Attachment_1_-_Statement_of_Work.pdf

STATEMENT OF WORK

IE067 John F. Kennedy School

Whiteriver (Cedar Creek), Navajo County, Arizona

Page | 1

1. TABLE OF CONTENTS

1. TABLE OF CONTENTS

2. INTRODUCTION

3. PURPOSE & OBJECTIVE

4. SCOPE

5. SCHEDULE AND MILESTONES

6. GOVERNMENT- FURNISHED RESOURCES

7. TASK IDENTIFICATION

8. GENERAL REQUIREMENTS

9. POST CONTRACT AWARD PREREQUISITES

10. OBTAIN ALL MATERIALS AND PERMITS

11. SCHEDULE Work Breakdown Schedule (WBS)

12. DEMOLISH EXISTING

13. CHANGE ORDERS

14. PROVIDE TRAINING

15. SPARES

16. EQUIPMENT STANDARDS

17. PRODUCT DATA AND SUBMITTALS

18. DRAWING SUBMISSIONS

19. DESIGN/ DRAWING SUBMITTALS

20. CONTRACTOR FIELD QUALITY CONTROL

21. MANUFACTURE’S FIELD SERVICES

22. OMISSIONS

23. CONTRACT ADMINISTRATION

24. WARRANTIES

25. PACKING AND MARKINGS

26. LIQUIDATED DAMAGES- CONSTRUCTION

27. CLOSE OUT REQUIREMENTS

28. CODES AND STANDARDS

29. DEFINITIONS AND ACRONYMS

30. ATTACHMENTS

Page | 2

2. INTRODUCTION

JFK is located on the Fort Apache Indian Reservation in Cedar Creek, Arizona. We are operated by the Bureau of Indian Education and the United States Department of the Interior. JFK offers classes in kindergarten through eighth grade with approximately 220 students from the surrounding communities. All our students are members of the White Mountain Apache Tribe or members of other federally recognized tribes in the United States.

3. PURPOSE & OBJECTIVE

The successful vendor shall be responsible for the assessment of the existing infrastructure, associated auxiliary devices, supports, electrical, and general conditions to provide a proposal for the Design Build implementation of task identified in Section “7” along with all other sections of this statement of work. The installation will be located at:

John F. Kennedy School

The final Scope of Work will be a coordination of effort between the school and the successful Design Build Contractor, based on the successful Contractor’s proposal and final contract negotiations.

The Government intends to select a Contractor based on the best value, most functionality, greatest reliability, and the vendor’s ability to execute a contract of this size and scope successfully including any warranty work.

4. SCOPE

1. The Contractor shall furnish engineering, technical, supervisory, labor, project management (including a Dedicated Project Manager and an onsite Supervisor), and administrative personnel to insure the expeditious accomplishment of the work. Additionally, the contractor shall furnish all services, materials, supplies, equipment, expenses, and travel required for this work.

2. Contractor shall utilize a design-build construction methodology to provide the following:

a. Install 6 – 12”x 36” concrete footers for each arbor needed. (Total

36 concrete footers)

b. Install total of 12, 2 7/8” x 14 ft, steel post (center post – 2 per arbor)

c. Install total of 24, 2 7/8” x 11 ft. steel posts (outside post) – 4 per arbor)

d. Install total of 24, 8” x 10 ft. steel track (welded to the post – 4 per arbor)

e. Install total of 48, 8” x 14ft. steel purling’s (8 per arbor)

f. Install total of 60, 36” x 106” red metal roof panel (10 per arbor)

g. Install total of 84, 36” x 3 ft. Tan metal siding (14 per arbor)

h. See attached drawing for more information.

https://www.bie.edu/

Page | 3

3. The following general work requirements shall also apply:

a. Direct Burial of posts with concrete footings along with any electrical work

b. Provide all labor, materials equipment, security, supplies, tools, supervision, and transportation, and all other services to complete the project in full.

c. Be responsible for mobilization cost of materials, equipment, office trailer, storage bins and other construction items that need transporting to the project site before start-up.

d. Receive, unload and transport any and or all shelter equipment to John F.

Kennedy Day School site.

e. Prep and compact all AB base, set all concrete footings and forms, and complete all concrete pours.

f. Verify actual dimensions, materials, angles (skew), slopes, alignment, and all existing site conditions. Slope all drainages away from the arbors.

g. Verify with John F. Kennedy Day School principal Ms. Wilson and/or Theodore Guy, Facilities Maintenance of the locations of the six metal arbors.

h. Be responsible for the removal of all debris generated by the or caused by the demolition work in this contract. Disposal of debris shall be in accordance with federal, state, local and tribal regulations.

i. Verify all or any existing underground utilities at the locations of the 6 metal arbors before you start digging.

j. Contractor to provide 1 year workmanship warranty from the date of completion. Manufactures to provide 10 years equipment, metal arbors warranty.

5. SCHEDULE AND MILESTONES

The Contractor will provide the school within ten (10) business days from the Notice to Proceed (NTP) a detailed work schedule outlining how the Contractor plans to meet the project schedule and identify key milestones.

6. GOVERNMENT- FURNISHED RESOURCES

The Contractor may request, with approval and coordination of the school, a request for the facility’s staff to assist with access to site areas.

7. TASK IDENTIFICATION

Page | 4

Contractor is to provide an EPCM (engineering procurement construction and management) design build project with the following:

1. Approximately 2000 linear feet of Metal Walkway Arbor as roughly shown on Attachment 1, with proposed design example as roughly illustrated on Attachment 2, generally at the following locations (the actual layout, designs and locations shall be agreed upon by the school):

a. Between Buildings 341 and 340 to Building 339 main entrances

b. Between Building 339 to 278

c. Between Buildings 339 to 216, 217, 218 and 220

2. Three Metal awnings approximately 4’ to 6’ in length x 4’ wide at Building 339 entrances (the actual layout, size, design and locations shall be agreed upon by the school)

3. Ample LED lighting (including all electrical work, wiring, terminations, raceways, conduits, boxes, panels, fittings, and coordination with utility company) along all Walkways and Awnings, including any emergency lighting. All grounding wherever required shall be provided by the contractor.

4. Prime, Paint, anodize (aluminum) and Finish Walkway, Arbor, Structures and Awnings

(colors shall be approved by school)

a. Top of arbor (including deck) and awnings is to be red in color, with the rest painted semi-gloss black (contractor to present samples for school approval, and colors may be changed by school at their discretion)

5. Provide gutters as required at all locations for adequate drainage, where possible employ the use of discreet Internal Drainage Systems.

6. Concrete slabs along the walkways including concrete footings, associated formwork, excavation, site work, backfill, grading/compaction, drainage, and all associated work as required.

7. Walkway signage indicating which building/ location the walkways are leading to

(provide to school for approval of style, text, and design). All parts of this project including access and signage are to comply with ADA (Americans with Disabilities Act) requirements.

8. GENERAL REQUIREMENTS

Page | 5

1. Contractor and Engineer shall refer to and comply with the BIA School Facilities

Design Handbook specifications as provided in the following link :

https://www.bia.gov/sites/bia.gov/files/assets/as-ia/raca/pdf/idc008030.pdf

2. Provide a complete metal overhead metallic arbor system with walkway.

3. The metal walkway arbor should have a modern and aesthetically pleasing design suitable for schools.

4. The dimensions of the arbor should be customizable to suit the specific requirements of school. Appropriate heights should be provided to ensure adequate clearance and coverage.

5. The metal walkway arbor should be designed with safety as a priority, considering the needs of school children.

6. Any openings, such as gaps between roofing panels or along the edges, should be adequately protected to prevent accidental entrapment, injury or tampering.

7. The edges and corners of the arbor structure should be smooth and rounded to prevent any potential injuries.

8. The height of the arbor should be sufficient to allow for the safe passage of students, teachers, staff and equipment (if applicable) without causing any discomfort or hazards.

9. The installation should meet local building codes and regulations regarding structural stability, wind load resistance, and fire safety.

10. Provide structures fully capable of withstanding all the loads and weather conditions including but not limited to those caused by nature, humans, gravity, wind, storms, rain, hurricanes, hail, snow, extreme cold/ heat, ultraviolet radiation, and seismic activity (all structures shall be designed to withstand earthquakes).

11. The roofing system should include appropriate flashing and sealants to ensure watertightness and prevent water infiltration.

12. The metal walkway arbor should incorporate an effective rain/ snow water management system to ensure proper drainage.

13. Gutter systems and downspouts should be integrated into the structure to collect rainwater and direct it away from the walking area to a safe drainage location.

14. Consideration should be given to the possibility of connecting the rainwater management system to existing school drainage infrastructure, if applicable.

15. The metal walkway arbor should be designed to accommodate accessibility needs, including wheelchair accessibility and the safe movement of individuals with disabilities.

16. All features of this project shall comply with the American Disabilities Act (ADA) accessibility guidelines (including ADA Accessibility Guidelines {ADAAG}). Where spatial limitations or existing features within the limits of the project prevent full compliance with this act, the contractor shall immediately notify the engineer and school upon discovery of such features. The contractor shall not proceed with any aspect of the work which is not in full compliance with the ADA without prior, written permission from the engineer and school. Any work which is not performed within the guidelines of the ADA, for which the contractor does not have written approval, shall be corrected at the contractor's expense.

17. The arbor should be designed for ease of maintenance, with features such as easy-to-clean materials and accessible components for inspection and repair when needed.

https://www.bia.gov/sites/bia.gov/files/assets/as-ia/raca/pdf/idc008030.pdf

Page | 6

18. Provide the design for concrete work including footings to be installed by the General Contractor.

19. All electrical conduits, boxes, panels and devices (except LED fixtures) shall be concealed.

20. Aluminum construction is preferred. If steel is used, it must be coated to protect against corrosion.

21. Provide clear acrylic protection or bituminous paint protection between the aluminum column and the concrete foundation.

22. The general contractor shall coordinate with all trades to avoid any field conflicts.

23. Provide only lighting and devices that are UL listed and labeled.

24. The contractor shall keep the noise levels to a minimum, so not to disturb the school’s operation at any time.

25. The metal walkway arbor should offer customization options (colors, designs, material, patterns) to align with the specific requirements and branding of the school.

26. Integration of school logos or emblems are to be provided by contractor.

27. Geotechnical engineer study and soil testing if required are to be provided by contractor.

28. Contractors must scan for and identify subsurface utilities and coordinate work accordingly.

29. Cutting and patching where necessary shall be provided by the contractor. If any adjacent surfaces or areas are affected, they must be corrected to original state by contractor as part of this contract.

30. The Contractor shall make sure that all the working personnel shall be well trained & equipped to carry out the job.

31. The Contractor shall have limited access on the compound only to the areas designated for the project.

32. The Contractor shall be responsible for safeguarding all materials and equipment required for the work.

33. It shall be the contractor’s responsibility to protect and keep the surrounding work area clean and free from spills, debris and safety hazards.

34. Contactor shall keep the work site clean at all times and provide daily cleanup at the end of each shift.

35. The contractor shall ensure all workers have passed criminal background checks to be able to work on this project.

36. The work is to be completed in a safe manner with OSHA rules and regulations.

Including the use of proper PPE (personal protective equipment).

37. Provide school with SDS (Safety Data Sheet) sheets as required.

38. The contractor must comply with the school’s security procedures, policies and

COVID-19 protocols as enforced by school.

39. Any rework due to contractor fault should be promptly rectified by contractor at no additional cost to school.

40. The contractor shall partake in inspection and punch list walk throughs with school (or appointee of school) and rectify identified deficiencies promptly.

41. All temporary power, construction facilities, lavatory and hand wash stations as required must be provided by contractor at school approved locations.

42. This work is subject to FAR (Federal Acquisition Regulation).

Page | 7

9. POST CONTRACT AWARD PREREQUISITES

1. Insurance Certificates as required/in conformance with BIE Contracting provisions.

2. Contractor's Itemized Schedule of Values in the applicable CSI Divisions acceptable by

Owner, as applicable.

3. 100% Performance and Payment Bonds with BIE’s approved Surety, as applicable.

4. Detailed Contractors Project Schedule.

5. Site specific narrative work plan delineating how, where, when, whom of overall undertaking.

6. Dust and noise mitigation plan to be submitted by contractor for school approval.

7. Other Information/Documents as required by the BIE.

10. OBTAIN ALL MATERIALS AND PERMITS

The Contractor shall ensure that all materials necessary to perform work are ordered promptly upon Notice to Proceed (NTP). To avoid delays, all parts and equipment must be on hand or readily accessible for a given phase prior to the commencement of work.

The Contractor shall procure all permits required for the work.

11. SCHEDULE Work Breakdown Schedule (WBS)

The Contractor shall provide the COR within ten business days of the Notice to Proceed (NTP) with a detailed work schedule outlining how the Contractor plans to meet the conditions of this contract.

12. DEMOLISH EXISTING

a) School personnel and students shall not be disturbed in any way during construction. The Contractor is to confine the work to the immediate area concerned; maintain cleanliness and wet down demolished materials to eliminate dust. Perform all flame cutting to maintain the fire safety integrity of this facility.

The Contractor is to employ a fire watch and ensure no flammable gases are stored at the school. Adequate fire extinguishing facilities shall always be available at site.

Perform all work in accordance with recognized fire protection standards.

Page | 8

Inspection will be made by personnel of the Support Services Division, and Contractor shall follow all directives of the COR/ School regarding rigging, safety, fire safety, and maintenance of operations.

b) Unless specified otherwise, old material, wiring, conduits, and other devices associated with the equipment shall not be re-used in the new work. This includes, but is not limited to, all concrete pads, electrical and fittings. The structural integrity of the building system shall be maintained. Reference shall also be made to the contract documents of the other disciplines in the project for additional facilities to be demolished or handled. Lockout tag out (LOTO) practices shall be employed for safety.

13. CHANGE ORDERS

The change orders request shall be forwarded to the Contracting Officer by memorandum outlining the need and a justification for the change order. Upon receipt of a change order request, the Contracting Officer will request a cost proposal from the Contractor. All cost proposals shall be in detail and itemized, showing price breakdown in sufficient detail to permit an analysis of cost for material, labor, equipment, hours, taxes, insurance, bonds, overhead costs, profit, and complete description of work involved in the change order, including any time extension. All extra/ change order work shall be approved by school/ COR prior to the commencement of work by contractor; if the contractor fails to obtain schools and COR’s approval prior to the commencement of such work, it shall be at expense to the contractor. The contractor shall not perform any of contingent sum or add alternate work, until the Contracting Officer issues a contract modification authorizing performance of work in accordance with FAR.

14. PROVIDE TRAINING

a. Provide services of the Manufacturer's Representative for one day to instruct, the

Maintenance Representative(s) in the operation and maintenance of all installed equipment, structures and assemblies.

b. Schedule training with the school and provide at least 4-day notice to the school of the training date.

c. Contractor to record all training and take attendance. The signed attendance sheet and training videos shall be provided to the school by a contactor.

15. SPARES

a. Provide the school with 10 percent spare parts for each type of light fixture.

Page | 9

b. Provide the school with ample touchup paint of all colors.

c. Provide extra hardware and any special tooling required by the school for maintenance.

16. EQUIPMENT STANDARDS

a. No changes/substitutions/modifications to the list of equipment provided in the proposal may be made without approval.

b. SCHOOL/ COR will only accept proposals for new original equipment from the manufacturer (less than 1 year old from the date of manufacture) without blemish or defect. No used or refurbished equipment or parts are to be provided by the contractor.

17. PRODUCT DATA AND SUBMITTALS

a. Provide installation, user and maintenance manuals.

b. Provide Warranty certificates.

c. Provide construction and shop drawings including architectural, civil, structural and electrical work. Construction drawings must be sealed by P.E. of record.

d. Provide drawings in CAD format.

e. Provide Equipment Preventive maintenance plans and schedule.

f. Provide manufacturer's certification that products comply with referenced standards.

g. Submit complete phasing plan/schedule with manpower levels prior to commencing work. The phasing plan shall be detailed enough and provide milestones in the process that can be verified.

h. Provide all product and equipment submittals.

i. The contractor shall take all necessary field measurements and investigations to ensure that the equipment and assemblies will meet contract requirements, and all equipment that requires regular maintenance shall be identified. The Contractor shall promptly notify the Contracting Officer, in writing, of subsurface or any physical conditions different from those indicated in this contract or unknown unusual physical conditions at the site before proceeding with the work.

j. It is the Contractor’s responsibility to ensure all submittals meet the BIA School Facilities Design Handbook specifications as provided in the following link https://www.bia.gov/sites/bia.gov/files/assets/as-ia/raca/pdf/idc008030.pdf.

k. The Contractor shall provide all submittals to the COR and school for approval within ten business days from the Notice to Proceed (NTP). If at any time during the project, it is found that any item does not meet the BIA School Facilities Design Handbook specifications and there was no variance approval, the Contractor shall correct such deficiencies at no additional cost or time to the Government even if a submittal was approved.

18. DRAWING SUBMISSIONS

https://www.bia.gov/sites/bia.gov/files/assets/as-ia/raca/pdf/idc008030.pdf

Page | 10

a. No work shall be fabricated or delivered until the receipt of approved shop drawings from the engineer, COR and approved representative.

b. Equipment manufacturer shall provide the following information with each shop drawing/product data submission:

1) Dimensioned drawings including a plan, elevation, section and detail views of

2) Each component of the unit shall be identified, and mechanical specifications shall be provided for the unit and accessories describing construction, components, and options.

19. DESIGN/ DRAWING SUBMITTALS

1. Initial Project Assessment (10%) o Site visit(s) for field investigation and meeting with functional area users & technical staff.

o Prepare a study and investigative report verifying the project scope, any existing conditions and/or design considerations unique to the project area.

2. Design Development (35%) o Initial concept design, incorporating at least two alternative plans with phasing strategy, feasibility studies, analysis of infrastructure systems and recommendations defining the design approach.

o Response to Clients 10% design review comments, if applicable.

3. Mid-Design (60%) o Advanced design and engineering scheme of selected alternative plan.

o Outline specifications, (including table of contents) o Cost estimate, schedule of material submittals and finish schedule.

o Response to Clients 35% design review comments, if

4. Pre-Final Design (95%) o Complete submittal of design drawings and specifications including material.

o Submittal listing and finish schedule. If applicable.

o Response to Clients 60% design review comments, if

5. Final Design (100%) o Submittal of final design drawings, specifications including material submittal.

Page | 11 o Final listing and finish schedule, and cost estimate.

o Final design drawings will be prepared in .DWG, and .PDF format.

o Response to Clients 95% design review comments, if applicable.

c. The Contractor shall list any exceptions to this statement of work (SOW).

d. The Design-Build shall be prepared and submitted with complete construction documents for review and approval by the Government.

20. CONTRACTOR FIELD QUALITY CONTROL

The Contractor shall develop, submit for government’s approval and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with the contract and this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is how they ensure that all work complies with the requirements of the contract. The finalized QCP will be accepted by the Government at the time of the award of the Task/Delivery Order. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the COR and School for review at least 10 business days prior to the effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractor’s procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within ten (10) business days from receipt of notice that the QCP is found "unacceptable."

21. MANUFACTURE’S FIELD SERVICES

The manufacturer’s representative shall provide technical assistance and guidance for installation. The quality of all work shall be the responsibility of the Contractor. Sufficient inspections and tests of all items of work, including that of subcontractors, to ensure conformance to applicable specifications and drawings with respect to the quality of materials, workmanship, construction, finish, functional performance, and identification shall be provided on a continuing basis.

22. OMISSIONS

Omissions, errors or the misdescription of details of work which are manifestly necessary to carry out the intent of the drawings, specifications and this statement of work , that are customarily performed or are best practices, required by standards, laws and codes, shall not relieve the Contractor from performing such omitted or misdescribed details of the work as part of this contract.

Page | 12

23. CONTRACT ADMINISTRATION

a) The Contractor shall not perform work that is outside the SOW unless directed in writing by the Contracting Office (CO). Any work done by the Contractor outside the SOW without direction from the Contracting Officer will be at the Contractor's own risk.

b) The COR will provide a Notice to Proceed (NTP) to begin the performance of work after the contract has been awarded.

c) The COR shall coordinate the schedule for each phase, approve technical submittals, inspect work, monitor progress, accept completed work, review invoices, review change orders, and issue/receive Government Furnished Items. The COR has the authority to direct the Contractor to stop the performance of work if unsafe work conditions are observed.

a) The laws regulating wages and hours of workers employed under this contract are subject to the Davis-Bacon Act.

https://www.dol.gov/agencies/whd/government-contracts/construction/faq/conformance

24. WARRANTIES

a) The Contractor shall be providing a comprehensive warranty that covers a period of one year from substantial completion. This warranty shall cover all parts, labor, shipping, and expenses, such that no additional cost is incurred by the school for warranty work.

b) The warranties period shall start from the final completion date, after the punch list has been corrected in full and accepted by school.

25. PACKING AND MARKINGS

a) All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Government. Preservation and packing shall be in accordance with standard practices for commercial packaging.

b) Government personnel are not authorized to accept deliveries for the contractor, nor are they responsible for off-loading shipments. The contractor must be present to accept all deliveries.

26. LIQUIDATED DAMAGES- CONSTRUCTION

https://www.dol.gov/agencies/whd/government-contracts/construction/faq/conformance

Page | 13

If the Contractor fails to complete the work within the time specified in the contract, the Contractor will pay liquidated damages to the Government per the executed contract and FAR clause 52.211-12

27. CLOSE OUT REQUIREMENTS

As requisite for final payment, the Contractor shall provide following to the COR and school:

1. Specified quantities of extra/spare materials for each of the different materials, products used.

2. All Warranties

3. As-Built drawings.

4. Operations/ maintenance manuals.

28. CODES AND STANDARDS

The Contractor shall provide a multi-disciplined team to furnish the services required to complete the work. Each responsible team member must be knowledgeable of and provide work in compliance with the most current editions of all applicable codes, standards, and guidelines as adopted by BIE. All industry standards, codes, federal/ state/ local/ tribe laws, regulation including the following shall apply:

• ASTM/ ASTM E2950– Standard Specification for Metal Canopy Systems

• OSHA regulations

• NFPA/ NFPA 5000 Building Construction and Safety Code

• NFPA 101 Life Safety Code

• NFPA 70 - National Electrical Code

• ADA, ADAAG and Americans with Disabilities Act and Architectural Barriers Act

Accessibility Guidelines (ADAABAAG)

• EPA, Tribal, State, and Federal Regulations

• DOI – Guiding Principles for Sustainable Federal Buildings.

• DOI – BIA School Facilities Design Handbook

• American Institute of Steel Construction, Inc.

• American Society of Civil Engineers (ASCE)

• American Welding Society (AWS), AWS D1.1 – Structural Welding Codes

• American Concrete Institute (ACI)

• National Electrical Code (NEC)

• International Building Code (IBC)

• International Existing Building Code (IEBC)

• International Fire Code (IFC)

• Arizona Building Code

Page | 14

Where applicable, the Contractor shall adhere to all federal and State statutes pertaining to archaeological, historical, and environmental clearances which may affect this project.

Strict adherence to the National Environmental Protection Act (NEPA) and the National Historic Preservation Act (NHPA), Section 106, will be mandatory. The Contractor shall follow all applicable environmental laws.

29. DEFINITIONS AND ACRONYMS

The following specifications/guidelines shall be utilized in the work described. Definitions and Acronyms:

• "ADAABAAG" means "Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines."

• "COR" refers to the Contracting Officer's Representative.

• "Design Handbook" refers to the current edition of the BIA School Facilities Design

Handbook.

• "DOI" refers to the U.S. Dept. of the Interior.

• "DSRM" refers to the "Division of Safety and Risk Management," which is the AHJ and located in Albuquerque, NM.

Page | 15

30. ATTACHMENTS

Attachment 1. Approximately 2000 linear feet of Metal Walkway Arbor as roughly shown below (the actual layout, designs and locations shall be agreed upon by the school):

Page | 16

Attachment 2. Proposed design example idea roughly illustrated below (the actual layout, designs and locations shall be agreed upon by the school):

Page | 17

End of Statement of Work