the COR to accommodate the work schedule.

11.3. Period of Performance

The government anticipates that the period of performance for this contract will be twelve (12) months in length, which will start on the date of award.

11.4. Hours of Performance

For contractor personnel providing support on NOAA worksites, normal workdays are Monday through Friday, except US Federal Holidays. Daily operations span eight (8) hours per day, 40 hours per week, 80 hours per two-week pay period. In the case of inclement weather and Government closures and delays, the Contractor staff shall be responsible for checking the operating status of the Federal Government in the cases of inclement weather via the cited Office of Personnel Management (OPM) operating status website.

● OPM Federal Holiday Link:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2020

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11.5. Government Furnished Resources

All Government furnished information, data, materials, and property will be identified at the TO-level. The Government shall retain all rights and privileges, including those of patent and copy, to all Government-furnished data and materials. The Contractor shall neither retain nor reproduce, for private or commercial use, any data or other materials furnished under this contract. The Contractor shall not assert any rights at common law or in equity, or establish any claim to statutory copyright in such data.

11.6. Security

● Physical Security

The Contractor shall be responsible for safeguarding all government property and information. The contractor shall proactively work to ensure that all Government equipment, information, and materials is secured on a daily basis.

● Export Controls Due to the nature of the work and equipment utilized, NOAA must ensure that it complies with export control regulations. As a result, the contractor shall request approval from the CO and COR prior to considering any individual that is a foreign national (also see 1352.237-73 – Foreign National Visitor and Guest Access to Departmental Resources).

● Non-US Citizens Additionally, there may be security concerns with access to the facility for an individual that does not possess an I-551 Permanent Resident Card {Green Card}. Though an individual may have a right to work in the country, they may not meet the facility’s security requirements if they do not possess an I-551. In order to avoid potential concerns, the contractor shall consult the government regarding any non-us citizen that does not possess an I-551.

11.7.Travel Local and non-local travel may be required during the term of this contract. If deemed necessary and appropriate, the Contractor shall identify, forecast, and manage travel requests for this contract. All unplanned travel must be approved in writing by the COR at least 10 calendar days in advance of the travel. The Contractor shall maintain a travel log of all approved trips and include all estimated/vouchered costs, which may be reviewed by the COR as needed. During performance, travel costs shall be proposed in accordance with Federal Acquisition Regulation (FAR) 31.205-46 and Federal Travel Regulations. Estimated travel requirements shall be provided for each travel request. All travel requests being sent for COR approval shall include the following items:

● Purpose of the Travel;

● Tentative Travel Dates;

● Method of Travel (e.g. Private vehicle, airplane, etc.) & cost for that method, and baggage expense, if applicable;

● Duration of Travel;

● Departure Location and Arrival Location;

● Per Diem expenses per day;

● Lodging Expenses per day, if applicable;

● Lodging Taxes per day, if applicable;

● Distance from Office or Home to Airport or Other Transportation Facility, if applicable;

● Parking costs per day at the Airport, if applicable;

● Method of Transportation at Arrival Destination (e.g. – Subway/Metro, Bus, Taxi, Rental Car} with projected costs, if applicable); and

● Quantity and Cost of Fuel for a Rental Car, if applicable.

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