Attachment 1 Statement of Work.pdf

ATTACHMENT 1 STATEMENT OF WORK

SOLICITATION NO. 19CE2026Q0009

STATEMENT OF WORK

1.0. GENERAL

1.A The project consists of renovation works in interior floors, bathrooms, doors, and windows; construction of generator plinth, tool room, security room and toilets and demolition of existing generator room and making extra parking slots. The job should be field verified.

All work shall be in accordance with recognized US and International Building and

Construction codes. Construction shall be abided by all the Embassy rules and regulations including security and safety regulations.

1.B As the Primary Contractor for the renovation, the Contractor shall fully coordinate, interface, and integrate the work of all independent trades—including electrical, uPVC doors and windows, HVAC systems, and stainless steel cabinetry—ensuring proper sequencing, site readiness, and delivery of a complete, fully functional, and cohesive final installation in accordance with the contract documents

1.01 1.01 SUMMARY:

A. The U.S. American Embassy in Colombo has a requirement to obtain Construction

Services for the major renovation works at the recreation center at 75, Gregory Rd.

The proposed renovation works shall consist of but is not limited to the following:

B. This construction contract involves the following works.

1. Renovation of bathrooms in club house

2. Replacement of flooring in club house

3. Installation of sliding doors, windows, and fixed glass panels in club house

4. Installation of electrical cabling, services and light fixtures in club house

5. Construction of tool room

6. Construction of security room

7. Construction of concrete plinth and shed for generator.

8. Demolition of generator room and paving

9. Miscellaneous project works.

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1.02 QUALITY CONTROL:

A. Embassy has the right to inspect and test all services, to the extent practicable always and places during the work. Embassy may perform full time quality assurance inspections [QAI] and tests during construction to confirm the work is installed according to the Contract Documents.

B. Maintain quality control over suppliers, manufacturers, products, services, site conditions, and workmanship to produce work of specified quality.

C. Contractor shall be approved by manufacturer to perform the work for the specified guarantee period.

1.03 STORAGE OF MATERIALS:

A. Proper storage of materials is the sole responsibility of Contractor. Keep all labels intact and legible, clearly showing the product, manufacturer, and other pertinent information.

B. Store materials on site. Cover and protect materials subject to damage by weather, including during transit. Stored materials shall be available for inspection.

C. Liquid products shall be delivered sealed, in original containers. Store rolls goods in an upright position.

D. Vendor shall use temporary sheet metal storage shelving and above ground pallets to store material in the specific location of the site as detailed during the site visit.

E. Only usable stock of material that can be consumed withing two weeks are allowed due to space limitation.

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1.07 PROJECT PROCEDURES:

A. Contractor shall occupy premises during entire period of construction for the conduct of normal, daily operations and only during the time allowed to carry out the construction work.

B. Contractor shall conduct his operations so as to ensure least inconvenience to normal users’ operations.

C. Contractor shall take precautions to avoid excessive noise or vibration that would disturb normal operations and neighborhood. When directed by Owner, Contractor shall perform certain operations at designated time of day or night in order to minimize disturbance to normal operations.

D. No noisy works above 80dB are allowed between 7 pm and 7 am as per the city code.

E. Contractor shall take all necessary precautions to assure a watertight condition in the operation portion of the building during construction

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1.08 METHOD OF WORK

A. The methods that the contractor shall use need to provide continuous progress on the job site according to the projected timeline of 12 weeks.

B. Any changes in construction from this Scope of Work shall be approved in advance, in writing by the Contracting Officer.

C. All work described in this Scope of Work shall be completed by the contractor.

D. The contractor shall provide qualified supervisory, technical, and labor personnel capable of meeting the embassy requirements. The labor force shall possess construction, fabrication, masonry, carpentry, finishing and project management skills for this project and sufficient staff to accomplish the work in a timely manner.

E. Contractor should ensure the minimum disturbance and no damages to the existing property of the premises and inside any buildings.

1.09 GENERAL RESPONSIBILITIES

1.1. The CONTRACTOR is responsible to familiarize himself with the site and point out any potential problems before starting the job.

1.2. The CONTRACTOR shall be responsible to supply and maintain all required temporary lighting and/or extension cords required to perform his work. Embassy shall provide an electrical service within 200 feet from the CONTRACTOR’s work area

1.3. The awarding of this Contract shall be based on the assurance that adequate, qualified manpower will be provided to carry out this scope of work, and work will be commenced and completed as per the Project Schedule, as revised from time to time by the Embassy.

1.4. Provide all necessary temporary facilities necessary to carry out this work. Obtain permission from the Embassy prior to locating any temporary facilities on site.

Erection of any sign on the site by the CONTRACTOR or its Sub-Contractors is not allowed without permission from the Embassy.

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1.5. Cooperate with other trades to ensure a smooth and safe flow of work. Provide a plan detailing sequencing of work to the Embassy.

1.6. The CONTRACTOR agrees that the Embassy is not responsible for fire, theft, loss and/or vandalism of any of the CONTRACTOR’s tools, equipment, materials, supplies and/or work in progress.

1.7. It is the intent of this contract to be complete and functional in all respects meeting all applicable codes and requirements and to the final approval of local governing authorities having jurisdiction.

1.8. The CONTRACTOR confirms that he is an expert in this field of work and is fully knowledgeable and experienced in all aspects of procedures, methods, regulations, codes and municipal requirements and the Contractor further acknowledges that the

Embassy is relying on this expertise.

1.9. The CONTRACTOR’s quotation document shall form part of this contract.

1.10. As the Primary Contractor for the renovation, the Contractor shall fully coordinate, interface, and integrate the work of all independent trades - including electrical, uPVC doors and windows, HVAC systems, and stainless-steel cabinetry -ensuring proper sequencing, site readiness, and delivery of a complete, fully functional, and cohesive final installation in accordance with the contract documents

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2. Major refurbishment works in club house

2.1 Vendor shall strictly follow the issued construction drawings (DWG #02–13), BOQ, and design intent without deviation. All dimensions shall be verified on site prior to execution.

Vendor is responsible for reviewing drawings, identifying discrepancies, and obtain clarifications before commencement. Only approved, certified, heavy-duty, commercial-grade materials suitable for high-traffic use shall be used. No substitutions are permitted without written approval. Pricing shall be based on specified materials; any deviation will be subject to remeasurement and cost adjustment.

2.2 Carefully demolish lower wall sections of the clubhouse as indicated to accommodate full-height doors and windows. Provide temporary support where required. Reconstruct edges using matching brick/block work, properly keyed and bonded to existing structure. Apply cement-sand plaster (1:4) with mesh at joints to prevent cracking, finished to match existing surface.

2.3 Provide all temporary protections, barricading, dust control, and debris disposal. Maintain structural integrity during demolition. All debris shall be removed offsite in compliance with local regulations.

2.4 Remove existing windows including frames, shutters, sealants, and hardware without damaging surrounding structure. Construct 100 mm thick solid block wall, toothed into existing wall, with proper mortar joints. Apply plaster both sides, true to line and level, ready for painting finish.

2.5 Demolish wall between columns (as indicated). Ensure no load-bearing elements are affected. Repair floor with concrete infill (minimum 25 MPa), compacted and leveled to receive SPC flooring. Provide curing for minimum 7 days.

2.6 Supply and install solid timber vertical louvers (35×50 mm), in Teak/Mahogany or approved equivalent. Timber shall be kiln-dried, treated against termites and moisture. Fix using concealed anchoring system ensuring alignment, spacing, and rigidity per drawing.

Apply stain/sealer and protective coating to match approved finish. DWG# 18

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2.7 Remove existing floor tiles including adhesive bed. Prepare subfloor and cut trenches for

12 floor sockets with proper conduit routing. All MEP embedment (electrical conduits, plumbing lines) shall be completed, tested, and approved prior to floor closing.

2.8 Carry out floor leveling using screed concrete or self-leveling compound to achieve required FFL tolerance (±3 mm over 3 m). Ensure surface is smooth, dry, and ready for

SPC installation per manufacturer requirements

2.9 Vendor shall coordinate closely with electrical contractor for cable routing, floor boxes, and terminations. No flooring work shall proceed until MEP rough-ins are completed, inspected, and signed off.

2.10 Provide 600×1200 mm wood-finish SPC flooring installed in herringbone pattern.

Ensure proper layout marking, symmetry, and minimal wastage. Use manufacturer-approved adhesive system and underlayment where required. Maintain uniform joints and alignment. Also Refer Item #3 in this SOW

2.11 Install SPC flooring strictly as per manufacturer specifications including expansion gaps, edge trims, and jointing system. Finished surface shall be level, free from lippage, gaps, or visual defects, suitable for heavy-duty use. – Also Refer Item #3 in this SOW

2.12 Carry out surface preparation including scraping, sanding, crack filling, and priming.

Apply approved primer and minimum two finish coats (Dulux or equivalent) for interior/exterior as applicable. Final finish shall match approved color scheme and architect’s direction.

2.13 Clad existing columns using 25×50 mm steel box sections forming framework. Fix 18 mm eco boards securely with screws and adhesive. Finish with metallic paint system. All steel shall be rust-treated and painted. Provide 4 electrical outlet points per column coordinated with electrical contractor, including concealed conduits- DWG # 17

2.14 Install aluminum framework for gypsum bulkhead ceiling as per DWG #04. Use corrosion-resistant aluminum sections, properly suspended and leveled. Fix moisture-resistant gypsum boards (Elephant Moist Block or equivalent). Provide joint treatment, taping, and smooth finish ready for painting.

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2.15 Provide aluminum-framed gypsum ceiling in bar counter area using industrial-grade

(e.g., Alumax) powder-coated sections (minimum 40 microns). Ensure proper suspension system, alignment, and integration with lighting/services.

2.16 Construct the fluted panel strictly in accordance with DWG #18, ensuring full integration with the AC indoor unit installation.

2.16.1 Prior to fabrication, coordinate with the AC contractor to confirm exact unit dimensions, clearances, airflow requirements, mounting supports, condensate drainage, and electrical routing.

2.16.2 Adjust panel framing and spacing as required to accommodate the unit without restricting performance.

2.16.3 Provide a concealed yet accessible support system to safely carry the AC unit load, independent of the decorative panel where necessary. Ensure adequate ventilation openings within the fluted design for proper air intake and discharge, as per manufacturer requirements.

2.16.4 The panel assembly shall be designed for easy removal (modular or access panel type) to allow maintenance, servicing, and replacement of the AC unit without damage to adjacent finishes. All joints, fixings, and finishes shall align with the overall architectural design, maintaining both aesthetic continuity and full functionality of the

AC system

2.17 Apply color wash/paint finish to bar counter, kitchen ceiling, walls, and all designated areas. Carry out full surface preparation including crack repair, sealing, and smoothing.

Apply primer and 2–3 coats of finish paint (Dulux or equivalent) to achieve uniform, high-quality finish suitable for interior and exterior exposure.

2.18 Vendor shall execute all additional works shown in drawings or reasonably inferred from design intent, even if not explicitly listed. Vendor must conduct site visits, verify conditions, and ensure complete, functional delivery of the project. Any missing details shall be clarified prior to execution; failure to do so shall not justify deviations or claims

2.19 The design and engineering firm is C+ Design Pvt Limited. POC is Prabath-

0718981580 or the firm 07773333041 or 0773950433. For any Mechanical, Electrical or

P a g e 9 | 28 pluming details – POC Eng. Imalka – 0716597832. All extra details shall be only approved by the Embassy Professional

RENNOVATION OF BATHRROMS IN CLUB HOUSE

2.1. Vendor shall follow all details as per the drawing CONS 020, CONS 021, CONS 022, CONS 023, CONS 024, CONS 025 and CONS 026. All dimensional drawings, fixtures and fitting, method of constructions are provided.

2.2. Vendor shall use the following tiles unless otherwise be approved by the Embassy.

2.2.1. Wall tile- Lanka Tiles- HEG-X693A of 600mm x300mm

2.2.2. Floor Tile- Lanka Tile – DIA – S014C of 600mmx 600 mm

2.3. Bathroom fixtures and fittings

2.4. The available two bathrooms inside the club house shall be fully renovated as detailed below and per the specs in drawings.

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2.5. Remove all installed light fixtures, plumbing lines, valves, and accessories to support the works. Extra care needs to be taken to avoid any damages to the main plumbing systems or pipe laying.

2.6. Vendor should survey the available bathroom fitting and fixtures and need one to one replacement of American Standard product. This will include toilet, sinks, angle valves, faucets, shower heads, flexible hose, sink top, mirrors, floor drains and accessories such as paper towel holder, towel racks, soap racks and shampoo racks.

All details are provided in 4.2 and any other item to be quoted from Rocell Superior bathroom fitting and fixtures set up A001

2.7. Electrical and plumbing part of the work will be completely handled by the vendor having technical guidance from the embassy. All the cables, switches, shaver sockets, lights should be replaced.

2.8. Floor tiles should be of 12” x 16” and the wall tiles should be of 8” x 12” Lanka Wall tiles and floor tiles, fully homogeneous ceramic tiles from the specification provided in 4.1. Winning bidder will bring the samples and the embassy will select the tiles.

Please quota for the best available tiles (Lanka Tiles- given size) to avoid any cost discrepancy while finalize the selection.

2.9. All material required to lay the floor tiles to be provided by the contractor including the tile grout, SwissTech tile mortar – Ultra Grip

2.10. Need to remove all available floor and wall tile using motorized remover.

Vendor shall remove the floor/wall tile and its attached layer of adhesive up to ¾” so that a new masonry rendering and adhesive can be installed.

2.11. Similarly, The wall tiles need removal and plaster back the old walls to fit the new tiling. Apply masonry plaster of 1:3 mix to the minimum thickness of 1.5” to strengthen the wall plaster and leveling.

2.12. All the available old pipes and fitting should be replaced with 1000 type uPVC for cold water and PBT 15 mm pipes for hot water.

2.13. All the electrical cables should be replaced with new cables an incase in PVC, electrical conduit and embedded into the wall before applying the wall plaster. Provide

P a g e 11 | 28 electrical wiring for two wall receptacles, exhaust fan and three light fixtures including mirror light.

2.14. Vendor shall install Embay provided GFCI for all electrical wall outlets in bathrooms.

2.15. Lay the new tiles having no extra gaps or misalignment in any direction

2.16. Tile the wall up to the ceiling height. Use tile grout to fill the tile gasps having

1 mm tile spacers.

2.17. It is required to cut the tiles in to relevant dimensions only outside the house using technique to minimize the airborne particles. Extra care should be taken to have the precise dimension of the cut and angle for proper alignment. Any cut or finish not meeting the standard look need to be replaced at vendors cost.

2.18. Should avoid any unevenness on the floor and ensure free water flow into the flow drains in the floor. Any level deficiencies are not acceptable and if found later vendor should remove the tile, level the floor properly and re install the tiles at vendors’ expense.

2.19. Any modification to the walls, bathroom fixtures or plumbing need to be handled without any support from the embassy.

2.20. The level differences in the wall or floor as results of the newly laid tiles should be taken care to ensure functionality of doors, windows, under counters cabinets etc.

Any modification related to carpentry or masonry will be done by the contractor.

2.21. Two doors of 1” thick, having two Sayerlack primer coats and two topcoats made of Grade 1 Kempas wood having two bottom louvers of size 18” x 16” shall be installed using three heavy-duty stainless-steel hinges should be installed as per the drawings provided.

2.22. Must be able to carry out vigorous grouting job to ensure 100% seal between tiles. Vendor should seal all the pores after drying out the initial grout.

2.23. It is required to ensure free water flow from the floor drain of the shower cubical and install a new heavy-duty industrial grade floor drain of 6” x6”x x 2mm of double seal type having inbuilt catch pit for periodic cleaning.

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2.24. Carryout plumbing works for UPVC and PBT pipes and threaded wall sockets of size ½” to overhead shower, mixer tap and sinks. This shall include the pipe fitting for both cold and hot water. Provide floor drain and WC connection in the wall.

2.25. All sinks, toilets and all other accessories of the bathroom should be of the specification provided 4.2. Vendor shall install toilet and sink with necessary coupling and fitting with free flow of material. Any sort of leaks from the pipe fitting should be avoided.

2.26. Carry out the works related to placing and fixing works of all the above fixtures having completed electrical, mechanical and plumbing works.

2.27. Install electrical light fixtures and exhaust fan. New exhaust fan of 8” dia.

should be purchased of KDK brand with louvers.

2.28. Clean the work site and remove the old fixtures and fittings from the premises.

2.29. Do commissioning and testing of the installed bathroom fittings and fixtures.

2.30. New electrical cabling, switches, and CE certified branded LED light fittings also to be installed. All LED should carry two years of warranty and one to one replacement is must within the period of warranty. 20 W, Recessed type of 3000K

2.31. A mirror of size 3” x 3” should also be installed with pencil edge finishes with branded LED mirror lights.

2.32. Vendor should perform other minor constructional works to modify the existing area to a standard bathroom space. All such requirement will be explained in details during the site visit.

2.33. All the interior walls directly or indirectly engaged with the project should be properly cleaned and apply Dulux Acrylic Wall fillers, Priming with Dulux masonry

Sealer and Two coats of Dulux Pentalite Plus, - Brilliant White Color. Rest of the paintable surface in interior space (ceiling, doors, windows etc.) should be painted with two finishing topcoats using CIC paints too.

3. REPLACEMENT OF FLOORING IN CLUB HOUSE

3.1. Vendor shall use the details provided in CONS 004

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3.2. Remove all existing floor tile and cover base from all floors as [per the details given in the drawing.

3.3. Remove all thin set mortar and all other setting material.

3.4. Repair existing masonry flooring for adequate leveling of 1/8” per 10’

3.5. Dispose all material, properly off the site.

3.6. Install new SPC flooring from G floors and install them per manufacturer specification in herringbone pattern.

3.7. Product – SPC flooring from G floors

3.8. It is required to make threshold for doorways and for any other level difference as a result of raising the floor level using the tiles. It is a must to ensure a smooth transition between any floors.

3.9. As a result of floor height change, if the available doors become inoperable, the vendor will make the necessary adjustment so that the introduced mismatch can be rectified appropriately. This equally applicable to bot aluminum and wooden doors available.

3.10. All the removed wood cupboards, shelves need relocating and installing together to make them functional as expected.

3.11. The walls, nearby floors, and any other affected area due to the construction of the new floor need refinishing and color washing appropriately to set up the original condition.

4. INSTALLATION OF SLIDING DOORS, WINDOWS, AND FIXED GLASS

PANELS IN CLUB HOUSE

4.1. Coordination with Separate uPVC Doors and Windows Contractor

4.2. A separate contract will be issued for the supply and installation of all uPVC doors and windows. Under this arrangement, the primary contractor shall include only the associated supporting and finishing work required to facilitate and complete the installation.

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4.3. Enabling and Making-Good Works

The primary contractor shall carry out all preparatory and enabling works necessary for the uPVC installation contractor to execute their scope. This shall include demolition, removal of existing elements, modification or construction of masonry openings, plastering, surface preparation, and reinstatement works. All adjacent interior and exterior wall finishes shall be repaired and repainted using approved systems, including Dulux primer and paint, to achieve uniform finish.

4.4. Surface Preparation

The contractor shall ensure that all openings and surfaces are true, level, plumb, and structurally adequate to receive the uPVC frames, in accordance with the design drawings and installation requirements.

4.5. Finishing and Integration

All areas affected by the installation shall be fully finished and made good to seamlessly integrate with the overall architectural and aesthetic requirements of the clubhouse.

4.6. Incidental Works

Any ancillary or related works required to achieve a complete and functional installation, whether or not explicitly stated, shall be deemed included within the contractor’s scope.

4.7. Compliance with Design Intent

The primary contractor shall ensure that all finishing and modification works align with the approved design and drawings, delivering a cohesive final product that meets both functional and aesthetic requirements. Close coordination with the uPVC contractor is required to avoid gaps, misalignments, or rework

5. INSTALLATIO OF ELECTRICALM LIGHT FIXTURES IN CLUB HOUSE

1. The Embassy will engage a separate electrical contractor to execute the complete electrical scope of work. Under this arrangement, the primary contractor’s

P a g e 15 | 28 responsibility shall be limited to all associated finishing and making good work related to electrical installations.

2. This includes, but is not limited to, final finishing of electrical fittings and fixtures, closure and finishing of cable pathways, and restoration of all disturbed architectural elements to match the approved design intent and final aesthetic requirements as indicated in the drawings.

3. Such works shall cover the proper continuation and reinstatement of ceilings, including gypsum ceilings, drop-down ceiling systems, timber (pine strip) ceilings, and any other affected finishes in areas where electrical works have been carried out.

4. The primary contractor shall ensure that all finishing work is executed to a high standard of workmanship, maintaining alignment with industry best practices for quality, durability, and visual consistency. All completed work must seamlessly integrate with the original design and construction, ensuring a cohesive final product that meets both functional and aesthetic requirements.

5. Close coordination with the electrical contractor is mandatory to ensure proper interface management, timely execution, and avoidance of rework. The primary contractor remains responsible for delivering a complete and visually consistent final outcome in accordance with the contract drawings and specifications

6. Vendor shall work as the close coordinator, with the Embassy directions, to ensure the electrical works are timely met for the final product and to meet the set up completion deadlines of the project.

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7. CONSTRUCTION OF TOOL ROOM

A. Vendor shall build the tool room and stairs as per the drawing CONS 027, CONS

028, CONS 029 and CONS 030

B. Vendor shall identify the available utilities in the building including electrical cabling, wall outlets and switches.

C. Vendor shall remove available installed shelves, furniture, exhaust fans and concrete grills.

D. The area of demolition shall be marked and cover to avoid any construction material spread into the tennis court area or the other facilities in the premises.

E. Demolition work shall be done using power tools of medium grade to minimize any damages to the adjacent perimeter wall, fence around the tennis court and other facilities around

F. Full building will be demolished, and the material will be cart aways the same day without piling up in the site.

G. Demolishing work must include excavating and removal of the footings of the building and its subgrade attachment.

H. Vendor shall excavate the base for the new columns as per the given details the drawings as site details specified during the pre-construction site.

I. Screed of 4” using 1: 5 mixtures will be laid in excavated footings.

J. Six footing of size 2.5’x 2.5’ x 12” will be poured using G25 concrete.

K. Columns footing and form work shall be of 12 mm tore bars, four rods for each column and 6mm stirrups in every 6” interval.

L. Six Columns of 9” x 9” will be poured with essential vibrator poker to the height as specified in drawings. G25 concrete should be used for all structural columns, plinth beam and tie beams.

M. Plinth beam of 9” x 9” at the floor level and tied beam of same size below the roof slab grade shall be constructed per details in drawings.

N. Embedded wall of 9” thick using 6” x 8” x12” CMU solid blocks shall be constructed to the given specifications.

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O. Aluminum powder coated set of louvers will be installed per the dimensions showed in drawings with mosquito screens.

P. Roof slab of 5” thick should be constructed with form works using 10 mm tore bars of 6” x 6” netting on full space of the tool room using G25 ready mix, certified, material.

Q. Provisions should be provided for safety handrails on top of the roof slab per given details using hot dip galvanized GI box bars of minimum 5mm thickness.

R. All masonry rendering of 1:4 mixture should be done in both interior and exterior walls.

S. All interior floors should be tiled using LANKATILE FAY-KLD-M0001K66 –

FT 600x600 mmKaleid0-R Matt including a skirting of 4”

T. Roof slab should be waterproof with BITUMAT BITUSEAL 1200 Self-Adhesive

Reinforced Membranes

U. The surface to receive BITUMAT BITUSEAL should be smooth and dry and free from dust and dirt.

V. The surface should be primed thoroughly with a Bitumat Concrete Primer

W. BITUMAT BITUSEAL is installed by progressively peeling off the release paper and unrolling the membrane along with it.

X. The membrane, particularly at the overlaps, should be firmly pressed down to ensure a good seal.

Y. Two aluminum louver doors to the shown specification will be installed with stainless-steel heavy-duty hinges, locks, and accessories.

Z. Eight number of 24W, PHILIPS recessed lights, 10 13 A, electrical wall outlet of

Orange brand with inbuild GFCI, two KDK swivel ceiling fans should be installed with a DB Box of 12” x 24”, two rows powder coated Magna panel box, 4 Pole, MCB of 63 Amp, 63 Amp, RCCB of Hager brand, four 10A, MCB, Hager brand, four 16 A, MCB Hager brand and one 4 Pole, 40 Amp MCB of Hager brand should be installed.

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AA. All interior walls should be primed with CIC fillers, three coats of CIC emulsion, Brilliant White and Exterior walls with CIC primer and three coats of

CIC Weathershield.

BB. BAM 1020 Air monitor should be transferred to the roof slab of this tool room under embassy’s direction. Vendor shall quote to transport 1 ton weight of size 4’ x 7’ x 6’ carefully manageable, fragile equipment with inbuilt sensors and PC from the current location to this tool room manually about 150 ft in a narrower passage of soft ground.

CC. No damages or ground settling are allowed to handle this heavy item and vendor shall use metal plates and other preventable hard surface necessary to do the move.

Job should be field verified.

8. CONSTRUCTION OF SECURITY ROOM

A. The vendor shall follow the details provided in the drawings and the specific details obtained during the field visit. The following are general guidelines; any discrepancies shall be clarified based on the drawings and site conditions.

B. Vendor shall refer to the details and specifications provided in CONS 032-036 and carryout the constructions.

C. Vendor shall identify the available utilities in the building including electrical cabling, wall outlets and switches.

D. Vendor shall build a temporary security room of size 5’ x 5’ x 7’ using aluminum color bonded sheets and front door of size 30” x 6.5’ and two windows of

Aluminum white color powder coated sections of size 24” x 36”, sliding operation, both side openable in two sides with set of interior shelving of size 18”x 36”, and two 15 A, electrical outlet, one KDK ceiling fan, floor deck above 6” ground. Roof should be of 50” thick form insulated sandwich panel of 0.47 thick color bonded sheets.

E. Vendor shall remove available installed shelves, furniture, exhaust fans and concrete grills of the old security room.

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F. The area of demolition shall be marked and cover to avoid any construction material spread into the tennis court area or the other facilities in the premises.

G. Demolition work shall be done using power tools of medium grade to minimize any damages to the adjacent perimeter wall, fence around the tennis court and other facilities around

H. Full building will be demolished, and the material will be cart aways the same day without piling up in the site.

I. Demolishing work must include excavating and removal of the footings of the building and its subgrade attachment.

J. Vendor shall excavate the base for the new columns as per the given details the drawings as site details specified during the pre-construction site.

K. Screed of 4” using 1: 5 mixtures will be laid in excavated footings.

L. Eight footing of size 2.5’x 2.5’ x 12” will be poured using G25 concrete.

M. Columns footing and form work shall be of 12 mm tore bars, four rods for each column and 6mm stirrups in every 6” interval.

N. Eight Columns of 9” x 9” will be poured with essential vibrator poker to the height as specified in drawings. G25 concrete should be used for all structural columns, plinth beam and tie beams.

O. Plinth beam of 9” x 9” at the floor level and tied beam of same size below the roof slab grade shall be constructed per details in drawings.

P. Embedded wall of 9” thick using 6” x 8” x12” CMU solid blocks shall be constructed to the given specifications.

Q. Aluminum powder coated set of windows and doors to the given specification.

R. All the Al extruded bar should be accordance with the international standard -

ASTM B221-04 or Similar. Need to use 60-micron powder coated frames teak in color.

S. Vendor shall use Alumax profile and the sample of louvers panels and door sections sections and accessories as visualize in LUMIN Concept at 307 Nawala Road, Rajagiriya by Alumex. TYPE – Exterior fabrication louvered doors and windows of heavy-duty operation

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T. Embassy will provide the details of suitable section for the closet doors, structure, shelves, and louvers, hinges (Stainless Steel), locks, and bonding/sealing agent for a minimum cloth load of 25 kg/3 sq. ft.

U. All the parts/accessories need to be assembled and finished with smooth functioning of hinged opening/closing and guiding with no extra puling or pushing.

Any adjustment, modification and re-arrangement need to be correctly attended.

V. All the moving parts including louvered doors and top panels should be equipped with industrial heavy duty magnetic catches at each 2 ft interval or two in one section of a door when the door height is lower than 2ft. Details of the shelving and interior finishes will be provided during the site visit.

W. Any mechanical/welding/civil/ fabrication works need be carried out by the contractor as required as a part of the given job to complete into the acceptable level of functioning.

X. Should carry a functional warranty of 3 years for the workmanship and material used. If needed, contractor will do any repair/service/replacement without any additional expenses to the Embassy during the said period of warranty.

Y. Roof slab of 5” thick should be constructed with form works using 10 mm tore bars of 6” x 6” netting on full space of the tool room using G25 ready mix, certified, material.

Z. All masonry rendering of 1:4 mixture should be done in both interior and exterior walls.

AA. All interior floors should be tiled using LANKATILE FAY-KLD-M0001K66

– FT 600x600 mmKaleid0-R Matt including a skirting of 4”

BB. Bathroom and the adjacent floors and wall should be constructed as per the provided specification and using fittings, fixtures and accessories of the same category described in section 2 of this statement of work. Vendor shall use the specified floor and wall tiles, fitting, fixtures, and accessories in the details.

CC. Roof slab should be waterproof with BITUMAT BITUSEAL 1200 Self-

Adhesive Reinforced Membranes

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DD. The surface to receive BITUMAT BITUSEAL should be smooth and dry and free from dust and dirt.

EE. The surface should be primed thoroughly with a Bitumat Concrete Primer

FF. BITUMAT BITUSEAL is installed by progressively peeling off the release paper and unrolling the membrane along with it.

GG. The membrane, particularly at the overlaps, should be firmly pressed down to ensure a good seal.

HH. Two aluminum louver doors to the shown specification will be installed with stainless-steel heavy-duty hinges, locks, and accessories.

II. Eight number of 24W, PHILIPS recessed lights, 10 13 A, electrical wall outlet of

Orange brand with inbuild GFCI, two KDK swivel ceiling fans should be installed with a DB Box of 12” x 24”, two rows powder coated Magna panel box, 4 Pole, MCB of 63 Amp, 63 Amp, RCCB of Hager brand, four 10A, MCB, Hager brand, four 16 A, MCB Hager brand and one 4 Pole, 40 Amp MCB of Hager brand should be installed.

JJ. All interior walls should be primed with CIC fillers, three coats of CIC emulsion, Brilliant White and Exterior walls with CIC primer and three coats of CIC

Weathershield.

9. CONSTRUCTION OF CONCRETE PLINTH AND SHED FOR GENERATOR.

obtained during the field visit. The following are general guidelines; any discrepancies shall be clarified based on the drawings and site conditions.

B. Vendor shall follow the details and the specifications given in CONS 037

C. The available generator room, bathroom, and washroom are to be relocated as given in the drawing and as explained in site visit.

D. New toilet, shower and the laundry place will be located from of the guard booth as per the section 8

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E. The generator will be located near the left rare corner of the tennis court as per the site instruction and drawing CONS 037

F. Site cleaning including removal of trees and replanting as per the site instruction.’

G. Excavation of soil and removal for the foundation of generator plinth and the trees removed will have to be replanted at the and per site instruction.

H. Floor concrete of G25 should be of 6” thick with 6” x 6” 12 mm tore bar netted reinforcement on top of the compacted red soil and with a screen or 4” and on top of the layer of thick polythene layer. Size of the concrete area as per the drawing

I. Vendor shall transport the generator into the above concrete plinth upon completing the minimum curing period of 21 days.

J. Weight of the generator is 1.2 tons and size 5’x 7’x 6’ and must use only forklift or hook up eye bolts to avoid any damage.

K. As the moving path is narrower and consist with many obstacles, vendor should evaluate the method of transporting this 1.2-ton weight machine.

L. Moving shall be done manually using simple lifting and moving aids such as pallet truck and rollers due to limiting factor of the moving path. Any settlement of the moving path shall be repaired by the contractor and vendor shall take all precaution such as placement of metal plates and weight distributors.

M. Vendor shall install a Zn-Al color bonded, 0.47 thick sheet with 50 mm insulated foam sandwich panels, roof above the generator canopy such that the four corner supports from the canopy will hold it and removable when require.

N. The canopy should be a gable roof of two-sided slopes and should be extended 10” from sloping side and 20” from the other two sides. All sharp corners should have rubber beading to make the accidental head hitting safe.

O. Vendor shall provide two 24W, LED lights to the shed and two electrical outlets as per the site details.

P. All other items and works shall be done as per the provided details in the drawings and site instruction that will be provided verbally and in writing before preparing the quotations.

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10. DEMOLITION OF GENERATOR ROOM AND PAVING

obtained during the field visit. The following are general guidelines; any discrepancies shall be clarified based on the drawings and site conditions.

B. Vendor shall remove all usable items in the area as per the embays instruction including plumbing, electrical in standard termination methods. Will be verbally instructed and forward in writing before the bids.

C. Embassy team will disconnect electrical power lines and water supply. Vendor shall remove them from the building before demolition.

D. Vendor shall demolish the gen room, toilet and bathroom and take away debris in the same day.

E. Vendor shall level the floor properly by removing all floor debris and construction bases as applicable including foundations and bases of columns to a depth of 12”.

F. The area needs to be fully compacted with 18” thick ABC layer and on top of it to be paved with heavy duty indusial grade paving blocks of AMTRAK brand or

RAHINO.

G. End surface should support 6–8-ton lorry load without any settlement and must carry a warranty of two years for the workmanship and material.

H. The entire newly done parking area should have adequate slope for storm water drain and any stagnation should be repaired immediately after finding even at a later stage.

I. Propre drains should be provided from the end of the perimeter wall with concrete shoe drain of 12” x 6” covering the fill length from gate to gate.

J. Drain pit of 24” x24” with cast-iron heavy-duty grating will be installed and the water will be diverted to the public drain using two 6” pipes crossing the tar road.

K. Cut trench of the road should be carpeted back with proper premix and compacting.

The two side of the trench should be connected properly without any settlement or unevenness.

L. Any water retention on the newly done floor should be corrected at no cost to the embassy.

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M. Any other related works to make the area a proper car park to be done in this contract unless such cost exceed 3% of the quoted price.

11. MISCELLANEOUS PROJECT WORKS.

A. RENNOVATION I THE KITCHEN

11.A.1. The vendor shall follow the details provided in the drawings and the specific details obtained during the field visit. The following are general guidelines; any discrepancies shall be clarified based on the drawings and site conditions.

11.A.2. The existing kitchen shall be fully renovated in accordance with the drawings. This includes installation of new floor tiles, new base (under-counter) cabinets, new wall (over-counter) cabinets, new lighting, and all painting and finishing works to the kitchen walls. Installation of all other items specified in the BOQ and drawings shall also be completed.

11.A.3. All hot and cold water supply lines shall be completely re-routed and replaced using 1000 series uPVC piping for main distribution and 15 mm

PPR/PBT pipes for final branch connections to fixtures. Pipe routing shall be coordinated through the kitchen floor slab zone to serve all bathrooms, bar counter sinks, ice cube machines, and other water supply points. All piping works shall be properly laid, fixed, pressure tested, and leveled within floor build-up to ensure they do not interfere with final floor screed and tile installation. Proper sleeves, insulation (where required), and isolation valves shall be provided at all key junctions.

11.A.4. All renovation works shall be executed strictly in accordance with approved design drawings, including floor reconstruction, wall refinishing, and all associated civil, architectural, and MEP works. Any discrepancies on site shall be immediately reported and resolved prior to continuation of works.

Final finishes shall fully comply with design intent, alignment, and specified material standards.

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11.A.5. Vendor shall provide full assistance for removal and dismantling of existing wooden counters, cabinets, wall-mounted units, and other fixed joinery to facilitate installation of stainless steel kitchen and service cabinetry.

The area shall be fully cleared, protected, and made accessible for the stainless steel fabrication contractor without obstruction or delay. All dismantling shall be done carefully to avoid damage to adjacent structures and services.

11.A.6. Vendor shall carry out all necessary preparatory civil and masonry works required for installation of heavy-duty stainless steel cabinetry. This includes localized concrete infilling, floor and wall leveling, surface reinforcement, plaster patching, and embedding of pass-through threaded rods or anchor bolts where required. All uneven surfaces, gaps, or structural deviations shall be corrected and sealed to ensure proper load transfer and secure installation of stainless steel units.

11.A.7. Following removal of existing wooden fixtures, all affected wall and floor areas shall be fully reinstated to a finished condition. This includes replastering, surface leveling, crack repair, and repainting of walls, as well as screeding or concrete repair and finishing of floor areas to match adjacent levels. All works shall be completed to restore a clean, uniform, and ready-for-installation surface condition suitable for final architectural finishes

11.A.8. As the Main Contractor, the Vendor shall be responsible for executing all incidental and finishing works required to ensure that the kitchen installation is fully integrated with the overall clubhouse architectural design, including seamless alignment of finishes, junctions, and interfaces between trades.

11.A.9. This shall include, but not be limited to, minor civil works, patch repairs, plastering, sealing, edge detailing, touch-up painting, and any adjustments required to achieve a uniform and coordinated final appearance across all adjoining areas.

11.A.10. All such works deemed necessary for proper functional and aesthetic completion shall be carried out by the Vendor as part of the contract scope.

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Any associated cost for these works shall be deemed included, provided that the cumulative variation impact shall not exceed 5% of the total contract value, and shall not require a separate amendment or variation order within this threshold

B. RAMP CONSTRUCTION

11.B.1. Vendor shall follow the details and the specs given in DWG#21

11.B.2. All concrete should be of 25G grade and form work should be of 12 mm tore bars.

11.B.3. All handrails should be of 1.5” x1.5” heavy duty, 5mm or higher, and hot dip galvanized at the end of fabrication.

11.B.4. Vendor shall use three coats of epoxy paint in the full ramp as per manufacturer instruction.

11.B.5. Ramp floor should be of Rouch concrete finish with granular top so that the wheelchair can be driven smoothly.

11.B.6. Top part of the ramp should be of proper leveling to the existing floor and the finishing details will be the same. Both the ramp top and the ramp must have industrial grade epoxy to coat suitable for exterior element such as

Dulux or Lankem

11.B.7. The handrail should be of 1.5 mm Staines steel fabrication to the height of minimum 42” and given details to withstand minimum 250kg or lateral force, force load requirement

11.B.8. Bottom part of the ramp outside and elevated surfaces must be painted with epoxy finish as detailed above

12. EXCUTION AND ACCEPTANCE

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A. There must be a qualified and responsible site supervisor/s and he should be in the site full time during the duration of the project. Work shall not be permitted without the site supervisor/s under any circumstance in any time of any day.

B. Vendor must take extra effort not to damage any original condition of the club house or its installed items in the house and be responsible to hand over the property in same condition. Any issues due to construction will lead vendor to replace/repair them appropriately by a meaning determine by the embassy professional.

C. All debris must be removed from the property and take way without piling up unnecessarily.

D. All workers must use the safety standard as specified in EM 385, US Army Corps of Engineers Manual. http://www.usace.army.mil/Safety-and-Occupational-

Health/Safety-and-Health-Requirements-Manual/. Vendor shall adhere to this safety guidance and standard. Fail to follow any of such safety standard will lead vendor to pay for the full compensation and any fine involved as determined by the local and US authorities.

E. All working area directly or indirectly affected by the renovation works should be cleaned and be ready to use at the end of the project. Vendor should never do any damages on the exiting floors, walls, ceilings or any other built item near the doors and windows or construction/repair. At the end of the project vendor should hand over the site as in its original condition having done complete cleaning, painting, vacuuming and mopping floors etc.

F. The Embassy reserves the right to inspect the quality of installation works and to order corrections or replacement, at no additional expense to the Embassy, of items determined as not meeting the minimum standards.

G. The contractor shall clean up left over materials from the site(s) prior to the project’s being determined as complete. No trash or construction debris shall be left in the project area prior to acceptance by the Embassy.

H. The contractor shall make every reasonable effort to keep the job site clean during the duration of the project. Any defects, settlements or cracks in the newly http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

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I. Acceptance of the final product will be determined by the CO and COR. Any functional or constructional issues shall be promptly addressed by the vendor within five working dates after informing in writing.

J. The Vendor shall provide a two (2) year functional warranty covering workmanship, materials, and installations. Any defects identified within the warranty period shall be promptly repaired or replaced, as applicable, at no additional cost. Final payment will be released only upon submission of the written warranty