Attachment 1 - Statement of Work.pdf

STATEMENT OF WORK (IDIQ Contract)

“Calibration, Repair, and/or Replacement of NNSY Keysight Equipment”

INTRODUCTION

ORGANIZATION: Mid-Atlantic Regional Calibration Center (MARCC), NNSY Code 137.

1.0 Background: The Mid-Atlantic Regional Calibration Center (NNSY Code 137) is a modern calibration laboratory, specializing in routine and unique mechanical and electronic calibration services for Norfolk Naval Shipyard, AIRLANT, SURFLANT, SUBLANT, and all other east coast government assets.

1.1 Objective/Scope: The objective of this task is to have the vendor perform calibration/repair services and/or replacement of NNSY assets. Items will be shipped to Keysight Technology facilities for calibration and/or repair work as needed throughout the life of the IDIQ contract.

This IDIQ shall be for the period of two years.

1.2 Equipment Description/Specifications: These items are Code 137 (Mid-Atlantic Regional Calibration Center-MARCC) laboratory standards and NNSY waterfront support equipment and are used to provide services to the Navy and waterfront work. The MARCC is a regional laboratory and services a wide variety of equipment using the items listed in this contract.

Any work-stoppage impacts not just NNSY but will also impact the other shipyards and the Navy’s east coast commands (ships, squadrons, and bases).

1.3 Supported Equipment: Appendix A lists the basic model number of all the instrumentation that shall be covered by this IDIQ contract. Not all options are listed since the can vary greatly and are not always known. The items listed in appendix A may or may not be shipped to Keysight every year and may or may not be shipped multiple times per year depending on the situation for each asset. The purpose of the assets listed in appendix A, is to have them covered by the IDIQ in the event a Keysight service is needed.

1.4 Services Required:

Base Year:

Calibration, Repairs, and/or Expediting:

The service description in this agreement reflects the characteristics essential to the minimum needs of the government. The services provided are determined by the model number and options of the instrumentation and the service quote obtained by the technical POC. Each task order will be drafted to include the specific and unique requirements for each asset the must be serviced by the vendor. At any point in the contract, additional calibrations or repairs might be required. Appendix A items may be shipped at any time during the life of the contract to appropriate shipping locations indicated in section 1.5 throughout the life of the contract (installed options for each will vary and will be determined per task order).

This equipment is not to be altered in any manner that affects its operating characteristics, controls, or external connections (if applicable). Normal adjustments required to bring the item into specification limits are permitted.

Calibration must be traceable to the one of the following via an unbroken chain of measurements:

-The National Institute of Standards and Technology -Natural Physical Constants (Intrinsic Standards) -Consensus Standards -National Standards of other countries which are correlated with U.S. National Standards

Any deviation from the criteria mentioned in this section must be authorized by NNSY Code 137.2, Metrology Engineering. Use of a different vendor other than the vendor mentioned in the sole source must also be researched and approved by NNSY Code 137.2 Metrology Engineering.

Base Year:

Model Nomenclature

Qty Due for Calibration

478AOPTH75 THERMISTOR MOUNT 1

8481A POWER SENSOR 2

8482A POWER SENSOR 1

8494GOPT001 COAX STEP ATTENUATOR 1

8496HOPT001 COAX STEP ATTEN 1

85051B VERIFICATION KIT 1

85053B 3.5MM VERIFICATION KIT 2

85055A TYPE N VERIFICATION KIT 1

85057B 2.4MM VERIFICATION KIT 1

85520A CALIBRATION KIT 1

N4693A ELECTRONIC CALIBRATION MODULE 2

N5225BOPT210 PNA NETWORK ANALYZER 1

N9918AOPT010,112,210,211 MICROWAVE ANALYZER 1

N9952AOPTXXX VECTOR NETWORK ANALYZER 4

Q11645A Q BAND VERIFICATION KIT 1

U8487A USB THERMOCOUPLE POWER SENSOR 1

U2065XA USB POWER SENSOR 7

Base Year:

SERVICE TYPE SERVICE PRICE LIMITS

CALIBRATION Not to exceed $80,000.00 REPAIR/ RECALIBRATION AS NEEDED Not to exceed $40,000.00

Repair Work Requirements Repairs may be necessary, but the extent of repairs will be unknown prior to the maintenance and calibration work defined in the statement of work. If it is discovered that repairs are needed, the contractor shall immediately provide a cost breakdown, (e.g. materials, labor) to the KO and TPOC for evaluation. Additional price information may be requested by the KO if needed to determine the repair work’s price is fair and reasonable. Any repair work will be issued on CLIN separately funded line item.

No additional repair work will be authorized until funded by way of modification. Repair work is hereby determined to be within the scope of this contract however, the KO shall make a separate scope determination based on the extent of repairs needed and determination of price fair and reasonableness.

A separate Task Order will be issued to cover any unplanned repair work.

Replacements

In the event an item cannot be repaired, a quote shall be provided for replacement and NNSY will submit a separate requisition external to this contract for procurement through DLA.

Expediting If expedited services are required, the vendor shall provide a quoted price for expediting and await approval from the KO.

Shipping Costs Shipping costs shall be paid for under a separate CLIN for each task order.

Max Quantity Allowed – Up to $120,000.00 shall be the maximum for the base year.

Minimum guarantee – The minimum guarantee shall be set to $1,500.00 for establishing and maintaining this service contract with the vendor for the duration of the base year.

Option Year 1:

Calibration, Repairs, and/or Replacement:

The service description in this agreement reflects the characteristics essential to the minimum needs of the government. The services provided are determined by the model number and options of the instrumentation and the service quote obtained by the technical POC. Each task order will be drafted to include the specific and unique requirements for each asset the must be serviced by the vendor. At any point in the contract, additional calibrations or repairs might be required. Appendix A items may be shipped at any time during the life of the contract to appropriate shipping locations indicated in section 1.5 throughout the life of the contract (installed options for each will vary and will be determined per task order).

This equipment is not to be altered in any manner that affects its operating characteristics, controls, or external connections (if applicable). Normal adjustments required to bring the item into specification limits are permitted.

Calibration must be traceable to the one of the following via an unbroken chain of measurements:

-The National Institute of Standards and Technology -Natural Physical Constants (Intrinsic Standards) -Consensus Standards -National Standards of other countries which are correlated with U.S. National Standards

Any deviation from the criteria mentioned in this section must be authorized by NNSY Code 137.2, Metrology Engineering. Use of a different vendor other than the vendor mentioned in the sole source must also be researched and approved by NNSY Code 137.2 Metrology Engineering.

Option Year 1:

Model Nomenclature Qty Due for Calibration

8487D POWER SENSOR 1

K382A VARIABLE W/G ATTEN 1

85036B TYPE N 75 OHM CALIBRATION KIT 1

N5532BOPT550 SENSOR MODULE 2

4192A LF IMPEDANCE ANALYZER 2

8482A POWER SENSOR 2

85055A TYPE N VERIFICATION KIT 1

85520A CALIBRATION KIT 1

N4693A ELECTRONIC CALIBRATION MODULE 2

N5225BOPT210 PNA NETWORK ANALYZER 1

Option Year 1:

SERVICE TYPE SERVICE PRICE LIMITS

CALIBRATION Not to exceed $50,000.00 REPAIR/RECALIBRATION AS NEEDED Not to exceed $40,000.00

Repair Work Requirements Repairs may be necessary, but the extent of repairs will be unknown prior to the maintenance and calibration work defined in the statement of work. If it is discovered that repairs are needed, the contractor shall immediately provide a cost breakdown, (e.g. materials, labor) to the KO and TPOC for evaluation.

Additional price information may be requested by the KO if needed to determine the repair work’s price is fair and reasonable. Any repair work will be issued on CLIN separately funded line item. No additional repair work will be authorized until funded by way of modification. Repair work is hereby determined to be within the scope of this contract however, the KO shall make a separate scope determination based on the extent of repairs needed and determination of price fair and reasonableness. A separate Task Order will be issued to cover any unplanned repair work.

Replacements

In the event an item cannot be repaired, a quote shall be provided for replacement and NNSY will submit a separate requisition external to this contract for procurement through DLA.

Expediting If expedited services are required, the vendor shall provide a quoted price for expediting and await approval from the KO.

Shipping Costs Shipping costs shall be paid for under a separate CLIN for each task order.

Max Quantity Allowed – Up to $90,000.00 shall be the maximum for the option year 1.

Minimum guarantee - The minimum guarantee shall be set to $1,500.00 for establishing and maintaining this service contract with the vendor for the duration of option year one.

1.5 Shipping to Vendor:

The Mid-Atlantic Calibration Center may ship to any of the following Keysight service centers are required by Keysight:

o 10090 Foothills Blvd., Dock Door 1276, Roseville, CA 95747 o 10090 Foothills Blvd, Dock Door 1284, Roseville, CA 95747 o 10090 Foothills Blvd, Roseville, CA 95747 o 1400 Fountaingrove Parkway, Bldg 2L, Santa Rosa, CA 95403 o 1400 Fountaingrove Parkway, Santa Rosa, CA 95403

1.6 Return Shipping Requirements:

All return shipments shall be marked with the document number 4312-5840 for identification to prevent loss.

Return Shipping address:

o ATTEN: Natasha Houston

Norfolk Naval Shipyard Bldg. 276 Beatty Street, Portsmouth, VA 23709-1031 o JML #: 4312-5840

1.7 Period of Performance: Date of Award + 364 Days

One (1) Base year plus one (1) Option year (IDIQ)

1.8 General Points of Contact:

[This information will be provided upon contract award.]

Appendix A

The following is a list of equipment that shall be covered under this contract for calibration and/or repair/recalibration as needed until the funds allotted for this contract are expended. New service contracts will be established for all services that exceed the maximum cost of this contract.

Model Nomenclature 478AOPTH75 Thermistor Mount

8481A Power Sensors 8482A Power Sensors 8487D Power Sensors

U2065XA USB Power Sensor N1911A Power Meters

8494GOPT001 Step Attenuators 8496GOPT001 Step Attenuators 8496HOPT001 Step Attenuators

85036B Calibration Kits 85520A Calibration Kits 85051B Verification Kits 85052B Calibration Kit 85053B Verification Kits 85055A Verification Kits 85056A Calibration Kit 85057B Verification Kits

K11644A Waveguide Calibration Kits K382A Variable Waveguide Attenuator

N5225BOPT210 PNA Network Analyzers N5532BOPT550 Sensor Modules

Q11645A Q Band Verification Kits R11645A Verification Kits

4192A LF Impedance Analyzers N9910X Network Analyzers N9918A Microwave Analyzers N9923A Network Analyzers N9952A Network Analyzers N4693A Calibration Modules E8257D Signal Generators E4440A Spectrum Analyzers E4448A Spectrum Analyzers N9030B Spectrum Analyzers

Appendix B

The following technical requirements must be met by the vendor:

Keysight is the OEM for the items listed in Appendix A and therefore possesses the capability to meet high-quality/accuracy requirements for calibration as well as perform repair and parts replacement as needed. Any other vendor must be capable of meeting or exceeding Keysight’s ANAB (ANSI National Accreditation Board), Scope of Certificate # AC-1498 and A2LA (American Association for Laboratory Accreditation), Scope Certificate # 2079.01, and must have the capability to repair Keysight assets.

NAVSEA Policy Statement:

a. Calibration must be performed by a NAVSEA approved calibration laboratory, at the physical location identified on the activity’s certification of accreditation. The activity’s associated scope of competency must address the appropriate measurement parameters and ranges of the calibration performed.

b. Each calibration must be accompanied with an accredited certificate or report of calibration. The certificate or report of calibration will include before and after measurement data either test uncertainty ratio (TUR) or test accuracy ratio (TAR) information as outlined below.

i. ISO17025 accredited calibrations will include a stated uncertainty for each measurement

ii. ANSIZ540.3 accredited calibrations will contain the TUR or probability of false acceptance (PFA)/probability of false rejection (PFR) stated within the calibration report.

iii. ANSIZ540.1 accredited calibrations will have a TAR for each measurement stated on the calibration report

Keysight (OEM) is an approved NAVSEA calibration laboratory.

Uncertainty- Based Calibrations:

A calibration report must be provided that states the source of traceability, quantifies the measured values(s) obtained, and provides associated measurement uncertainties.

Uncertainties must be derived and expressed in accordance with one of the following or equivalent methods:

- Guide to the Expression of Uncertainty in Measurement (ISO-1995)

- National Institute of Standards and Technology Publication 1297

Subcontract information:

The following criteria must be met or exceeded in this contract:

MODEL CALIBRATION DESCRIPTION

478AOPTH75 Keysight Standard Lab Calibration, uncertainty-based calibration 8481A Uncertainty based calibration, maximum uncertainty of </= 0.6% 8482A Keysight option H84 Calibration, uncertainty bas calibration, maximum uncertainty of </= 0.6% 8487D Keysight Standard Lab Calibration, calibration factor uncertainty must be < 4.5%

U2065XA

8494GOPT001

/8496GOPT001

Standards Lab Calibration for models 8494G & 8496G with options: 001 / H50 (special), uncertainty-based calibration, maximum uncertainty “Standards lab calibration H50”

8494GOPT001

/8496HOPT001

Standards Lab Calibration for models 8494G & 8496H with options: 001 / H50 (special), uncertainty-based calibration, maximum uncertainty “Standards lab calibration H50”

85036B Uncertainty based calibration 85520A Uncertainty based calibration 85051B Uncertainty based calibration 85052B Uncertainty based calibration 85053B Uncertainty based calibration 85055A Uncertainty based calibration 85056A Uncertainty based calibration 85057B Uncertainty based calibration K11644A Uncertainty based calibration K382A Uncertainty based calibration N5225BOPT210 Uncertainty based calibration N5532BOPT550 Uncertainty based calibration Q11645A Uncertainty based calibration R11645A Uncertainty based calibration 4192A Uncertainty based calibration N9918A Keysight Calibration + Uncertainties + Guardbanding N9923A Uncertainty based calibration N9952A Keysight Calibration + Uncertainties + Guardbanding N4693A Keysight Calibration + Uncertainties + Guardbanding E8257D Uncertainty based calibration E4440A Uncertainty based calibration E4448A Uncertainty based calibration N9030B Uncertainty based calibration

Minimum Expectations:

Communication: Expect timely feedback and responses to all questions and issues surrounding this contract within 5 business days or less.

Turnaround Time: All calibration and repair work done by the vendor shall have a turnaround time of 10 business days or less.

Expediting: Expedited services shall be provided upon request. Work shall be completed upon approval of expedited requests within 3 business days or less.