Attachment 1 Statement of Work.pdf

STATEMENT OF WORK

1. SCOPE:

1.1 This Statement of Work (SOW) encompasses the troubleshooting and repair of Mazak-branded equipment, to be performed exclusively by a technician trained and certified by Mazak. The technician shall demonstrate advanced proficiency in both the mechanical functions and the programming software pertinent to the equipment specified herein.

The Contractor shall be granted full authorized access to all Mazak-branded parts necessary for the completion of repairs, as well as any software programs required for reinstallation on the equipment upon request.

Furthermore, the Contractor shall provide Mazak-branded location codes as deemed necessary

2. BACKGROUND

2.1. Location: Portsmouth Naval Shipyard, Kittery Maine 03904

2.2. Shipyard Point of Contact: Karie Hovey (207) 438-2521

2.3. Technical Point of Contact: Steve Berard (207) 994-0723

3. REQUIREMENTS

3.1. Unless indicated otherwise in this SOW, the Contractor shall provide all equipment, tools, materials/parts, and other items/services necessary to perform the work specified herein. Used herein, “as needed” defines machine conditions that do not meet OEM specifications.

3.2. The Contractor will have proficient knowledge in all mechanical and programming workings of the equipment listed below:

ALPHA MODEL # SERIAL #

GBQ RAMTEC V8 280743

GGB QTN-450M 299907

FFB NEXUS 510C-2LL 236621

FPL QTN-300 M21 244283

FPR QTN 300 MI 244284

FPP QTN 350 MI 244285

FPQ QTN 350 MII 245662

FPM QTS-100M 257296

FPN QTS-100M 257295

3.3. The Contractor shall perform the following work on all Mazak branded equipment:

3.3.1. If needed, provide troubleshooting services for eight visits per year to determine the cause of the issue being reported. Each visit does not exceed three days of evaluation.

3.3.2. Provide a quotation for programming services needed to correct all issues

3.3.3. Provide a detailed report for parts needed to correct issues found; Provide Quote if feasible.

3.3.4. Provide a detailed report with findings and recommendations bringing the equipment back to full

OEM operating ability, also provided by Mazak shall be an inference on the suspected cause of deficiency

3.3.5. A full operational test shall be performed by the contractor and viewed by the technical point of contact and other PNS personnel as required. A copy of Mazak’s standard accuracy form shall be included as an example of the checks that were made. PNS is aware that machine age, operating conditions and other Variables are outside the control of Mazak and can influence accuracy, repeatability, and consistency of the machine.

4. DELIVERABLES:

4.1. All deliverables shall be delivered to the Government within two (2) weeks of the on- site visit.

4.2. Deliverables shall include all software and documentation to maintain the continuing working condition of the machine as approved by the Maintenance POC or the applicable tech code. The contractor should also provide a detailed report of work performed.

5. QUALITY ASSURANCE PROVISIONS:

5.1. Personnel Safety and Health Requirements: All machine parts, components, mechanisms, and assemblies furnished on the unit shall comply with all specific requirements of “OSHA Safety and Health Standard (29CFR1910), General Industry”, that are applicable to the equipment itself. Covers, platforms, guard rails, belt guards, and safety devices shall be provided for all parts of the equipment that presents a safety hazard. The safety devices shall not interfere with the operation or maintenance of the equipment. The safety devices should be removable to facilitate inspection, maintenance, and repair of the part. Additional safety and health requirements shall be as specified in other paragraphs of this specification.

6. HAZARDOUS ENERGY CONTROL:

6.1 Contractors and non-PNS government agencies (NPGA) are hereby informed that their employees or representatives present on property under PNS cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), Hazardous Energy Control (HEC) when performing work under PNS contract.

7. UNSCHEDULED AND EMERGENCY REPAIRS EXECUTION:

7.1. The Contractor shall provide unscheduled and/or emergency repair services when requested by the

Government, in accordance with the following procedures:

7.1.1.Labor Categories and Rates

• The Contractor shall perform all unscheduled repair services using the labor categories and fully burdened rates submitted and awarded.

• No increases to labor rates shall be accepted during the period of performance unless authorized by a bilateral modification.

7.1.2. Estimate Submission Requirements

• Prior to performing any unscheduled or emergency repair work, the Contractor shall

Fill out Work Request Form (Attachment 1) and submit a detailed written cost estimate for Government review and approval.

• The estimate must include a labor breakdown by labor category, hours per category, and the applicable fully burdened rate.

• The labor categories and rates must match those awarded on contract.

7.1.3.Materials and Parts Pass-Through

• If parts or materials are required, the Contractor shall apply only the fixed pass-through markup rate awarded on contract.

• The markup must be shown separately in the estimate and shall not be combined with labor or other material cost elements.

7.1.4.Supporting Documentation for Parts and Materials

• For each proposed material or part, the Contractor shall provide:

• A supplier invoice or formal quote showing the Contractor's actual cost.

• One or more of the following to establish price reasonableness:

• Commercial invoice/receipt to a non-government customer.

• Screenshot or link to commercial pricing (e.g., catalog or retailer).

• Manufacturer’s published price list.

7.2. Authorization to Proceed

7.2.1.No work on unscheduled or emergency repairs shall begin without written authorization from the

Contracting Officer (KO) via. designated Contracting Officer’s Representative (COR).

7.3. Work Execution and Reporting

7.3.1.The Contractor shall perform only the scope of work and cost elements approved in the

Government’s Work Request (Attachment 1).

7.3.2.No additional work outside the approved work request is authorized. If the Contractor performs any work beyond the scope or cost of the approved request, they do so at their own risk and may not be reimbursed for any additional labor, material, or incidental costs incurred. Unless otherwise approved on a separate or updated approved Work Request.

7.4. The Contractor’s WAWF (Wide Area Workflow) invoice must match the approved work request and associated documentation. Any discrepancies between the invoice and approved scope of work may result in rejection of the invoice and delay in payment.

8. SECURITY:

8.1. The Mazaks are within the Controlled Industrial Area (CIA) of PNS.

8.1.1. All personnel assigned by the contractor to perform work or site visits must be US citizens. The contractor company manager will be required to submit a visit request listing information about personnel needing access aboard Portsmouth Naval Shipyard. The visit must include the full name of the people, nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationery with signature from company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669 or emailed to PNSDBIDS@US.NAVY.MIL. Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard. For contractors needing short term access to the shipyard the PNSY sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNSY homepage.

8.1.2. If employees do not have a government issued contractor CAC which will allow access to the base, a SECNAV 5512/1 will need to be filled out and brought in with them to Pass & ID for the individual to be vetted and granted a (DBIDS) Defense Biometric Identification System pass or credential to allow access to the base. Personnel must provide two forms of ID. One of which must prove U.S. citizenship to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces. Documents: a valid driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

8.1.3.Badge Criteria:

• Green badges will be issued to contractors who are verified U.S. citizens, have a shipyard sponsor and a verified need to provide a service or perform work at PNSY.

• These badges provide unescorted access to the CIA, excluding Nuclear Work Area’s

(NWA’s), Controlled Nuclear Information Areas (CNIA’s), Security Islands (SI’s) and Other Sensitive Areas (OSA)

• The Standard Access Control Badge (SACB) is U.S. Government property, and it must be protected and returned to Pass & ID office or Code 1120 Security Department upon termination of employment, completion of work, service performed, expiration of contract or no longer a need to enter NAVSEA controlled spaces.

• The SACB will be always displayed at the chest level area of the outer clothing with the picture side visible.

• No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass & ID office for a new badge.

• Camera-enabled devices of any kind, including cell phones, laptops, and tablets, are prohibited inside the CIA. Laptops without cameras must be registered with the Security Office before entering the CIA.

• All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

• Contractor vehicles may enter the CIA through the open CIA vehicle gate. Personal vehicles are precluded from entry. CIA access by Contractor vehicles will be kept to the absolute minimum necessary to accomplish the contracted work. All contractor vehicles must meet the following:

• Possess a valid vehicle registration showing the vehicle is a company owned or leased vehicle, or rental vehicle rented by the company; a valid state safety inspection as required by the state of registration and an inspection pass from Commercial Vehicle Inspections Station (CVIS) located at the main gate.

• Contractor logo should be located on both sides of the vehicle and either painted on or magnetic sign. Paper or cardboard signs are not authorized. Lettering must be a minimum 2-inch font and displayed in a manner that is clearly visible.

• Contractor vehicles will be authorized to access the CIA to deliver contractor equipment to the work site. The use of these vehicles solely for the transport of personnel is not authorized.

• CIA inspection passes will be issued to a contractor vehicle meeting the above criteria.

CIA passes will have an expiration date, time and initials of the issuing officer. From the time of issue, the contractor vehicle must enter the CIA within 7 minutes from the time issued. Any contractor attempting to access the CIA after the 7-minute time window will be denied entry and directed back to CVIS for re-inspection.