Attachment 1 - Statement of Work.pdf

United States Department of Agriculture

Agricultural Research Service

STATEMENT OF WORK (SOW)

Landscape and Groundskeeping Services

For the

U.S. Arid Land Agricultural Research Center

Maricopa, Arizona

1.0 CONTRACT PROJECT:

Project Title: “Landscape and Groundskeeping Services” at the U.S. Arid Land Agricultural Research

Center, Maricopa, Arizona.

2.0 PROJECT CONTACT PERSONS:

2.1 Facility Operations Specialist

Contracting Officers Representative

21881 N. Cardon Lane

Maricopa, AZ 85138

Tel. No.: 602-725-2123

Email: harry.gardner@ars.usda.gov

3.0 BACKGROUND:

ALARC is organized under the Agricultural Research Service (ARS) which is the principal research agency of the USDA and the Research, Education, and Economics (REE).

The U.S. Arid-Land Agricultural Research Center (ALARC) integrates the former Western Cotton Research

Laboratory and the U.S. Water Conservation Laboratory on a 20-acre site at the University of Arizona, Maricopa Agricultural Center (MAC). The facility opened in February 2006.

The location needs a Qualified Contractor to provide weekly labor, supervision, equipment, and supplies/materials, except those furnished by the Government, necessary to perform weekly Landscape and

Groundskeeping Services as described in this SOW. The contractor shall maintain the current grounds and equipment to their most productive and efficient state of performance.

4.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

[X] Provide cost estimates for labor to complete the requested work.

5.0 PROJECT REQUIREMENTS:

The Contractor shall provide a cost estimate for labor, furnish a technical and cost proposal to complete the project for any requested work as detailed in section 5.1 below. All requested work will be performed at the

U.S. Arid Land Agricultural Research Center, Maricopa, Arizona.

5.1 Bid Schedule: Base

Provide qualified labor, supervision, equipment, and supplies/materials, except those furnished by the

Government, necessary to perform the complete weekly Landscaping and Groundskeeping Services for the

USDA Agricultural Research Center, Maricopa, AZ.

❖ Contractor’s expertise is needed to determine the proper services needed to keep the health of the vegetation and keep the grounds visually and professionally appealing.

❖ Communicate the work to be completed to the location personnel on a weekly basis.

mailto:harry.gardner@ars.usda.gov

❖ Contractor shall present a proposal for any/all additional work (i.e., irrigation controller, valves, drip line relocation, replacement plants/trees, etc., repair of wash out areas), as needed.

❖ Provide weekly landscaping and groundskeeping services for approximately 75,000 square feet of graveled areas with various types of desert vegetation, including trimming and pruning of desert trees, 6 large Fig palms, cacti, including irrigation system programming and maintenance.

❖ Parking lot and walk-way cleanup.

❖ Weed control, including pre-emergent.

5.1.1 Landscape/Groundskeeping services and maintenance:

1. Upon arrival/departure, all landscape personnel need to sign in and out at the lobby and receive/return a badge, check in with location personnel to discuss the nature of work to be performed at that visit.

2. Clean up the sidewalks and parking lots with blowers and remove the debris on a weekly basis.

3. Maintain granite around buildings and parking lots.

4. Prune and trim all trees, including six (6) large Fig Palm trees, various other plantings, and groundcover in order to restrict height and size, keep properly shaped and clear from buildings, as directed by the Facilities Manager.

A. Prune trees to develop the natural branching structure.

B. Thin branch growth, as needed, to provide for free air circulation through the remaining limbs and branches.

C. Apply “wound” paint to pruned branches greater than one (1) inch in diameter.

5. Clean up and remove from the location all broken branches, leaves, blossoms, and other debris from around and under cactus, bushes, trees, and the granite areas.

6. Remove weeds in sidewalks, cracks in the asphalt and all other vegetation-free areas.

A. Dig out and/or spray weeds, if spraying large weeds, remove the dead weeds at the next visit.

B. Weed control restrictions around the greenhouse areas, to be discussed at site visit.

7. Spray the entire property with pre-emergent two (2) times per year.

A. Provide a minimum of one (1) week advanced notice for weed control spraying.

B. Include yellow dye for the pre-emergent and blue dye for the weed control for visual confirmation of completed work.

8. Inspect the health of the vegetation and report any decline to the Facilities Manager.

A. Remove any dead or dying plants as directed by the Facilities Manager.

B. Program Automatic Controller, as needed, for the most efficient watering schedule as well as the vegetations’ seasonal watering needs.

9. Discuss any necessary repairs with the location personnel and present the location personnel with a quote for any necessary landscape repairs that have been discussed (necessary repairs may include valves, drip lines and controller, plant/tree replacement, repair of wash out areas, etc.).

5.2 Description of Work:

5.2.1 General:

a. All requested work shall comply with applicable federal, state (Arizona), and local code requirements as well as current industry standards, and health and safety codes, in effect at the time of contract award.

b. Contractor shall furnish all labor, materials, equipment, transportation, and field supervision for the completion of any requested project.

c. All removed hardware, debris and surplus materials resulting from all completed work shall be removed from the work area and disposed of properly after completion of the project.

d. Contractor shall provide and maintain all necessary guards, lights, barricades, etc., to protect persons, property, and materials in and around the site.

e. Contractor shall schedule his work so that his working hours and the working hours of the location coincide (M-F -7:00am – 3:30pm). Should it be necessary to work hours other than the normal, regular working hours, the contractor shall arrange for access to the area with the location personnel.

f. Sanitation facilities: The contractor may use the government sanitary facilities during the execution of this project. It is required that the contractor use these facilities in a responsible manner.