Attachment 1-Statement of Work.pdf
PDF 3 MB Posted
- Solicitation number
- 1240LP26Q0040
- Issued by
-
Department of Agriculture Forest Service
About this file
This is a Statement of Work for pumping services at vault toilets and septic tanks managed by the USDA Forest Service at recreation sites in the Yampa Ranger Districts across Routt, Grand, Rio Blanco, and Garfield Counties in Colorado. The contract covers 21 total toilet locations with varying designs: single unit/single vault (1,000 gallons), double unit/double vault (two 1,000-gallon vaults), and double unit/single vault configurations. All vaults require pumping when reaching 80% capacity with 90% of contents removed per commercial standards, followed by recharging with approximately 75-100 gallons of water. The contractor must provide all personnel, equipment, materials, vehicles, supervision, and waste disposal services at a single total cost per vault that includes removal, recharge, cleaning, mileage, and dump fees. Services are required primarily April 1 through October 30 annually, with potential end-of-season and winter trailhead pumping needs, plus emergency call-as-needed services.
The contractor must respond to pumping requests within two working days, notify the Contracting Officer's Representative within 24 hours of completion, and provide dump tickets or proof of proper disposal within 48 hours showing pumping locations. All waste must be disposed at commercial treatment facilities off National Forest Lands, with the contractor responsible for securing municipal plant permissions at their own expense. Invoicing occurs monthly via electronic Invoice Processing Platform based only on toilets actually pumped in each category, with statements submitted within 30 days of contract end or with payment requests. The contract is subject to changes in the number of sites and service frequency. Offerors must address biobased product use (such as cleaning agents) in their proposals, though this will not serve as an evaluation factor. Government inspection occurs throughout performance with remedial work required for unacceptable results, with verbal notification within 48 hours of deficiencies.
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Text version
STATEMENT OF WORK
Description of Requirement
This requirement is to provide pumping service for vault toilets and septic tanks at USDA Forest Service managed recreation sites located in the Yampa Ranger Districts in Routt, Grand, Rio Blanco, and Garfield Counties in Colorado as identified in the Schedule of Items. This project includes the removal of all solid waste from vault toilets, with all waste being removed from the toilet site and deposited in a State approved sewage system. All cans, bottles and other foreign objects are to be placed in plastic garbage bags furnished by the Contractor and disposed of properly in accordance with current Local, State and Federal sanitary regulations. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other incidentals necessary to perform vault pumping services.
The vault service Total Cost per vault should include all costs for removal of waste, recharge, cleaning, mileage, dump fees, etc. Mileage cost should be included in overall Total Cost per vault.
Every effort will be made by the Contractor and the U.S. Forest Service to make calls with a minimum of 3 geographically close vault locations to save mileage and costs.
These services are normally required before and during the operating season, which normally runs from April 1st through October 30th annually. Some locations also require services at the end of each season.
Additionally, some toilets are located at winter trailheads and may require winter pumping. Emergency services will be performed on a call as needed basis. Requests for pumping services will be made verbally by phone and/or by email by the designated COR and confirmed in the COR’s records. The contractor to pump at the designated location and shall notify the COR within 24 hours of the time the work is completed. Dump tickets, or other proof of proper disposal, may be requested to verify means of proper disposal. Tickets must be furnished within 48 hours via hard copy, scan/email, or fax to designated Forest Service Representative. Tickets must show the location(s) from which the sewage was pumped.
The number of sites and frequency of service may be increased or decreased throughout the life of the Contract and are subject to the changes clause.
The recreation sites contain a total of 21 toilet locations.
There are several different vault toilet designs including:
• Single unit/single vault
• Double unit/double vault
• Double unit/single vault
TYPE/SIZE IN GALLONS:
• Single/1000 x 1 has one 1000-gallon vault
• Double/1000 x 2 has two 1000-gallon vaults.
All vaults have a maximum capacity of 1000 gallons and need pumped when they reach 80% Capacity, with 90% of the vault contents removed per standard commercial practices. All vaults will be re-charged with water approximately 75 gallons for the 750-gallon vaults and 100 gallons for the 1,000-gallon vaults. All vault waste shall be disposed of at a commercial treatment facility off National Forest Lands.
Applicable OSHA, State and Local laws and regulations will be followed. It shall be the responsibility of the Contractor to secure permission from local municipal plants to add such waste to their system with any cost to be at the Contractor’s expense.
Bio Preferred® Products: The purpose of the USDA Bio Preferred® program is to promote the increased purchase and use of biobased products. The program is expected to promote economic development, creating new jobs and providing new markets for farm commodities. To the extent that the Bio Preferred program achieves its purpose, the increased purchase of biobased products will also be expected to reduce petroleum consumption, increase the use of renewable resources, better manage the carbon cycle, and may contribute to reducing adverse environmental and health impacts.
Defined by the 2002 Farm Bill, biobased products are commercial or industrial products (other than food or feed) that are composed in whole, or in significant part, of biological products, renewable agricultural materials (including plant, animal, and marine materials), or forestry materials.
Offerors shall include within their offer an affirmative statement of action(s) they would take during the performance of this contract to include the use of biobased products, such as cleaning agents, unless precluded by performance, cost, or availability. The use/ non-use of biobased products will not be an evaluation factor in any subsequent award; however, failure to address the subject matter within the proposal could render the proposal as non-responsive to the RFQ requirements.
Invoices - Contractor must service toilets within two (2) working days of the request and provide the Hahns Peak/Bears Ears or Yampa Ranger District with a statement showing number of toilets pumped by category and date pumped within 30 days of the end contract or with each request for payment. All invoices are to be submitted online via the electronic Invoice Processing Platform. CONTRACTOR MAY NOT INVOICE FOR WORK THAT HAS NOT YET BEEN COMPLETED. Payment will be made only for toilets pumped in the current billing cycle and will be made on the number of toilets pumped in each category.
Government Inspection – Inspection of the work shall be made by the COR or the Designated Inspector as the work progresses at such intervals as are necessary to ensure compliance with the contract specifications and provisions. If work is unacceptable, the Contractor shall complete any remedial work required for acceptance. The Government will verbally notify the contractor within 48 hours of any non-acceptable work.
Yampa RD Vault Locations http://www.biopreferred.gov/Biobased_Products.aspx http://www.biopreferred.gov/files/FarmBill_2002.pdf
File details come from the government source that posted it. Updated .