Attachment 1- Statement of Work.pdf

STATEMENT OF WORK (SOW)

FOR

DAWSON HALL TEMPRARY CHILLER

1.0 GENERAL

1.1 BACKGROUND

The U.S. Coast Guard Command, Control, Communications, Computers, Cyber and Intelligence

Service Center, (C5ISC) Alexandria, Virginia has a requirement to procure temporary Heating, Ventilation and Air Conditioning (HVAC) support for the Dawson Hall building. The current air-cooled chiller unit that services the Dawson Hall building is out of commission and no longer serviceable. A subsequent requirement to replace the current air-cooled chiller is in process with a lead time that extends past the summer season. It is the Government’s requirement to provide the building with temporary HVAC support until the permanent replacement can be installed.

1.2 SCOPE

The scope of work includes the procurement of a temporary air-cooled chiller unit, installation and satisfactory operational test, along with the de-installation and removal at the end of this purchase order. The contractor must provide all labor, equipment, and material necessary to perform the required tasks within this agreement to the standards specified.

1.3 OBJECTIVE

The Government has a requirement to procure temporary HVAC support for the Dawson Hall building to provide cooling and comfort for 28,000 sqft office building that houses C5ISC personnel, watch standers and the Ceremonial Honor Guard.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 SYSTEM PROCUREMENT AND PREPARATION

The Contractor must provide a 60 nominal ton air-cooled chilled water system designed to operate on 480/3/60 electrical power, requiring a 175-amp service. The chiller system must include a pressure differential switch, that monitors chilled water flow through the chiller barrel.

2.1.1 TRANSFORMER PROVISION (Conditional)

The Contractor must provide a 175-kVa transformer, the facility's primary power supply is 208-

Volt 3 Phase and a step-up to 480-Volt 3 Phase is required. This transformer, if necessary, will be accompanied by a 50 ft. 4/0 cable set with tails (per side) to facilitate connection between the transformer and both the primary power source and the chiller unit. The determination of the transformer's necessity will be made based on a confirmed assessment by the supplying contractor of the facility’s existing electrical infrastructure.

2.2 SUPPLY OF FLEXIBLE CONNECTIONS

file:///C:/Users/AJFlores3/Desktop/SCOPE%20PARAGRAPHS.doc

Dawson Hill Chiller Unit

Statement of Work

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The Contractor must supply sufficient flexible water hose to reach a distance of 50 feet from the chiller unit to the facility's connection point. The Contractor must also supply sufficient electrical cable to reach a distance of 50 feet from the chiller unit to the facility's electrical connection point. These flexible connections are essential for accommodating the physical separation between the chiller and the existing building infrastructure, allowing for convenient and safe integration into the facility's chilled water and electrical systems. Current connections available are 3”in camlock fittings.

2.3 DELIVERY

The Contractor must deliver the 60-ton air-cooled chiller system, flexible water hose, and electrical cable to the USCG C5ISC facility in Alexandria, VA. Furthermore, the Contractor must coordinate with USCG C5ISC personnel to arrange an installation and rental no later than five (5) business days after date of award, ensuring a smooth and efficient handover of the equipment to the designated location.

2.4 PLACEMENT

The Contractor will manage the initial placement of the chiller unit, with the final location determined based on the Contractor's recommendation and subject to approval by USCG C5ISC personnel. This placement will involve maneuvering the chiller into the agreed-upon position, ensuring it is properly situated for connection to the facility's chilled water and electrical systems.

2.5 INSTALLATION AND OPERATIONAL TEST

Following delivery and placement of the chiller unit, and contingent upon the successful completion of any necessary transformer installation (as outlined in 2.1.1), the Contractor will connect the provided flexible water hoses to the facility's chilled water piping and the electrical cable to the facility's electrical service, adhering to all applicable codes and safety regulations.

Once connections are established and verified, the Contractor will conduct operational testing of the chiller unit to confirm proper functionality, including verification of the pressure differential switch operation and initial cooling performance. This testing will be performed in coordination with USCG C5ISC personnel to ensure alignment with their operational needs and acceptance of the system's performance.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW. Personnel must be experienced and capable of the installation and operational testing of the required chiller unit.

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3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. Should the unit it become non-operational, it must be repaired or replaced within 5 business days. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s

Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 SITE SUPERVISOR

The Contractor must provide a site supervisor who must be responsible for all Contractor work performed under this SOW. The Site Supervisor must be a single point of contact for the

Contracting Officer and the COR. The name of the Site Supervisor, and the name(s) of any alternate(s) who must act for the Contractor in the absence of the Site Supervisor, must be provided to the Government as part of the Contractor's proposal. During any absence of the Site

Supervisor, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Site Supervisor and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor must not replace the Site Supervisor without prior approval from the Contracting Officer.

3.3.1 The Site Supervisor must be available to the COR via telephone between the hours of 0700 and 1600 EST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.4 EMPLOYEE IDENTIFICATION

3.4.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.4.2 Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.4 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, PAGE 4/5 wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at

Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Site Supervisor must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.6 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW. A Visitor’s access request (V.A.R.) is required for all Contractors and contractors employees one business day prior to visits. Contractor personnel working on-site at Government facilities shall comply with all installation security requirements and all security regulations and directives for this

Contract (i.e., security and safety, visit request, badging, escorted/unescorted, training, day-to-day requirements, etc.).

4.1.1 PHYSICAL ACCESS

• If a CAC is not required per CI 5500.18, then the provisions of COMDTINST 5532.1, Physical Access Control will be adhered to including a NCIC-III criminal history inquiry, favorable unescorted access determination and locally produced access credential issuance (i.e. visitor’s pass, temporary badge, etc.) must be followed.

• Personnel who are granted physical access, without determination of a favorable fitness, must be accompanied by an Authorized Escort Authority as outlined per COMDTINST

5532.1, Chapter 9.D in this Instruction. The escort requirement is mandated for the duration of the individual’s visitation.

• Contractor shall adhere to the access control requirements of the installation for site visits. Contractor's employees may be exposed to FOUO while visiting the government sites, which require the contractor's employees to sign the DHS NDA, Form 11000-6.

The following clauses apply: HSAR 3052.204-71, Technology Security Awareness

Training (HSAR Class Deviation 15-01, Revision 1) (July 2023)

4.1.2 PROTECTION OF INFORMATION:

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Contractor access to information protected under the Privacy Act is required under this contract. Contractor employees must safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is the date of award to three months, with a one (1)-month option period. At the end of the required performance period, all equipment must be removed from the facility within five (5) days of being notified by the Coast Guard.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the United States Coast Guard facilities (Dawson Hall) at 7323 Telegraph Rd, Alexandria, Virginia 22315

4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0700 and 1600

EST, Monday through Friday (except Federal holidays). However, there may be occasions when

Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 TRAVEL

The purchase order resulting from this solicitation will be issued as a FIRM-FIXED PRICE order. All costs associated with this purchase order should be structured according to the anticipated contract type. Travel will not be reimbursed separately. The Government is not responsible for any costs associated with quote submissions, or any other associated costs.

4.6 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports (if any) in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office

Applications).

4.7 SECTION 508 COMPLIANCE

508 requirements do not apply to this requirement.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in

SOW 2.0 and SOW 5.0.