Attachment_1_Statement_of_Work.pdf

STATEMENT OF WORK

Tres Rios Field Office Woodland Raptor Surveys

La Platta, Dolores, and San Miguel County, CO

FY 2023

Contents

SECTION A - DESCRIPTION – STATEMENT OF OBJECTIVES

A.1 – GENERAL REQUIREMENTS

A.1.1 – PROJECT OBJECTIVES

A.1.2 - LOCATION OF PROJECT

A.1.3 – SCOPE OF CONTRACT

A.1.4 - DESCRIPTION OF WORK

A.1.5 - CONTRACT PERIOD

A.1.6 DEFINITIONS

SECTION A.2 – TECHNICAL REQUIREMENTS

A.2.1 - BLM WILL FURNISH OR PROVIDE THE FOLLOWING

A.2.2 - CONTRACTOR WILL FURNISH

A.2.3 - ACCESS

A.2.4 – OPERATIONS PLAN

A.2.5 - COR/PI

A.2.8 - FIRE STIPULATIONS

A.2.14 - INJURIES AND DAMAGE

A.2.15 - SIMULTANEOUS USE OF AREA

A.2.17 - STATUS REPORT

A.2.18 - ARCHAEOLOGICAL OR CULTURAL DISCOVERIES

A.3 - CONTRACTOR QUALITY CONTROL INSPECTION SYSTEM

A.4 - GOVERNMENT INSPECTIONS

A.5 -ACCEPTANCE

A.5.1 Unit Basis

A.7 - PAYMENT

PART I - THE SCHEDULE

SECTION B - SPECIAL CONTRACT REQUIREMENTS

B. 1 - KEY PERSONNEL

B.1.2 Substitutions

B.2 - PREWORK CONFERENCE

B.3 SAFETY PLAN

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION C - LIST OF ATTACHMENTS

C.1 –Survey Protocol

SECTION A - DESCRIPTION – STATEMENT OF OBJECTIVES

A.1 – GENERAL REQUIREMENTS

A.1.1 – PROJECT OBJECTIVES

Description of Work: Furnishing labor, equipment, supplies, and materials to complete raptor surveys for woodland raptors in the Tres Rios Field Office. The survey area is approximately 12,293 acres with 1,101 raptor call stations. All work shall be according to the attached protocol and survey maps.

A.1.2 - LOCATION OF PROJECT

Location: Work under this Contract is located throughout the Tres Rios Field Office. The survey locations are shown on the maps provided.

See attached maps.

A.1.3 – SCOPE OF CONTRACT

The Contractor shall provide all materials and labor to conduct woodland raptor surveys and record gps locations. GPS data deliverable requirements include: gps tracks of nest searches for all positive call responses, call locations, and nest locations. All GIS data needs to be provided in the form of an ESR .shp file UTM NAD 83 Zone 13. The contractor will provide data forms for all call points and nest locations in paper and electronic formats (excel, word, or PDF).

A.1.4 - DESCRIPTION OF WORK

The project will conduct broadcast call surveys and nest searches for woodland raptors following BLM Tres Rios Field Office survey protocols.

A.1.5 - CONTRACT PERIOD

Work cannot be started until May 1 and surveys will need to be completed by July 1, 2023. One survey should take place in May and one survey in June with no less than 10 days between surveys. Reports to the TRFO must be received by July 30, 2023.

A.1.6 DEFINITIONS

CO – Contracting Officer

COR – Contracting Officers’ Representative

COR/PI - either the COR or the PI

PI – Project Inspector

SECTION A.2 – TECHNICAL REQUIREMENTS

A.2.1 - BLM WILL FURNISH OR PROVIDE THE FOLLOWING

1. Maps of survey call point with a table of coordinates.

2. Wildlife Survey Protocols

3. Pre-Bid Teams Meeting: TBD.

Location: La Platta, Dolores, and San Miguel County, Colorado.

See attached maps.

4. A pre-work conference with the contractor awarded the job. Conduct on-site inspections by the

PI/COR.

A.2.2 - CONTRACTOR WILL FURNISH

1. Any and all necessary parts, supplies, labor, and equipment to conduct broadcast surveys and identify woodland raptors.

2. Survey technicians that have experience detecting and identifying Sharp-shinned Hawks, Cooper’s Hawks, and Northern Goshawks by sight and sound. Technicians must also be able to determine if other birds (such as Jays) are mimicking woodland raptor calls. Transportation for survey technicians to and from the site must be provided by the contractor. Provide comments on any Pinyon Jays (activity and number) observed during the survey.

3. A “Contractors authorized representative” proficient in the English language, on site at all times when working.

A.2.3 - ACCESS

Access is provided along county roads to various locations throughout the field office.

A.2.4 – OPERATIONS PLAN

Prior to the commencement of operations, the Contractor shall obtain from the COR written approval of a written operations plan commensurate with the terms and conditions of the contract.

Work must be done in a systematic manner and working through it in a logical manner prescribed in the operations plan.

A.2.5 - COR/PI

Contracting Officer Representative (COR)

Project Inspector (PI)

A.2.8 - FIRE STIPULATIONS

A.2.8.1. Fire Period and Closed Season

The contractor will comply with the BLM TRFO fire restrictions at the time the surveys are being conducted.

A.2.8.2. Substitute Measures

The Contracting Officer Representative may by written notice authorize, substitute measures or equipment or may waive specific requirements during periods of low fire danger.

A.2.8.3. Emergency Measures

The Bureau of Land Management may require emergency measures, including the necessary shutting down of equipment or portions of operations in the project area during periods of fire emergency created by hazardous climatic conditions or when the implementation of Fire Restrictions require.

A.2.8.4. Fire Control

A.2.8.5. Compliance with State Forest Laws

Listing of specific fire precautionary measures herein is not intended to relieve the Contractor in any way from compliance with the State Fire Laws covering fire prevention and suppression equipment, applicable to operations under this contract, permit or license.

A.2.14 - INJURIES AND DAMAGE

The Contractor, in his operations under this contract, shall not do or omit to do anything by which act or omission any person or property may be injured or damaged and shall indemnify and save the United States harmless from any claim, demand, action, or damages on account of any personal injury or property damage arising by reason of anything done or omitted to be done by the Contractor, his contractors, subcontractors, or the employees of any of them.

A.2.15 - SIMULTANEOUS USE OF AREA

If the CO or Field Office Manager determines that other uses of the contact area will not seriously interfere with the operations of the contractor, he may issue permits, leases, or contracts for the simultaneous use of the contract area by others.

A.2.17 - STATUS REPORT

Provided an onsite visit has not occurred during the period, the contractor is required to report status of work when any special situations or problems are encountered or once a week (whichever is less). These reports may be made by telephone to the PI/COR. In the event of extreme weather the Contracting Officer will determine the best course of action based on comments from both the Contractor and

PI/COR.

A.2.18 - ARCHAEOLOGICAL OR CULTURAL DISCOVERIES

If in connection with operations under this contract the Contractor, his subcontractors, or the employees of any of them, discovers, encounters, or becomes aware of any objects or sites of cultural value on the contract area such as historical or prehistorical ruins, human remains, graves or grave markers, fossils, or artifacts, the Contractor shall immediately suspend all operations in the vicinity of the cultural value and shall notify the COR of the findings. Operations may resume at the discovery site upon receipt of written instructions and authorization by the COR.

A.3 - CONTRACTOR QUALITY CONTROL INSPECTION SYSTEM

The Contractor shall propose and adopt a quality control inspection system to ensure that the work is progressing in compliance with specifications. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during the contract performance.

A.4 - GOVERNMENT INSPECTIONS

The Government will make periodic inspections as a basis for payments and recommendations for adjustments in work quality while work is in progress.

A.5 -ACCEPTANCE

A.5.1 Unit Basis Work will be accepted or rejected on completion of the project.

A.7 - PAYMENT

Payment will be based on the Government's inspection results. The Contractor's inspection results are to be used as a guide for the Contractor's use in complying with contract specifications and not as a basis for payment. Payment will be made once all work in complete, inspected and accepted by the Government.

PART I - THE SCHEDULE

SECTION B - SPECIAL CONTRACT REQUIREMENTS

B. 1 - KEY PERSONNEL

The Contractor shall assign to this contract key personnel that may include the following:

• CONTRACTOR REPRESENTATIVE (Company representative)

• FOREMAN (field crew leader)

• Crew members

B.1.2 Substitutions The Contractor shall make no substitutions of key personnel without notifying the Contracting Officer within a reasonable timeframe and in advance, and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the contract. Proposed substitutes should have comparable qualifications to those of the persons being replaced.

• The Contractor shall make no diversion of key personnel without the written consent of the Contracting Officer.

• The contract will be modified to reflect any approved changes of key personnel.

• The Contractor's contractor representative shall be fully conversant in the English language.

B.2 - PREWORK CONFERENCE

Prior to commencement of work, the Contractor shall attend a meeting to discuss the contract terms, work performance requirements, and safety. Also at this meeting such items as work progress schedule, quality control, camping/worksite plan, and fire prevention plans shall be finalized in writing.

B.3 SAFETY PLAN

The Contractor shall prepare a Safety Plan that addresses the specific hazards of the work site and shall include working in areas of falling debris. The Contractor shall identify the specific conditions that she/he considers is a hazard. The Safety Plan shall also address the personal protective equipment and mitigating measures the Contractor will employ to increase safety on the worksite. Additionally, a plan of action for an emergency event shall be included in the Safety Plan. (See also C.2.13.1)PART II -

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER

ATTACHMENTS

SECTION C - LIST OF ATTACHMENTS

C.1 Survey Protocol

C.2 Maps

C.1 –Survey Protocol

SURVEY PROTOCOL FOR PRESENCE OF

Woodland Raptors

In order to adequately protect and manage these species, it is imperative we determine accurate inventory and monitoring procedures. This procedure is designed to aid in the determination of the presence of Cooper’s and Sharp-shinned Hawks and facilitate understanding of current population densities within the Bureau of Land Management Tres Rios Field Office.

BROADCAST SURVEY PROTOCOL (BLM Technical Note 435)

Seasonal Timing

A minimum of two visits to a survey area should be conducted. A reasonable amount of time (7 to 10 days) should elapse between surveys done at a particular site.

1st Survey -- April 30 – June 1 (Nestling stage): broadcast call (Sharp-shinned, Cooper’s, Goshawk) 2nd Survey -- June 2 – July 7 (Fledgling): broadcast call (Sharp-shinned, Cooper’s, Goshawk)

Daily Timing

Conducted surveys from ½ hour before sunrise until sunset. If the wind exceeds 15 miles/hour the surveys should not be conducted.

Locations of survey points

Stations should be set up 300 m apart on transects which are 150 m apart. Also, stations on adjacent transects should be offset by 150 m.

Locating the nest

If a raptor is heard or seen during the call-playback sequence, the surveyor will cease broadcasting and record the bearing of the detected raptor. If the raptor is detected aurally, the surveyor will mentally note the approximate distance the bird was first aurally detected. The surveyor will then move in the direction of the call or visual observation and GPS the approximate location where the call or visual observation was detected. This area will be intensively surveyed for active and/or alternate nests.

Survey the are within 200 meters of the sighting/detection on 50 meter transect. Surveyors will search for signs of nesting and nests. If an active nest if found, record the location leave the area.

A 402 meter buffer will be placed around the nest and survey will continue outside the buffer.

Conducting the Survey

Broadcasting considerations

- If the wind exceeds 15 miles/hour, the trial should not be conducted (see Table 1 for estimating wind speed)

- While conducting broadcasts, it is important to be aware of mimicry by Steller’s jays Cyanocitta stelleri and gray jays Perisoreus canadensis.

- Minimize topographical interference with sound waves and maximize sound projection.

- In order to minimize disturbance, DO NOT broadcast during courtship.

- Alarm call is best used during nesting stage.

Broadcasting

- While walking transects and approaching stations, observer should be scanning the area visually as well as listening.

- Observer should also be scanning area by sight and sound throughout the broadcast.

- Following is the procedure to follow upon arrival at each station:

Start Sharp-shinned Hawk Call

Broadcast at 60 degrees for 10 seconds Broadcast at 180 degrees for 10 seconds Broadcast at 300 degrees for 10 seconds Look and listen for 30 seconds Start Cooper ’s hawk Call

Broadcast at 60 degrees for 10 seconds Broadcast at 180 degrees for 10 seconds Broadcast at 300 degrees for 10 seconds Look and listen for 30 seconds

Start Goshawk Call (in suitable habitat) Broadcast at 60 degrees for 10 seconds

Broadcast at 180 degrees for 10 seconds Broadcast at 300 degrees for 10 seconds Look and listen for 30 seconds

- Calls can be broadcast with a preferred output of 100-110 dB one meter from source.

- Territory is considered occupied if observer hear and/or see adults on or near nest and/or see evidence of nest construction, especially green on rim of nest.

- GPS location of call, record date/time, habitat type, response, wind speed, weather, individual conducting survey, and other comments as appropriate.

Nest Data Form

Raptor Nest Location Data Form

Observer(s):

Survey Date:

Species:

Status:

Nest Condition: Latitude (WGS 84 decimal degrees) Longitude Elevation (ft.)

Northing (NAD 83 zone 13) Easting

Substrate: Substrate height Nest Height

Photo Information (#, ID, bearing, etc)

Notes:

Status: Occupied, Unoccupied, Unknown

Nest Condition: Excellent, Good, Fair, Poor

Point Survey Data Requirements

Point ID X_Coordinate Y_Coordinate Time Distance

Detection Type

Bearing Species

Nest Located

Comments

Point ID = Point number

X and Y Coordinates = vary by point, all coordinates are required to be reported in UTM NAD 83 Zone 13.

Time = Time call started

Distance = Distance to response received

Bearing = bearing in degrees to detection

Detection Type = Visual, Audio, No Detection

Species = COHO (Cooper’s Hawk), SSHA (Sharp-shinned Hawk), NOGO (Northern Goshawk)

Nest Located = when a woodland raptor is detected, did nest searches identify a nest site Yes/No.

Comments = # (if any) Pinyon Jays observed and activity

A.7 - PAYMENT