Attachment 1_Statement of Work.pdf

28 NOVEMBER 2022

STATEMENT OF WORK

FOR

UNITED STATES SPECIAL OPERATIONS COMMAND

MILITARY ADAPTIVE SPORTS SECTION

COACHING AND SUPPORT SERVICES

Prepared by:

USSOCOM Warrior Care Program (Care Coalition)

Military Adaptive Sports Section

Statement of Work

1.0 Scope and Background

The purpose of this request is to provide coaching and support services in support of the United States Special Operations Command (USSOCOM) Military Adaptive Sports Section (MASS) for the periods of 11 – 26 February 2023, 21 April – 2 May 2023 and 1 – 14 June 2023. MASS promotes physical/mental fitness, camaraderie/mentorship, and enhances the overall health and welfare of Wounded, Ill and Injured Special Operations Forces (SOF). MASS provides access to equipment, professional coaching, and the ability to attend various sporting events from training to competitions.

In support of the 2023 Department of Defense Warrior Games (DWG) Challenge Selection Camp, the 2023 DWG Challenge Team Sports and Training Camp and the 2023 DWG Challenge, MASS requires training, coaching, and support services, to include, but not limited to Archery, Cycling, Field, Indoor Rowing, Powerlifting, Shooting, Swimming, Track, Mechanics, Strength & Conditioning, Team Sports, etc. The contractor shall serve as a subject matter expert in adaptive reconditioning sports and adaptive sports throughout the operational planning and execution process and provide consultation to USSOCOM MASS across these three events.

2.0 Qualifications

Coaches should be contracted based on qualifications specific to the individual sport discipline.

They should have a minimum of 5 years of either coaching in a professional setting and/or a combination of experience as a professional coach and as an athlete competing at a high level within that sport discipline. Additionally, the coach should have the appropriate education, credentials and certifications commiserate with the industry standard for coaches in that discipline.

Coaches should have demonstrated experience coaching athletes in adaptive sports within their discipline.

3.0 Requirements

Each Coach will be contracted for up to the days specified in the below tables for the periods of performances between 12 – 25 February 2023, 22 April – 1 May 2023 and 2 – 13 June 2023. The number of performance days identified in Tables 3.1, 3.2 and 3.3 do not include travel days. Daily training periods and coach expectations will be based on the needs of each event. The dates of performance days may fluctuate based on the event, schedule and type of coach and support. The government technical representative may adjust the mix of performance days and type of coaches required for any scheduled event, so long as it doesn’t exceed the total number of performance days.

A typical program day will include up to five training sessions (two morning sessions, two afternoon sessions and an evening session). In the event of a “special event” the coaches may be asked to attend and assist with the operation of the event if needed, i.e., assist other coaches in their sport, score keeping, recording times, officiating, briefings/meetings, opening/closing ceremony, etc.

Summary of Events

Table 3.1 – 2023 DWG Challenge Selection Camp

Coaching Requirements (MacDill AFB, Tampa, FL) – 18 Coaches/Support

Classifier 1 14 Archery Coach - Recurve 1 14 Archery Coach - Compound 1 14 Cycling Coach - Upright 1 14 Cycling Coach - Trikes 1 14 Field Coach 1 14 Golf Coach 1 14 Indoor Rowing Coach 1 14 Powerlifting Coach 1 14 Shooting Coach 1 14 Shooting – Air Pistol Coach 1 14 Shooting – Air Rifle Coach 1 14 Shooting Operator 1 14 Swimming Coach 1 14 Track Coach 1 14 Wheelchair Basketball Coach 1 14

Table

Event

# of

Coaches

# of Performance Days/Event

TOTAL # of Performance

Days

Table 3.1

11 – 26 February

2023 DWG

Challenge Selection Camp

Table 3.2

21 April – 2 May

2023 DWG

Challenge Team Sports & Training Camp

Table 3.3

1 – 14 June 2023

DoD Warrior Games Challenge

TOTAL

Wheelchair Rugby Coach 1 14 Strength & Conditioning - Massage Therapist 1

GRAND TOTAL 1 252

3.1 Performance Requirements

3.1.1 Contractors shall attend all meetings as directed per the government.

3.1.2 Contractors shall provide biographies on each coach and support personnel prior to event execution in a format provided by the government.

3.1.3 Contractors shall provide a brief description of each training session for the entire week prior to the day of arrival in the format the government provides.

3.1.4 Contractors shall provide guidance and instruction to athletes throughout the training and competition period during the period of performance to include, but not limited to, specialized individual instruction/training in support of the 2023 DWG Challenge, group training and assistance requirements for visually impaired athletes (i.e., serving as a guide, pilot, loader and/or assistant in the sport field of play, etc.).

3.1.5 Contractors shall have an understanding of the most current version of the 2023 DWG event Rules and Regulations provided by the government.

3.1.6 Contractors shall take athlete attendance and provide attendance rosters to government at beginning of each training session.

3.1.7 Contractors shall provide three-month training plans to be used at home by beginner, intermediate and advanced athletes in each sport discipline before departure from the event.

3.1.8 Contractors, as appropriate, shall provide Athlete Assessments on each athlete that competes in their sport to include qualitative (at least 2 to 3 sentences on athlete’s performance, coach’s observation, and recommendations, etc.) as well as capturing quantifiable results data (i.e., recorded times, scores, measurements, etc.). Athlete Assessment templates will be provided by the government.

3.1.9 Athlete Classifier: The contractor shall evaluate individual athletes to determine their classification categories for all sports IAW 2020 Warrior Games Rules & Classifications guide.

Contractor shall complete an individual Athlete Classification packet for all SOCOM athletes in every sport medically cleared to participate. Contractor will complete all Athlete Classification Packets prior to departing event. The Athlete Classifier shall hold a current position (or within 365 days of award) as one or more of the following: Occupational Therapist, Physical Therapist, Sports Medical Doctor, or Kinesiologist. They shall provide information guides and tools to athletes as appropriate.

3.1.10 Contractors shall assist with venues and equipment in areas such as, but not limited to, venue preparation, equipment distribution, venue set-up, the collection of equipment, inventory of equipment, movement of equipment and tear down, etc., if applicable.

3.1.11 Contractors shall label all equipment required to be shipped to event in June with painter’s tape marked “June” (materials provided by government).

3.1.12 Contractors shall check and verify all Government Furnished Equipment for training/competition is available for all athletes in their respective sports to include required adaptations for athlete use and notify government of any unavailable equipment within period of performance. Equipment shall be stored and secured at the training site location unless government dictates an alternate location(s). Equipment is government owned and shall be moved from storage location to the training site and back once event is completed per government guidance.

3.1.13 Contractors shall assist with maintenance of equipment while at event and maintain longevity of equipment while in their possession. Coaches are to notify government of equipment that needs replaced due to safety concerns or lack of operation as soon as possible.

The contractors shall provide detailed information to include a link of the equipment that needs replaced to assist government in locating correct item(s).

3.1.14 Contractors shall provide an equipment assessment needs list identifying equipment maintenance needs for existing sporting equipment, replacement and need for additional equipment parts as well as assisting and identifying future sporting equipment needs and other supplies prior to departing event. The contractors shall provide detailed information to include a link of the equipment that needs replaced or is needed to assist government in locating correct item(s).

Table 3.1.15 Deliverables and Due‐Dates

Deliverables Due Dates Format Coach and Support Contractor Biographies

Prior to execution of event

Electronically in MS Word Document

Equipment/Supply Needs/Maintenance List with Description

Last day of performance

Electronically in Excel

Identify Equipment to ship to sporting event in June

Last day of performance

Painter’s tape marked with “June”

Training Session Descriptions Prior to the day of arrival

Electronically in MS Word Document

Athlete Attendance Rosters Within 15 minutes of start of each training session and, if needed, update at end of session should athlete(s) arrive after the 15-minute initial submission

Electronically in Excel Spreadsheet

Three Month Training Plans – Beg., Int., Adv.

Last day of performance

Electronically in MS Word Document or Excel Spreadsheet

Athlete Assessments Last day of performance

Electronically in Excel Spreadsheet

Athlete Classification Packets Prior to departure Electronically in Excel/ MS Word Document

After Action Report 5 business days post last day of coaches’ performance date

Electronically in MS Word Document

Table 3.2 – 2023 DWG Challenge Team Sports & Training Camp

Coaching Requirements (MacDill AFB, Tampa, FL) – 7 Coaches/Support

Archery Coach 1 10

Cycling Coach 1 10 Shooting Coach 1 10 Sitting Volleyball Coach 1 10 Swimming Coach 1 10 Wheelchair Basketball Coach 1 10 Wheelchair Rugby Coach 1 10

GRAND TOTAL 1 70

3.2 Performance Requirements

3.2.1 Contractors shall attend all meetings as directed per the government.

3.2.2 Contractors shall provide biographies on each coach and support personnel prior to event execution in a format provided by the government.

3.2.3 Contractors shall provide a brief description of each training session for the entire week prior to the day of arrival in the format the government provides.

3.2.4 Contractors shall provide guidance and instruction to athletes throughout the training and competition period during the period of performance to include, but not limited to, specialized individual instruction/training in support of the 2023 DWG Challenge, group training and assistance requirements for visually impaired athletes (i.e., serving as a guide, pilot, loader and/or assistant in the sport field of play, etc.).

3.2.5 Contractors shall have an understanding of the most current version of the 2023 DWG event Rules and Regulations provided by the government.

3.2.6 Contractors shall take athlete attendance and provide attendance rosters to government at beginning of each training session.

3.2.7 Contractors shall provide Athlete Assessments, if requested by government, in Sitting Volleyball, Wheelchair Basketball and Wheelchair Rugby on each athlete that competes in their sport to include qualitative (at least 2 to 3 sentences on athlete’s performance, coach’s observation, and recommendations, etc.). Athlete Assessment templates will be provided by the government.

3.2.8 Contractors shall assist with venues and equipment in areas such as, but not limited to, venue preparation, equipment distribution, venue set-up, the collection of equipment, inventory of equipment, movement of equipment and tear down, etc., if applicable.

3.2.9 Contractors shall label all equipment required to be shipped to event in June with painter’s tape marked “June” (materials provided by government).

3.2.10 Contractors shall check and verify all Government Furnished Equipment for training/competition is available for all athletes in their respective sports to include required adaptations for athlete use and notify government of any unavailable equipment within their period of performance. Equipment shall be stored and secured at the training site location unless government dictates an alternate location(s). Equipment is government owned and shall be moved from storage location to the training site and back once event is completed per government guidance.

3.2.11 Contractors shall assist with maintenance of equipment while at event and maintain longevity of equipment while in their possession. Coaches are to notify government of equipment that needs replaced due to safety concerns or lack of operation as soon as possible.

The contractors shall provide detailed information to include a link of the equipment that needs replaced to assist government in locating correct item(s).

3.2.12 Contractors shall provide an equipment assessment needs list identifying equipment maintenance needs for existing sporting equipment, replacement and need for additional equipment parts as well as assisting and identifying future sporting equipment needs and other supplies prior to departing event. The contractors shall provide detailed information to include a link of the equipment that needs replaced or is needed to assist government in locating correct item(s).

Table 3.2.13 Deliverables and Due‐Dates

Deliverables Due Dates Format Coach and Support Contractor Biographies

Prior to execution of event

Electronically in MS Word Document

Equipment/Supply Needs/Maintenance List with Description

Last day of performance

Electronically in Excel

Identify Equipment to ship to sporting event in June

Last day of performance

Painter’s tape marked with “June”

Training Session Descriptions Prior to the day of arrival

Electronically in MS Word Document

Athlete Attendance Rosters Within 15 minutes of start of each training session and, if needed, update at end of session should athlete(s) arrive after the 15-minute initial submission

Electronically in Excel Spreadsheet

Athlete Assessments in Sitting Volleyball, Wheelchair Basketball & Wheelchair Rugby

Last day of performance

Electronically in Excel Spreadsheet

After Action Report 5 business days post last day of coaches’ performance date

Electronically in MS Word Document

Table 3.3 – 2023 DWG Challenge Coaching Requirements (NAS North Island, San Diego, CA) – 4 Coaches/Support

Sitting Volleyball Coach 1 12 Strength & Conditioning/Massage 1 12 Wheelchair Basketball 1 12 Wheelchair Rugby 1 12

GRAND TOTAL 1 48

3.3 Performance Requirements

3.3.1 Contractors shall attend all meetings as directed per the government.

3.3.2 Contractors shall provide biographies on each coach and support personnel prior to event execution in a format provided by the government.

3.3.3 Contractors shall provide guidance and instruction to athletes throughout the training and competition period during the period of performance to include, but not limited to, specialized individual instruction/training in support of the 2023 DWG Challenge, group training and assistance requirements for visually impaired athletes (i.e., serving as a guide, pilot, loader and/or assistant in the sport field of play, etc.).

3.3.4 Contractors shall have an understanding of the most current version of the 2023 DWG event Rules and Regulations provided by the government.

3.3.5 Contractors shall take athlete attendance and provide attendance rosters to government at beginning of each training session.

3.3.6 Contractors shall assist with training venues and equipment in areas such as, but not limited to, venue preparation, equipment distribution, venue set-up, the collection of equipment, inventory of equipment, movement of equipment and tear down, etc., if applicable.

3.3.7 Contractors shall check and verify all Government Furnished Equipment for training/competition is available for all athletes in their respective sports to include required adaptations for athlete use and notify government of any unavailable equipment as soon as possible. Equipment shall be stored and secured at the training site location unless government dictates an alternate location(s). Equipment is government owned and shall be moved from storage location to the training site and back once event is completed per government guidance.

3.3.8 Contractors shall assist with maintenance of equipment while at event and maintain longevity of equipment while in their possession. Coaches are to notify government of equipment that needs replaced due to safety concerns or lack of operation as soon as possible.

The contractors shall provide detailed information to include a link of the equipment that needs replaced to assist government in locating correct item(s).

3.3.9 Contractors shall provide an equipment assessment needs list identifying equipment maintenance needs for existing sporting equipment, replacement and need for additional equipment parts as well as assisting and identifying future sporting equipment needs and other supplies prior to departing event. The contractors shall provide detailed information to include a link of the equipment that needs replaced or is needed to assist government in locating correct item(s).

Coach and Support Contractor Biographies

Prior to execution of event

Electronically in MS Word Document

Equipment/Supply Needs/Maintenance List with Description

Last day of performance

Electronically in Excel

Athlete Attendance Rosters Within 15 minutes of start of each training session and, if needed, update at end of session should athlete(s) arrive after the 15-minute initial submission

Electronically in Excel Spreadsheet

After Action Report 5 business days post last day of coaches’ performance date

Electronically in MS Word Document

Travel costs for each event will be in accordance with current Department of Defense Joint Federal Travel Regulation (DoD JFTR). The coaches or the contract company will be responsible for their individual lodging and meal arrangements and the costs for lodging and meals should be reflected in the quote and subsequent invoice for services. Government will provide 14 days advance notice of dates of travel.

6.0 Government Furnished Property and Support

The Government will provide or coordinate suitable facilities to accommodate each event. Each participant will be responsible to provide individual personal protective equipment as required.

The USSOCOM Military Adaptive Sports Section will provide additional training and competition equipment and supplies as based on the needs of the individual athletes. MAS will assist the contractors in gaining approved access to the facilities where the event will be held, and to any other additional sites as needed.