Attachment_1_Statement_of_Work.pdf

DRAFT

Statement of Work

For Construction Services

March 9, 2026

1.0 CONTRACT PROJECT:

1.1 Title: Construction Services for New Generator and Automatic Transfer Switch

(ATS)

1.2 Location:

Hawaii Fruit Fly Facility (HFFF) 41-650 Ahiki St Waimanalo, HI 96822

1.3 Project Background: USDA currently has an existing 100KW generator, fuel tank and ATS that has reached its useful life. The existing generator and ATS is properly sized to meet the critical electrical loads during power outages. The existing concrete pad is undersized and contains excessive amounts of diesel fuel due to the fuel tank leakages over the years.

The future requirement is to acquire and install a replacement emergency generator set and automatic transfer switch capable of supporting the facility’s essential electrical loads during power outages. The replacement system is expected to provide standby capacity comparable to or greater than the existing 100 kW generator.

The contractor shall be responsible for decommissioning and removal of the existing generator system, including the removal and proper disposal of existing diesel fuel in accordance with all applicable federal, state, and local environmental and safety regulations. The contractor shall also furnish and supply new diesel fuel, up to 550 gallons, for the new generator, sufficient to support startup, testing, commissioning, and initial operational readiness.

The contractor shall be responsible for modifying the existing concrete equipment pad to accommodate the new generator set. Concrete work shall include extending or modifying the existing pad to a minimum dimension of 2 feet wide by 14 feet long, with a 6-inch-thick concrete slab and an 8-inch footing, or as otherwise required to support the structural and load-bearing requirements of the proposed generator. All concrete work shall be performed in accordance with applicable codes, standards, and best construction practices.

The new generator and associated equipment shall be designed and installed to withstand the corrosive coastal environment of Waimanalo, Hawaii, incorporating appropriate materials, coatings, enclosures, and protective measures to mitigate rust and environmental degradation. The upgraded emergency power system will improve reliability, reduce operational risk, and ensure uninterrupted support of APHIS mission-critical operations at the Hawaii Fruit Fly Facility.

1.4 Project Description: USDA is in need of Construction Services to furnish and install a new 100KW generator, ATS (sized to meet existing and up to 600A), Diesel Fuel Tank, and New Concrete Pad.

The contractor shall provide at a minimum, the following:

• Conduct a site visit to verify existing conditions, access constraints, utility connections, environmental factors, and proposed location for new equipment provided a new location has been identified. The contractor shall verify existing generator and ATS sizing .

• Provide all labor, materials, equipment, tools, supervision, and incidentals necessary to complete the work described in this Statement of Work. The contractor shall be responsible for coordinating all phases of work and minimizing impacts on ongoing facility operations. All work shall be performed in accordance with applicable federal, state, and local laws, regulations, codes, and USDA requirements.

• All required shop drawings and submittals shall be provided for Government review and approval prior to purchase and notice to proceed with construction services.

• The contractor shall safely decommission and remove the existing generator set & diesel fuel tank including contents, automatic transfer switch, and concrete pad.

The existing diesel fuel shall be properly disposed of in accordance with all applicable environmental and safety regulations. The contractor shall dispose of removed equipment and materials in a lawful and environmentally responsible manner.

• The contractor shall remove the existing concrete equipment pad. A new pad shall be installed to accommodate the new generator set. Concrete work shall extend at a minimum dimension from the current concrete pad’s width by 2 feet and maintain the length of 14 feet long, with a 6-inch-thick slab and an 8-inch footing. All concrete work shall comply with applicable codes and industry standards and shall achieve required strength and cure times prior to equipment installation.

• The contractor shall furnish and install a new diesel-powered emergency generator set with standby capacity comparable to or greater than the existing 100 kW system. The contractor shall furnish and install a new automatic transfer switch compatible with the generator and facility electrical system. Installation shall include all required mechanical, electrical, control, grounding, and exhaust connections. Equipment and installation methods shall be suitable for a corrosive coastal environment, including appropriate enclosures, coatings, and protective measures

• The contractor shall furnish and supply new diesel fuel tank and fuel, up to 550 gallons, for the new replacement generator. Fuel shall be suitable for the manufacturer’s requirements and local environmental conditions.

• The contractor shall perform startup, commissioning and testing in accordance with manufacturer recommendations. Functional testing shall be performed to verify proper automatic transfer, load acceptance, and return to normal utility power. The contractor shall correct all deficiencies identified during testing prior to Government acceptance.

• The contractor shall provide operation and maintenance manuals, warranty documentation, as-built drawings and all other close-out documentation for the project. The contractor shall provide on-site training for designated USDA personnel covering system operation, routine maintenance, and emergency procedures. Training sessions shall be recorded for future usage.

• The contractor shall comply with all OSHA, environmental, site-specific safety requirements and all other federal, state and local requirements. The contractor shall implement spill prevention and environmental protection measures during fuel handling and construction activities.

Items that are unclear in this SOW and per the design documents shall be brought to the attention of the CO and EPM immediately.

1.5 Project Data: The following information and design criteria are available for the Contractor’s use and compliance:

• APHIS 5170.1 APHIS Policy for Planning, Designing, and Constructing Modernized Laboratory Facilities https://www.aphis.usda.gov/sites/default/files/aphis-5170-1-laboratory-design-guidelines.pdf

• ARS Facilities Design Standards http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf

• Executive Order (EO) 13717 – Establishing a Federal Earthquake Risk Management Standard:

http://www.nehrp.gov/pdf/EO13717.pdf

• APHIS Environmental Protection Program:

http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environme ntal_protection_program.pdf https://www.aphis.usda.gov/sites/default/files/aphis-5170-1-laboratory-design-guidelines.pdf https://www.aphis.usda.gov/sites/default/files/aphis-5170-1-laboratory-design-guidelines.pdf http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environmental_protection_program.pdf http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environmental_protection_program.pdf

• Advanced Metering (all utility meters, water, gas, steam, electricity, etc.)

http://energy.gov/eere/femp/downloads/federal-building-metering-guidance-usc- 8253e-metering-energy-use

• Preferred Biobased Products found at http://www.biopreferred.gov/ProposedAndFinalItemDesignations.aspx

• Recommended Recycled-Content Construction Material found at http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct

• Designated Green Products for Federal Procurement (see separate Excel

Spreadsheet: All_Green_Products_07-09.xls).

• USDA Green Purchasing Affirmative Procurement Program:

http://greening.usda.gov/gpapp08.pdf

• USDA Sustainable Buildings Implementation Plan http://www.dm.usda.gov/emd/docs/SustainableBuildingsImpPlan.pdf

1.6 Attachments to this Statement of Work: The following attachments are provided for the Contractor’s use and compliance:

• USDA Guidance on Electric Metering.pdf

• All_Green_Products_07-09.xls

• USDA Sustainable Buildings Implementation Plan

2.0 PROJECT CONTACTS:

2.1 Contract Specialist:

Samuel Lopez USDA, APHIS, Contracting 2150 Centre Ave, Bldg B Fort Collins, CO 80526

2.2 Contracting Officer’s Representative (COR):

TBD

2.3 Engineering Project Manager (EPM):

Toni T Mitchell

USDA, APHIS, AAMD, ESB

5601 Sunyside Ave, Room 3-2401 Beltsville, MD 20705 http://energy.gov/eere/femp/downloads/federal-building-metering-guidance-usc-8253e-metering-energy-use http://energy.gov/eere/femp/downloads/federal-building-metering-guidance-usc-8253e-metering-energy-use http://www.biopreferred.gov/ProposedAndFinalItemDesignations.aspx http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct http://greening.usda.gov/gpapp08.pdf http://www.dm.usda.gov/emd/docs/SustainableBuildingsImpPlan.pdf

2.4 APHIS PPQ Facilities Manager

2.5 Program Manager (PM):

Brandi Barlow Supervisor

2.6 Program Project Manager (PPM):

2.7 PPQ Safety & Occupational Health Specialist

2.8 APHIS Safety, Health, and Environmental Staff (SHEB):

Timothy Snidow Chief, SHEB

USDA, APHIS, ERCS, EMSSD, SHEB

2.9 APHIS Environmental Protection Specialist:

Elizabeth Roether

USDA, APHIS, EMSSD, EMRC

2.10 APHIS OSHA Specialist:

Christopher Ayers

USDA, APHIS, ERCS

2.11 APHIS Security

2.12 APHIS Telecommunications Specialist

David J. Lawrence

USDA, APHIS, MRPBS, ITD

Grand Rapids, MN

3.0 SCOPE OF SERVICES:

3.1 Preconstruction Phase Services: The Contractor shall provide all professional services necessary for the accomplishment of the contract project as described in this Statement of Work. If clarification is required for items identified in this SOW, it should be brought to the attention of CO and EPM. The Contractor shall provide Preconstruction Phase Services for the following tasks marked by an "X".

[X] Participate in the Pre-Bid Meeting at the construction site, as necessary. Date

TBD

[X] Participate in Field Investigation and Site Survey, as necessary to confirm existing conditions

[X] Provide an Itemized Proposal and Proposed Construction Schedule

[X] Participate in the Post Award Meeting

[X] Provide Shop Drawings, Product Data Submittals, QC and Safety Plan

Submission for review and approval

[X] Provide Submittal Register for review and approval

3.2 Construction Phase Services: Construction Services shall be performed strictly as required by the rules, regulations, standards, codes, ordinances and laws of Local, State and Federal Governments and all other authorities that have legal jurisdiction over the site.

[] Participate in construction progress meetings with the Project Team.

[X] Provide Commissioning and Testing for the project. Notify the CO, COR, EPM and

PPM two weeks prior to when testing and commissioning is scheduled to take place.

[X] Notify the CO, COR, PPM and EPM two weeks prior to final inspection for coordination.

[X] Record deficiencies during final inspection and provide Punch List to CO, PPM and

EPM.

[X] Obtain warranties and turn over to CO

[X] Provide Training to Users. Training Session to be recorded.

[X] Provide written certification to the CO that the project is ready for final acceptance.

[X] Transfer As-Built information to Record drawings. Furnish Record drawings and specifications as follows:

Two half size sets of prints and 2 thumb drives to PPM and EPM.

4.0 PROJECT REQUIREMENTS:

4.1 Field Investigation and Site Survey: The contractor shall coordinate, schedule, and conduct site investigations with the PPQ PPM.

4.2 Compliance with Building Codes: In accordance with Public Law 100-678, Federal Agencies must comply with National Building Codes, Local Building Codes, and Zoning Ordinances.

4.3 Code Analysis: The Contractor shall submit a code analysis indicating compliance with applicable codes and environmental permitting. The topics for the code analysis are applicable codes, occupancy classifications, type of construction, fire resistance ratings, interior finishes, flame spread, and smoke develop ratings, egress, fire suppression, fire detection and alarm systems, combustible and flammable liquids, compressed gas storage, structural live loads and dead loads, wind loads, seismic design, frost depth, and sediment/erosion control.

4.4 Submittals: The Contractor shall provide product data submittals including manufacturing specifications to the CO for distribution to the PPM, EPM and COR for review and approval prior to ordering equipment and incurring costs.

4.5 General Site Logistics:

The contractor will require access to the secure facility located at: 41-650 Ahiki St., Waimanalo, HI 96822. USDA staff will grant access during normal duty hours, M-F, 0600-1430.

4.6: Government-Furnished Support (GFS) The Government will provide the following support to facilitate contractor performance:

o Facility access during normal working hours for assessment, installation, testing, and training.

o Existing documentation for the current generator, ATS, electrical loads, and concrete pad dimensions.

o Coordination with facility personnel to ensure operational continuity and access to utility connections as needed.

o Designated points of contact for technical questions, scheduling, and safety oversight.

The contractor shall be responsible for providing all labor, materials, tools, equipment, and consumables required to complete the work unless specifically noted above.

4.7 Government Review and Approval

The Government is responsible for reviewing and approving all deliverables, including:

o Site Assessment & Verification Report o Shop drawings and submittals o Decommissioning and Removal Completion Report o Generator & ATS Installation Completion Report o Startup, Testing, & Commissioning Report o As-built drawings and manuals o Test and commissioning reports The contractor shall submit documents in a timely manner to allow for Government review and feedback.

Government approval of deliverables is required prior to final acceptance of the generator and ATS system.

4.8 Facility Access and Federal Holidays

Access to the HFFF facility may be restricted on federal holidays, including but not limited to:

o New Year’s Day o Martin Luther King Jr. Day o Presidents’ Day o Memorial Day o Juneteenth National Independence Day o Independence Day o Labor Day o Columbus Day o Veterans Day o Thanksgiving Day o Christmas Day

Contractors shall coordinate with the designated Government point of contact to schedule work around holiday closures and other restricted access periods.

Access is restricted and must be coordinated at least three days in advance by calling the Supervisor, Brandi Barlow, at 808-259-8823 (office) or 808-583-5321 (cell).

4.9 Data Rights

Government Ownership o All technical data, drawings, manuals, reports, commissioning documentation, as-built drawings, and other deliverables prepared, furnished, or developed under this contract shall be the sole property of the Government. The Government shall have unlimited rights to use, reproduce, modify, release, or distribute these materials for any purpose, without restriction.

Contractor Use o The contractor may retain copies of technical data or deliverables for internal use, training, or quality control purposes, but shall not disclose, publish, or release any deliverables to third parties without prior written consent from the Government.

The contractor shall not claim proprietary rights in Government-furnished information or data developed under this contract.

Government-Furnished Data o Any data provided by the Government for use under this contract remains

Government property. The contractor shall use Government-furnished data solely for the purpose of completing this contract and shall not disclose or reproduce it for other purposes.

Exceptions o If the contractor incorporates pre-existing proprietary software, tools, or data, the contractor must identify these items in the submittals and grant the Government a license sufficient to use them for operating and maintaining the installed system.

5.0 Project Schedule Submittal: The schedule provided indicates project requirements for each submission and review stage. It is provided for negotiation with the Contractor for setting contract time requirements for meeting contract submissions and construction deadlines. A minimum of 10 working days for review time will be required by the Government.

Key Deliverables Item No. Deliverable Description Due 1 Site Assessment &

Verification Report Documents existing conditions, verifies load and access, recommends generator and ATS configuration

No later than five (5) business days after contract award

2 Shop drawings and submittals

Drawings, calculations, equipment specs, proposed concrete modifications

Week 2

3 Decommissioning & Removal Completion Report

Confirms removal of existing generator, ATS, and diesel fuel: proper disposal documented

Week 3

4 Concrete pad installation & verification

Confirm pad dimensions and proper curing

Week 4

5 Generator & ATS Installation Completion Report

Confirm proper installation of all equipment and connections

Week 5

6 Startup, Testing, & Commissioning Report

Functional testing results, ATS automatic transfer, load acceptance, corrective actions

Week 5

7 Training completion Confirms USDA personnel training on operations, maintenance, and emergency procedures

Week 6

8 Final as-built drawings & manuals

Complete as-built drawings, operations and maintenance manuals, warranty documentation, and fuel logs

Week 6

6.0 Submittal Distribution:

Itemized Proposal and Schedule (Electronic)

Contracting Officer (Samuel Lopez):

Product Data Submittals and Shop Drawings (Electronic)

Contracting Officer (Samuel Lopez) Engineering Project Manager (Toni T Mitchell) Program Project Manager (Brandi Barlow) Facility Manager/COR ()

Warranty and Final Closeout Documents (Electronic)

Contracting Officer (Samuel Lopez) Program Project Manager (Brandi Barlow) Facility Manager/COR ()