ATTACHMENT 1 STATEMENT OF WORK.pdf

STATEMENT OF WORK

Building 3 Refurbishment

Project GLERL LMFS, Muskegon, MI

May 11, 2023

1. Abstract:

The National Oceanic and Atmospheric Administration (NOAA) Great Lakes Environmental Research Laboratory (GLERL) operates long-term observations and field-based shorter-term process studies in Lake Michigan at the Lake Michigan Field Station (LMFS). The site is approximately a two (2) acre parcel of land owned by the Department of Commerce operated by NOAA GLERL and hosts first class research on the ecosystem of the Great Lakes.

2. Mission:

Site Location: Great Lakes Environmental Research Laboratory (GLERL) Lake Michigan Field Station (LMFS) Site Information- 1431 Beach Street, Muskegon, MI 49441- 1098

The Great Lakes Environmental Research Laboratory at the Lake Michigan Field Station supports GLERL's Ecosystem Dynamics theme with on-site researchers, laboratory, office, service areas and storage facilities with direct access to ship resources in support of the mission and associated field work.

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The LMFS coastal resource facilities provide onsite experimentation and analysis along with the support for offshore research by NOAA vessels in the Great Lakes for research projects from NOAA and its partners including other federal agencies and local universities that perform similar research.

3. Purpose:

GLERL is planning to renovate Building No. 03 (the Ecosystem Dynamics research laboratory) at the LMFS site. The renovations would require the removal and storage of government owned equipment (by the government), removal of interior partitions, removal and disposal of the existing concrete slab at grade, provision of a new structural slab, and fit-out of approximately 2,440 square feet of lab space and office space inclusive of architectural, mechanical, electrical plumbing (MEP) and fire protection systems.Additionally, the work shall include the removal and replacement of the existing corrugated metal roof and cleaning of the existing gutter system that shall remain place..

4. General Requirements:

The scope of services shall include all necessary work to renovate the existing 2,440 square feet of laboratory and office space. This Contractor shall be responsible for the renovations to the existing space inclusive of all aspects of the Work documented on the DJA drawings dated April 28, 2023 and the Soils and Structures drawings dated April 6, 2023 issued for construction. Work includes Site Civil, Architectural, Structural, Roofing, Mechanical, Electrical, Plumbing and Fire Alarm systems.

5. Exhibits and Documentation:

● Attachment 1: DJA drawings dated April 28, 2023

● Attachment 2: Soils and Structures drawings dated April 6, 2023

● Attachment 3: Lake Michigan Field Station (LMFS) Renovation Project Requirements

● Attachment 4: Government Equipment Matrix-Mechanical and Electrical requirements

● Attachment 5: National Environmental Policy Act (NEPA) Environmental Assessment (EA)

● Attachment 6: NEPA EA Finding of No Significant Impact (FONSI)

● Attachment 7: 2011 Site Geotechnical Report

● Attachment 8: Design Guidelines 230030

6. Scope of Requirements:

The scope of services includes all supervision, labor, materials, permits, documentation, fabrication and installation requirements shown or implied by the exhibits and documentation provided as part of this solicitation. System details listed below are shown on the contract documents and are being listed for inclusion within your response to this solicitation. Demolition, concrete, roofing, architectural, mechanical, electrical, plumbing (MEP), heating, ventilation, air conditioning (HVAC) and fire protection systems have been documented for modification and/or installation as part of this solicitation:

7. Building 03 Renovations:

7.1. Demolition:

The government plans to remove all existing lab equipment within the space prior to demolition. The contractor shall complete the following activities:

● Remove all existing interior ceilings, walls, and floors inclusive of mechanical, electrical, plumbing.

Leave the fire alarm system in place and provide temporary support for interim coverage during reconstruction. Install a new fire alarm system as part of the renovation work.

o The existing structure shall remain in place and be re-used as part of the renovation.

▪ The existing walls are approximately 8’-0” high.

▪ The existing structure is approximately 14’-0” high.

o The existing structural steel framing (which is insulated), the insulated metal wall panels at the perimeter and the concrete foundation wall shall all remain as is. Repairs to the walls (P3) shall be required for the infills and wherever the walls are impacted by the new design. Any repairs to the

2 | Page existing walls, as needed, to provide a completely homogeneous and continuous water, vapor and insulation barrier shall be included as part of the Work.

● Remove the existing corrugated metal roof system

● Remove and dispose of any items left within the existing space.

● Remove and dispose of the approximately 4” thick concrete slab at grade.

● Remove and dispose of exterior doors, sliding glass door and exterior windows.

Refer to attachment 1: DJA drawings, attachment 2: Soils and Structures drawings for specifications notes and specifications, regarding the removal of the existing slab, and attachment 3: Lake Michigan Field Station (LMFS) Renovation Project Requirements.

7.2. Site Civil:

Contractor shall provide:

● Provide a structural slab within the approximately 2,440 sq ft. space. The structural slab shall be constructed to support the programmatic need of the renovated laboratory space.

● Contractor shall provide proper compaction of existing substrate and shall provide any new structural fill required by the system. Any structural fill necessary to complete shall be provided by the Contractor.

o Refer to attachment 1: DJA drawings, attachment 2: Soils and Structures drawings for specifications notes and specifications, regarding the removal of the existing slab, and attachment 3: Lake Michigan Field Station (LMFS) Renovation Project Requirements, and attachment 7: 2011 Site Geotechnical Report.

7.3. Structural:

Contractor shall conduct:

● The existing foundation wall and structural steel framing shall be inspected by the Contractor prior to starting the Work. Any observations shall be provided to COR and Government Technical Lead (GTL) for review and direction.

● Any structural supports required to install the new ceiling system..

● Any structural supports required to properly support the new interior wall system are included in the

Work.

● Any structural supports required to properly support the new MEP installation inclusive of the MEP required by the government owned equipment are included in the Work.

o Refer to attachment 1: DJA drawings, attachment 2: Soils and Structures drawings for specifications notes and specifications, regarding the removal of the existing slab, and attachment 3: Lake Michigan Field Station (LMFS) Renovation Project Requirements, and attachment 7: 2011 Site Geotechnical Report.

7.4. Roofing System

Contractor shall provide:

● The existing metal roofing system is a corrugated metal panel system that has been modified to accept penetrations for heating equipment, ventilation (both laboratory and sanitary) and electrical (boot connectors). The Contractor is responsible for removing and replacing this roof system with a new system in likeness and in kind inclusive of creating and sealing and all penetrations necessary for HVAC, plumbing and electrical connections. Care shall made by the Contractor to keep the fascias and gutters in place during installation of the new roofing system. Contractor is responsible for all tie-ins between new roof system and the existing fascia’s and existing gutters including all transitions, supports, flashings and counterflashings.

o Refer to attachment 1: DJA drawings, attachment 2: Soils and Structures drawings for specifications notes and specifications, regarding the removal of the existing slab, and attachment 3: Lake Michigan Field Station (LMFS) Renovation Project Requirements

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7.5. Interior Renovations:

Contractor shall install and/or provide:

● All new interior ceilings, walls, and floors.

● All new interior finishes.

● New interior doors, frames and hardware.

o Two of the existing doors are oversized or a double door configuration to accommodate the placement of the Cryo Freezer and the Incubator within their respective laboratory space.

● Include removal and replacement of the existing door frames and hardware.

● The existing roll up door shall remain in place and be re-used as part of the renovation.

● Provide new exterior windows. Windows shall be double pane double hung. These window locations will be coordinated with the new interior layout of the laboratory space.

● Infill existing sliding glass door and existing window locations with metal panel wall system configuration (P2) that is framed out in the space left void by the removal of the sliding glass door or window. Metal panel wall system shall be manufactured of similar construction to the existing system and painted to match.

● Provide new mechanical, electrical, plumbing and fire protection devices as part of the renovation.

● Provide a furred out wall system at the perimeter of the building. Thickness of wall system shall be determined by the requirements for installing MEP drops behind the wall system (cavity space between new wall and existing metal panel wall) in support of the new laboratory renovation requirements

● At locations where new sinks are installed, the Contractor shall provide a new base cabinet, sink and counter, similar to the casework furnished by NOAA, at specific locations as part of the work.

o Refer to attachment 1: DJA drawings, attachment 3: Lake Michigan Field Station (LMFS) Renovation Project Requirements, and attachment 4: Government Equipment Matrix-Mechanical and Electrical requirements.

7.6. Mechanical:

Contractor shall install and/or provide:

● All new mechanical systems (HVAC, Dedicated Exhaust and Mechanical Piping) in support of the renovation Work.

o The Work requires separate systems that shall provide comfort cooling within the laboratory environment as well as exhaust systems for laboratory equipment.

o Refer to attachment 1: DJA drawings, attachment 3: Lake Michigan Field Station (LMFS) Renovation Project Requirements, attachment 4: Government Equipment Matrix-Mechanical and Electrical requirements, and attachment 8: Design Guidelines 230030. Contractor is responsible for reviewing equipment catalog cuts to determine requirements.

7.7. Electrical:

● Contractor shall install and/or provide::

● All new electrical systems in support of the renovation Work. This Contractor is responsible for reviewing the capabilities of the existing distribution and for providing any and all equipment to support the renovation.

o Contractor to review existing service and distribution capabilities at the site.

o Refer to attachment 1: DJA drawings, attachment 3: Lake Michigan Field Station (LMFS)

Renovation Project Requirements, attachment 4: Government Equipment Matrix-Mechanical and Electrical requirements, and attachment 8: Design Guidelines 230030. Contractor is responsible for reviewing equipment catalog cuts to determine requirements.

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7.8. Plumbing:

Contractor shall install and/or provide:

● All new plumbing systems in support of the renovation Work. This Contractor is responsible for reviewing the capabilities of the sanitary sewer distribution system and for providing any modifications to the existing system inclusive of providing any new equipment to support the renovation.

4 | Page o Contractor to review existing service and distribution capabilities at the site.

o Refer to attachment 1: DJA drawings, attachment 3: Lake Michigan Field Station (LMFS)

Renovation Project Requirements, attachment 4: Government Equipment Matrix-Mechanical and Electrical requirements, and attachment 8: Design Guidelines 230030. Contractor is responsible for reviewing equipment catalog cuts to determine requirements.

7.9. Fire Protection:

Contractor shall install and/or provide:

● Fire protection systems in support of the renovation Work. This Contractor is responsible for reviewing the capabilities of the existing fire protection system and for providing any modifications to the existing system inclusive of providing any new equipment to support the renovation.

o Contractor to review existing system and capabilities at the site.

o Refer to the Design Guidelines 230030 for laboratory equipment.

o Refer to attachment 1: DJA drawings, attachment 3: Lake Michigan Field Station (LMFS)

Renovation Project Requirements, attachment 4: Government Equipment Matrix-Mechanical and Electrical requirements, and attachment 8: Design Guidelines 23003. Contractor is responsible for reviewing equipment catalog cuts to determine requirements

8. Exclusions:

● This effort shall exclude the following items:

o The existing structure consists of the structural steel framing (which is insulated), the insulated metal wall panels and the concrete foundation wall.

o The existing rollup door at the front of the building.

o Furnishing Laboratory Equipment as shown on the NOAA GLERL Equipment List

9. Contract Constraints:

The contractor shall abide by the following constraints:

9.1. National Environmental Policy Act (NEPA) Environmental Assessment Policy Requirements:

● The National Environmental Policy Act (NEPA) Environmental Assessment (EA) to evaluate potential environmental impacts has been completed by the Government with an appropriate FONSI and/or ESI.

● The Environmental Assessment (EA) is a site-specific document which shall be used by the AE for this project. The intent of the Government is to detail improvements to Building No. 03 within these environmental requirements.

● Given the size and scope of the project, barring any unforeseen special environmental conditions, the EA should be sufficient to meet the NEPA requirements outlined in NAO 216-6. If in the opinion of the Governments Environmental AE compliance with the assessment cannot be accomplished due to conflicts discovered by the AE during the detailing process, the AE will immediately notify the COR and GTL, in writing, with recommendations.

● The newly developed EA, created by NOAA and the AE in response to the discovered conflicts, will be a project specific document that references potential environmental impacts and provides a discussion of environmental effects from the NOAA proposed action to renovate Building No. 3 and its supporting infrastructure.

o Refer to attachment 5: National Environmental Policy Act (NEPA) Environmental Assessment (EA) and attachment 6: NEPA EA Finding of No Significant Impact (FONSI).

9.2. Regulatory Requirements

● All work must conform to the 2018 International Building Code, the code and ordinances that govern the campus for the State of Michigan, County of Muskegon inclusive of all local jurisdictional requirements.

9.3. Manufacturer Instructions and Recommendations:

● The contractor shall comply with the manufacturer’s published instructions for the installation of specified products and installation requirements.

9.4. Maintainability:

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Contractor shall ensure that all building systems (HVAC, exhaust, power, water, fixtures, roof, etc.) are constructed for easy accessibility by the facility personnel to maintain equipment and utilities

10. Meetings & Deliverables

10.1. Meetings

The Contractor shall prepare and track meeting agendas, minutes, issues, risks, and action items as requested by the Government. Meeting minutes shall be of sufficient detail, in order to accurately document meeting date and location, meeting purpose, items discussed, decisions made, attendees, and action items.

● Preparing and distributing agendas to include call-in/teleconference information and review materials

● Completing and distributing meeting minutes and action items to meeting participants

● Tracking of meeting minutes, action items, and associated materials relating to all meetings/calls

Meetings Frequency Type Location Target Audience

Initial Kick-off Meeting

Once, within 14 calendar days after award

Formal Online; Google Meeting

CO, COR, &

Government Technical Leads

Status Meeting Bi-weekly Informal Online; Google Meeting

CO, COR, &

Government Technical Leads

Pre-Submittal Conference Calls

5 calendar days prior to submission. Formal Online; Google

Meeting

CO, COR, &

Government Technical Leads

Punch list and Closeout

30 calendar days prior to project completion Formal Online; Google

Meeting

CO, COR, &

Government Technical Leads

10.2. Deliverables and Due Dates

The Contractor shall submit all preliminary, intermediate, and final deliverables in electronic formats (i.e.

Microsoft Office, Adobe, or original source file) to the identified COR. All deliverables that are original source files for eLearning modules, simulations, audio and video files shall be editable and in the format of the respective product. Requirements for inspection and acceptance are as follows:

The COR, or Government Technical Lead, POC, designated in the contract will inspect and accept the services and/or deliverables provided to ensure they meet the requirements.

● The Government will accept products and services only if they conform to all terms and conditions of the contract

● The Government will provide written notification of acceptance or rejection within ten (10) calendar days of receiving the service / deliverable. If no written notification is provided within that time-frame, the contractor can assume the Government has accepted the deliverable.

● The Government will reject non-conforming products and services. The Contractor shall correct any deficiencies within thirty (30) calendar days of when the Government issues the rejection notice. If the Contractor cannot correct the deficiencies within this timeframe, the Contractor shall immediately notify the COR of the reason for the delay and provide a proposed corrective action plan within ten (10) calendar days.

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Deliverables Schedule Type Delivered To Format

Construction Submittals

Within 45 calendar days of 100% Working Drawings and Specs.

Formal

COR &

Technical Lead(s) electronic formats (i.e.

Microsoft Office, Adobe)

Demolition and Construction schedule (based Gantt Critical Path Method)

Within 20 calendar days Formal

COR &

Technical Lead(s) electronic formats (i.e.

Microsoft Office, Adobe)

Meeting Minutes Within 3 calendar days of the meeting date

Informal

COR &

Technical Lead(s) electronic formats (i.e.

Microsoft Office, Adobe)

Transition-In / Out Plans (e.g. owner equipment removals, site preparation, Call One & Utility Risk Mitigation Plan, Owner Equipment Installations)

Within 20 calendar days of approved construction schedule

Formal

COR &

Technical Lead(s) electronic formats (i.e.

Microsoft Office, Adobe)

Project status updates and adhoc reports

Within 3 calendar days of the meeting date.

Informal & Formal (dependent on future requirements)

COR &

Technical Lead(s) electronic formats (i.e.

Microsoft Office, Adobe)

11. Contract Management & Transition

11.1.Contract Management The Contractor shall provide contract management for this requirement to include the effort to plan, structure, coordinate, schedule, manage, communicate, and report all respective work activities throughout the period of performance (POP). To accomplish this task, the contractor may be requested to provide a superintendent for this requirement, to monitor work-is-in-progress work items. The Contractor shall work with the CO, CS, COR, and Government Technical Lead(s) to ensure that tasks stay on track and that milestones are met. Activities include:

● Establishing structured pro-active process to notify NOAA when Government inputs are required (e.g. acceptance of a contract data requirements list (CDRL), approval of a decision, change review);

● Complying with reporting requirements, as tasked;

● Following escalation procedures for problems, issues, and recommendations, and risks as tasked;

● Safeguarding information;

● Managing staff and resources;

● Manage and account for all contractor travel arrangements, authorizations, 7 | Page reimbursements, and required approvals o Contractor shall obtain COR approval for travel requests. The contractor shall track each trip by an individual authorization number. When invoicing for travel, the contractor shall provide all support documentation used to justify the final cost (vouchered amount) of each trip.

● If needed , coordinate all on-boarding activities, to include the badging and system access for all Contractor personnel, in order to ensure Contractor staff members are available to work immediately upon the completion of the background/security processes that are generally 2-4 weeks in length;

o Contractor shall collect and provide COR with initial onboarding documentation via the NOAA Kiteworks secure file transfer.

o Conduct cursory background checks/investigations, to ensure that onboarding process is as efficient as possible.

o Conduct exit procedures as necessary.

● Providing risk management and mitigation, per section 11.2;

● Conducting and participating in progress meetings, facility meetings, training meetings, performance meetings, program/project reviews, management briefings, stakeholder presentations, demonstration meetings, transition meetings, and COR site visits, and post requirements meetings;

● Communicating and responding to ad hoc data calls & queries

● Comply with the manufacturer’s current specifications and details.

● Responsible for cleaning, removing, and disposing of all debris and trash from the work site.

Additionally, the contractor shall check the work site area on a daily basis and areas adjacent to the project area are maintained in a clean and safe condition site and that all debris is disposed of in a legally acceptable manner.

11.2.Risk Management The Contractor may be requested to identify and report for resolution to the Government any issues that prevent the Contractor from performing the work activities that the Contractor is unable to resolve independently. The Contractor may be requested to maintain a contract-level risk registry and provide it CO, CS, COR, as requested.

The risk registry shall contain, at a minimum:

● Issue Number: a sequential numbering of all issues;

● Severity: assessment of issue severity i.e., likelihood and consequences (High/Medium/Low);

● Date Found: – date that issue was identified by the Contractor;

● Duration: number of days that issue has been open;

● Status: representing issue status as open or closed. The Contractor shall maintain a complete list of all issues – no issues should typically be deleted from the Contractor’s delivered list;

● Title: short description of issue;

● Updated: date for updated status;

● Details: narrative description of activities that have been completed to resolve issue;

● Assigned To: identify Government POC or Contractor that is assigned to resolve the issue;

● Solution or Workaround: description of the actions and activities taken to resolve or mitigate the issue

11.3.Transition-In The Contractor shall transition-in and assume the responsibility for activities and duties in a manner that does not interrupt or negatively impact the Agency’s mission critical operations and activities. During this period, the Contractor shall ensure that no degradation in service or support is experienced. The Government may request that contractor provide the following:

● Transition-In documentation to ensure full operating accountability and responsibility of this requirement.

● Coordinating with assigned COR to obtain access to the required data, Government furnished equipment (GFE), systems / applications, and required training.

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● Participating in meetings and other technical exchange meetings and opportunities to facilitate the transfer of information, processes, and data needed to continue the services being performed by the onsite LMFS staff.

11.4.Transition-Out The Contractor shall facilitate the transition-out of contracted activities and services to the Government by the end of the POP. During this period, the Contractor shall ensure that no degradation in service or support is experienced. The Government may request a Transition-Out Plans, which may include:

● Developing a Transition-Out Plan to ensure full operating accountability and responsibility of the contract.

● Providing the Government with current versions of all documentation (i.e. electronic and hardcopies).

● Providing the Government with a current inventory of all GFE and Government Furnished Information

(GFI) utilized by the Contractor along with full support in the reconciliation of this inventory.

12. Contract Administration and Performance

12.1. Warranty

The contractor shall guarantee all work and agree to remedy, at their own expense, any defects caused by poor workmanship or materials. The contractor shall provide a one (1) year complete warranty on all parts and labor with no dollar limitation, in addition to any manufacturer’s warranty.

12.2. Place of Performance

The preponderance of the work will be performed at the Great Lakes Environmental Research Laboratory (GLERL) Lake Michigan Field Station (LMFS) Site Information - 1431 Beach Street, Muskegon, MI 49441- 1098.

● The overall site is already very tight; the contractor will have to maintain vehicle and pedestrian access availability through the NOAA property during demolition/construction for public access to jetty waterfront/lighthouse. We therefore propose a 10-ft wide corridor adjacent to the USCG fence.

● Water and electricity for construction purposes are available at the work site.

o Contractor shall be responsible for their own temporary restroom facilities on site.

o Contractor shall provide storage for tools and materials.

o The premises will be occupied during the performance of the work. The contractor to coordinate work with the COR to accommodate the work schedule.

12.3. Period of Performance

The government anticipates that the period of performance for this contract will be twelve (12) months in length, which will start on the date of award.

12.4. Hours of Performance

For contractor personnel working on NOAA worksites, normal work days are Monday through Friday, except US Federal Holidays. Daily operations span eight (8) hours per day, 40 hours per week, 80 hours per two-week pay period. In the case of inclement weather and Government closures and delays, the Contractor staff shall be responsible for checking the operating status of the Federal Government in the cases of inclement weather via the cited Office of Personnel Management (OPM) operating status website.

● OPM Operating Status Link:

https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/current-status/

● OPM Federal Holiday Link:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2020

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12.5. Government Furnished Resources

All Government furnished information, data, materials, and property will be identified at the TO-level. The Government shall retain all rights and privileges, including those of patent and copy, to all Government-furnished data and materials. The Contractor shall neither retain nor reproduce, for private or commercial use, any data or other materials furnished under this contract. The Contractor shall not assert any rights at common law or in equity, or establish any claim to statutory copyright in such data.

12.6 Government Points of Contact (POCs)

● COR: Timothy Powell, tim.powell@noaa.gov

● Government Technical Lead (GTL): Scott Burnham, scott.burnham@noaa.gov

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