Attachment 1 - Statement of Work.pdf

FA561324Q0035

Attachment 1

STATEMENT OF WORK (SOW)

FOR

EMCS BUILDING CONTROLLERS TO BACNET/IP

AUGUST 2024

RAMSTEIN AB

1.0 SCOPE OF WORK

1.1. DESCRIPTION OF INCIDENTAL SERVICES. The contractor shall provide building controller upgrades to BACnet/IP based controllers and network these buildings into the EMCS headend application at Ramstein Air Base, Germany. All upgrades shall utilize current BACnet/IP. All work shall conform to standard commercial practices, in accordance with (IAW) the technical regulations for workplaces, and electrical TUV/VDE requirements. This shall include testing of all controllers and the new application. All pre-existing controllers referenced below are manufactured by Siemens for Bldgs. 411, 422, and 530 or Honeywell for Bldgs. 2140 and 2183. The contractor shall be responsible for:

1.1.1. Dismantling and disposal of the replaced system hardware.

1.1.2. Replace the pre-existing building controllers with new EMCS BACnet/IP equipment, to include installation and programming. See Table 1 below for the quantity amounts of EMCS BACnet/IP building controllers and datapoint information required.

1.1.3. Ethernet runs inside of buildings to connect to the nearest network switch In Accordance With (IAW) Ramstein Air Base Telecommunications Installations Guide V2.0 dated 21 JUN 2024 (see Attachment 1). See Table 1 below for approximate cabling lengths and penetrations.

Table 1 Building Number Controllers Datapoints Approx. Cable

Penetrations Approx. Cable

Length of one run Bldg. 411 1 400 Two wall and one floor penetration required

45 meters

Bldg. 422 1 400 One wall penetration required

20 meters

Bldg. 530 1 400 One wall penetration required

50 meters

Bldg. 2140 (basement only)

1 200 Two walls and one floor penetration

95 meters

Bldg. 2183 1 400 One wall penetration required

50 meters

1.1.4. Reprogram and integrate the existing controllers in B2140 to the EMCS network (5 controllers). Bldg.

2140 controllers must run directly to the Government designated switch, requiring removal/disposal of the current network.

1.1.5. Computers, IP addresses, and data points will be provisioned by the Government (i.e. the contractor does not need to provide additional datapoints).

1.1.6. BACnet/IP data points to be named IAW ASHRAE 135, VDI 3814-1, and Ramstein Points Naming Convention, Dated: 15 DEC 2021 (see Attachment 2).

1.1.7. Integrate buildings into central monitoring and control system software; adaptation and testing. The specific head-end application is not currently defined.

1.1.8. Signage (install warning and information signs).

1.1.9. Prior to final Government acceptance, all as-built documents, warranty documentation, EDE Files, and Atomic BACnet files shall be handed over as hard copies and/or secure electronic transfer (DOD SAFE).

1.1.10. Operational downtime of systems shall be kept to a minimum (see Scheduling Section below).

1.2. ADDITIONAL TECHNICAL DESCRIPTION

1.2.1. All data points are to be reported to EMCS control system.

1.2.2. All controllers to be BACnet/IP based, IAW ASHRAE 135 – 2020 and BTL certified.

1.2.3. Setpoints, trending, and alarms are to be determined by the Government.

1.2.4. Provide Graphics that represent all building systems under this contract for the EMCS base wide control system.

1.2.5. All aspects of this project must be in accordance with DAFGM 2023-32-01 (see Attachment 3)

1.2.6. All equipment provided by the contractor must be TAA compliant.

2.0 QUALIFICATIONS. Service technicians must have sufficient experience through professional training in EMCS controls and must have enough knowledge of relevant safety and accident prevention regulations, guidelines and generally recognized rules of mechanical and controls engineering. The contractor shall submit employee’s qualifications and training certificates that state they are an authorized service provider for the system (Qualified Person) to the designated Government Representative no less than 10 calendar days before work commences.

2.1. REFERENCE STANDARDS

2.1.1. Specific German rules and regulations

DIN EN ISO 16484 - Systeme der Gebäudeautomation (GA) VDI 3814 - Gebäudeautomation (GA) VOB/Teil C ATV DIN 18386 - Gebäudeautomation AMEV BACNet 2017

2.1.2. DoD specific Standards and regulations

UFC 1-200-01 DoD Building Code UFC 3-600-01 Fire Protection Engineering for Facilities UFC 3-401-01 Mechanical Engineering UFC 3-410-02 Direct Digital Control for HVAC and other Building Control Systems UFC 3-470-01 Utility Monitoring and Control System (UMCS) Front End and Integration UFC 4-010-06 Cybersecurity of Facility-Related Control Systems (FRCS) UFC 3-580-01 Telecommunications Interior Infrastructure Planning and Design UFGS 25 05 11 Cybersecurity for Facility-Related Control Systems UFGS 23 09 23.02 BACnet Direct Digital Control for HVAC and other Building Control Systems NFPA 101 Life Safety Code IBC International Building Code NIST SP 800-53 Security & Privacy Controls for Information Systems and Organizations KMC TIG Version v2.01 29.01.2024(SCXP-MILCON) - CC SIGNED ANSI/ASHRAE Standard 135, BACNET™ - A Data Communication Protocol for Building Automation and Control Networks

3.0 WARRANTY REPAIR SERVICE. All repairs under warranty shall be accomplished in accordance with standard commercial practices using parts specified by the manufacturer or items of equal or better quality.

4.0 REQUIRED DOCUMENTATION. Test certificates in accordance with DIN/VDE shall be prepared and submitted to the Government Representative.

5.0 AFTER COMPLETION OF WORK. The contractor shall submit a written report within 2 business days after the service is complete. The report shall include date and time of the service, location of the substation, service performed and name of the technician performing the service. All reports shall be submitted to the Government of each system and shall be provided in German and English.

6.0 WASTE DISPOSAL. All trash and hazardous waste shall be disposed off-base at the contractor’s expense IAW the German Waste Disposal Law.

7.0 USES AND SAFEGUARDING OF INFORMATION. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

8.0 U.S. GOVERNMENT FURNISHED PROPERTY AND SERVICES

8.1. UTILITIES. The U.S. Government will furnish electricity and water in the performance of services in this contract.

8.2. DAMAGE TO U.S. GOVERNMENT PROPERTY. The contractor shall report all damages to U.S. Government property within one hour after occurrence to the 786 CEOES Service Contract section, 06371- 47-4879. The contractor shall be responsible for reimbursing the U.S. Government no later than 30 calendar days of receipt of claim for all costs associated with damages to U.S. Government property in the performance of services in this contract.

9.0 GENERAL INFORMATION

9.1. QUALITY ASSURANCE. The U.S. Government will periodically evaluate the contractor’s equipment and performance. For the tasks above, systems shall be inspected IAW:

Manufacturer Specifications Unfall Verhütungs Vorschriften (UVV) - Safety regulations BetrSichVO Betriebssicherheitsverordnung

9.2. WORK ISSUES/DEFICIENCIES. All issues shall be handled at the lowest level, beginning with the Government Representative (GR) and onsite contractor personnel. Issues may include, but are not limited to, failure to perform any tasks described in this SOW herein, unprofessional behavior, safety concerns, or related incidents. If the issue/discrepancy cannot be resolved at the GR level, it shall be raised to the Contracting Officer.

Elevated issues must be addressed and rectified by the contractor as soon as possible. Failure to adhere to contract requirements and/or failing to respond appropriately to the incident, or continual violations of a similar nature may initiate termination procedures as outlined in FAR 52.212-4 and FAR Part 12 as appropriate. Additionally, such issues may reflect in any performance assessments made in correlation to this contract and/or the contractor.

9.3. SCHEDULING. The contractor shall coordinate with the Government Representative prior to commencing work at a building or site. Any operational required downtime or outage of equipment must be approved by the Government Representative.

[Space Intentionally Left Blank]

9.4. GENERAL HOURS OF OPERATION. The contractor shall coordinate all work to be accomplished IAW this SOW at regular working hours from 0700 a.m. – 1600 p.m., Monday to Friday except on holidays.

List of U.S. Holidays:

1. January 1st - New Year’s Day

2. 3rd Monday in January - Martin Luther King’s Day

3. 3rd Monday in February - Washington’s Birthday

4. Last Monday in May - Memorial Day

5. June 19th - Juneteenth

6. July 4th - Independence Day

7. 1st Monday in September - Labor Day

8. 2nd Monday in October - Columbus Day

9. November 11th - Veteran’s Day

10. 4th Thursday in November - Thanksgiving Day

11. December 25th - Christmas Day

Note: When the holiday is on a Saturday, the preceding Friday will be the U.S. Holiday. When the holiday is on a Sunday, the following Monday will be the U.S. Holiday.

List of German Holidays:

1. 1st January - New Year (Neujahr)

2. Karfreitag - Good Friday

3. Ostermontag - Easter Monday

4. 1st May - Labor Day (Tag der Arbeit)

5. Himmelfahrt - Ascension Day

6. Pfingstmontag - White Monday

7. Fronleichnam - 2nd Thursday after Ascension Day

8. 3rd October - Day of German Unity

9. 1st November - All Saints Day

10. 24-26 December - Christmas

11. 31 December - Silvester

9.5. SECURITY REQUIREMENTS. All personnel employed by the contractor in the performance of this SOW and any representative of the contractor entering the Government installation in the performance of this SOW shall abide by all security regulations of the installation and obtain a Polizeiliches Fuehrungszeugnis in order to register at the Pass Office for a base pass. Citizens from certain countries are currently banned from entering U.S. installations; Security Forces maintains a list of these banned countries. This includes individual contractor employees; therefore, any contractor employee who is a citizen of one of these countries will not be allowed to access the installation. The list of excluded countries is subject to change without modification or amendment of this SOW or contract.

9.6. PERFORMANCE OF SERVICES DURING MILITARY EXERCISES OR OPERATIONS. Work stoppages may occur during the execution of this SOW due to military exercises or operations. During these times, access to areas supporting the exercise or operation may be curtailed or not allowed. During scheduled and unscheduled exercises or operations, the contractor should be prepared to move to other work locations or suspend operations.

9.7. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS. The Contractor shall perform work under this SOW consistent with the relevant environmental policy and objectives identified in the installation Environmental Management System (EMS) applicable for your contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities.

Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the EMS on base and how these requirements affect their work performed under this SOW. All on-site contractor personnel shall receive the installation EMS awareness level information. The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this SOW. The Contractor shall always choose most environmentally friendly expendable items needed for this service, preferably with "blauer Engel" symbol.

10.0 CONTRACTOR PERSONNEL

10.1. CONTRACT MANAGER. The contractor shall provide a contract manager (primary and alternate) who shall be responsible for the performance of work and shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The contract manager shall be available during normal duty hours (0700-1600). The contractor must be able to meet with the CO or Technical POC to resolve any contract issues. The contract manager and alternate must be able to understand, read, speak and write basic and technical English at language proficiency Level II. (Must be able to speak English with sufficient structural accuracy and vocabulary to participate in most formal and informal conversations on practical, social, and professional topics, and be able to comprehend a variety of styles and formats pertinent to professional needs.).

The contractor shall provide to the CO, five (5) days after award, the names and contact information of the contract manager’s supervisor, contract manager, and an alternate with authority to act for the contractor if the contract manager cannot be contacted prior to starting performance. Any required changes to this listing shall be submitted in writing to the CO ten days (10) prior to the change taking effect.

10.2. OTHER PERSONNEL. At least one individual per work team shall be able to understand and speak a minimum level of conversational English at language proficiency Level I (Able to satisfy minimum courtesy requirements and maintain very simple face-to-face conversations on familiar topics, and must have sufficient comprehension to read very simple written material). Supervisors and management personnel shall be able to read, write and understand conversational and technical English at language proficiency Level II. The contractor shall provide a list of names including passport number of all the people working under this contract to the CO and GR. Any required changes to this listing shall be submitted in writing to the CO ten days (10) prior to the change taking effect.

11.0 SOW ATTACHMENTS:

1. Ramstein Air Base Telecommunications Installations Guide V2.0 dated 21 JUN 2024

2. Ramstein Points Naming Convention, Dated: 15 DEC 2021

3. DAFGM 2023-32-01