Attachment_1_Statement_of_Work.pdf

United States Department of the Interior

BUREAU OF LAND MANAGEMENT

Phoenix District Office 2020 E. Bell Rd

Phoenix, AZ 85022 www.az.blm.gov

Bureau of Land Management

Phoenix District Office Statement of Work

Vault toilet pumping

A. Objective:

The Bureau of Land Management (BLM), Phoenix District Office (PDO), located at 2020 E. Bell Rd, Phoenix AZ, 85022 is looking to procure sepƟc collecƟon/disposal services at various rural recreaƟon sites.

B. Scope:

This Statement of Work (SOW) outlines the requirements and expectations for services required to provide sepƟc collecƟon services for the Phoenix District office of the Bureau of Land

Management. The contractor shall provide all labor, equipment, supplies, services, permits, and licenses necessary to collect, load, haul and dump sepƟc refuse from recreaƟon sites. The contractor shall remove all debris, wash down, clean up, disinfect, and dispose of all waste products removed from the vaults/holding tanks. Debris may include, but is not limited to: cans, boƩles, rocks, sƟcks/logs, animal parts, clothing, plasƟc bags, metal products, toilet paper rolls/dispensers, tools, diapers, sanitary napkins, and other miscellaneous trash. If the boƩom of the vault is sloped, waste shall be removed unƟl the sucƟon hose begins to suck too much air to make further pumping pracƟcal. Any spilled waste must be cleaned by the contractor prior to leaving the work area. The contractor shall inspect for any damage and noƟfy the ContracƟng

Officer RepresentaƟve (COR) immediately of suspected damage.

C. Specifications:

The contractor shall perform the following:

1. Add water to the vault prior to pumping.

1.a. If levels are too high, this step should be omitted to avoid spillage

2. Vault shall be pumped completely.

3. After each pump-out, add biodegradable enzymes, deodorizer and 80 gallons of water to the toilet vault. Repeat process after each pump-out.

4. Vandalism, damage, pests, or needed repairs shall be reported to the Contracting Officer’s Representative (COR).

5. Sewage removed from BLM vaults shall be disposed of in a licensed or permitted sewage disposal facility. Proof of work will be required by date stamped photos of the empty vault, and proof of proper disposal may be required (by date stamped photos or dumping receipts).

5.a. Documentation of proper disposal shall be maintained in the contractor’s records for a minimum of three (3) years.

6. All vault toilets needing service shall be identified prior to the issuance of a contract, or exercise of an option year. All vaults shall be pumped during the base year. In subsequent option years, certain vaults require annual pumping, while others shall be serviced on an

Phoenix District Office 2020 E. Bell Rd as-needed basis. The Contractor will have 30 days from the service request date to complete the required work. See Appendix A for facilities, location, and pumping schedule.

7. Pumping service shall be accomplished during day-light hours on a weekday, Monday- Thursday. The vault access hatches are locked, and service dates and times must be scheduled in advance with the Contracting Officer’s Representative (COR) or technical POC prior to completing any work.

7.a. If servicing any vault toilet is missed due to road closures, blocked access, and/or weather, the contractor shall immediately notify the COR or technical POC.

8. If a previously un-serviced vault listed in Appendix A requires service due to unforeseen circumstances, the government reserves the right to contact the contractor for service at the quoted pricing.

C.1. Site Visit Potential offerors are strongly encouraged to visit the listed sites to confirm their vehicles and equipment can access the vaults and that hose lengths are adequate from stable ground. No formal site visit will be held; however, all sites are open to the public for self-conducted visits.

C.2. Vault access

The contractor shall utilize the outside vault access opening, not the toilet riser, unless there is not an outside vault access opening or if the outside vault access opening is less than 20 inches diameter (or 20 inches square). If the toilet riser must be utilized for pumping, the contractor shall protect the riser from damage. The contractor must ensure the toilet paper and dispenser are not contaminated with waste. The contractor shall notify the COR or technical POC if the toilet paper is contaminated. If the interior of the vault toilet is contaminated, the contractor shall thoroughly disinfect the contaminated area prior to leaving. The vault cover must fit with an airtight seal so that the venting process of the vault toilet is not interfered with; the contractor shall notify the COR or technical POC of any vaults that do not have an airtight seal.

C.3. Waste/Debris Material Transport and Disposal

The contractor shall transport and dispose of all waste materials to an approved site in accordance with all applicable laws, ordinances, and regulations. All debris shall be removed from the vault in a leak-proof container/bag so not to contaminate the surrounding ground and area. All waste/debris shall be disposed of outside of Bureau of Land Management land.

C.4. Work Area

The contractor shall keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor shall remove and properly dispose of all job-related waste material.

Phoenix District Office 2020 E. Bell Rd

C.5. Travel

Contractor shall be responsible for covering any associated costs in traveling to and from each vault toilet location. High clearance and 4x4 vehicles are advised for some areas due to road conditions. The contractor is required to ensure access to each site in the event that two-wheel drive (2WD) vehicles are unable to reach the location. Vault toilets are in remote areas.

Contractors should prepare for each site and contact the Contracting Officer's Representative with any questions about access.

D. Contractor-Furnished Items

The Contractor shall provide all parts and materials, management, supervision, certified/licensed personnel, and transportation necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Statement of Work (SOW). The contractor’s efforts shall provide the service to meet the requirements for high quality care, sensitivity to proper scheduling to meet client needs, and sanitation for infection control purposes.

E. Period of Performance:

Base Year August 30, 2026 – August 29, 2027

OpƟon Year One August 30, 2027 – August 29, 2028

OpƟon Year Two August 30, 2028 – August 29, 2029

OpƟon Year Three August 30, 2029 – August 29, 2030

OpƟon Year Four August 30, 2030 – August 29, 2031

F. Project Management:

The contractor will provide overall project management and coordination. The Contractor shall identify and provide a single point of contact (POC) to provide overall management and supervision during the period of performance of this contract.

All pertinent communications should be written or confirmed in writing. The single POC shall attend and participate in necessary progress meetings and write notes pertaining to the meeting(s). The notes shall be scribed into meeting minutes with action items clearly defined, with distinct due dates, and distributed to all designated BLM representatives.

G. Laws and Regulations

The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, Phoenix District Office 2020 E. Bell Rd fines, etc. resulting from violations. The contractor shall immediately notify the COR when violations occur and cooperate fully with Government investigators.

H. Government Holidays:

The Contractor agrees to observe the following Government holidays for onsite personnel:

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

The Contractor shall observe any other day designated by Federal statute, Executive Order or the Presidential proclamation.

When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed. All personnel assigned to perform under this contract shall limit their observation of holidays to those set forth above.

I. Standards of conduct

The contractor shall maintain satisfactory standards of employee competency, conduct cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as many be necessary.

J. Safety, Health, and Environmental Concerns

The contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the specific location, and in particular all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the

Contractor shall have the following requirements:

The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety regulations.

Ensure that the Contractor’s personnel comply with all safety procedures and requirements.

Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the task order requirements.

Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE).

Phoenix District Office 2020 E. Bell Rd

No fueling operations may be conducted on site. Fuel or oil spills occurring during the work of this project shall be excavated to a depth of 12 inches beyond contaminated material and removed from the work location in accordance with federal, state, and local regulations.

The Contractor shall operate vehicles and equipment within existing roadways and parking areas.

K. General Criteria for Tasks

Timeliness: All tasks shall be completed in accordance with the delivery schedule or delivery date.

Re-work needed: The contractor is allowed two days to perform any work that is identified as unsatisfactory or has not been performed.

L. Inspection

The Government reserves the right to conduct site inspections to ensure compliance with the Statement of Work.

Inspection of Services-Fixed-Price (Aug 1996)

(a) Definition. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the

Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The

Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance

Conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

or

Phoenix District Office 2020 E. Bell Rd

(2) Terminate the contract for default.

(End of clause)

M. Regulatory Requirements

Project materials and execution shall comply with the following:

3. Occupational Safety and Health Administration (OSHA)

4. Center for Disease Control (CDC)

5. Applicable laws, rules, mandates, directives and regulations of federal and state and local governmental agencies

N. Deliverables

Item No. Deliverable Objective Due 1 Vault Pump Pumping and removal of septic refuse from tank. Removal and disposal of any trash in vault tank.

See pumping schedule.

2 Status Report Trip log and/or date stamped photos documenting completion of vault pumping.

Within 24 hours of completion of pumping.

3 Proof of proper disposal

Copies of dump receipts and/or date stamped photos documenting proper disposal of septic refuse

Within 24 hours of completion of pumping.

APPENDIX A: Facilities, Locations, and Pumping Schedule

Base Year:

Field Office Recreation Site Type and Count of

Vaults

Pumping Schedule Latitude, Longitude

Hassayampa Field Office

Big Bug Trailhead 1 By September 5, 2026 34.36265, -112.17578

Hassayampa Field Office

Silver Creek 1 By September 30, 2026 34.24671, -112.05762

Hassayampa Field Office

Badger Springs 2 By September 30, 2026 34.23189, -112.10286

Hassayampa Field Office

Little Pan Staging Area 2 By September 5, 2026 34.00435, -112.16117

Phoenix District Office 2020 E. Bell Rd

Hassayampa

Church Camp Road Recreational Target Shooting Site

2 By September 5, 2026 33.84152, -112.33298

Hassayampa Field Office

Boulders OHV Area 2 By September 5, 2026 33.84441, -112.44244

Hassayampa Field Office

Sophies Flat Trailhead 2 By September 30, 2026 34.00649, -112.69372

Hassayampa Field Office

Harquahala Pack Trail 1 By September 30, 2026 33.84325, -113.38472

Hassayampa Field Office

Harquahala Back Country Byway

1 By September 30, 2026 33.72984, -113.29714

Lower Sonoran Field Office

West Margies Cove 1 By September 30, 2026 33.12593, -112.58186

Lower Sonoran Field Office

East Margies Cove 1 By September 30, 2026 33.07779, -112.4702

Lower Sonoran Field Office

Gap Well 2 By September 30, 2026 33.00739, -112.53267

Lower Sonoran Field Office

Box Canyon Recreational Target Shooting Site

4 By September 30, 2026 33.01029, -112.15568

33.00865, -112.15689

Lower Sonoran Field Office

Quartz Peak Trailhead 1 By September 30, 2026 33.19883, -112.24049

Lower Sonoran Field Office

Table Top Trailhead 1 By September 30, 2026 32.71646, -112.15931

Lower Sonoran Field Office

Painted Rocks Petroglyph Campground

3 By September 30, 2026 33.0226, -113.04792

33.02184, -113.05311

Phoenix District Office 2020 E. Bell Rd

All Option Years:

Field Office Recreation Site Type and Count of

Vaults

Pumping Schedule Latitude, Longitude

Hassayampa Field Office

Big Bug Trailhead 1 As needed 34.36265, -112.17578

Hassayampa Field Office

Silver Creek 1 As needed 34.24671, -112.05762

Hassayampa Field Office

Badger Springs 2 Annually 34.23189, -112.10286

Hassayampa Field Office

Little Pan Staging Area 2 Annually 34.00435, -112.16117

Hassayampa Field Office

Church Camp Road Recreational Target Shooting Site

2 Annually 33.84152, -112.33298

Hassayampa Field Office

Boulders OHV Area 2 Annually 33.84441, -112.44244

Hassayampa Field Office

Sophies Flat Trailhead 2 As needed 34.00649, -112.69372

Hassayampa Field Office

Harquahala Pack Trail 1 As needed 33.84325, -113.38472

Hassayampa Field Office

Harquahala Back Country Byway

1 As needed 33.72984, -113.29714

Lower Sonoran Field Office

West Margies Cove 1 As needed 33.12593, -112.58186

Lower Sonoran Field Office

East Margies Cove 1 As needed 33.07779, -112.4702

Lower Sonoran Field Office

Gap Well 2 As needed 33.00739, -112.53267

Lower Sonoran Field Office

Box Canyon Recreational Target Shooting Site

4 As needed 33.01029, -112.15568

33.00865, -112.15689

Lower Sonoran Field Office

Quartz Peak Trailhead 1 As needed 33.19883, -112.24049

Lower Sonoran

Table Top Trailhead 1 As needed 32.71646, -112.15931

Phoenix District Office 2020 E. Bell Rd

Lower Sonoran Field Office

Painted Rocks Petroglyph Campground

3 Annually 33.0226, -113.04792

33.02184, -113.05311