Attachment 1 Statement of Work.docx

STATEMENT OF WORK

PMIS: 244622 – Temporary Repairs to Lameshur Road

Virgin Islands National Park (VIIS) St. John, USVI

Date: November 2020

1.0 Section 1: Introduction

1.1 Overview:

This document is a Statement of Work (SOW) for the National Park Service (NPS). The purpose of the SOW is to describe services associated with the repairs to Lameshur Road to facilitate a cleanup and repair to the Virgin Island Environmental Resource Station (VIERS) on Saint John, USVI.

The contractor shall exercise management and operational control over and retain full responsibility for requirements as set forth in this SOW. The Government shall not exercise any supervision or control over sub-contractor(s) performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Offerors are encouraged to propose process improvements and industry best practices in their proposals.

1.2 Site History:

Virgin Islands National Park is more than just beautiful beaches. Hike to plantation ruins to learn about a time when sugar dominated the island. Visit the ancient petroglyphs carved by the Taino Indians. Come snorkel the coral reefs to discover hidden marine life. Two-thirds of the island of St. John is national park, making it a unique destination for visitors from around the world.

1.3 Project Background:

Hurricane Irma and Maria became the 9th and 13th Named Storms of the 2017 Hurricane Season. The hurricanes made landfall in Saint John in Aug and September 2017, causing significant damage throughout the park.

This project will:

· Smooth out and knock down high points in the road and remove jagged rocks from within the existing roadway bed.

· Supply, spread and compact gravel in low lying areas within the existing roadway bed.

1.4 Description of stakeholders and customers:

This project will be managed by a Project Manager (PM) from the NPS South Atlantic Gulf Regional Office in Atlanta, Georgia representing VIIS. The General Contractor will be responsible for all aspects of the project, from design, construction, safety, and completion. The park superintendent and staff are the project’s primary stakeholders for this work. The park will remain open to visitors while the work of this contract is executed, and the contractor shall state in his proposal how he intends to provide visitor access during construction. Visitors are the park’s primary customers. Occasional contact with visitors by the contractor is not likely. As all resources and operations of the NPS are ultimately paid for by the U.S taxpayer, any visitors that the contractor comes into contact with while accomplishing this work should be considered a customer and be accorded all reasonable courtesy.

2.0 Section 2: Scope of Work

2.1 Objectives of the Project:

The primary objectives of the project are:

· Pre-proposal site visit is strongly encouraged. If desired, coordinate with the Contracting Officer.

· Review photos and information provided

· Complete all work as specified below

Specifically, the contractor is expected to meet the following objectives:

1. Pre-Construction Meeting is required. This meeting will be coordinated by the Contracting Officer.

2. Lameshur Road is in the south east area of St. John, the road is narrow and concrete for a portion. This project will smooth and fill a length of approximately .6 miles of road. See Map in Attachment B.

3. Lameshur Road is adjacent to a known wetland, and in order to comply with all wetland protection regulations all work must occur within the existing roadway bed. Contractor shall install two rows of Silt Fence on the seaward side of the road prior to starting any work. Coordinate exact location with Park Personnel prior to install. Government estimates approximately 500 LF of double row Silt Fence.

4. Contractor shall, as best as they can, smooth out high points and jagged rocks with road machinery within the existing roadway bed.

5. Low areas will be filled in with crush and run or approved gravel fill to level areas off within the existing roadway bed and make them more passable. Government estimates 4 low areas to fill, each approximately 40’x15’x9” deep for a total of approximately 75CY. Contractor Shall include their estimated quantity as part of their proposal.

6. The only utility known to be in the area are overhead power lines. Contractor will work with the VIIS Facility Manager for utilities.

7. Prepare and submit all required quality assurance reporting documentation in a timely manner.

8. Accomplish all activities within the established contract time limits

9. Site to be left clean and orderly at the end of each day.

10. Demobilize from the site. Remove all debris and equipment, to include Silt Fence, from the worksite. Rehabilitate all areas affected by the work to match existing conditions.

11. Close Project. Complete all administrative requirements necessary to close project within 2 weeks of final acceptance of site work.

The location of the work is shown in SOW Attachment B.

2.2 Contractor Responsibilities:

2.2.1 Personnel and Equipment:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform the work as defined in this SOW except for those items specified as government furnished property and services. Marking or, and coordination with Utilities is sole responsibility of the contractor. Park will work with contractor on any park owned utility lines. All pictures, measurements, quantities, etc. listed in this SOW are for reference only. Contractor shall be solely responsible for verifying all existing conditions, measurements, quantities, etc.

2.3 Work Location:

The work will be performed at the Virgin Islands National Park, St. John, Virgin Islands Lameshur Road, see attached photos.

2.4 Scope of Work:

The Contractor will execute the work in coordination with the NPS as described in Section 2.1 and other sections of this Statement of Work.

2.4.1 Materials Quality:

NPS expects materials to conform with Federal Highway Administration FP-14 standards for road base gravel.

2.4.2 Aesthetic Quality:

The NPS requires that all work areas to be left clean and generally free of all debris/trash greater than a golf ball in size.

2.5 Period of Performance:

The period of performance shall be 60 days from issuance of a notice to proceed by the NPS Contracting Officer.

2.6 Required Plans and Submittals:

2.6.1 Quality Control Plan (QCP):

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

The QCP is to be delivered to the COR in accordance with the submittal register provided in Attachment A. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. A revised copy of the QCP shall be submitted to the COR within 5 working days when changes are made thereafter.

2.6.2 Safety/Accident Reporting Plan/Spill Plan

The contractor shall develop a Safety/Accident Reporting Plan to cover the following:

Prior to a Notice to Proceed order is issued, the Contractor shall submit and receive approval on a site-specific Safety Plan.

The contractor and their employees will comply with all Occupational Safety and Health Administration (OSHA) standards at all times.

The contractor is responsible to safeguarding the project site as work is being performed. Appropriate signs, warning devices, and barriers shall be used as appropriate to protect the public, government and contractor employees.

The Contractor shall ensure that all reasonable precautions are taken to protect the public in the areas where work is being performed.

The Contractor shall immediately report to the Contracting Officer Representative (COR) any potential hazards found by his employees on the project.

The Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under this contract.

All reportable accidents, which are those resulting in death, occupational disease, traumatic injury to employees or the public, fires, and property damage by accident in excess of $100, shall be reported to the Contracting Officer and COR immediately. Within 7 days of a reportable accident, the contractor shall fill out and forward to the Contracting Officer an Accident/Property Damage Report (Form CM-22).

If the Government determines that the Contractor did not use reasonable care for Government property and caused damage to or loss of said property, the Contractor shall repair the damage or replace the property, at no cost to the Government. If the Contractor fails or refuses to make such repairs or replacement, the Contractor shall be liable for the cost, which will be deducted from the contract payment.

2.6.3 Inclement Weather Preparedness/Hurricane Plan

Prior to commencement of work, Contractor must provide weather preparedness plan in writing to the Park should unfavorable weather patterns develop during construction. The Contractor and Park shall mutually agree upon a plan to secure the site and/or materials. No reimbursement or additional cost will be applied to Park for carrying out the plan. The Contractor shall not be entitled to, and the Park shall not be responsible for, any claim for additional compensation as a result of Contractor's compliance with the weather preparedness plan.

2.7 Recognized Holidays:

The contractor is not authorized to work at the site on Federal Holidays unless specifically authorized in writing by the NPS Contracting Officer. Requests to work over a holiday must be received no less than 5 working days prior to the holiday.

2.8 Hours of Operation:

The contractor is responsible for conducting business at the site between the hours of 7:30 am to 5:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work outside of these hours must be coordinated with the Park and COR no less than 72 hours prior.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

2.9 Post Award Conference/Periodic Progress Meetings:

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

2.10 Construction Staging Area

The contractor can stage equipment on the road leading to the VIERS Camp. Prevent damage to the existing roadway.

2.11 Construction Schedule

As per Submittal Register.

2.12 Contracting Officer Representative (COR):

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.13 Key Personnel:

The follow personnel are considered key personnel by the government:

Contracting Officer:

Lara Wood Contracting Officer Southeast Region, Hurricane Recovery C: 828-243-3466 Email: Lara_wood@nps.gov

2.13.1 Site Superintendent:

The contractor shall provide a site superintendent who shall be responsible for the performance of the work. The site superintendent shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The site superintendent or alternate shall always be present on site when the contractor’s employees are working.

2.13.2 Alternate Site Superintendent:

The alternate site superintendent shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract when the Site Superintendent is not on site. The site superintendent or alternate shall always be present on site when the contractor’s employees are working.

3.0 Section 3: Government Furnished Items and Services

3.1 Services

The Government will provide no services to the Contractor

3.2 Facilities

There are no functioning toilet facilities at the work site. Contractor will be allowed to use portable toilets.

3.3 Utilities

The Government will provide not provide access to electricity at the site.

3.4 Equipment

The Government will provide no equipment to the contractor.

The Government will provide no other materials to the Contractor.

4.0 Section 4: Performance Objectives and Measures

4.1 Confirm the Functional Requirements of the Work.

4.1.1 Task Description:

The contractor will be familiar with the requirements stated in this statement of work and meet with the park superintendent and staff to gain a clear understanding of the design and functional requirements of work desired.

4.1.2 Acceptable Quality Level:

The CO/COR will organize and conduct a meeting with the contractor, park superintendent and staff within three weeks of Contract Award. The objective of the meeting is to discuss and coordinate the Contractor’s proposed approach to accomplishing the work, establish clear lines of communication and authority, and confirm specific details of the timeline for completion.

4.2 Confirm Existing Conditions

4.2.1 Task Description:

The contractor shall confirm and become familiar with existing site conditions and measurements. All pictures, drawings, measurements, quantities, etc. listed in this SOW are for reference only. Contractor shall be solely responsible for verifying all existing conditions, measurements, quantities, layout, site access, etc.

4.2.2 Acceptable Quality Level:

Contractor is expected to conduct due diligence in verifying existing site conditions.

4.3 Silt Fence

4.3.1 Task Description:

Install two rows of silt fence in accordance with VIIS Handbook referenced above.

4.3.2 Acceptable Quality Level:

Silt fence is installed on the seaward side of the road prior to starting any roadwork. Fences shall be maintained throughout the project, minimum inspections of the fence weekly or after rainfall events of ½” or greater.

Lameshur Road is adjacent to protected wetlands and the work will be required to comply with all wetland protect regulations including (but not limited to) Section 404 of the Clean Water Act, and Executive Order (E.O.) 11990: "Protection of Wetlands" (42 Fed. Reg. 26961). Specifically, this work will be authorized under the US Army Corps of Engineers (USACE) Nationwide Permit 3. Maintenance. This permit does not require submittal of a Pre-Construction Notification to USACE for the work as described in this SOW. To qualify for this Permit, no vegetation clearing, excavation, ground disturbance, or equipment staging areas will be allowed outside of the existing roadway bed. The Contractor will be responsible for avoiding any damage to existing wetlands and for adhering to the General Conditions of the permit as described in “2017 Nationwide Permits, General Conditions, District Engineer’s Decision, Further Information, and Definitions available at https://usace.contentdm.oclc.org/utils/getfile/collection/p16021coll7/id/8593

4.4 Road Grading

4.4.2 Acceptable Quality Level:

Contractor remains within the existing footprint of the road surface.

4.5 Low Area Filling/Gravel

4.5.2 Acceptable Quality Level:

These areas present a neat appearance and provide for positive drainage off the road surface

4.6 Quality Assurance Reporting

4.6.2 Acceptable Quality Level:

90% of daily reports will be received complete and on time. 100% of pre-construction project management submittals will be received and approved prior to procurement and installation.

4.7 Demobilize Project

4.7.2 Acceptable Quality Level:

100% compliance

4.8 Project Closure

4.8.1 Task Description:

Complete all administrative requirements needed to close the project within 2 weeks of final acceptance of site work.

4.8.2 Acceptable Quality Level:

100% compliance

SOW Attachment A Submittal Procedures and List of Required Submittals

Transmittal: Package each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. Contracting Officer will discard submittals received from sources other than Contractor.

Attach form referenced below to the end of this specification section.

CM-16 Transmittal Form: All material submittals shall be transmitted using National Park Service form CM-16. (This form can be downloaded from the Workflows website at http://www.nps.gov/dscw/con_subreview21.htm.) No action will be taken on a material submittal item unless accompanied by the transmittal form.

Documents required in division 1 are to be delivered under separate cover letter. Do not use the CM-16 Transmittal form for these documents.

LIST OF REQUIRED SUBMITTALS

1.0 Submittals Due Prior to Issuance of Notice to Proceed

1.1 Contracting General Conditions - includes bond, insurance, list of subcontractors, and all other legal documents and certifications required by the CO to execute the contract. Submittals should be sent directly to CO for approval. No transmittal slip required.

An electronic transmittal register will be provided by the COR under separate cover after contract award.

SOW Attachment B Saint John, USVI

Typical Photos image2.jpg image3.JPG image4.jpg image5.jpg image1.jpg