Attachment 1_ Statement of Work.pdf

STATEMENT OF WORK

12kW FIBER LASER CUTTING MACHINE WITH AUTO LOAD/UNLOAD

SALIENT CHARACTERISTICS

1.0 GENERAL SCOPE

1.1 This Statement of Work (SOW) is for the turn-key design, supply, delivery, off-loading, transporting, locating, installation, cleaning, assembly, set-up and training for one (1) each Computer Numerical Controlled (CNC) 12kW Fiber Laser Cutting Machine at Tobyhanna Army Depot (TYAD) in Tobyhanna, PA 18466. The Contractor shall supply all materials, supplies, freight, delivery, tools, equipment, consumables, labor, and supervision for the turnkey design, supply, delivery, off-loading, transporting, locating, installation, cleaning, assembly, set-up and training for the machine. The Contractor shall also disconnect and remove an existing carbon dioxide laser machine and transport it another building/location on site.

1.2 The Contractor shall supply only new machines and new associated equipment. The machine shall be a standard model (or in a standard model family) in current production in actual operation by industry, not a prototype or a new design without actual field experience. Used and refurbished machines and used and refurbished equipment are unacceptable and will not be considered. All repair and replacement parts for the machine and associated equipment shall be new. All repair and replacement parts shall be available for purchase and supplied from within the continental United States.

1.3 Power available for the machine is 208V/3 Phase/60Hz or 480V/3 Phase/60 Hz. For machines that are not designed and constructed for such power, the Contractor shall supply, install and connect the necessary transformers that permit the use of the available power by the machine.

1.4 The machine is to be constructed to cut sheet metal and plate—mild steel (up to 1” thick) stainless steel (up to .75” thick) and aluminum (up to .625” thick) using a 12kW (minimum) fiber laser. The beam path will be maintained at a constant length. The cutting head is to move along three axes (X,Y,Z) with the Z-axis being able to compensate for undulations that may be present in the sheet metal. The laser source, control, and electrical cabinets are to be integrated into the machine.

1.5 The machine is to be equipped with a feed system that permits the machine to be cutting while material is being simultaneously loaded/unloaded, for example, a dual shuttle table system; and an automatic material loading/unloading system. Maximum overall height of any piece of the machine or accessory pieces cannot exceed 17 feet. The machine must permit CNC programming.

1.6 Army Regulation 25-2 defines the requested system as an Information System. The Contractor shall agree that the system being purchased is considered an Information Technology (IT) asset to be operated at a Government facility and as such must adhere to all local and Government regulations outlined in this document under section 3.0 Cyber Requirements.

1.7 The Contractor, and all sub-contractors, must abide by all applicable regulations, publications, manuals, and local policies and procedures. This includes but is not limited to; AR 25-1 as well as STIGs and SRGs as published on https://dl.dod.cyber.mil/wp-content/uploads/external/pdf/071421_Control_Systems_SRG.pdf https://dl.dod.cyber.mil/wp-content/uploads/external/pdf/071421_Control_Systems_SRG.pdf

1.8 During the bidding process, the Contractor will submit a written implementation plan for review and acceptance by the TYAD CCB. This plan will include, but is not limited to, detailed information of all IT equipment, components, software, firmware, and data to be delivered to TYAD. This plan, and the associated list of components, will be verified by TYAD personnel to ensure the promised assets have not been tampered with prior to system delivery at TYAD. The same component list will be used to verify that no assets are tampered with during the install phase, after delivery, but prior to acceptance by TYAD. The component list will continue to be used to verify system integrity, and track changes made, after acceptance by TYAD.

1.9 All data delivered to TYAD shall be provided with FIPS 140-2 compliant cryptographic hashes to enable TYAD to verify the integrity of the received files. The provided hashes shall not reside solely on the same physical media as the associated data, and must not be initially provided after receipt of the data by TYAD. Data received by TYAD which does not match the associated cryptographic hashes shall not be considered valid and will not be accepted.

1.10 TYAD currently uses CNC Software’s SigmaNEST Computer-Aided Manufacturing (CAM) software for the programming of all on-site laser-cutting machines. TYAD is working towards getting Lantek nesting software to replace SigmaNEST. The Contractor shall ensure the Contractor-proposed and the Contractor-installed machine shall be CNC programmable using both SigmaNEST and Lantek Computer- Aided Manufacturing (CAM) software. It shall be the responsibility of the Contractor to develop and supply the appropriate post-processors to achieve the necessary CNC programming compatibility. The Contractor’s post-processors shall be given to Automation Support Branch personnel by the Contractor in accordance with Section 3 for loading onto the Government network.

1.11 TYAD currently uses TYAD Distributed Numerical Control (DNC) software for machine code programming file transfer of all on-site laser-cutting machines. The Contractor shall ensure the Contractor-proposed and the Contractor-installed laser-cutting machine is compatible with TYAD DNC.

TYAD DNC used serial RS-232 to drip-feed program files to CNC machines. It shall be the responsibility of the Contractor to develop and supply any necessary hardware and/or software to support this.

1.12 The Contractor, and all of their sub-contractors, shall provide additional hardware, and licenses to simulate all electronic system functionality in a laboratory environment. These assets are to be used for TYAD DNC integration testing and cyber security purposes only and will not be deployed for production use. In order to ensure that security updates, and configurations do not interfere with IT equipment in production use, the Government requires the ability to test a representative system in a controlled, laboratory environment.

1.13 The Contractor shall provide machine operation and machine maintenance training for Government personnel. Training shall be conducted by the Contractor’s qualified training representative and shall be conducted on-site at the machine location in Bldg. 1C Bay 3 at TYAD. This training shall focus on basic operations, programming, preventive maintenance, general maintenance, cleaning and housekeeping, and features familiarization. Instruction shall also include the maintenance that needs to be done by machine operators on a daily basis. The Contractor shall provide a listing of the safety equipment need for both operation and maintenance as related to the laser and other non-traditional industrial hazards associated with the equipment. The Contractor will supply the unit specific safety gear for the initial machine operation and machine maintenance training. All materials used during training shall become the property of TYAD.

1.14 ACCESS TO INSTALLATION SITE (Bldg.1C Bay 3): There are two cargo doors that may be used to access the installation site:

1. Systems Operations Division Cargo Door: 11-1/2 ft. high x 11 ft.-10 inches wide, max. clearance;

2. Building 1C, Bay 4 Cargo Door: 9ft. 8 inches high x 11ft 2 inches wide, max. clearance.

Not only must all material fit through either of these openings, but any material handling equipment that must be used must likewise fit through these clearances WHILE MOVING/HANDLING the equipment that is being delivered.

1.15 It shall be the responsibility of the Contractor to verify all machine and worksite dimensions and ensure the machine and ancillary pieces fit within the available floor space at the project installation worksite in Bldg. 1C Bay 3. The Contractor shall be responsible to verify overhead clearance dimensions for the machine and ancillary pieces at the project installation worksite in Bldg. 1C Bay 3.

1.16 FLOOR PLAN AND DRAWINGS: Within 45 days of award, the contractor shall provide to-scale full-assembly layout drawings with full dimensioning representing the new system fully integrated with the current system within the shop/bay. The contractor shall provide to-scale drawings with full dimensioning and installation requirements of the foundation needed to accommodate the layout

1.17 Following installation completion and prior to Final Acceptance the Contractor shall supply to the

Contracting Officer’s Representative (COR) a computer-aided design and drafting (CADD) as-built drawing of the installed machine in Bldg. 1C Bay 3. The drawing shall be furnished in PDF and .dwg to the CPOC and shall be provided in hardcopy, ANSI D paper sized 22”x34”, in triplicate.

1.18 The Vendor shall agree that the system being purchased is considered an Operational Technology (OT) asset to be operated at a Government facility and as such must adhere to local and Government regulations outlined in this document under section 3.0 Cyber Requirements.

1.19 TYAD currently uses a government-off-the-shelf (GOTS) Distributed Numerical Control (DNC) software within the depot facility. The TYAD DNC uses a one-way “drip-feed” communication protocol via RS-232 to transfer machine code programming files to on-site CNC centers. It shall be the responsibility of the Vendor to collaborate with TYAD personnel to integrate, develop, and supply any necessary hardware and/or software to ensure their product is compatible with the TYAD

DNC.

1.20 The Vendor, and all their sub-contractors, shall provide a detailed listing and any relevant documentation for all individual software and hardware components. They shall additionally provide backup copies of installed software content and/or unique computer controlling options, for recovery and software repository storage (reference section 3.2 and 3.8.1).

2.0 Minimum Specifications, Characteristics and Features for the Machine

1. Machine will have capacity to cut a sheet size at least 70” but less than 85” in width and at least 150” but less than 165” in length or approximately 2 meter by 4 meter.

2. CNC machines are considered Operational Technology (OT) assets operating at a government facility and as such must adhere to pertinent and necessary local and Government regulations for cyber security.

3. Machine shall be of box frame construction and incorporate a gantry drive.

4. X axis travel approximately 160”, Y axis travel approximately 80” and Z-axis travel to be 3.5” minimum.

5. Work piece weight capacity on a single pallet to be at least 3,000 pounds.

6. Simultaneous speeds in X and Y to be at least 5,000”/minute.

7. Repeatability +/- 0.0003 or less

8. Voltage is to be 208V/3 Phase/60Hz or 480V/3 Phase/60 Hz.

9. The machine is to have a full enclosure safety zone. Provide details with bid response.

10. The laser source shall be of the solid-state diode type minimum of 12KW.

11. The laser shall have a crash protection system to prevent cutting head damage.

12. Non-contact sensor to maintain head height while cutting material.

13. Must be capable to locate and adjust the cutting program to accommodate skewed material placement.

14. The laser shall be a fiber optic type with at least 30% efficiency and have a minimum 12 kilowatts of power to cut mild steel (up to 1” thick) Stainless (up to .75” thick) and aluminum (up to .625” thick)

15. The laser shall be programmable by computer numerical control (CNC) and be equipped with a color touch screen monitor.

16. Data transmission shall be through a RS-232 serial or Universal Serial Bus (USB.)

17. The machine shall have automatic nozzle centering and cleaning.

18. Equipment shall have an automatic nozzle changer with at least 15 nozzle positions.

19. The machine shall include a chiller to provide a constant temperature control of all fiber laser modules, motors and electronics. Provide details with bid response.

20. The machine shall be equipped with an exhaust filtration system. The filter system is to remove fumes and dust from the cutting head area. Metal particles from laser cutting are to be removed by the unit. The filtration system will automatically clean itself causing particulates to fall into a waste container. Provide details with bid response.

21. An automatic material feed system shall permit loading and unloading while machine is cutting a work piece. The material feed system shall include a safety light curtain or other suitable means to protect personnel. Provide details with bid response.

22. The load/unload system is to be fully automated and fully integrated with the laser cutting machine.

The load/unload system must be able to lift, transport, and place a sheet of 4’x12’x1” mild steel.

23. The machine shall be supplied with a consumables starter kit. Provide details with bid response.

24. The machine shall comply with all applicable OSHA and industry safety standards. If equipment is not manufactured in the US and will bear a CE label of European standards, under OSHA's Nationally Recognized Testing Laboratories (NRTL) requirements, the product must also have the specific mark of one of the OSHA’s NRTLs recognized to test and certify these types of products. Provide details of the specific OSHA and industry standards the equipment meets including any marks from an OSHA accepted NRTL.

25. The system will be provided with a Class 1 interlocked protective housing in accordance with ANSI Z.136.1, American National Standard for Safe Use of Lasers, to reduce the accessible laser radiation during normal operation (excluding maintenance activities).

26. Dust collector with 55-gallon drum system, vendor is to ensure height requirements.

27. HEPA filter dust collector.

28. Provide connections and piping to existing Nitrogen Farm.

29. Provide O2 sensors for nitrogen piping/laser.

30. Chiller sized appropriately for the wattage.

31. The Contractor shall ensure the compressed air supply provided to the Fiber Laser Cutting System meets or exceeds industry standards for purity and dryness necessary for the longevity and optimal performance of the laser source, optics, and associated equipment. This includes, but is not limited to, proper filtration to remove particulate matter and moisture.

32. IAW section 4.3 and 4.4 of this Statement of Work, The floor at the project installation worksite in Bldg. 1C Bay 3 is, on average, 6 inch non-reinforced concrete. If the existing on-site floor does not meet the manufacturer’s floor specifications to accommodate the installation of the machine, the Contractor shall be responsible for the turn-key installation of the manufacturer’s specified foundations for the machine. The Contractor is responsible for ensuring the selected foundation – existing or new – is adequate to support the weight and operational characteristics of the laser cutter and all associated equipment.

3.0 Cyber Requirements

The United States Army works in a contested cyber environment with Operational Technology (OT) being a prevalent and often-targeted attack surface. The requirements presented in this section are intended to mitigate the risk posed by the CNC machining center to Army networks.

The Vendor and all their sub-contractors shall cooperate with TYAD personnel in the implementation of pertinent and necessary technical controls to ensure the performance, availability, and security of the product.

3.1 Applicable Publications

The Vendor and all their sub-contractors shall abide by all pertinent and necessary regulations, publications, manuals, policies, and procedures whether they are local or Government-wide. These publications can include but are not limited to:

- Army Regulation (AR) 25-1, Army Information Technology

- NIST Special Publication (SP) 800-82r3, Guide to Operational Technology (OT) Security

- DOD Risk Management Framework (RMF) Manufacturing Overlay

- DOD Control Systems Security Requirements Guide (SRG)

Security Template Implementation Guides (STIGs) and Security Requirements Guides (SRGs) can be accessed on the DOD Public Cyber Exchange https://dl.dod.cyber.mil/wp-content/uploads/external/pdf/071421_Control_Systems_SRG.pdf

3.2 Minimum Informaton Needed From Vendors

To assess which cybersecurity technical controls are necessary and pertinent, TYAD personnel require a documentation package to be submitted by the Vendor and all their sub-contractors detailing minimum information about their product. This documentation package shall consist of the following:

- Hardware Bill of Materials

- Software Bill of Materials

- Connection Diagram, including a List of Ports and Protocols

- Vendor Point of Contact (POC)

Further details on what the minimum information package shall consist of can be provided upon request.

This documentation package is subject to requirements outlined in section 3.7.

3.3 Acronyms and Definitions

See Appendix A

3.4 Hardware Requirements

Without exception, OT equipment shall comply with all pertinent and necessary SRG/STIG requirements as published by the Defense Information Systems Agency (DISA). This includes physical security requirements.

Additionally, all OT equipment shall comply with relevant DOD guidance and mandates regarding hardware lifecycle upgrades. Without exception, all hardware shall be provided by sources approved by the DOD and abide by all current restrictions.

Note: “compliance” in the first context means properly documenting the state of the system in accordance with all applicable SRG/STIG requirements.

3.4.1 Communication Interfaces

The first layer of defense for OT systems at TYAD is physical and logical network segmentation. To achieve this, all OT equipment must utilize at least RS-232 serial or Universal Serial Bus (USB) communication interfaces.

USB connections are to function as peripheral devices only, such as a printer. USB mass storage devices are strictly prohibited (reference section 3.4.4).

Additional communication interfaces, such as RS-485 or Ethernet, are acceptable but cannot be in lieu of RS-232 or USB interface(s).

All communication interfaces on Vendor-provided OT equipment must be enabled and available for use by the Government upon delivery of the product. This requirement is provisioned to ensure continuity of operation in the event that any communication interface be rendered inoperable or inaccessible.

Note: the suggested best practice is for Contractors to utilize industrial controllers running a Windows embedded OS (such as Windows 10 or 11 IoT) so TYAD personnel can implement an RS-232 retrofit utilizing a USB-to-Serial converter. Contractor assistance in the implementation of the RS-232 retrofit constitutes satisfaction of the requirements presented in section 3.4.1. Reference section 1.10.

3.4.2 Computing Hardware

Only standardized Government owned, managed, and maintained computing hardware shall be utilized in the provided OT equipment.

3.4.3 Removable Storage Media

The use of removable storage media, including but not limited to, USB flash drives, CompactFlash cards, and Secure Digital (SD) cards is prohibited except by authorized Government personnel.

Neither the Vendor, nor their sub-contractors, shall utilize such devices and will provide data via optical media, such as a compact disc (CD), or DOD SAFE available at https://safe.apps.mil/.

https://safe.apps.mil/

3.4.4 Volatile Memory

In the event of main and backup power failure, the OT equipment shall not utilize volatile memory to store information critical to the operation of the product. This can include but is not limited to parameters, configurations, or passwords.

Upon restoration of power, the OT equipment must return to a functional state such that the Government can continue to use the OT equipment without requiring service by either the Vendor or any of their sub-contractors. Reference section 3.8.2 for further details on demonstrating system recovery in the event of a severe power failure.

3.4.5 Documentation and Backups

The Vendor and all their sub-contractors shall provide a detailed listing and any relevant documentation for all individual software and hardware components.

The Vendor and all their sub-contractors shall additionally provide backup copies of installed software content and/or unique computer controlling options for recovery and software repository storage.

Vendor-provided data deliverables shall include Federal Information Processing Standard (FIPS) 140-2 compliant cryptographic hashes for all deliverables (reference section 3.7). These hashes must be provided at the same time as the data itself on a separate piece of media from the data itself.

These hashes allow TYAD personnel to verify the integrity of all received data deliverables, and any data deliverable which does not match it’s provided cryptographic hash shall not be considered valid and will not be accepted.

3.4.6 Registration and Licensing

All products shall be registered to:

Commander Tobyhanna Army Depot 11 Hap Arnold Boulevard Tobyhanna, PA 18466

Unless approved by the TYAD CCB, physical security tokens are restricted to server use only and prohibited in end-user OT equipment. No licensing terms between the Vendor, or any sub-contractors, may supersede any requirements from either TYAD or higher DOD headquarters.

Note: sensitive information shall not be provided by the Government to the Vendor, or any sub-contractors. This information includes but is not limited to computer hostnames, IP addresses, usernames, or passwords.

3.4.7 Additional Hardware Requirements

Additional hardware requirements, such as smart card access or cryptographic functionality, may be implemented based on review of the Vendor-provided minimum information package and TYAD business objectives.

3.5 Software Requirements

Without exception, all OT equipment shall comply with all pertinent and necessary SRG/STIG requirements specified by DISA. Additional software requirements may also be pursuant to Army guidance and mandates.

In this context, the term “software” includes all software, firmware, and/or operating system(s) to be used on, with, or in support of the product. Software shall require approval from the TYAD Configuration Control Board (CCB). Software shall also have a unique name to identify the product and employ a version numbering scheme to enable tracking of outdated software. All data and software delivered to TYAD will require cryptographic hashes (reference section 3.7).

3.5.1 Operating Systems

Unless authorized by the TYAD CCB, the OT controller and embedded subsystems (e.g., microcontrollers, FPGAs, PLCs, CPLDs, or HMIs) shall only utilize operating systems approved by the Army and configured according to pertinent and necessary requirements, guidance, and mandates.

3.5.2 Software Installation

Unless authorized by the TYAD CCB, all software, firmware, and data provided by the Vendor and all their sub-contractors must be installed within standard locations appropriate to the particular operating system in question (e.g., Program Files or Program Files (x86) on Windows-based systems).

Software, firmware, and data must provide their full and complete system functionality while running from standard install locations or CCB-authorized alternate install locations.

3.5.3 Account Credentials

TYAD must have the ability to access, change, and/or disable all built-in administrative, user, and service accounts in the OT controller and embedded subsystems (e.g., microcontrollers, FPGAs, PLCs, CPLDs, or HMIs).

3.5.4 Network Segmentation

All operational data shall remain within the bounds of the TYAD internal campus area network (ICAN).

Connections to outside entities for purposes including but not limited to performance metric reporting or remote support is strictly prohibited.

3.5.5 Additional Software Requirements

Additional software requirements, such as public key infrastructure (PKI) integration, may be implemented based on review of the Vendor-provided minimum information package and TYAD business objectives.

3.6 Support Requirements

All OT equipment is required to have a valid support contract in place for software and firmware system dependencies.

While a support contract is in effect SOW requirements, DISA’s SRG/STIG requirements, and all relevant DOD guidance and mandates shall apply.

The information contained in the Acceptance section (reference section 3.8) of this document shall also apply for the duration of the support contract. Additionally, an upgrade path for the system for its planned life cycle must be outlined by the Vendor. The upgrade path must be able to address all potential issues discussed under this section and its subheadings.

3.6.1 Response Time

The Government will receive a response from either the Vendor or one of their sub-contractors no later than 24 hours after the Government initiates a service request with either party.

3.6.2 Replacement Hardware

All replacement hardware shall be new or equivalent to new in form, fit, and function.

3.6.3 Software Updates

Software support will include software updates and enhancements on covered software products.

Covered software products are defined as any software or firmware provided by the Vender or one of their sub-contractors to the Government.

3.6.4 Operating System Compatibility

If applicable, the OT controller and embedded subsystems (e.g., microcontrollers, FPGAs, PLCs, CPLDs, or HMIs) must remain compatible with future updated operating systems in accordance with DOD migration schedules.

Should it be required, delivery to the Government of all materials required to perform compatibility upgrades must be completed within the timelines set by DISA, U.S. Army Cyber Command (ARCYBER), U.S. Cyber Command (USCYBERCOM), and any additional DOD organizations tasked with the security of the Global Information Grid (GIG).

3.6.5 Security Updates

The Vendor and all their sub-contractors shall address all security-related issues for the duration of the support contract.

Should it be required, delivery to the Government of all materials necessary to perform mitigation and/or remediation of Information Assurance Vulnerability Alerts and Bulletins (IAVAs and IAVBs) must be completed within the timelines set by DISA, U.S. Army Cyber Command (ARCYBER), U.S. Cyber Command (USCYBERCOM), and any additional DOD organizations tasked with the security of the

GIG.

3.6.6 Safety Issues

The Vendor and all their sub-contractors shall address all safety-related issues, as identified by the TYAD Safety Office, for the duration of the support contract.

Should it be required, delivery of all materials required to perform mitigation and/or remediation of safety hazards must be completed within the timelines set by the TYAD Safety Office.

3.7 Cyber Documentation

Vendor-provided digital deliverables shall include Federal Information Processing Standard (FIPS) 140-2 compliant cryptographic hashes for all deliverables. These hashes must be provided at the same time as the data itself on a separate piece of media from the data itself.

These hashes allow TYAD personnel to verify the integrity of all received digital deliverables, and any digital deliverable which does not match it’s provided cryptographic hash shall not be considered valid and will not be accepted.

The Vendor and all their sub-contractors shall provide a digital copy of the information in this section, in a file format to be approved by the TYAD CCB.

3.7.1 Manuals

The Vendor and all their sub-contractors shall provide a complete set of instruction manuals containing all information necessary to operate, maintain, administer, and reinstall software and hardware contained within the system.

3.7.2 Disaster Recovery

The Vendor and all their sub-contractors shall provide step-by-step instructions to facilitate a complete restoration of the system to the state in which it was initially accepted by TYAD in the event of a fatal system error.

3.7.3 System Backups

The Vendor and all their sub-contractors shall provide a backup copy of all configuration settings in effect at the time of successful demonstration of system functionality.

3.7.4 Source Code

If any software has been customized for use within TYAD, the Vendor or their associated sub-contractor shall deliver the source code, firmware, build environment, and build instructions for said customized software (reference section 3.5 for definition of “software”).

If any software governed by an open-source license has been provided for use by TYAD, the Vendor or their associated sub-contractor shall deliver the source code, firmware, build environment, and build instructions for said open-source software (reference section 3.5 for definition of “software”).

3.7.5 Calibrations and Certifications

The Vendor and all their sub-contractors must provide a digital copy of any documentation related to certifications received by the system or information of calibrations performed on the system.

3.8 Acceptance

The following criteria must be met before any OT equipment can be accepted and put into use,\ by

TYAD.

Upon acceptance, all assets provided to TYAD by the Vendor and all their sub-contractors shall become the sole property of the Government. Digital deliverables provided by the Vendor and all their sub-contractors are subject to the requirements outlined in section 3.7.

3.8.1 Proof of Implementation

Upon solicitation, the Vendor will submit a written implementation plan for review and acceptance by the TYAD CCB (reference section 3.2).

This plan will include but is not limited to detailed information regarding components (hardware, software, firmware, and data) of all OT controllers and embedded subsystems.

This plan, and the associated list of components will be verified by TYAD personnel to ensure the promised assets have not been tampered with prior to system delivery at TYAD. The same component list will be used to verify that no assets are tampered with during the install phase, after delivery, but prior to acceptance by TYAD. The component list will continue to be used to verify system integrity, and track changes made after acceptance by TYAD.

3.8.2 Proof of COOP

A successful demonstration of disaster recovery is required. The demonstration must include removing any power or backup power (battery or otherwise) from the system followed by the return of the system to a functional state.

This must be accomplished in such a manner that TYAD can continue to use the OT equipment without requiring service by either the Vendor or any of their sub-contractors. Any files and/or passwords used in the disaster recovery demonstration must be provided to TYAD by the Vendor.

3.8.3 Proof of Functionality

The OT equipment must obtain written confirmation from the Contracting Office Representative (COR) of successful demonstration of full system functionality, a demonstration of COOP (reference section 3.8.2), and any demonstrations agreed to by the Vendor during the solicitation or performance periods.

The demonstration must occur at TYAD in the presence of either the COR or the Contracting Office Technical Representative (COTR) and at least one TYAD subject matter expert (SME). The COTR cannot serve as the only SME, at least one SME shall be from the Cost Center where the asset is to be utilized.

Full system functionality demonstrations shall only be performed on the fully installed OT equipment.

The COR’s written confirmation will contain an itemized list of checks performed during the demonstration. Each check will detail the steps taken, inputs/commands given, and results received.

The TYAD personnel present during this demonstration shall sign and date the verified component list (reference section 3.8.1) as well as the completed system functionality demonstration checklist.

End-user license agreements (EULA) and similar documents will be signed by the same TYAD personnel after signing both the verified component list and completed system functionality demonstration checklist.

If the COTR is present for the full system functionality demonstration test and signs on behalf of the COR, then the COR must sign and date the same documents upon receipt from the COTR.

3.8.4 Proof of Documentation

The COR will provide a signed and dated memo once all documentation outlined in in this section has been delivered to and verified by TYAD.

3.8.5 Additional Acceptance Criteria

Additional acceptance criteria, such as proof of an Authority To Operate (ATO), may be required based on review of the Vendor-provided implementation plan and TYAD business objectives. Should an ATO become necessary, further requirements regarding Risk Management Framework (RMF) Assess Only or Assess and Authorize procedures will be imposed.

Additionally, in the process of satisfying acceptance criteria posed by the TYAD CCB, forms such as an ELTY 1642 Requirement Document or ELTY 6353 Change Request form may be required.

4.0 Site Preparation

4.1 Within 10 working days after receipt of order (ARO) the Contractor shall coordinate with the COR for a post-award pre-installation meeting to be scheduled at TYAD and attended by the Contractor at

TYAD. No video conferencing and no teleconferencing with the Contractor is acceptable; the Contractor shall be personally present at the meeting. It is at this meeting the Contractor shall furnish a project timeline. It is suggested the Contractor’s sub-contractor personnel attend the post-award pre-installation meeting.

4.2 Contractor personnel will remove an existing machine from the project installation worksite and transport it to another building on the TYAD site. Upon TYAD approval, the Contractor shall disassemble the existing fiber laser cutter machine to facilitate removal from the designated facility. This may include cutting components where necessary. Disassembly shall be conducted in a manner that yields manageable sections suitable for passage through standard doorways. The Contractor is responsible for the complete removal of all equipment and associated components from Tobyhanna Army Depot property, including proper disposal in accordance with all applicable regulations.

4.3 The floor at the project installation worksite in Bldg. 1C Bay 3 is, on average, 6-inch non-reinforced concrete. If the existing on-site floor does not meet the manufacturer’s floor specifications to accommodate the installation of the machine, the Contractor shall be responsible for the turn-key installation of the manufacturer’s specified foundations for the machine.

4.4 For the turn-key installation of the manufacturer’s specified machine foundations the Contractor shall be responsible for supplying all equipment, tools, materials, supervision and labor. Notify TYAD Garrison Engineering prior to drilling for anchors, cutting concrete or installing ground rods. The contractor shall use a HEPA Vacuum with a dust/Silica capture device when drilling or cutting concrete.

Commonly, wet methods can also be used in conjunction with HEPA Vacuum Dust and Particulate capture while cutting or drilling concrete. The contractor shall use a HEPA Vacuum with a Dust/Silica capture device when drilling or cutting concrete, in conjunction with applicable wet methods with appropriate additional housekeeping measures to ensure that any slurry generated by the wet control method is cleaned up when the work is completed to avoid a secondary dust exposure hazard. The Contractor shall saw-cut the existing concrete floor at the required locations in Bldg. 1C Bay 3.

The Contractor shall remove the saw-cut concrete pieces and excavate to the required depths. The Contractor shall supply and install the manufacturer’s specified steel reinforcements; pour and level the concrete. Contractor is responsible for ensuring that work areas are free from dust at the end of each shift. The Contractor shall clean the work areas and equipment covered by dust by the end of every shift and before departing on weekends and holidays, utilizing a HEPA filter vacuum. Dry sweeping and the use of compressed air are prohibited for removing dust and debris containing silica. The Contractor shall perform the saw-cutting and excavation work between the hours of 5:00 PM Friday and 6:00 PM Sunday.

The Contractor may perform concrete installation and finishing during normal 1st-shift duty hours, Monday—Thursday from 7:30 AM to 4:00 PM.

4.5 The Contractor shall supply and have delivered to TYAD a refuse receptacle for rubbish and debris collection and for rubbish and debris removal from TYAD. Location for placement of the Contractor’s refuse receptacle will be provided by the Government to the Contractor in advance of Contractor work initiation, to ensure the location and method used to store waste will not allow silica containing dust to re-enter the workplace. The Contractor shall remove the refuse receptacle within 5 working days following completion of all contractual work.

4.6 It shall be the responsibility of the Contractor to contact the TYAD Fire Department to obtain a Hot Work Permit prior to the Contractor performing welding, torch cutting, metal cutting and grinding, soldering, and the performance of all activities in which an open flame and burning are needed.

4.7 The Contractor shall be responsible to supply all necessary PPE for all Contractor personnel.

5.0 Delivery, Assembly, and Installation

5.1 The Contractor shall use only electric-powered equipment inside all Government buildings. For all Contractor-supplied electrical equipment that require battery recharging it shall be the responsibility of the Contractor to supply battery-charging equipment. Connection of the Contractor-supplied battery-charging equipment to TYAD power shall be the responsibility of the Contractor. A location for the battery-charging equipment will be provided by the Government to the Contractor.

5.2 It shall be the responsibility of the Contractor to deliver, off-load, transport, place, and properly position the new machine within Bldg.1C Bay 3 at the designated floor locations at TYAD. The Contractor shall be responsible to provide all personnel and equipment necessary to deliver, off-load, transport, place, and properly position the new machine at the designated floor locations in Bldg. 1C Bay 3. Only electric-powered material handling equipment shall be used by the Contractor inside all Government buildings. Delivery date and time shall be coordinated by the Contractor with the COR a minimum 14 calendar days in advance of the anticipated delivery at TYAD. The Contractor shall be able to provide delivery of the machine on a Saturday.

Delivery shall include all accessory and assembly pieces and materials. A partial delivery is not acceptable.

5.3 Within 7 calendar days after delivery of the machine the Contractor shall arrive on-site to begin machine assemblies and installations.

5.4 The Contractor shall be responsible to remove all packaging, packing and crating material from the machine, the accessory pieces and the assembly pieces and remove all of the packaging, packing and crating materials from TYAD. It shall be the responsibility of the Contractor to completely and thoroughly clean the machine, accessory pieces and assembly pieces.

5.5 The Contractor shall be responsible to supply a refuse receptacle. Location for placement of the Contractor’s refuse receptacle will be provided by the Government to the Contractor in advance of work initiation. The Contractor shall remove the refuse receptacle within 5 working days following completion of all contractual work.

5.6 For machines that have manufacturer’s specifications for machine grounding, it shall be the full responsibility of the Contractor to ground the machine per manufacturer’s specifications. Notify TYAD Garrison Engineering prior to drilling for anchors, cutting concrete or installing ground rods. The contractor shall use a HEPA Vacuum with a dust/Silica capture device when drilling or cutting concrete.

The Contractor shall furnish all materials, tools and labor to ground the machine per manufacturer’s specifications.

5.7 The Contractor shall anchor the machine to the floor, per manufacturer’s specifications.

The Contractor shall supply all materials, tools, labor and equipment to anchor the machine to the floor per manufacturer’s specifications.

5.8 The Contractor shall be responsible to level the machine, per the manufacturer’s specification. The Contractor shall furnish all equipment, tools, materials and personnel to level the machine per manufacturer’s specifications.

5.9 The Contractor shall thoroughly clean the work site prior to daily departure and prior to weekend and holiday departures.

5.10 The Contractor may perform assembly and installation work during normal 1st-shift duty hours, Monday—Thursday from 7:30 AM to 4:00 PM.

5.11 The Contractor shall furnish all paints, fluids, greases and lubricants required by the manufacturer for the machine. The Contractor shall have all paints, fluids, greases and lubricants delivered with the machine. The Contractor shall fill the machine to the manufacturer’s recommended fluid levels and use all paints, greases and lubricants in accordance with the manufacturers’ instructions. The Contractor shall furnish Safety Data Sheets (SDSs) for all paints, fluids, greases and lubricants to the COR 30 days, minimum, in advance of the delivery of the machine. The Contractor shall remove from TYAD all empty, fully-filled, and partially-filled paint, fluid, grease and lubricant containers. Machining cutting fluid coolant will be supplied by TYAD.

5.12 The Contractor shall be responsible to connect the machine and auxiliary pieces to all utilities.

Utilities will be provided by TYAD to within 30 feet of the machine. The machine shall utilize 208V/3 Phase/60Hz or 480V/3 Phase/60 Hz. For machines that are not designed and constructed for this power, the Contractor shall supply, install and connect the necessary transformers that permit the machine to fully utilize 208V/3 Phase/60Hz or 480V/3 Phase/60 Hz. The Contractor shall ensure a minimum of 3 feet of clearance around the installed equipment, electrical assemblies, subassemblies, and wiring. The Contractor shall ensure all wiring is in accordance with NEC and OSHA standards. The Contractor shall ensure the installed machine and equipment are in accordance with NEC and OSHA standards.

Note: Equipment bearing only a Certified European (CE) or other similar non Underwriters Laboratories (UL) certification label is not by itself an acceptable indication that the equipment meets OSHA standards. The equipment must also have the specific mark of one of the OSHA’s Nationally Recognized Testing Laboratories (NRTL) recognized to test and certify the type of equipment or meet OSHA standards by alternate means that are acceptable as defined by the OSHA standard. Provide details of the specific OSHA and industry standards the equipment meets, including any marks from an OSHA accepted NRTL that will accompany the equipment.

5.13 The Contractor shall note the installation site is located in an industrial area populated by industrial equipment and personnel.

5.14 The Contractor shall be responsible to supply all PPE for all Contractor and sub-contractor personnel.

5.15 The Contractor shall be responsible to ensure the machine is operating within manufacturer’s specifications prior to beginning the machine operator personnel training and the machine maintenance personnel training.

5.16 Following receipt of the machine and ancillary pieces at TYAD, the Contractor shall complete assembly; complete installation; complete operator and maintenance personnel training; and present all manuals, data and documentation to the COR within 60 calendar days.

5.17 The Period of Performance (PoP) for the contract will be 180 calendar days after receipt of order (ARO) by the Contractor.

6.0 Training

6.1 The Contractor shall provide training for machine operator personnel. This training shall focus on basic machine operation and features familiarization. Instruction shall also include maintenance that needs to be done by machine operators on a daily basis. Machine operator personnel training shall be a minimum of 16 hours, but shall not exceed 32 hours and shall be conducted on-site at the machine in Bldg. 1C Bay 3 at TYAD. Machine operator instruction shall be for up to 5 ea. machine operator personnel. All materials used during training shall become the property of TYAD.

6.2 The Contractor shall provide training for machine maintenance personnel. Machine maintenance training shall include preventive maintenance (PM) and general machine maintenance including the lock-out/tag-out procedures to take the machine to zero energy state and restore it to full operational capability. Machine maintenance personnel training shall be a minimum of 16 hours, but shall not exceed 32 hours and shall be conducted on-site at the machine in Bldg. 1C Bay 3 at TYAD. Machine maintenance instruction shall be for up to 3 ea. machine maintenance personnel. All materials used during training shall become the property of TYAD.

6.3 Machine operator personnel training and machine maintenance personnel training shall commence only after the machine and all auxiliary pieces of equipment are operating within manufacturer’s specifications and shall be conducted on-site at TYAD at the machine by the Contractor or the Contractor’s qualified training instructor.

6.4 All Contractor-furnished training shall be conducted in American standard English and all training materials shall be written in American standard English.

7.0 Documentation

7.1 The Contractor shall furnish in searchable digital format one each and hardcopy three each of the following manuals: 1) Machine Operation and Maintenance (O&M) manuals; and 2) Machine Parts manuals that shall include full parts list for the machine—the parts list shall include part number, nomenclature, and quantity for each listed part. The Contractor shall supply a comprehensive preventive maintenance (PM) schedule that also indicates work that is to be performed as part of the scheduled PM and shall detail the lock-out/tag-out procedures that are required to bring the machine to a zero energy state for maintenance and servicing. Procedures for returning the machine to full operational capability shall also be provided.

7.2 The Contractor-furnished O&M manuals shall contain a complete set of mechanical drawings and diagrams; a complete set of electrical drawings and diagrams including electrical schematics; logic circuitry descriptions; spare parts list; and operator and maintenance instructions for operating and maintaining the machine. The O&M manuals shall contain complete detailed instructions and schedules for machine PM.

7.3 Following installation completion and prior to Final Acceptance the Contractor shall supply to the COR a computer-aided design and drafting (CADD) as-built drawing of the installed machine in Bldg.

1C Bay 3. The drawing shall be furnished to the COR in PDF and .dwg and shall be provided in hardcopy, ANSI D paper size 22”x34”, in triplicate.

7.4 All Contractor-furnished manuals, data and documentation shall be written in American standard English.

8.0 General Acceptance

8.1 Upon successful demonstration of the machine; completion of machine operator personnel training and machine maintenance personnel training; and presentation of all manuals, data and documentation to the COR, General Acceptance will be granted to the Contractor. Full system demonstration of the machine shall only be considered successful once all requirements in section 3.8 are met for the provided machine.

9.0 Final Acceptance

9.1 Final Acceptance will occur upon ACCEPTANCE in Wide Area Workflow (WAWF) of the Contractor’s submitted invoice by the COR. Final Acceptance will be granted only after General Acceptance has been given to the Contractor and all terms and conditions of the contract have been completed by the Contractor to the satisfaction of the COR. Should the Vendor be unable to provide a solution, acceptable to TYAD and within the period of performance, the Vendor is responsible for removing all assets installed as part of this SOW at the Vendor’s expense.

9.2 WAWF CPOC is Michael Kulick, (570) 615-9036, michael.kulick2.civ@mail.mil.

10.0 Warranty

10.1 The Contractor shall warrant the machine, all ancillary components, all installation parts and all workmanship for a period of one (1) calendar year following Final Acceptance by the COR. During this warranty period all parts costs, labor costs, transportation and shipping costs, travel costs, tool costs and per diem for all Contractor personnel shall be the responsibility of the Contractor. The Contractor field repair technician shall arrive on-site within 72 hours after being contacted by TYAD personnel to make warranty repairs during the warranty period. The Contractor shall supply to the COR Contact Telephone Numbers and Points of Contact (POCs) for use by TYAD personnel for warranty, operations and maintenance questions and support.

10.2 The Contractor shall provide and perform an annual contractual Preventive Maintenance (PM) for the machine to be included as part of the warranty provided and without additional cost to the Government during the warranty period. The Contractor shall perform the contractual PM within 12 months, but no sooner than 10 months after Final Acceptance. As a part of this contractual PM the Contractor shall provide to the COR a complete itemized listing of what was performed as part of the PM and the Contractor shall provide an itemized parts list with names, part numbers and quantities of the parts that have been replaced. Date for the contractual PM shall be coordinated by the Contractor with the COR. All replacement parts needed for the contractual PM shall be provided by the Contractor at no charge to the Government and installed by the Contractor at no charge to the Government.

11.0 Safety

11.1 The machine shall meet all requirements set forth in OSHA…