Attachment 1 - Statement of Work.pdf

Statement of Work

Grounds Maintenance Tree Service Contract

1. DESCRIPTION OF SERVICES. The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that tree maintenance is performed at Maxwell AFB, Gunter Annex, Vigilant Warrior Training Site (Titus, AL), and Maxwell-Gunter Recreation Area (Dadeville, AL), in a manner that will promote the growth of trees and shrubs, and present a clean, neat, and professional appearance. The Contractor’s performance will be based on the Contracting Officer (CO) and Contracting Officer’s Representative’s (COR) evaluations and on the results required by the Service Summary (SS) and not the frequency or method of performance. It is at the Contractor’s discretion to determine the frequencies to attain the levels of service at the best value. The evaluation of results will be based on COR performance assessment and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws as well as commercial standards.

Trees. The Contractor shall limit pruning or trimming trees, removal of trees and/or stumps to safety or AT/FP emergencies only. Identify to COR all trees that require pruning or trimming for safety or health reasons. Prune or trim trees previously identified after receiving direction from the CO or COR. Pruning or trimming shall be accomplished in accordance with the American National Standards Institute (ANSI) A300 Part 1 industry standards. Remove or cutback branches that conflict with normal traffic or safety. Minimum safety clearances are: sixteen (16) feet over streets, twelve (12) feet over driveways, eight (8) feet over walk areas, four (4) feet over buildings, and one (1) foot from buildings. Remove trees that pose threats to structures or buildings. Topping and de-horning are not permitted. Do not trim and/or prune trees that touch or hang over energized utility poles or power lines. Notify COR if trees need to be trimmed from around power lines. The COR will notify appropriate base agency. Remove all debris generated from trimming or pruning operations. This service is issued by direction of the CO or COR and must be completed within five (5) workdays from notification, unless otherwise directed by the CO or COR.

Tree, Shrub, and Stump Removal. Limit removal of trees and/or stumps to safety or AT/FP emergencies only. Tree, shrub, and stump removal shall only be accomplished after direction by the CO or COR. Perform stump and perimeter root removal by cutting and grinding all growth to a minimum of six (6) inches below grade and removing all debris. Stumps shall be ground within two (2) workdays of the tree removal date. Stump-grinding debris shall be removed and the hole filled with topsoil to match existing grade the same day grinding is performed. Trees identified for removal shall be considered within the following categories based on their diameter: Large, Medium, Small and Sapling. The diameter of the tree shall be determined by measuring four and one-half (4.5) feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

Large Trees: Diameter greater than 36”, remove within 10 workdays from the date directed to perform the work.

Medium Trees: Diameter 18” to less than 36”, remove within 10 workdays from the date directed to perform the work.

Small Trees: Diameter 3” to less than 18”, remove within 10 workdays from the date directed to perform the work.

Saplings: N/A

2. Quality Assurance. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the Contractor’s work schedule or modified version thereof, to record surveillance results. Results of the surveillance then become the official Air Force record of the Contractor’s performance.

When a performance threshold has not been met or Contractor performance has not been accomplished, the CO or the COR will initiate either a Corrective Action Report (CAR) or a Contract Discrepancy Report (CDR). The Contractor shall respond to the COR IAW instructions provided.

Periodic Assessments. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic assessments will be conducted and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR. Failing to meet the performance threshold as outlined in the SS for any of these Performance Objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the Performance Threshold as outlined in the SS of these Performance Objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

100% Inspection. This method requires COR to inspect the service each time it occurs.

Results shall be annotated on the inspection schedule. Any and all deficiencies shall be documented, and the Contractor shall re-perform service immediately, if appropriate, or within 24 hours at no increase in contract amount.

3. Government Furnished Property and Services.

Security, Fire, and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency, Contractor must call “911” and request to be transferred to “Maxwell AFB 911”. Base Fire Department will respond and contact off base ambulance service to transport an injured employee to a local hospital.

Solid Waste Collection and Disposal. The Contractor shall be responsible for the disposal of trash or solid waste generated from accomplishment of services detailed in this SOW.

4. General Information.

Mission. The overall Civil Engineer mission at Maxwell AFB and Gunter Annex is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

Damage to Government Buildings, Equipment, or Vegetation. Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

Environmental Requirements. The Contractor shall be responsible for compliance with all federal, state, and local environmental laws and requirements. In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

Hazardous Materials. The Contractor shall receive prior approval before bringing any hazardous materials on base. The Contractor shall submit his request for hazardous materials to the CO or COR in accordance with installation’s procedures. The COR will assist the Contractor with the procedures. If a material is denied, an approved substitute may be recommended; however, the Contractor shall retain responsibility for finding an acceptable substitute. The Contractor shall follow all federal, state, and local laws and regulations in the transport, storage, use, and disposal of hazardous materials they use.

The Contractor shall take appropriate actions in accordance with base procedures to comply with waste minimization and pollution prevention practices and policies.

Spill Control. The Contractor shall always maintain spill control material on hand sufficient to contain a worst-case spill, both volume and hazard level.

Maxwell AFB and Gunter Annex is subject to Federal, state, and local inspections to maintain compliance with environmental and safety protection laws. An inspection by the Environmental Protection Agency (EPA) or Alabama Department of Environmental Management (ADEM), or any other environmental or safety enforcement agency may include questioning and inspection of Contractor personnel, sites and processes. If environmental or safety enforcement agencies come to inspect the installation, Contractors shall complete and provide documentation as requested by COR. This documentation may include verification of any training required by federal, state, or local regulations.

If a Notice of Violation (NOV) is issued to the Government or Contractor due to the Contractor’s error or omission, the Contractor shall be held liable for damages to include fines, penalties, and/or corrective actions imposed by federal, state, or local agencies

Permits, Licenses and Certifications. The Contractor shall, unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, and local laws, codes, and regulations in performance of the requirements of this contract. The Contractor shall maintain records of such requirements and make the documentation available to the Government for review upon request.

Hours of Operation. Perform tree maintenance services during normal duty hours which are 6:30 AM to 4:15 PM, Mondays through Fridays, excluding federal holidays (any other holidays as determined by Executive Order), unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal working hours. The Contractor will be notified of any scheduling conflicts that involve Air Force mission requirements by the COR. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

Base Closures. Work scheduled, but not accomplished, because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

5. Security Requirements.

a. Contractor Notification Responsibilities. The contractor shall notify the COR within 30 days before on base performance of the service. The notification shall include:

1. Name, address, and telephone number of contractor representatives.

2. The contract number and contracting agency.

3. The location(s) of service performance and future performance, if known.

4. The date service performance begins.

5. Any change to information previously provided under this paragraph.

b. Installation Access Requirements. As prescribed by the DAFFARS 5352.242- 9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

1. The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

2. REAL ID Act: All Maxwell Air Force Base and Gunter Annex visitors must present a REAL ID-compliant credential to be issued a pass.

REAL ID-compliant cards have a star marking �on the upper portion of the card. If the card does not have a star marking, it is not REAL ID-compliant and won’t be accepted as proof of identity to board commercial aircraft or access military installations like Maxwell or Gunter.

Those without a REAL ID-compliant driver’s license may also use a U.S.

passport or passport card, a Transportation Worker Identification Card (TWIC), a Veteran Health Identification Card (VHIC), or a combination of the following documents to be issued a pass:

• An original or certified true copy of a birth certificate with a raised seal

• A social security card

• A driver’s license issued by a state, territory, or the District of Columbia that is not REAL ID-compliant.

All three documents must reflect the same name (or a documented former name through legal name change documents such as a court order, marriage certificate, or divorce decree).

3. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. Government ID card holders may not use their credentials to sponsor an individual on to the base to perform work that’s been contracted to an official contractor.

4. Common Access Cards (CACs). No CAC Required.

5. During performance of the service, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

6. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

7. All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

8. Failure to comply with these requirements may result in withholding of final payment.

c. Freedom of Information Act Program (FOIA). The contractor shall comply with DODM 5400.07_AFMAN 33-302, DoD Freedom of Information Act (FOIA) Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public. The contractor shall comply with AFI 33-332, Air Force Privacy and Civil Liberties Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, section 8013. The contractor shall maintain records in AFI 33-322, Records Management and Information Governance Program; and disposed of in accordance with Air Force Records Information Management System (AFRIMS) Records Disposition Schedule (RDS) located at https://www.my.af.mil/gcss-af61a/afrims/afrims/.

d. Controlled Unclassified Information (CUI). The contractor shall comply with DoDI 5200.48_DAFI 16-1403, Controlled Unclassified Information, DoDM 5200.01v1_AFMAN 16-1404v1, Information Security Program, and Freedom of Information Act Program. The contractor shall monitor CUI aggregation and compilation based on the potential to generate classified information pursuant to security classification guidance addressing the accumulation of unclassified data or information.

https://www.my.af.mil/gcss-https://www.my.af.mil/gcss-

e. Reporting Requirements. The contractor shall comply with AFI 71-101, Volume-1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42 Air Base Wing Information Protection Office, any information, or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

f. Physical Security. Areas controlled by contractor employees shall comply with base operations plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

g. Internal Operating Instructions. The contractor will adhere to the Air Force activity operating instructions (OI) for internal circulation control, protection of resources, and to regulate entry into Air Force controlled areas during normal, simulated, and actual emergency operations.

h. Traffic Laws. The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and DoDM 5200.08v3_AFMAN 31-101v3, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

i. Random Installation Entry/Exit Checks. Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information, and contraband.

Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

j. Cellular Phone Operation Policy. The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e., ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears.

This policy applies to everyone driving on Maxwell-Gunter AFB. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

k. Operation Security (OPSEC). The contractor will comply with installation and organizational OPSEC requirements in accordance with AFI 10-701 and applicable supplements. They will also receive a local threat briefing.

l. Wireless Electronic Devices. The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

m. Firearms and Ammunition. Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under applicable federal laws.

n. Illegal Weapons. The below weapons are considered illegal, unless specifically authorized by competent authority, and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under applicable federal laws.

1. Switchblade knives or knives with any type of automatic blade release.

2. Incendiary/explosive weapon (e.g., Grenades, flash bangs).

3. Fireworks.

4. Homemade mortars, aka “tennis ball launchers” or similar devices.