ATTACHMENT 1 - STATEMENT OF WORK.pdf

12444124R0015

ATTACHMENT 1 – STATEMENT OF WORK

TUSQUITEE RANGER DISTRICT

NANTAHALA NATIONAL FOREST

FY24 JANITORIAL SERVICES FOR RECREATION FACILITIES

SPECIFICATIONS AND STATEMENT OF WORK

100. GENERAL.

110. DESCRIPTION

This Blanket Purchase Agreement (BPA) is for Janitorial Services for the Recreational Facilities on the National Forests of North Carolina, Nantahala

National Forest, Tusquitee Ranger District. There are 13 recreational sites which consist of campsites and bathroom facilities of various sizes and frequencies of cleaning. BPAs have no funding associated with them. BPA Calls are made off BPAs. BPA Calls have funding, establish what will be performed and when according to the BPA, and are considered contracts. This solicitation is to establish a BPA.

120. SCOPE

This BPA solicitation and resultant agreement is a base plus four option years. Each campsite and bathroom facility will perform services established by ATTACHMENT 1 – Statement of Work and ATTACHMENT 2 – Schedule of Items; these provide a detailed description of what must be performed which includes, but is not exclusive to, cleanings, trash haul away. Biohazardous environments may occur which may include deeper cleaning than normal and may require Personal Protective Equipment (PPE). Each BPA

Call will identify location, number of cleanings, and the period of performance.

Cleaning days may be negotiated after award; the number of cleanings per week remain unchanged however the days of the week may be negotiated. This cleaning schedule may be changed by the awardee with prior approval by the COR if the number cleanings and other services are completed weekly. Addition or subtraction of cleanings per week must be approved by the Contracting Officer prior to adjusting the cleaning schedule. Contracting

Officer Representative (COR) must inform the contractor of emergency closures no later than 8:30 am on the day of the scheduled cleaning if the scheduled cleaning must be cancelled or rescheduled. Failure to do so may result in the Government paying the contractor originally scheduled work for that day.

130. TECHNICAL SPECIFICATIONS

Definitions Technical. As used throughout this contract, the following terms shall have the meaning set forth below.

131-1 Clean. "Clean" shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter and debris within 50 feet of the facility, and residue. Residue may include bio-hazardous material. Clean is defined as cleaning around commode or doors with disinfectant detergent may be required.

131-2 Sustainable acquisitions. Products that are energy-efficient, water-efficient, biobased, environmentally preferable, non-ozone depleting, and products made with recovered material.

133-3. Disinfect. Cleaning is intended to destroy any harmful microorganisms by application of chemical agents to control odor weekly. No chemicals are to be placed in vault toilets.

133-4. Additional Cleanings - Additional cleanings are authorized by the Contract Specialist

(CS) with Contracting Officer approval as necessary.

133-5 – Extra Trash Haul Away. Extra trash haul aways are authorized by the Contract

Specialist after Contracting Officer approval as needed.

135. Frequency of Service.

135-1. Pre-Season Cleaning. Pre-season janitorial services prepare campgrounds and other recreational sites for use by the public and may require both daily and optional services listed in

ATTACHMENT 2 – Schedule of Items.

135-2 Schedule of Items. Services performed as outlined in ATTACHMENT 2 –Schedule of

Items. Cleaning will be periodically inspected by the COR or Government Technical Monitor

(GTM) as applicable of scheduled cleanings to ensure quality control. before receiving services on behalf of the government,

140. GOVERNMENT PROVIDED EQUPMENT

140-1. Storage Closet. The Government will furnish a small, secured area for storage of

Contractor furnished supplies and equipment. This area is a locked cleaning supply closet in the

Ranger Station which only select Government employees and the Contractor having access to it.

Any items taken by a government employee to replenish stock when the janitorial staff is unavailable will be annotated on a log for the contractor. The Contractor shall maintain this closet to ensure it is safe, clean, and organized. No hazardous materials are to be stored in these facilities.

140-2. Utilities. Water and electricity will be provided to operate equipment as necessary to comple0-hyte these services where available. Some areas do not have water or electricity requiring a 20-gallon water tank with compressor. The following areas have access to water

• Jack Rabbit Beach

• Cherokee Lake Recreation Site

• Campgrounds A, B, C

200 - CONTRACTOR FURNISHED PROPERTY

201. GENERAL. Except for those items or services specifically stated to be Government furnished, the contractor shall furnish everything (personnel equipment, materials, supplies, incidentals, etc.) required to perform the tasks identified in this contract. The rate of paper towel, toilet tissue, and hand soap usage will vary depending on seasonal visitation patterns of the Pisgah Visitor Center (likely higher rate of usage during the “busy season,” April 1st to

October 31st and lower rate of usage during the “off-season,” November 1st – March 31st).

202. OFFICE/RESTROOM SUPPLIES. Supplies required to be furnished by the contractor include but are not limited to the following:

202-1. Plastic Trash Can Liners/Bags. Trash liners/bags shall be suitable for the type and need of trash receptacle.

202-2. Toilet Tissues. Toilet tissue must be no less than two-ply tissue with no less than ten

(10) cases of toilet tissue available on site.

202-3. Vault Toilet Disinfectant. Vault toilet disinfectant must be applied twice monthly and effective at controlling odor and flies.

300. SUPPLY SPECIFICATIONS

310. Biobased/BioPreferred products. The Contractor shall utilize sustainable materials for this contract as is adequately and financially feasible. The biobased supplies and materials shall be of a type and quality that conform to applicable federal specifications and standards. The following biobased products may be used in this contract (this list is not all inclusive): all-purpose cleaners, degreasers/cleaners, deodorizers, floor finishers, disinfectant sanitizers, glass cleaners, and bathroom cleaners). USDA's BioPreferred program can be found at www.biopreferred.gov.

320. Recycled products. 100 percent of all paper products procured (toilet tissue and paper towels) shall contain recycled materials. The content shall meet the specifications shown on the following website: https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

330. Highly suggested sources of supply or service requirement. Certain supplies to be provided under this BPA must use mandatory sources (FAR 52.208-9). One of the mandatory sources for Bio-Based and Bio-Preferred products can be found at the GSA Bio-Preferred website: www.gsa.gov/portal/content/105368.

400. SAFETY

400-1 - Material Safety Data Sheets (MSDS). Prior to the starting date of the contract, the

Contractor shall submit to the COR a list giving the name of the manufacturer, the brand name, and Material Safety Data Sheets with the intended use of each of the materials the Contractor proposes to use in the performance of the work. Contractor shall not use any materials which the

COR determines to the unsuitable for said purpose, or harmful to the surfaces to which it is to be applied. Any material which the COR suspects of not meeting safety standards shall be tested by a recognized testing laboratory at the Contractor's expense.

400.2 - Work Signs. Out-of-Order, Cleaning/Servicing etc.: The Contractor shall place specified signs when cleaning/servicing any during operations. Every reasonable effort is to be made to keep the restrooms open. Special precautions should be used when mowers, trimmers or other ground maintenance equipment are operated within the vicinity of the public, their http://www.biopreferred.gov/ https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program http://www.gsa.gov/portal/content/105368 vehicles and property. The work/caution signs and barricades are a part of the contractor provided supplies.

400.3 - Safety and Accident Protection. The Contractor shall comply with all applicable

Federal, State, and local laws, ordinances, and regulations governing safety, health, and sanitation, and shall provide all safeguards, safety devices, and protective equipment, and shall take any other needed actions, on his own responsibility that are reasonably necessary to protect the life and health of employees on the job and the safety of the public, and to protect property in connection with the performance of the work covered by the contract.

400.4 – Personal Protective Equipment. The contractor shall wear all required Personal

Protective Equipment (PPE) to ensure the safety of all employees. Disposable PPE must be disposed of after each performance to reduce the risk of cross contamination. Examples of required PPE would be:

a. Latex or nitrile gloves

b. Face shield

c. Face mask

d. Tyvek suits or other protective gowns

Note: additional PPE may be required as recommended by the cleaning and disinfectant product manufacturer.

500 – Administrative

500.1 - Work schedule. Refer to ATTACHMENT 2 - Schedule of Items for number of cleanings and trash hauls per site, per week. Designated cleaning days of the week are to be negotiated with the vendor in compliance with the Schedule of Items. The contractor shall submit an annual schedule for services and any revisions to the key personnel roster to the COR for approval at the pre-performance conference; the schedule shall include, but is not exclusive of, approximate cleaning times and dates and how many people should be expected to clean.

The contractor shall be allowed 30 days to adjust work schedules based on inspections, use, traffic.

500.2 Federal Holidays. Federal buildings are typically closed during federal holidays, but some campsites may remain open.

• New Year's Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington's Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth (Freedom Day) – 19 June

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran's Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

530.3 - Facility Closures. The COR will notify the Contractor no later than 8:30 the day of any unanticipated facility closure due to weather, or actual alert, will be accomplished as soon as possible after reopening the facility.

530.4 - Conduct. All work under this contract shall be performed in a skillful and professional manner. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary. The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use. The Contracting

Officer may, in writing, require the Contractor to remove from the work any employee the

Contracting Officer deems incompetent, careless, or otherwise objectionable, for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property. Contractor personnel may not smoke on Government premises. Contractor personnel may not use any Government telephone without prior approval of the COR. In the case of disputes between Contractor and COR, the CO will make the final decision in accordance with the SOW. Disputes will be adjudicated by contracting officer to facilitate a resolution or final decision on the matter.

530-5. Safety. The Contractor shall display the appropriate caution signs when cleaning floors or any other surface that might pose a risk to injury for any personnel that are present. Any fire hazards, conditions, and items in need of repair shall be reported to the COR immediately.

530-6. Lost/Found Articles. Turn in lost and found articles to the COR noting where and when found.