Attachment 1 - Statement Of Work.docx

STATEMENT OF WORK (SOW) FOR LONG-TERM LODGING SERVICES IN BLUFFDALE, UT

1.0 BACKGROUND AND SCOPE OF WORK

1.1 Background

The Government has a recurring mission requirement to secure long-term lodging services for personnel assigned to Temporary Change of Station (TCS) duty in the vicinity of Bluffdale, Utah. This requirement is a renewal of a previous contract to support ongoing mission needs.

1.2 Scope

The Contractor shall provide up to four (4) fully furnished, single-occupancy dwellings that meet the requirements detailed in section three (3) for use by Government personnel. Acceptable dwelling types include one-bedroom apartments, studio dwellings, condominiums, and/or hotel rooms, provided they meet all the minimum specifications detailed in this SOW.

2.0 PERIOD AND PLACE OF PERFORMANCE

2.1 Period of Performance (PoP)

The contract is a Firm-Fixed-Price (FFP) vehicle with a total period of performance of up to three (3) years, commencing on 1 November 2026 and ending on 31 October 2029.

Option Years: Option periods may be exercised annually at the discretion of the Government up to 31 October 2029.

2.2 Check-In and Check-Out

Specific check-in and check-out dates and times will be determined and designated within each individual delivery order issued under this contract.

3.0 LODGING AND DWELLING REQUIREMENTS

The Contractor shall deliver and maintain dwellings that meet or exceed the following technical and physical specifications:

3.1 Place of Performance

· All dwellings provided under this contract must be situated within a 25-mile radius (according to Google Maps driving directions) of 17800 South Redwood Road, BLDG 9300 Bluffdale, UT 84065-4905

· The Contractor may utilize more than one hotel or property location to satisfy this requirement.

3.1 Dwelling Configuration and Space

· Closet Space: Each dwelling must feature at least one (1) full-sized closet providing approximately 80 to 100 square feet of storage space.

· Non-Smoking: All provided dwellings must be strictly non-smoking.

· Security: Each assigned occupant must be provided with an individual key or card access to their dwelling.

3.2 Furnishings

Dwellings must be fully furnished to include, at a minimum, the following items (Note: "fully furnished" does not mandate the provision of a television):

· Living Room: Minimum of one (1) sofa and one (1) living room table.

· Sleep Area: One (1) bed, one (1) clothes dresser, and one (1) bedside table.

· Kitchen/Dining Area: Dining table and appropriate chairs.

3.3 Kitchen Specifications

Each lodging unit must contain a fully functional kitchen equipped with:

· Stove & Oven: A countertop convection oven combined with at least a 2-burner stovetop.

· Refrigerator: A full-sized refrigerator (minimum 22 cubic feet capacity).

· Housewares & Kitchenware: A complete set of basic housewares including, but not limited to:

· Pots and pans suitable for cooking.

· Drinking glasses, plates, and eating/cooking utensils.

3.4 Utilities and Technology

· Utilities: All utility costs (electricity, water, sewer, trash disposal, gas, heating, and cooling) must be fully included in the rate.

· Internet: High-speed internet access with a minimum download speed of 300 Mbps must be provided in each dwelling at no additional charge to the Government or the occupant.

3.5 Property Standards and Amenities

· Quality Rating: If a hotel is utilized it shall have a minimum AAA Diamond Approved Rating. If other types of properties are utilized the Government may request rating references and certifications during the evaluation of quotes.

· Parking: Shall be onsite and free of charge.

· Laundry Facilities: Shall be on premises with 24-hour access.

· In-Room Safes: A secure in-room safe or security lockboxes on the premises in a secured area is only mandatory if a hotel is selected.

· Cleanliness and Serviceability: All rooms, common areas, and facilities must be fully serviceable, clean, and free of physical or sanitary deficiencies. The property/properties must be entirely free from mold, bed bugs, cockroaches, mice, or any other rodents, insects, or pests. All doors, locks, telephones, fire alarms, smoke detectors, and other safety devices must be in perfect working order.

· Hotel Lodging: Room cleaning and linen exchanges must be provided by the property at a minimum of once per week.

· Non-Hotel Lodging (Apartments/Condominiums): The individual occupant will be personally responsible for cleaning the unit and laundering all bed linens and towels.

· Pet-Policy: Property/properties shall be pet-friendly.

· See section 4.2 for any damage caused by pets.

4.0 GOVERNMENT AND OCCUPANT RESPONSIBILITIES

4.1 Security Deposits and Incidentals

· Occupant Liability: Individual occupants shall not be personally responsible for providing a security deposit directly to the property. If one is standard policy it is the contractors responsibility.

· Government Liability Limit: The Government will not be held liable for personal incidentals, room service, telephone charges, or unauthorized room modifications.

4.2 Property Damages

The Federal Government is self-insured. If extensive physical damage is discovered in a dwelling after the period of performance ends, the Government will be responsible for resolving and covering documented damages in accordance with federal law and self-insurance protocols.

4.3 Background Checks

If the Contractor or property management requires background checks on lodging occupants, the Government's liability remains strictly limited to the agreements set forth within this contract.

5.0 CONTRACT ADMINISTRATION AND POLICIES

5.1 Firm-Fixed-Price and Per Diem Cap

This is a Firm-Fixed-Price (FFP) contract. The dwelling rate agreed upon shall not exceed the Joint Travel Regulation (JTR) allowable lodging per diem rate for zip code 84065 (Bluffdale, UT) in effect at the time of performance. FY26 GSA per diem rates will apply through the entire PoP of this contract.

5.2 Tax Exemption

Purchases by the federal government are tax exempt by law and most states accept the purchase order as evidence of purchase by the federal government. Some states/municipalities may require tax exemption forms. We will not provide tax exemption documentation. This is not tax advice and does not guarantee that the jurisdiction the purchase is in will waive the sales tax. It is the vendors' responsibility to check applicable state/municipal laws before making an offer. In accordance with FAR 52.212-4(k) Taxes, quoted pricing should include all taxes as necessary.

5.3 Lodging Stop/Start Policy

· Notice Requirement: The Government will provide the Contractor with a 30-day written notice to stop or start lodging for any dwelling.

· The PoP end date of a task order shall be considered a 30 day written notice at the time of issuance.

· Payment Obligation: The Government shall only pay for dwellings that are actively utilized, provided that the proper 30-day written notice to stop or start has been delivered.

· Rooming List: The Government will coordinate and provide a Rooming List to the Contractor in conjunction with the 30-day lodging stop/start notifications.

5.4 Invoicing and Payment

· Monthly Invoicing: Partial payments are allowed, services shall be invoiced and paid monthly in arrears through Wide Area Work Flow (WAWF).

· Advance Payments: Advance payments are strictly unauthorized.