Attachment 1 - Statement of Work.pdf

STATEMENT OF WORK FOR

**Runway Supervisory Units (RSU) Sunshade Replacement **

February 2025

PREPARED BY

Mr. Brian Gaylor

***80th Operations Group***

SHEPPARD AFB TX 76311

PROJECT MANAGER: Mr. Brian Gaylor

PHONE: (940) 676-0504

STATEMENT OF WORK

Statement of Work Runway Supervisory Unit Sunshade Replacement - 1

PART 1 - GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS:

A. Project Description: The work to be performed under this contract and in accordance with these contract documents consists of furnishing all necessary plant, labor, materials, and incidental related work in execution of Runway Supervisory Units (RSU) sunshade replacement. The requirement is for removal of the current sunshades, and purchase and installation of new sunshades for 8 RSUs.

B. Location: Six of the RSUs are located at Sheppard Air Force Base, TX 76311 and two are located at 3501 Amelia Earhart way, Frederick OK, 73542.

C. Demonstration shall be provided for the operation of the installed equipment.

D. Work hours, utility outages and special conditions:

1. Normal duty hours are 7:30 a.m. to 4:30 p.m., Monday through Friday, exclusive of Federal holidays. The customer prefers installation to occur outside of normal duty hours if possible, to limit interference with flying schedules. If after hours work occurs it shall be accomplished at no additional expense to the government. If after hours installation is not possible, work may be performed during working hours; 7:30 a.m. to 4:30 p.m., Monday through Friday, exclusive of Federal holidays. The contractor must contact the POC: Brian Gaylor at (940) 676-0504 or brian.gaylor.1.ctr@us.af.mil at least two weeks prior to anticipated installation to coordinate.

2. Occupancy of Premises: The contractor will perform all work with the immediate work of the RSU’s which will be occupied and unoccupied. Install may require some scheduling to deconflict with duties and the contractor shall coordinate all work with the 80th Operations Group, 80th OGV facility managers, the contracting officer (CO), and the construction inspector.

3. Utility Outages: When an extended utility outage is necessary to perform the contract work in an occupied facility, regardless of whether the work area itself is occupied, the contractor shall perform the outage during non-duty hours at no additional cost to the government, unless otherwise approved by the contracting officer. The contractor shall give written notice two weeks in advance of any scheduled outage.

4. The contractor shall remove and reinstall any furniture and equipment to accommodate the contractor’s work.

5. Upon arrival at the gate, drivers must have proper photo identification, Bill of Lading information identifying the contract number and items being delivered, as well as the delivery destination on the base. Trucks should be packed to allow search prior to base entry. For security purposes, expect delays in entering the base.

a. Search Pit: Contractor shall access SAFB via the Missile Road gate as indicated on the drawings. All vehicles entering the gate are subject to search. Vehicles over three-quarter (3/4) ton gross weight such as tractor trailers, delivery vans, haul trucks, and concrete trucks shall be searched before base access is permitted. Unless the contractor makes special arrangements at least seventy-two (72) hours in advance, such vehicles will be denied base entry outside normal search pit hours at no additional cost to the government.

6. Base Access: The Contractor must obtain personnel passes for all personnel before they may enter the base. Delivery drivers possessing a bona-fide bill of lading with SAFB delivery destination normally do not require personnel passes. The Contracting Officer is

Statement of Work Runway Supervisory Unit Sunshade Replacement- 2 the point of contact for personnel passes.

7. Base Fire Regulations: The contractor shall comply with Base Fire Regulations in SAFBI 32-2001, 29 Dec 10. The contractor shall use no explosives or fire in performing the work.

The contractor shall understand and comply with current Occupational Safety and Health Administration welding and cutting requirements.

8. Safety: The contractor shall comply with all applicable federal, state and local safety requirements. The contractor is also required to comply with the American General Contractors' Safety Manual and the Occupational Safety and Health Act.

9. Antiterrorism Force Protection: Sheppard Air Force Base has an antiterrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a contractor working on Sheppard Air Force Base, you and your sub-contractors are required to obey all orders from Security Forces and adhere to all security measures implemented because of Force Protection Condition changes (security posture changes). Additionally, you and your sub-contractors are expected to report to base security forces any suspicious activities, packages, or items you see while conducting work on Sheppard Air Force Base. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking a lot of questions about the base. In an effort to help familiarize you, your employees, and sub-contractors about antiterrorism, Sheppard Air Force Base has an antiterrorism binder with all of the pertinent information for awareness training available for mandatory review at the Pass and Registration Office located at the Missile Rd Gate (building #1405) of Sheppard Air Force Base, Texas.

10. Tobacco Use of Air Force Installations: Executive Order 13058 and 41 CFR 102-74 establishes that it is the policy of the executive branch to establish a smoke-free environment for Federal employees and members of the public visiting or using Federal facilities. IAW AFI 40-102, tobacco use is prohibited on AF installations, except in “Designated Tobacco Areas.” Tobacco includes, but is not limited to, cigars, cigarettes, electronic cigarettes (e-cigarettes), stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed.

11. Use of Cellular Telephones While Operating a Vehicle is Prohibited: In accordance with Air Force Instruction 31-218(I), Para 4-2c(3), vehicle operators on a DOD installation and operators of Government owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hands–free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands–free cellular phones) while operating a motor vehicle is prohibited. Use of those devices impairs driving and masks or prevents recognition of emergency signals, alarms, announcements, the approach of vehicles, and human speech.

PART 2 - TECHNICAL REQUIREMENTS

2.1 GENERAL: Materials, equipment, and installation shall be in accordance with the requirements of the latest version of the applicable codes. For example, National Electrical Code.

2.2 Hazardous Materials (HM): The contractor shall comply with all local, state and federal rules and regulations dealing the handling, storage and use of HM. A product, chemical or substance is a HM if listed or described in 49 CFR 172.101 and 40 CFR 302-304. Additionally, all paints, thinners, adhesives, refrigerants, solvents, acids, petroleum products (such as greases, oils, or other lubricants), compressed gases or similar materials are subject to the same reporting and approval requirements as HM, defined above.

Statement of Work Runway Supervisory Unit Sunshade Replacement- 3

A. Executive Order 13423 directs to the maximum extent possible the reduction in usage of the following five priority chemicals: cadmium, lead, polychlorinated biphenyls (PCBs), mercury and naphthalene. There are known alternatives to the priority chemicals or products containing them. For example, electronic thermostats can be used in place of mercury-bearing switches;

solders containing copper or silver can substitute for solder containing lead. The contractor shall, to the maximum extent practicable, submit for approval product alternatives to HM. Their use is subject to disapproval if viable alternatives exist.

1. The contractor shall submit documentation specified below and obtain approval from the CO an authorization to use each HM intended for use on the project, or any other material that has potential risk to pollute or cause environmental harm. Submissions must provide the Safety Data Sheet (SDS), container size, and other appropriate supporting documentation for each HM used. The contractor shall submit the documentation to and obtain from the CO any change in approved type or container size of HM.

2. The contractor shall track and report use of the HM on the job site. At project completion the contractor shall report to the CO quantities used, and remove all unused HM from SAFB.

The contractor shall not dispose HM in base dumpsters, sewer inlets, grounds, or other unauthorized locations. The contractor shall remediate contamination resulting from unauthorized disposal of HM, as directed by the CO.

3. The contractor shall submit a request and obtain approval from the CO authorization to store HM on SAFB. The request shall explain contractor storage practices, which must comply with regulations, policies, plans, and procedures outlined within this SOW or as prescribed by the CO. The contractor shall store all hazardous materials in a contractor supplied trailer or storage unit, which shall be leak proof or contain secondary containment devices. All storage shall be secured when contract personnel are not present.

Site Maintenance and Storage:

B. The contractor shall keep all storage areas free of debris, refuse, spills, leaks, stains, splashes and excessive materials and maintain them in a neat, clean and safe condition.

END OF SECTION