Attachment 1 Statement of Work.pdf

DESCRIPTION/WORK STATEMENT/SPECIFICATION

FOR

Magnetic Particle and X‐Ray Equipment Maintenance

1.0 Scope:

Contractor shall provide high priority emergency repairs including calibration (verification/certification), parts and labor; two (2) pre‐scheduled preventive maintenance (PM) checks; and two (2) pre‐scheduled calibration (verification/certification) for each piece of Government owned Magnetic Particle Equipment, X‐Ray Equipment and all supporting accessories listed in section 2.0.4, 2.0.5, 2.1.1, 2.1.2, 2.2.1 and 2.2.2 of this Statement of Work (SOW). Support services shall be provided in accordance with section 2.4 of this SOW. The maintenance coverage shall be for a one‐year base period beginning with award of this contract, plus four (4) option years.

During the term of the contract, individual covered equipment may be moved, replaced by like equipment, or additional equipment added, depending on the Government’s needs. The Government will notify the contractor of any such changes as soon as they take place. Anniston Army Depot (ANAD) may choose to substitute or to not service some equipment listed on the schedule during a service visit. Invoicing for each service visit shall be determined by the actual number of magnetic particle machines serviced during the visit, not to exceed the contract negotiated price. (The Government shall not be charged for service and calibration of equipment listed on the schedule that is not serviced.) Prices for replaced equipment shall be renegotiated only if the replaced equipment is significantly different from the existing equipment.

SCOPE CHANGES: The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

2.0 Maintenance Requirements:

2.0.1. Contractor shall provide on‐site emergency repairs, preventive maintenance, and certification services including transportation, labor, tools, repair parts, diagnostic equipment, documentation, schematics, and any other necessities to ensure the equipment remains operational, calibrated/certified, and ready for use. The Contractor shall be International Organization for Standardization (ISO) 17025 accredited and provide a copy of the certificate for verification upon proposal submission. The maintenance and certification shall keep the equipment and accessories listed on the Schedule in complete compliance with the appropriate ASTM and American Society for Nondestructive Testing (ASNT) calibration standards and Nondestructive Testing (NDT) requirements. Maintenance and Certification and documentation shall also conform to any standards inclusive within these standards. (ASTM, 100 Barr Harbor Drive, West Conshohocken, PA 19428‐2959; (610) 832‐9585; www.astm.org) (ASNT, 1711 Arlington Lane, P.O. Box 28518, Columbus, OH 43228‐0518; (800) 222‐2768;

www.asnt.org.)

2.0.2. The services shall be performed by certified or licensed technicians that are experienced and trained to operate, maintain, and service the equipment in accordance with the original equipment manufacturers (OEM) procedures or guidelines. Proof of certification or license shall be provided with the proposal submission. The Contractor may find it necessary to obtain services (at the Contractor’s expense) from the manufacturers to meet this requirement.

Proof of training or authority from Waygate, Comet, and/or Gould Bass to service, repair and to purchase OEM replacement parts must be provided before consideration for award.

2.0.3. After completion, the contractor shall provide documentation that they have successfully performed preventative maintenance and repair (PMR) on each piece of equipment listed in the schedule. This documentation shall describe each preventive maintenance task completed and any consumable parts that were replaced during the repair.

2.0.4 Magnetic particle machines and accessories:

Location: Model: S/N

Bldg. 31 Magne‐Tech Model 3568A 072003

Bldg. 31 Magne‐Tech Model 3568A 042003

Bldg. 423 Magne‐Tech Model 3609CR‐10 85304

Bldg. 130 Magne‐Tech Model 3609‐10 86800

Bldg. 423 Magne‐Tech Model 3509B‐CR10 073027

Bldg. 117 Magne‐Tech Model 3568A 023005

Bldg. 128 Magne‐Tech Model 3568A 112004

Bldg. 474 Magne‐Tech Model 3568A 062001

Bldg. 474 Magne‐Tech Model 3568A 042001

Bldg. 475 Magne‐Tech Model 3568A 102003

Accessories: 22ea Light meters/radiometers (black light and white light) and 22ea Gauss Meters/ Field indicators*

*In accordance with ASTM E‐1444‐22a, Light and Gauss calibrations cannot be performed onsite. The contractor shall only use an ISO 17025 accredited facility for calibration. Light and Gauss meters calibration shall be in accordance with (IAW) the applicable ASTM. During Calibration/PM of Magnetic particle machines the contractor shall prioritize which Light and Gauss meters are due for calibration. The contractor shall ensure that each Light and Gauss meter due for calibration has a replacement that is equivalent and will be in calibration until the next scheduled Calibration/PM. After calibration is complete the contractor shall return them to ANAD, 7 Frankford, Ave, Bldg. 199, Anniston, AL. 36201.

2.0.5 X‐Ray Systems and Accessories:

Location: Model:

Bldg. 458 450 kV X‐Ray Tube

Bldg. 458 Seifert CRx Flexscanner

Accessories: 2.6.1.1 2ea Light Meters /radiometers (XR1000 “Display”, XDS‐1000 “UV‐A/VIS dual‐Sensor” and XS‐555/L “DDL Sensor”)

*In accordance with ASTM E‐2033, Light meter calibrations cannot be performed onsite. The contractor shall only use an ISO 17025 accredited facility for calibration. Light meter Calibration shall be IAW with the applicable ASTM. During Calibration/PM of X‐Ray system the contractor shall check which Light meters are due for calibration. The contractor shall ensure that each Light meter due for calibration has a replacement that is equivalent and will be in calibration until the next scheduled Calibration/PM. After calibration is complete the contractor shall return them to ANAD, 7 Frankford, Ave, Bldg. 199, Anniston, AL. 36201.

2.1 Preventative Maintenance:

2.1.1 MAGNETIC PARTICLE EQUIPMENT: The contractor shall provide the Government Bi‐ Annual Preventive Maintenance /Calibration Services, prior to calibration expiration, in accordance with the Original Equipment Manufacturer (OEM) specifications for the 10 each Government owned Magnetic Particle Equipment, 22 Light Meters, and 22 Gauss Meters located at Anniston Army Depot, Anniston, Alabama which includes but is not limited to:

Pneumatic System:

A. Functional checking of the clamp system, Air regulation, speed control, etc.

B. Lubricate when required.

Plumbing System:

A. Check for leaking pump seal.

B. Inspect sump screen, agitation tube, and application hose.

Mechanical Systems:

A. Check tailstock and coil for freedom of movement and locking.

B. Check rotation systems if installed.

Power Supply/Electrical System:

A. Test for proper magnetizing current.

B. Assure of min. and max. output setting.

C. Check cooling fan.

D. Check for proper balancing of output on 3 phase units.

E. Inspect electronic modules/power supply.

F. Test Demag cycle. Adjust if required.

G. Inspect for excess buildup of dirt on heatsinks.

H. Inspect for loose, dirty or bad electrical connections.

I. Check for worn contact plates.

2.1.2 X‐RAY EQUIPMENT: The Contractor shall perform PM and calibration on each piece of equipment and accessories listed in the Schedule. The preventative maintenance shall be performed in accordance with the original equipment manufacturers (OEM) procedures or guidelines. The Contractor shall perform all tasks to properly maintain and service this equipment to keep it functioning properly and provide the maximum performance and life of the equipment. Each PM shall include but not be limited to the following: (a) Complete system evaluation, diagnostic and component operational checks. (b) Trouble shooting and repair. (c) Check for worn and damaged parts (replace if necessary). (d) Lubrication. (e) Replace filters as needed. (f) Clean the equipment internally. (g) Any other PM or repair needed to make the equipment in accordance to section 2.0. The Contractor shall make every effort to make all repairs during the scheduled principal period of maintenance (PPM). Any additional repairs and services or circumstances that extend the performed service beyond the PPM that would incur additional costs to the Government shall be relayed to the Contracting Officers Representative (COR) and approved by the Contracting Officer (KO) before they are performed. All costs associated with PM and repairs shall be handled through the Contracting Officer and must be consistent with the contract‐negotiated price for this service.

2.2. Calibration Services:

2.2.1 Magnetic Particle Equipment: The contractor shall calibrate and provide documentation in accordance with the appropriate American Society for Testing and Materials, American Society for Nondestructive Testing (ASTM ASNT) standards for each piece of equipment including supporting accessories listed in section 2.4 of this SOW. The calibration cycle for all equipment shall be a six‐ month interval and must be performed in conjunction with a preventive maintenance visit as scheduled by through the Government Contract Administrator. All equipment used to perform calibration shall be National Institute of Standards and Technology

(NIST) traceable. A calibration sticker shall be applied to each item that is calibrated. As a minimum, the sticker shall include the date of calibration, due date for the next calibration, and the signature of the certifier. Upon completion of services, the contractor shall provide the Government a certificate of Compliance or calibration certificate for each piece of equipment and supporting accessories listed in section 2.4 of this SOW. If an accessory is found to be out of compliance, the contractor shall notify the Contracting Officer Representative (COR) and a determination will be made as to calibrate, repair, replace, or discard the item. Replaced accessories and repair parts shall be at dealer cost.

2.2.2 X‐RAY Equipment: The Contractor shall calibrate and provide documentation in accordance with the appropriate ASTM e.g. (ASTM E‐2445: Standard Practice for Performance Evaluation and Long‐Term Stability of CR Systems, ASTM E‐2033: Standard Guide for Computed Radiography) standards for each piece of equipment including supporting accessories listed in the Schedule as in paragraph 2.0. The certification cycle for all of the equipment shall be a six‐ month interval and must be performed in conjunction with a preventive maintenance visit as scheduled by through the Government Contract Administrator. All equipment used to perform certification must be certified with standards that are traceable to the National Bureau of Standards. A certification and/or calibration sticker shall be applied to each item that is certified. As a minimum, the sticker shall include the date of calibration (certification), due date for the next certification, and the signature of the certifier. Upon completion of services, the Contractor must provide the Government a Certificate of Compliance or Calibration Certificate for each piece of equipment listed in the Schedule.

The Contractor shall check the certification and provide stickers and necessary documentation of compliance at NO CHARGE to the Government for the accessories listed on the Schedule. If the accessory is found to be out of compliance, the Contractor will notify the Contracting Officer Representative (COR) and a determination will be made as to calibrate, repair, replace, or discard the item. Replaced accessories and repair parts shall be at Dealer cost or on an exchange basis as determined by the COR.

2.3 EMERGENCY REPAIR: Emergency repair shall be provided to the Government on a high priority basis and shall consist of all repairs that are necessary to restore the equipment, including cleaning, alignments, inspecting for worn or damaged parts (replace if necessary), lubricating, and performing equipment operational checks or self‐test procedures and calibration. All calls for emergency repair services shall be responded to within 24 hours and a trained technician shall be on site within 72 hours. All repairs shall be performed in the most expedient manner as not to interfere with Government missions. Emergency repairs shall be performed by contractor personnel having the expertise and hands‐on experience in all phases of repair, service, and operations of the equipment listed on the Schedule. The contractor shall provide all travel, tools, materials, repair parts, labor, and any other necessities to diagnosis and correct equipment malfunctions. Upon completion of repairs, service technicians shall run equipment self‐test procedures and or operational checks to ensure equipment is operational and ready for use. Only new OEM repair parts or certified replacements of equal quality shall be used in repairing the equipment. All replaced parts shall become property of the Government and may be furnished on an exchange basis at the Government’s option. Approval and invoicing of parts will be handled through the Contracting Officer with the aid of the COR.

2.4 Support Services:

2.4.1 NONDESCTRUCTIVE TESTING (NDT) LEVEL III SUPPORT SERVICES: Level III’s will be required to be certified in accordance with National Aerospace Standard (NAS) 410 in the required method. The Responsible NDT Level III at ANAD will be responsible for vetting the qualifications and acceptability of all contracted Level III Support. All requested documentation supporting Level III certification shall be required upon request and provided to the Responsible Level III at ANAD. Support shall include but not be limited to the following:

2.4.1.a CONSULTING: Method specific Level 3 support upon request to include but not limited to Radiography (non‐film), Magnetic Particle, Liquid Penetrant, Eddy Current, and Ultrasonic NDT testing. Requirements shall include method specific technical advice, applications, written NDT procedures, work instructions and standard operating procedures (SOPs), NDT technique development and qualification, NDT equipment performance checks, and equipment qualification IAW required applicable standards.3.15 The Contractor shall develop, promulgate and enforce a written safety and occupational health plan. The plan shall identify protocols and procedures to ensure a safe and healthful workplace. A copy of the plan shall be submitted to the COR 15 calendar days after contract award. IAW "Accident Prevention Clause (FAR 52.236‐

13) which requires the contractor to submit a written Accident Prevention Plan that includes an analysis of the significant hazards to life, limb, and property inherent in contract work performance and a plan for controlling these hazards." For each specific job or contract, an accident prevention plan (or job safety plan) must be submitted. This plan is specific for the current project and must address the particular hazards which will be inherent in the project and how they will control them.

2.4.1.b TRAINING: The contractor shall provide any formal NDT training requested by the government to promote the qualification for NDT certification or technical abilities of the operator at ANAD location on site. This shall include Developing/Providing refresher NDT training and/or developing/administering examinations pertaining to NDT qualifications and/or operation training on specific equipment after installation, hardware upgrade or software updates to the NDT equipment. All training will be required to meet NAS 410 requirements where applicable.

3.0 Documentation of Malfunctions and Service Calls:

The contractor shall furnish to the Government a service document which will be used to report the date and time of notification, along with a brief description of each malfunction reported to him. The contractor shall furnish to the Government one copy of this report form upon completion of any corrective or preventive action taken by the contractor. The report forms shall include as a minimum the following:

A. Date and Time of Notification

B. Date and Time of Arrival

C. Time Spent for Repair

D. Description of malfunction and/or maintenance performed

E. Description of parts replaced

4.0 Period of Support:

4.0.1 Normal Period of Support (NPS): The normal period of maintenance support shall be Monday through Thursday 0700‐1630 hrs. and 0700‐1530 hrs. every other Friday. Maintenance support shall be made available to the Government during this period at a fixed hourly rate.

4.0.2 Support Outside Normal Period of Support (SONPS): On‐call emergency maintenance support shall be made available to the Government outside the Normal Period of Support (NPS) (including Federal holidays and weekends) at a fixed hourly rate (or rates), as specified in this contract

5.0 Contractor’s Point of Contact:

The contractor shall provide the Contracting Officer with the name, email address, and a telephone number of the contractor’s point of contact for the Government to report service calls and shall make arrangements for qualified service personnel (e.g. qualified technician) to receive notification and respond to the Government within twenty‐four hours. Telephone recording devices and/or voice‐mail systems are acceptable. The Contracting Officer shall supply the contractor with the name and telephone number of his/her designated technical representative. The COR is authorized to request maintenance support services. The contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

6.0 Contractor Service Personnel:

The services shall be performed by competent technicians that are experienced and trained to operate, maintain, and service the equipment in accordance with the OEM procedures or guidelines. The contractor shall be the manufacturer's recommended/authorized service provider of Magne‐Tech equipment or provide evidence that they have successfully performed calibration, preventative maintenance, and repair on each model of equipment listed in section

2.4 and 2.5 of this SOW. Work shall be performed in accordance with best commercial practices without unnecessary delays or interference with Government missions or functions.

7.0 Warranty of Parts/Materials:

Parts/materials replaced under this contract shall be subject to the standard commercial warranty applied to those parts or materials. Labor shall have at a minimum 30 days of warranty.

8.0 Surveillance/Communication:

All technical surveillance of on‐call, on‐site services will be performed by the Contracting Officer’s Representative. After correction of each malfunction, the Contractor shall notify the contract administrator named in this contract. Communication of all technical matters pertaining to this contract shall be in writing directly between the Contractor and the Contracting Officer, Anniston Army Depot, ATTN: AMSTA‐AN‐CTCS, 7 Frankford Avenue, Anniston, Alabama 36201‐4199, with a copy furnished to the COR.

9.0 Contractor Responsibilities:

The Contractor shall provide all parts, tools, labor, documentation, and materials necessary to perform the services required by the terms of this contract. The offered shall include the following in his response to this request for proposals:

Hourly labor rate to be charged during the Service Outside Normal Period of Support (SONPS) for the base year and each one‐year option.

Hourly labor rate to be charged during the Normal Period of Support (NPS) for the base year and each one‐year option.

10.0 References:

ASTM E‐1444: Standard Practice for Magnetic Particle Testing ASTM E‐2445: Standard Practice for Performance Evaluation and Long‐Term Stability of CR Systems ASTM E‐2033: Standard Guide for Computed Radiography ISO 17025: General Requirements for the Competence of Testing and Calibration Laboratories NAS 410: NAS Certification and Qualification of Nondestructive Test Personnel

11.0 Access and General Protection/Security Policy and Procedures:

A. This standard language is for contractor employees with an area of performance within an Army‐controlled installation, facility, or area. The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

B. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014‐05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on‐site or remotely; (2) Remote access, via logon, to a DoD network using DoD‐approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non‐DoD Federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

C. For contractors that do not require a Common Access Card (CAC) but require access to a

DOD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (Army Directive 2014‐05/AR 190‐13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

D. If necessary, contractor shall acquire and return all issued U.S. Government Common Access Cards, installation badges, and/or access passes.