Attachment 1 - Statement of Work.pdf

Statement of Work

(SOW)

Install new x-ray baggage conveyer Royal Air Force (RAF) Mildenhall, Passenger

Terminal, Bldg. 598 Oct 2024

1.0 Introduction

Mission

The 727 AMS is a subordinate unit of the 721 Air Mobility Operations Group (AMOG) and is the sole Air Mobility Command (AMC) en route location in the United Kingdom. 727 AMS is a component of AMC under the combatant command (COCOM) of US Transportation Command (USTRANSCOM) and operates the Arial Port for the movement of cargo and passengers.

1.1 Background

The 727 AMS is the single AMC presence in the United Kingdom. It is key to the rapid movement of cargo/passengers for all USAFE UK agencies. In FY21 the unit purchased a new x-ray machine for the check-in area at the passenger terminal. The new x-ray met the AMC specification to be able to x-ray the large mobility bags. It wasn’t unit, the x-ray was installed in situs that it was realized that the baggage conveyer was very much smaller that the width capacity of the x-ray machine.

1.2 Scope

The contractor shall provide all the necessary, transportation, equipment, power tools, materials, labor, loading/unloading and supervision required to provide a material handling baggage conveyer system compatible with existing Sovex check-in equipment. Existing baggage conveyer will need removing and disposed off-site, and a wider baggage conveyer is required to be installed in its place to allow for the oversized deployment bags to operate with AMC standard x-ray machines.

Specifications for Baggage Conveyer and shutter doors as follows:

• Baggage conveyer should measure 1040mm wide by 3360mm long. The conveyer belt should be slopped to meet the level of the exiting x-ray machine which is 609.6mm high to mitigate a drop between the x-ray machine and the conveyer baggage belt. The new baggage conveyer should be integrated into the existing check-in scales operating system to allow passenger service operatives to be able to control the baggage conveyer from their counter area. Bagge conveyer should be compatible with standard UK 230 voltage.

• Provision and installation of sensor/button-controlled roller shutter door. Roller shutter door should be a minimum of 1200mm wide by 1270mm tall to allow for deployment bags to transition through them to the baggage conveyer in the fleet baggage build-up area behind the check-in counter. Roller shutter door should be painted white to coordinate with existing decor. Surrounding wall around existing shutter door will require widening and lintel installed to provide structural support as required.

• Contractor should make good all surrounding areas of baggage conveyer and shutter door after the new ones have been installed to include any plastering, painting or mastic as required to fill holes etc.

• Contractor will be required to cut existing carpet tiles to size to accommodate wider baggage conveyer and make flooring good afterwards. Replacement carpet tiles can be provided if required.

• Any signage removed from the walls to allow installation should be fixed back in place after installation of equipment is completed.

2.0 General Requirements:

2.1 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of any problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management

The Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract. Security requirements and escorting responsibilities will be the contractors for any of their sub-contractors.

2.4 Hours of Work

Workdays are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0630 to 1800 local UK time. Weekend working can be coordinated by the contractor if required as facilities are operational.

3.0 Specifications/Installation/Delivery Requirements

3.1 Contractor would be responsible for the delivery of equipment to site and any lifting equipment/manning required to download the equipment from the delivery vehicle and any equipment required during installation.

Contractor should provide the necessary skip/transportation required to remove all debris from site and dispose of it per environmental laws.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Security

All contractors are required to sign in/out daily in B589 Passenger Terminal to ensure accountability.

4.1.1.1 Operational Security (OPSEC)

The Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access

to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety

The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation. Contractor is required to provide RAMS and Method Statement prior to start of work for approval by Unit Safety Officer. All contractor employees should wear the necessary PPE when carrying out work.

4.2 Contractor Access to Installations

Access to DoD installations is limited to personnel with a valid installation access pass. Contract employees will need to be escorted on/off the base each day by contract manager. A valid form of picture identification such as a driver’s license or passport will be required for entry. Once signed in and escorted to Bldg. 598, employees must not leave this location without the escort present. Escort will also accompany them when leaving the installation.

4.3 Shipping Instructions/Consolidation Point

Equipment shall be delivered to Bldg. 598 and could be stored overnight with prior coordination if required.

4.4 Government Furnished Material

The Government will provide single phase 230 voltage is available within the passenger terminal for charging power tools as needed. Washrooms and toilets are available in this facility for use by the contractor.

4.5 Environmental Requirements

All packing material should be removed from site and disposed of appropriately by the contractor.

There will be no access to a dumpster on the installation.

5.0 Appendix: Related Documents

Floor plan is attached.