Attachment 1 Statement of Work.pdf
PDF 163 KB Posted
- Attached to
- Meeting Venue Region 2 National Forest Service
- Solicitation number
- 1240LQ24Q0004
- Issued by
-
Department of Agriculture Forest Service
About this file
This statement of work outlines requirements for a meeting venue to host the Region 2 National Forest Service New Employee Orientation. The contractor shall provide a main conference room accommodating 100-120 attendees, as well as two additional breakout rooms each holding 50 people, from May 20-23, 2024. The rooms must include AV equipment such as screens, audio, and microphones. High-speed internet and standard room amenities are also required. The venue will need to be set up each day and cleaned following events. The contractor's point of contact shall be available throughout. Relatedly, the Department of Agriculture Forest Service solicitation seeks offers for this meeting venue for the Region 2 National Forest Service New Employee Orientation occurring on the specified dates.
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Other files
| File | Type | Posted |
|---|---|---|
| Region 2 Venue Commercial Services_Combined SS RFQ_.pdf | ||
| Attachment 2 Jefferson County Wage Determination 15-5419.txt | TXT text file |
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Text version
Project R2 National New Employee Orientation Venue
General Information
1.0 Scope of Work
National New Employee Orientation is designed to further connect employees within their first year to our mission, values, and ethics. Scope of work includes providing a conference room and 2 breakout rooms to accommodate 100-120 attendees and audio/visual technology. The conference is for R2 new employees and if room, permits hosting other region’s new employees. The conference rooms will be scheduled for May 20-23, 2024.
2.0 Background
As a Work Environment and Performance Office national program for new employees, the request is to provide a secure, safe and reliable offsite venue to host 100-120 employees. The venue will need a main presentation room and additional rooms for smaller breakout sessions.
Contractor Requirements
3.0 Technical Requirements / Tasks
Task will include:
May 20, 2024: 1 to 5 pm. The main conference room is to be set up and prepped for orientation.
May 21-23, 2024: The main conference/presentation room will be set up in classroom style hosting 100-
120 participants, two additional rounds set up in the corners, one reception table, and a technical support table.
The rooms will have 1 one large cradle screen, audio/visual equipment, sound, and 4 microphones (2 wireless handheld & 2 wireless lavaliere)
The facility will provide high-speed internet for adequate bandwidth for the conference.
Two additional rooms will need to host 50 participants in round tables.
Vendor shall provide standard setup, cleanup, HVAC, water, restrooms, etc.
Optional Quote Item: Conference room one evening, potential open house, for 70 participants.
4.0 Government Furnished
Government will furnish miscellaneous supplies, including flipcharts.
5.0 Deliverables / Schedule
All written deliverables shall be phrased in layperson language.
Key Deliverables Item No. Deliverable Objective Due 1 Conference Rooms Provide a safe and clean meeting room in a
Hotel facility for National New Employee Orientation.
On the date, the service is requested: May 20-23, 2024
Insert Deliverables / Schedule Here
6.0 Contractor’s Key Personnel
Technical point of Contact throughout the event.
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