Attachment (1) Statement of Work.doc

Statement of Work (SOW) for

Half Mask & Full Face Respirator Cleaning and Repair Services

For Naval Foundry and Propeller Center

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for Naval Foundry and Propeller Center (NFPC) who is responsible for the design, manufacture, and repair propellers for the US Navy.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.

1.0.3 Government / Contractor Relationship

(a) The services to be delivered under this contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

(b) The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence

(c) Contractor personnel under this contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

(d) Employee Relationship:

1) The services to be performed under this contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

2) Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

(e) Inapplicability of Employee Benefits: This contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

(f) Notice. It is the Contractor's, as well as the Government's, responsibility to monitor contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1) The Contractor should notify the Contracting Officer in writing within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the estimate in time by which the Government must respond to this notice to minimize cost, delay, or disruption of performance.

2) The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation, (iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

NFPC utilizes MSA brand Half Mask and Full Face Air Purifying Respirators in various shops to assist in maintaining filtered breathing air requirements in work environments containing dust and dirt. The contractor is required to clean and repair MSA brand Half Mask and Full Face Respirators.

1.2 SCOPE OF WORK

This scope of work comprises of pickup, disassembly, cleaning, inspection, potential repairs, repackaging, and delivery of MSA brand Half Mask and Full Face Respirators owned by NFPC on a rotating basis.

The MSA Full Face Ultra Twin model respirators are the following part numbers:

· 471304 (Small)

· 471286 (Medium)

· 471310 (Large)

The MSA Half Mask Comfo Classic model respirators are the following part numbers:

· 808075 (Small)

· 808074 (Medium)

· 808076 (Large)

The contractor shall perform the services in accordance with the specifications listed in paragraph 3.0.

CLIN 0001 through CLIN 00024 is a firm fixed price line item to cover the disassembly, inspection, cleaning, re-assembly, and delivery services listed in section 3.0 of the Statement of Work. In the event there needs to be additional labor or material required to return the equipment to a workable condition prior to re-assembly, the contractor shall continue with the repairs under CLIN 0025 without costs exceeding the NTE amount. Once all required repairs are completed, the contractor shall provide the Government with a detailed itemized invoice that captures all of the labor, direct material, and indirect costs associated with the repairs. The Government shall analyze the invoice and come to an agreement of price with the contractor. The negotiated price shall be established as a firm fixed price CLIN through issuance of a modification.

The Government estimates 30 respirators are required to be cleaned per month. An additional 10 respirators per month are included as optional CLINs. The Government does not have an estimate for the number of respirators that require potential repair per month.

The CLIN structure shall be the following:

CLIN 0001 – Respirator Cleaning Services – 30 Each – FFP – Month 1 CLIN 0002 - Respirator Cleaning Services – 10 Each – FFP (Option) – Month 1 CLIN 0003 - Respirator Cleaning Services – 30 Each – FFP – Month 2 CLIN 0004 - Respirator Cleaning Services – 10 Each – FFP (Option) – Month 2 CLIN 0005 - Respirator Cleaning Services – 30 Each – FFP – Month 3 CLIN 0006 - Respirator Cleaning Services – 10 Each – FFP (Option) – Month 3 CLIN 0007 - Respirator Cleaning Services – 30 Each – FFP – Month 4 CLIN 0008 - Respirator Cleaning Services – 10 Each – FFP (Option) – Month 4 CLIN 0009 - Respirator Cleaning Services – 30 Each – FFP – Month 5 CLIN 0010 - Respirator Cleaning Services – 10 Each – FFP (Option) – Month 5 CLIN 0011 - Respirator Cleaning Services – 30 Each – FFP – Month 6 CLIN 0012 - Respirator Cleaning Services – 10 Each – FFP (Option) – Month 6 CLIN 0013 - Respirator Cleaning Services – 30 Each – FFP – Month 7 CLIN 0014 - Respirator Cleaning Services – 10 Each – FFP (Option) – Month 7

CLIN 0015 - Respirator Cleaning Services – 30 Each – FFP – Month 8

CLIN 0016 - Respirator Cleaning Services – 10 Each – FFP (Option) – Month 8

CLIN 0017 - Respirator Cleaning Services – 30 Each – FFP – Month 9

CLIN 0018 - Respirator Cleaning Services – 10 Each – FFP (Option) – Month 9

CLIN 0019 - Respirator Cleaning Services – 30 Each – FFP – Month 10

CLIN 0020 - Respirator Cleaning Services – 10 Each – FFP (Option) – Month 10

CLIN 0021 - Respirator Cleaning Services – 30 Each – FFP – Month 11

CLIN 0022 - Respirator Cleaning Services – 10 Each – FFP (Option) – Month 11

CLIN 0023 - Respirator Cleaning Services – 30 Each – FFP – Month 12

CLIN 0024 - Respirator Cleaning Services – 10 Each – FFP (Option) – Month 12

CLIN 0025 – Respirator Repair Services – 1 Lot – NTE

2.0 APPLICABLE DOCUMENTS

OPNAVINST 5100.23G – copy shall be found by utilizing the below link.

https://www.public.navy.mil/navsafecen/Documents/OSH/SafetyOfficer/5100.23G_CH-1_with_updated_links.pdf

3.0. REQUIREMENTS

3.1. Upon contractor receipt, ALL respirators are to be disassembled, inspected, cleaned, repaired (if applicable), and reassembled to ensure they are properly operating and ready for issue upon delivery back to the Government. If possible, any damaged or defective parts must be replaced with OEM replacement parts.

All cleanings and repairs shall be conducted in a MSA approved facility. Qualified MSA repair technician shall perform the respirator assembly. Proper verification shall be submitted within the contractor’s proposal. Cleaning and repairs shall be completed by the same contractor. Subcontracting the cleaning or the repair services to another contractor is strictly prohibited. Before handling the respirators, handler must ensure latex or nitrile gloves are worn to eliminate contamination.

3.2. The Ultra Twin Half Mask and Full Face Respirators have the same basic components with only minor configuration differences and should be serviced the same way. Both respirator types are to be inspected for condition and be determined for reusability. All respirators which can be serviced and reused should be prepared for disassembly. If the assembly or its parts are not reusable, note as such and return item back to the Government for disposal.

3.3. DISASSEMBLY

Reusable respirators are to be fully disassembled from its ancillary components to expose the main body of the respirator for cleaning. Full disassemble ensures contamination is removed from mating surfaced which could harbor contaminated particles. All removed parts are to be placed in a small bag and cleaned in unison with main component during washing. Do not mix parts for different model respirators. Mixing parts could affect respirator performance.

The contractor shall follow the below for disassembly:

1. Remove and dispose filters and/or cartridges (if attached) and dispose of them properly

2. Remove the yoke and straps

3. Remove cartridge receptacles, gaskets, inhalation valve, and seat

4. Remove exhalation valve body, flapper valve, and cover

5. Loosen and remove speaking diaphragm clamp, housing, retainer ring, and O-Ring

6. Loosen lens ring screw and remove lens ring and lens

3.4. INSPECTION

The contractor shall follow the below for inspection:

1. Inspect all parts for damage/deterioration and/or contamination such as residual detergent, dirt, dust, paint, hair ETC and remove to ensure thorough cleaning of respirator.

2. Examine the face pieces by flexing them; look for pinholes, cracks tears and distortions. Pay particular attention to the area where the cartridges and exhalation port seats onto the face piece. Also, verify the rubber/silicon is still pliable.

3. Inspect the head harness for cuts, rips tears, damaged or missing buckles/D-rings and elasticity. Examine the cradle headband and straps for holes, deformity, fraying, and sufficient elasticity. Straps should return to the original position after being stretched. Examine the yoke and strap attachment points for deformity or wrinkles.

4. Examine cartridge receptacles for cracks, damage, or debris.

5. Examine inhalation and exhalation valves for holes, deformity, and/or damage.

6. Examine inhalation and exhalation valve cover and seat for cracks, damage or debris. There can be no cracks or damage on the valve-sealing surface, inhalation valve sealing surfaces and the cartridge gasket sealing surfaces for cracks, damage or debris.

7. Examine the speaking diaphragm housing, lens and lens retainer ring halves for damage or missing parts.

8. Place all disassembled reusable small parts in a mesh bag to prepare for cleaning and dispose all bad/damaged parts.

3.5. CLEANING

The contractor shall follow the below for cleaning:

1. The contractor shall wash the respirators in accordance with OPNAVINST 5100.23G and NAVSHIPYDNORINST 5090.2 Chap 21.

2. Clean and disinfect face piece using factory recommended MSA Confidence Plus Germicidal Cleaning solution (P/N 10009971) in accordance with its directions.

a. NOTE: Refer to MSDS sheet for handling of Fresh gear Germicidal Detergent Clean respirators with a soft bristle brush is submerged germicidal solution. Rinse after cleaning and allow units to air dry. Prior to assembly, using clean latex or nitrile gloves, visually inspect the respirators for damage and reassemble them in preparation for redistribution.

3.6. REPAIR (CLIN 0025 NTE)

The contractor shall be able to proficiently repair MSA brand Air Purifying Respirators. Any damage that is identified during the inspection shall be remedied to ensure the respirators are properly working. Any damaged or defective parts must be replaced with Original Equipment Manufacturer replacement parts. Qualified MSA repair technician must perform the repairs.

3.7. ASSEMBLY

The contractor shall reassemble respirators back to original specifications. The contractor shall ensure all parts gathered during disassembly and determined suitable for reuse have been washed. . Qualified MSA repair technician must perform the assembly. The contractor shall follow the below for assembly:

1. Install the headband and straps.

2. Install the inhalation valve, exhalation valve and seat cover.

3. Install the cartridge receptacle and its appropriate gasket.

4. Insert the O-Ring into the speaker diaphragm housing.

5. Install the speaking diaphragm into the housing and ensure the convex side is installed facing the grill.

6. Install the speaking diaphragm housing into the face piece ensuring the housing front grill facing upwards and ensure clamp is tight to avoid air leakage.

7. For Half Mask Respirators: Insert the face piece yoke onto the blank and verify the size of the mask matches the size color code of the yoke.

8. For Full Face Respirators: Install lens and lens ring halves. Rippling or gaps in the lens face piece/lens lap after tightening is UNSATISFACTORY, and must be corrected. Ensure the size of the mask matches the size color of the lens rings.

3.8. PACKAGING and DELIVERY

Upon final inspection of the respirators, the contractor shall ensure equipment is properly assembled, tested and ready for issue. Full Face Respirators are to include a new Lens Cover. Half Mask and Full Face Respirators are to be individually packages in a re-sealable zip lock plastic bag with an antiseptic wipe.

4.0 DATA REQUIREMENTS

Not applicable.

5.0 SECURITY REQUIREMENTS

5.1 The requesting NFPC code/shop will coordinate the visit and verify two forms of government issued identification. The responsible code shall provide escort during the contractor’s visit.

Acceptable documents include:

1. US Birth Certificate (original)

2. US Voters registration

3. US Passport

4. (Home Land security), Transportation Workers Identification Credential (TWIC)

5. Naturalization paperwork

6. Drivers License

7. Social Security Card

Installation Access for Visitors/Contractors

· All visitors/contractors having a valid purpose for access shall submit a completed and signed Form 5512/1 to their identified Government sponsor 14 working days prior to the date of their required visit.

· The entire document shall be completed and form dated/signed by the visitor/contractor.

· Visitor/Contractor shall retain a copy of the form 5512/1 to present on the first day at the installation.

Note: It is critical that start/end dates/work hours are identified, accurate, and short term visitors/contractors are not granted extended or after-hours access if not required Reporting to PNY-A for the first time

Visitor/Contractor Responsibility

· Visitor shall report to the location designated by their sponsor (Security Office or other designated location, Pass and ID office) or if operating a Commercial Vehicle requiring inspection; to the Vehicle Inspection Station.

· Visitor/Contractor shall present their completed and signed 5512/1.

· The Sentry or Security Assistant shall verify vetting is cleared and issue the appropriate passes. If visitor/contractor has not completed the 5512/1 their access will be delayed until they correct the form.

Code 1122 will review request and when acceptable notify requesting NFPC code/shop to arrange visit.

5.2 Contractor Vehicle Parking: (OPNAV 5530.14E) All contractor commercial vehicles must be visually inspected at “S” Lot prior to entry into any NFPC buildings and are subject to random inspections anywhere on the compound. Vehicles must clearly display an authorized company sign or logo including a company phone number. Vehicles must only be allowed in the compound for transportation of contractors' tools, parts, and materials to and from the work site with the exception of MILCON scope projects. Vehicles must be registered to the company and not to an individual. Parking of POV's is available at “S” lot, which is approximately one mile from the work site. Contractor shall ensure that their vehicles, including delivery trucks, have valid and current vehicle registration and insurance upon arrival to NFPC. Non-valid and outdated or missing vehicle registration and insurance shall result in denied facility access requiring the Contractor to reschedule delivery immediately at the contractor’s expense. Delivery drivers must present two forms of government issued identification.

5.3 Camera cell phones are not allowed in areas where NAVSEA work is being performed. However, contractors are allowed to use camera devices to take pictures of the OEM drawings. This action will be supervised by the NFPC escorts.

Camera cell phones are PROHIBITED:

In the CAA (Controlled Access Area), In Restricted Areas (Open Storage Confidential Areas, Secure Rooms, Vaults, etc.) and any location (office, trailer, shop, work area, etc.) where NAVSEA business is conducted.

Cell phones with the camera features disabled are no longer considered to be “camera” cell phones, and none of the restrictions for camera cell phones apply.

· “Disabled” means physical removal/destruction of the lens (drilling out, for instance) and filling the void with a permanent epoxy.

· The “acceptance criteria” is that it must be visually obvious to untrained personnel that the camera feature has been disabled. Accordingly, claiming that the camera feature or function has been “deprogrammed”, “inactivated” (or similar) would NOT be acceptable, since this cannot be readily verified by untrained personnel. Also, the camera feature or function could be reprogrammed or re-activated after inspection.

Cell phone owners should consider locations into which they intend/desire to carry cellphones before permanently modifying them. Modifications to cell phones are solely the decision and the responsibility of the owner.

Personnel camera cell phones are permitted in Personally Owned Vehicles parked outside of the Controlled Access Area. (General parking lots across the street)

Personal camera cell phones are permitted in areas outside of the CAA and where Naval Sea Systems Command (NAVSEA) business of a sensitive nature is NOT conducted.

This means that camera cell phones are PROHIBITED in Secure Rooms (regardless of where any of these areas are located), and in any meeting, discussion or forum where NAVSEA business of a sensitive nature is carried on.

Cellphone lockers/boxes will be placed at the entrance to facilities, or as close to the entrance as possible in order to facilitate this policy.

********CAA-Controlled Access Area is anywhere within the fence line********

5.4. The contractor shall adhere to the facility/base access guidance per the following website:

https://www.cnic.navy.mil/regions/cnrma/om/contractor_verification_system/faqs.html

5.5. The contractor shall ensure that only contractor employees who meet the security requirements stated below perform under this contract at the Government site (e.g. delivery drivers and passengers, etc.). The contractor shall propose and maintain a list of employees whom meet these requirements and be willing to submit this list to the Government, along with the necessary documentation to prove they meet them (e.g. the results of a contractor conducted background check, etc.), for the Government’s security vetting, to include any Government background check, and approval. Once vetted and approved, a list of approved contractor employees must be maintained for the entire period of performance of the contract (i.e. propose new employees, replace existing employees or provide updates to existing employees’ records, as necessary). A minimum of two employees, primary and backup, should be cleared by the Government to perform the necessary functions under this contract (e.g. proposed drivers of a delivery vehicle) throughout the entire period of performance of the contract. Contractors must have the ability to be granted access by ensuring current documentation is available at the submission of their proposal to allow background checks for any proposed driver and passenger under the following criteria:

· Felony conviction of any type within 10 years, or felony arrest that has not been adjudicated yet (includes "deferred findings").

· Misdemeanor conviction or on-base arrest within 5 years, for any of the following types of crimes (includes "deferred findings"): Crimes of violence, sexual assault, larceny, drugs, or a habitual offender.

· On the Sex Offender Registry.

· Is barred from any Navy installation.

If a contractor’s employee is denied entry at delivery due to inaccurate or outdated personal and/or vehicle documentation, the Government is absolved of any costs accrued as a result of the denial and the contractor is still pledged to fulfill the contract requirements. Failure to fulfill the contract requirement may result in a termination for default pursuant to FAR 49.4.

6.0 PLACE OF PERFORMANCE

The contractor shall pickup and return the respirators to:

Naval Foundry and Propeller Center

Receiving Department Bldg. 1081

2003 Constitution Ave.

Philadelphia, PA 19112 After receipt of the equipment, the contractor has three (3) weeks to complete the cleaning, repair, recertification, and delivery of the respirators.

7.0 TRAVEL

Not applicable.

8.0 GOVERNMENT FURNISHED PROPERTY

The MSA Full Face Ultra Twin model respirators are the following part numbers:

· 471304 (Small)

· 471286 (Medium)

· 471310 (Large)

The MSA Half Mask Comfo Classic model respirators are the following part numbers:

· 808075 (Small)

· 808074 (Medium)

· 808076 (Large)

9.0 GOVERNMENT FURNISHED INFORMATION

Not applicable.

10.0 PURCHASES

Not applicable.

11.0. Counterfeit Material Prevention

Not applicable.

12.0 PERSONNEL

Not applicable.

13.0 NSWCPD Electronic Cost Reporting and Financial Tracking (eCRAFT) System

Not applicable.

14. SPECIAL REQUIREMENTS

Not applicable.