Attachment 1- Statement of Work .pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

Project Central Oregon Safety training for USFS and BLM

General Information

1.0 Scope of Work

The purpose of this contract is to secure a performance-based, fixed-price, single award contract. This contract will be ordered as one base year with 4 option years. The work consists of classroom training of Safety and Health topics at various locations in central and southern Oregon. The numbers of classes ordered throughout each year will vary depending on the funding received for that year. The Contractor shall provide an online process for safety registration/cancellations and safety training reports. The registration process shall provide confirmation through email that an employee has successfully registered for a safety class along with the specifics (class name, date, time and location). The registration process shall capture the employees name, email, work location, job code (if applicable), override code (if applicable), supervisor name, phone number and email. Safety training reports shall have the ability to capture all the information created during the registration process as well as the name and the date of the class. Classes will be scheduled by a member of the Central Oregon Safety Wellness and Training Team or a Safety coordinator on the Deschutes/Ochoco/Prineville BLM and with the representative of the Contractor. Most classes will be held in the months of January through the end of July each year.

The goal of this contract is to provide federal land management employees safety training over a variety of topics in order to create or maintain proficiency in conducting life-saving, life-preserving, or occupational health and safety operations, in order to mitigate risk of day to day operations in public land management. The target audience are United States Forest Service (USFS) and Bureau of Land Management (BLM) employees, which includes anyone conducting work on behalf of these agencies, such as contractors, interns, and volunteers.

The objective of the contract is to provide training to ensure employees are provided a safe and healthful workplace.

The training must help employees recognize potential hazards and provide guidance in mitigating the risk or treating injuries, accidents, or illnesses.

2.0 Background

Central Oregon public land managers have many risks associated with day to day operations. The Occupational Safety and Health Administration regulations, USFS Health and Safety Code Handbook (FSH6709.11) and BLM Safety Manual (MS-1112) are the starting point for the basis of the safety courses, all training must comply with these documents at a minimum. The minimum courses provided will cover First Aid/Delayed Care/Automated External Defibrillator (AED)/Cardiopulmonary Resuscitation (CPR); Epinephrine.

Contractor Requirements

3.0 Technical Requirements / Tasks

The Contractor shall provide sufficiently skilled labor that meets the requirements listed in the course descriptions, training materials and syllabuses. The contractors per hour pricing will include mileage/transportation, travel expenses (including lodging and per diem), and miscellaneous operating supplies to perform the work in compliance with this contract. The Contractor shall furnish all the supplies, electronic devices, notebooks, workbooks, projectors, manikins, face shields, doll or comparable AED trainer machines, and any other equipment that is needed to present this training in a favorable and safe learning environment.

The Contractor shall be required to submit a course syllabus for each class that they are quoting on/planning to teach.

The Contractor shall provide a contingency plan that will describe the method planned by the Contractor to replace an instructor in the event of an emergency, illness or death. Also, since the Government reserves the right to request that an instructor be replaced due to poor performance, this plan must address how an instructor will be replaced in this situation. Replacement of instructors shall be within 24 hours at Contractors expense.

The Contractor must return phone calls within 24 hours after being called by a Representative of the Forest Service/BLM. The Contractor must provide a complete list of the instructors that are assigned to teach in performance of this contract. That list will include the instructors name, office phone, and cell phone. The same information will be required of the owner(s) of the business/contractor. This list will be provided to the Contracting Officer and will be shared with the Safety Management Services team.

The Contractor shall provide a training completion certificate or Certification card for each course. These certificates/cards shall be passed out to the class participants before the end of each class day, no exceptions.

The Contractor shall provide a proper invoice the next business day after a training session is over. Each course will be invoiced separately, not combined, in the case of two or more courses being presented on one day. If the invoices are not presented to the Government immediately after class, the Contractor runs the risk of not getting paid for that invoice. Included with the invoice will be the class roster that corresponds with the training provided on the invoice.

On days when a full day class is scheduled, the instructor will negotiate a time and length for lunch with the class participants. The instructor will release the class for that lunch time and allow students to feed themselves. It is a personal expense to be borne by the students.

The following are the minimum courses required to fulfill the contract requirements. Use of (in-person) lectures, handouts (digital or physical) with written instructions and diagrams, practical application, and testing is strongly recommended:

• First Aid/Delayed Care/CPR/AED - This training course will meet OSHA’s Guidelines for First Aid and will use the American Heart Association curriculum or equivalent. Course work will focus on how to use a systematic approach to evaluate an emergency situation and respond to basic first aid situations prior to the arrival of the Emergency Medical Services (EMS). This training should be accompanied with a performance-based component presented by a certified Emergency Medical Technician (EMT) level First Aid Instructor.

o The CPR portion will teach rescuers how to recognize and treat life-threatening emergencies, including cardiac arrest and choking. Students also learn to recognize the warning signs of heart attack and stroke in adults and breathing difficulties in children. CPR training will be designed for the adult learner and emphasizes hands-on skills and scenario practice. Vendor will provide students with their own manikins and reference materials during class to assist in staying current on the valuable lifesaving techniques learned in the class.

o The AED portion of this course is the proper use of the Automated External Defibrillator (AED). Use of the AED also includes the ABC’s of basic life support: maintaining an open airway, restoring breathing, and restoring circulation, which will also be briefly reviewed in this training. Vendor will be required to cover the local BLM/FS AED plan in class (plan provided in contract pre-work meeting). Zoll AED’s are currently being used in these offices, so the units provided for use while training should be very similar.

Either the American Heart Association or the American Red Cross standards or equivalent will be met.

• Bee Sting/Epinephrine Administration Training - This training will teach employees to recognize indicators that bees, wasps, or yellow jackets are present. Training will include equipping employees to administer epinephrine in accordance with the managed Oregon State program. New Oregon regulations require that training be provided by a physician licensed to practice in Oregon; or a nurse practitioner licensed to practice in Oregon; or, a registered nurse, as delegated by a licensed physician or nurse practitioner; or, a paramedic, as delegated by an EMS medical director defined in OAR 333-265. The intent is to meet the training and eligibility requirements of Oregon, local and federal laws so employees may be authorized to carry and administer a Government provided, pre-measured epinephrine solution. This training should be accompanied with a performance-based component provide by a certified EMT level instructor following OAR 333-265. Vendor will be required to cover the local BLM/FS Bee Sting/Epinephrine plan in class (plan provided in contract pre-work meeting). Vendor will be required to provide Authorization to obtain certified/signed Epinephrine cards for all employes who pass the course.

4.0 Government Furnished

The class locations are located primarily at U.S. Forest Service/BLM offices throughout the central Oregon area. The Ochoco National Forest Headquarters in Prineville OR, the Redmond Air Center in Redmond OR, the Sisters Ranger District in Sisters OR, the Bend/Fort Rock Ranger District in Bend OR, the Crescent Ranger District in Crescent OR, Maupin OR BLM, the Deschutes National Forest Headquarters in Bend, OR and the Prineville Office of the BLM in Prineville, OR.

5.0 Deliverables / Schedule

Class Syllabi will be provided with quote. The vendor will ensure that Forest/BLM members will reserve the classroom location at any of the above-mentioned offices. All course work will conform to national standards (i.e. 29 CFR 1910, American Heart Association, American Red Cross). Monthly reports of attendance and certifications will be provided to the USFS/BLM Safety committee. Copies of proof of training will be kept by vendor for three years and be transmitted upon request. Courses will typically to be taught from the months of March to June, but the vendor must plan to comply with requests outside of these core months. The vendor will provide a schedule and assist in classroom set-up with the appropriate Safety Committee member(s).

6.0 Travel

The contractors in-bid pricing will include mileage/transportation, travel expenses (including lodging and per diem) to and from locations listed in 4.0, and miscellaneous operating supplies to perform the work in compliance with this contract.

7.0 Contractor’s Key Personnel

The Contractor shall also provide a resume for every one of the Instructors that they are proposing to offer in the performance of this contract. All instructors must be current EMT certified. The contractor’s instructors assigned to this contract must have a minimum of 2 years of instructional experience and expertise in the subject area they are teaching.

Trainers shall have satisfactorily completed a training course for the subjects they are expected to teach or have academic credentials and instruction experience necessary to demonstrate a good command of the subject matter of the course and competent instructional skills. The Government reserves the right to veto any instructor offered by the Contractor, if previous experience with this Instructor has been less than satisfactory or they don’t meet the minimum requirements of this contract.

8.0 Security Requirements

Contractor personnel entering Government facilities shall conform to all safety, security, work conditions, regulations and procedures that may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to assure that no violations occur. All Contractor personnel shall abide by the rules and regulations concerning the maintenance of personal standards for instructor integrity, grooming, conduct and speech. The morale and motivation of student and instructional personnel must be maintained at a high level to ensure a favorable learning environment. To further the morale and motivation of the class – the instructor will turn away any student who is trying to join the class after the first 15 minutes. This is disruptive and disrespectful of the instructor and the whole class.

Students must stay for the whole class or will not be given credit for the class or be given their certificates/cards of completion. Each student will be required to sign a roster for each class attended in a day.