Attachment 1 Statement of Work-Clauses-Instructions for Alternate Range Support.pdf

U.S. Department of Treasury Bureau of Engraving and Printing Western Currency Facility Fort Worth, TX

Statement of Work

For Police In-Service/Basic Training Programs

Alternate Firing Range

Western Currency Facility 9000 Blue Mound Road Fort Worth, TX 76131

2031ZA24Q00136 Alternate Range Support

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCHEDULE OF ITEMS AND PRICES

This is a non-personal services, single award, Indefinite Delivery, Indefinite quantity (IDIQ) task order contract for the Bureau of Engraving and Printing (BEP) Western Currency Facility (WCF) located in Fort Worth and District Currency Facility, requiring services for annual and quarterly Police Basic Training. The contractor shall provide alternate firing range facility support for BEP WCF Police Services Branch to conduct annual Quarterly qualification, In-Service and Police Basic Training Program (PBTP) classes. The Government will obligate the minimum guarantee of 30 days with the first task order issued against this contract, as the minimum for the entire contract period, including all option periods, if exercised. Minimum and Maximum ordering limits shall be in accordance with Federal Acquisition Regulation (FAR) 52.216-19, Ordering Limitations.

a. The minimum guarantee is 30 days with the first task order issued against this contract, as the minimum for the entire contract period, including all option periods, if exercised.

b. The maximum number of days for this contract is 420. The maximum number of days for the base year and each option year is 84.

c. Basis of Pricing

Task Order Prices. All task order prices set forth in each task order shall include all costs necessary to complete the work for which the price is established (e.g., Base task order, Unit Price, Options) in accordance with the task order documents.

B.2 PRICING AND DELIVERY SCHEDULE

Base Year Period of Performance: April 1, 2024 – March 31, 2025

CLIN

SERVICE EST

QTY

UNIT UNIT

PRICE

TOTAL

0001 Classrooms/Firing Ranges (25 – 50 Yard Range Capacity)/Adjustable lighting to accommodate low light training/Target turning system/Strobe and Flashing (red & blue) lights for training scenarios (Active Threat)/Surround sound system for training scenarios (bells, gunshots, and crowd noise)/Capability to place vehicles on range to be utilized in training activity/Capability to conduct Force on Force) Non-Lethal Training Ammo – NLTA) with Mock Interiors and Fully equipped Weapons Cleaning Room.

30 Days $ $

TOTAL $

Option Year One Period of Performance: April 1, 2025 – March 31, 2026

SERVICE QTY UNIT UNIT

PRICE

TOTAL

1001 Classrooms/Firing Ranges (25 – 50 Yard Range Capacity)/Adjustable lighting to accommodate low light training/Target turning system/Strobe and Flashing (red & blue) lights for training scenarios (Active Threat)/Surround sound system for training scenarios (bells, gunshots, and crowd noise)/Capability to place vehicles on range to be utilized in training activity/Capability to conduct Force on Force) Non-Lethal Training Ammo –

Option Year Two Period of Performance: April 1, 2026 – March 31, 2027

TOTAL

2001 Classrooms/Firing Ranges (25 – 50 Yard Range Capacity)/Adjustable lighting to accommodate low light training/Target turning system/Strobe and Flashing (red & blue) lights for training scenarios (Active Threat)/Surround sound system for training scenarios (bells, gunshots, and crowd noise)/Capability to place vehicles on range to be utilized in training activity/Capability to conduct Force on Force) Non-Lethal Training Ammo –

Option Year Three Period of Performance: April 1, 2027 – March 31, 2028

TOTAL

3001 Classrooms/Firing Ranges (25 – 50 Yard Range Capacity)/Adjustable lighting to accommodate low light training/Target turning system/Strobe and Flashing (red & blue) lights for training scenarios

(Active Threat)/Surround sound system for training scenarios (bells, gunshots, and crowd noise)/Capability to place vehicles on range to be utilized in training activity/Capability to conduct Force on Force) Non-Lethal Training Ammo –

TOTAL TOTAL

Option Year Four Period of Performance: April 1, 2028 – March 31, 2029

TOTAL

4001 Classrooms/Firing Ranges (25 – 50 Yard Range Capacity)/Adjustable lighting to accommodate low light training/Target turning system/Strobe and Flashing (red & blue) lights for training scenarios (Active Threat)/Surround sound system for training scenarios (bells, gunshots, and crowd noise)/Capability to place vehicles on range to be utilized in training activity/Capability to conduct Force on Force) Non-Lethal Training Ammo –

TOTAL TOTAL

SECTION C - STATEMENT OF WORK

ALTERNATE RANGE SUPPORT

C.I. BACKGROUND

The Bureau of Engraving and Printing (BEP) Western Currency Facility (WCF) located in Fort Worth and District Currency Facility. The Western Currency Facility is a closed, high-security facility – Police Service Branch personnel enforce laws for the protection of persons and property;

prevent breaches of the peace; enforce the laws, directives and regulations which govern the BEP;

and to protect the nation’s currency, the Bureau’s employees and its property.

The primary objective of the Security Training Program is to plan, research, organize, develop, write and instruct a wide range of classes that will enable Office of Security personnel to meet the designated mission objectives to maintain the safety & security of personnel and resources.

C.1.1 Scope of Work.

This requirement is for alternate firing range facility support for BEP WCF Police Services Branch to conduct annual Quarterly qualification, In-Service and Police Basic Training Program (PBTP) classes. Training Space should include two indoor ranges to provide for simultaneous training with different weapon systems. Range capability should be fully automated with a dedicated control booth for each area and consist of a ten lane 50-yard range and 25-yard tactical (Law Enforcement Officer - LEO) training range with a minimum two lanes. Range capability should provide a target turning system.

C.2. REQUIREMENTS

The contractor shall provide all personnel, equipment, tools, materials, supplies, management, supervision and other items necessary to provide the services identified within this Statement of Work.

A. Material Requirement : The government will provide all required cleaning equipment. The contractor shall provide an area with suitable work surfaces, i.e., table, bench, etc.

Classrooms Firing Ranges (25 Yard – 50 Yard Range Capability) Adjustable lighting to accommodate low light training Target turning system Strobe and Flashing (red & blue) lights for training scenarios (Active Threat) Surround Sound System for training scenarios (bells, gunshots, and crowd noise) Capability to place vehicles on the range to be utilized in training activity (Preferred) Capability to conduct Force on Force (Non-Lethal Training Ammo-NLTA) with Mock Interiors Fully equipped Weapons Cleaning Room

B. In-Service Training. This is a one (1) week refresher-training program, which includes courses covering BEP Police Officer and Security Specialist daily responsibilities, critical tasks and skill retention. Individual class size should not exceed 10 officers. Police Officers and designated Security Specialist receive training on a semi-annual, annual or biennial basis. The training is to ensure continued proficiency of skill sets. Applicable management personnel will determine annual training periods. The designated BEP representative will notify the contractor and coordinate training dates and timeline. The government will provide certified instructional personnel. The contractor is not responsible for instruction and training.

C. Specific Updates: The annual and quarterly updates for BEP Police personnel are required in the following areas: (Potentially Diminishing Skill sets)

Annual & Quarterly Annual Only Firearms Qualification - Training Use of Force

Legal Aspects – Jurisdictional Guidelines Physical Techniques Active Threat Response Safety Training Basic First Aid/CPR/AED Report Writing Post Procedures – Operations X-Ray Machine

The government will provide certified instructional personnel. The contractor is not responsible for instruction and training.

D. Police Basic Training Program (PBTP). A four (4) week training course designed to provide new officers with an extensive overview of law enforcement principles that are specific to the Bureau of Engraving and Printing and Department of the Treasury policies and procedures.

Course Breakdown of Hours (Attachment 2). The government will provide certified instructional personnel. The contractor is not responsible for instruction and training.

C.3 PLACE OF PERFORMANCE

The contractor shall provide a training location within thirty (30) minutes or less to the BEP Western Currency Facility, 9000 Blue Mound Rd, Fort Worth, Texas 76131.

C.4 Work Area

The training required for police personnel shall be provided in various areas (classrooms and firing range).

C.5 Hours of Work

The regular BEP Police training hours are from 8:00 a.m. to 4:30 p.m. Contractor shall provide capability to schedule use of the facility during non-business hours when scheduled in advance.

C.6 Period of Performance

The period of performance shall be for One (1) Base year and Four (4) option years. The Period of Performance reads as follows:

Year From To

Base Year April 1, 2024 March 31, 2025 Option Year I April 1, 2025 March 31, 2026

Option Year II April 1, 2026 March 31, 2027 Option Year III April 1, 2027 March 31, 2028 Option year IV April 1, 2028 March 31, 2029

C.7. Special Considerations.

A. Facility Access. The contractor shall provide access based on internal policies and procedures. If identification credentials are, issued personnel will fully comply with all contractor internal requirements.

B. Government Furnished Material. The Bureau of Engraving and Printing will provide the following items:

Provide applicable payment for the above option agreed upon to the contractor for services provided.

Abide by all rules and governing regulations of the contractor while utilizing the facility.

Provide a copy of all pertinent paperwork on students required by the Coordinator of the Criminal

Justice Training Center and/or Texas Commission on Law Enforcement (TCOLE) Provide BEP certified police instructional personnel.

Provide U.S. Government weapons and ammunition for firearms training *All weapons and ammunition activity will be coordinated with applicable contractor personnel.

Provide government transportation for BEP personnel (as needed)

C. Contractor Furnished Material. The contractor shall be responsible for furnishing all equipment and materials for this project as identified in Section B.

C.8. Security Clearance of Contractor’s Employees

A. Access Requirements: The Government, for the purpose of site access control, operates an entry control point. Contractors, subcontractors, and suppliers will be required to show a valid government issued photo identification to enter the site or will be denied entry until approved to do so by authorized personnel. The Government's operation of an entry control point does not relieve the Contractor of its responsibility for the security and control of its own equipment, material, and personnel.

All Contractor personnel must stop at the Entry Control Point (Processing Center) to receive an "Escorted Visitor Badge" which must be worn at all times while on BEP premise. Escorts provided by the BEP.

Any Contractor personnel who will be on site for 30 aggregate days or less in a calendar year will be required to be escorted and receive a Visitor Escort badge.

Any contractor personnel who require access to the site for more than 30 aggregate days in a calendar year, BEP form 2276, Contractor Access Request Form (CAR), must be completed. This form is submitted to Personnel Security to request a background investigation on those Contractors that require short term or long-term access to the facility. The Contractor will furnish the names of those contractors meeting this requirement to the COR in advance of any work being started on the contract allowing the Security Office to conduct said checks. No access will be granted to perform work on the contract until Personnel Security has cleared them. The Contracting Officer’s Representative (COR) will notify the contractor when clearance has been granted.

Any Contractor personnel who require Short Term access which is access on site for more than 30 aggregate days in a calendar year but does not exceed 180 days, must undergo a limited background investigation. The contractor will be required to complete a Criminal History Check release form and have an FBI fingerprint check completed. The contractor must provide proof of citizenship by providing an original or certified copy of a state issued birth certificate or valid US Passport; or proof of legal residency and employment authorization; an original social security card; and proof of identity such as a valid driver’s license or state identification card.

The release forms will be provided to the contractor during their fingerprint appointment with Personnel Security at the site. These contractors will be issued a Visitor Escort badge.

Any contractor personnel who will require Long Term access which is access onsite for more than 180 aggregate days in a calendar year of the contract is for 180 days or more, will be required to undergo a (Tier 1) background investigation in addition to the requirements for Short Term access, prior to the beginning of that individual’s work on site. The Contractor will furnish the COR a listing of each employee meeting this requirement. All contractor personnel that require this type of background investigation will submit an eApplication through use of the Office of Personnel Management’s electronic Questionnaire for Investigative Processing (e-QIP). A point of contact from the company will be required for Personnel Security to furnish information regarding completion of the eApplication and required release forms. Contractor personnel will have 10 calendar days to complete the eApplication or access to the facility may be denied. If the contractor fails to complete the eApplication in the allotted time, their profile will be deleted and the COR will be notified. The COR may resubmit the request using a new CAR form. If the contractor fails to complete the eApplication on the second request, no further requests can be submitted and the contractor will not be allowed access to the facility to include access as a Visitor.

Contractors that require a background investigation must submit to the Personal Identity Verification (PIV) process and be “identity proofed”. Contractors will be required to provide two valid and unexpired authorized forms of identification with at least one being issued by a federal or state government and contain a photograph. Those Contractor personnel that undergo a background investigation for long-term access will receive a badge with a photograph and will not be required to be escorted in areas where they have badge access.

BEP has the right to deny access to the facility to anyone who is determined to be unsuitable for access to the facility. The determination of unsuitable does not reflect on the individual's suitability for employment with the contract company, only access to the facility. All operators of motor vehicles shall have a valid and unexpired State Driver's License while operating a motor vehicle on the premises of the Western Currency Facility.

The uniformed Police must open all packages carried by persons entering or leaving the Bureau for inspection. Personal packages may not be brought into the Bureau (except lunches, work clothing, and equipment necessary for work). Unauthorized removal of Government property is punishable by law.

B. Escort: All Contractor personnel (except when issued a picture badge) must be escorted at all times while on Bureau premises.

C. Badge with Photo: Contractor personnel issued this badge may proceed without Bureau employee escort in corridors, warehouse areas, etc., except security areas where entry is controlled by a police check point, or other areas where securities are processed. Personnel issued these badges may escort visitors authorized by the COR in areas where they have badge access.

D. Conduct on Bureau of Engraving and Printing property. Contractors are advised to maintain compliance with the following:

All persons entering the property may be subjected to inspections of their vehicles, personal handbags, briefcases, and other handheld articles.

Persons in and on the property shall comply with the instructions of BEP Police, other authorized officials, and posted signs or notices.

Entering or being on the property, or operating a motor vehicle thereon, by a person under the influence of intoxicating beverages, narcotics, hallucinogenic or dangerous drugs, or marijuana, or the consumption of such beverages or the use of such drugs or marijuana in or on the property is prohibited. Intoxicants, nonprescription narcotics, and other controlled substances (21 CFR Part 1308) are prohibited on the property.

The taking of photographs on the property is prohibited, without the written permission of the Director.

No person while on the property either shall carry firearms, other dangerous or deadly weapons, or explosives, openly or concealed, except for official purposes. According to 18 United States Code, Section 930, “dangerous weapon” means “a weapon, device, instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of, causing death or serious bodily injury, except that such term does not include a pocketknife with a blade of less than 2 ½ inches in length.”

C.10. Proposed Schedule.

Task Estimated Date Primary Responsibility

Finalize plans & agreements

Training Supervisor/Contractor

Designate Equipment

Training Supervisor/ Contractor

Preliminary preparation

Final Preview Activity

Upon Notice to Proceed

Execute Plan

Upon Notice to Proceed

C.11. Acceptance Criteria.

A. Successful delivery of all agreed upon training objectives - requirements. The COR and Training

Supervisor will review and accept criteria if in compliance with all agreed upon actions within the contract as specified.

B. Successful completion of any modifications to existing training methodologies. Training Section staff will review and revise all evaluation tools based on analysis of training results.

C. Update Training Program criteria (Written/Practical) reflective of training analysis.

Section D – Attachments

1. Statement of Work

2. Breakdown of course hours.

3. Wage Determination No. 2015-5231 Rev 25.

4. Quality Assurance Surveillance Plan (QASP).

5. Past Performance Questionnaire.

ATTACHMENT 2

THE BUREAU OF ENGRAVING AND PRINTING

POLICE BASIC TRAINING PROGRAM

POLICE BASIC TRAINING PROGRAM (PBTP) BREAKDOWN OF COURSE HOURS

Lesson Block

Lecture

Practical Exercise

Total

Introduction/Expectation

4:00

Ethics For Law Enforcement

Use of Force

Control & Arrest Techniques

12:00

16:00

Active Shooter Threat Response

12:00

Sig Sauer 9MM

2:00

20:00

22:00

Shotgun Orientation

1:00

3:00

M4 Orientation

20:00

Police General Orders

Product Security

Officer Survival

8:00

8:00

Security Violations

Report Writing

X-Ray Machine

Magnetometer

Conflict Resolution

Labor Relations Briefing

Union Briefing

Final Exam Review

Final Exam

Total Hours

TOTAL

Section E – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract shall be administered by:

Bureau of Engraving and Printing Office of the Chief Procurement Officer 9000 Blue Mound Road Fort Worth, TX 76131

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer’s Representative (COR)

Appointment and Authority (APR 2015)

(a) The COR SHALL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the

COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government workday.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

G.3 DTAR 1052-223-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP).

Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause)

[END OF SECTION]

SECTION F – SPECIAL CONTRACT REQUIREMENTS

F.1 TYPE OF CONTRACT

This is a Firm Fixed-Price Indefinite Quantity-Indefinite Delivery type contract.

F.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer (CO).

F.3 NON-DISCLOSURE OF NON-PUBLIC INFORMATION AND DATA

During the period of performance of the contract, the Contractor may be granted access to Non-Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information shall be shared only with employees or agents of the company having a need to know, and shall not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract.

F.5 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

F.6 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the

Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

1) Notify the Contracting Officer of a potential conflict, and;

2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

3) Present for approval a conflict-of-interest mitigation plan that shall:

Describe in detail the changed requirement that creates the potential conflict of interest; and Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

F.7 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those Quoters whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict-of- Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict-of-interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the quoter's technical offer. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer shall review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, shall be used to determine whether a conflict of interest exists, or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

F.8 POST AWARD MEETING

At its discretion, BEP may schedule and conduct a post award meeting with the Contractor after contract award. The objectives of this meeting would be to:

introduce key participants and explain their roles, review deliverables, review the contract and tasks to ensure a common understanding of the requirements and objectives, as well as other matters of importance and relevance. The Contracting Officer will provide advance notice, agenda, and meeting days and time, which will be between 8AM-4PM Central. If BEP determines that a post award meeting is necessary, the day(s) and time(s) of any such meeting will be determined after contract award.

F.9 EVALUATION OF CONTRACTOR PERFORMANCE

(a) Interim and final evaluations of Contractor performance shall be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations shall be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor shall be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government shall presume that the Contractor has no comment.

Any disagreement between the parties regarding an evaluation shall be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, shall be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS) and the Federal Awarded Performance and Integrity Information System (FAPIIS) to record and maintain past performance information. The past performance systems host a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support, Architect-Engineer contracts, and performance on Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that shall serve as a primary contact. This individual shall be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor shall receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail shall also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative shall receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative shall receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system.

Contractors may access evaluations at one of the websites listed above for review and comment in CPARS.

F.10 CONTRACTOR’S REPRESENTATIVE (CR)

(a) Upon contract award, the Contractor shall furnish to the Contracting Officer the name of the person he has designated and assigned exclusively to this contract as his agent or representative. The Contractor’s Representative shall exercise overall management responsibility for the contract effort, receive technical direction, and handle problems arising under the contract, such as dismissals, disciplinary matters, etc. The CR is further responsible for coordinating matters of mutual concern with BEP representatives. In the event questions of responsibility arise, they shall be resolved by the Contracting Officer or his authorized representative.

(b) The CR may not be diverted to other projects for fourteen (14) consecutive days or more without giving prior notification to the Contracting Officer or his representative.

Such notification shall include a justification for the diversion, together with information on the proposed substitute in sufficient detail to permit analysis of any potential negative effects on contract performance. No substitution shall be made without the written consent of the Contracting Officer; provided however, that the Contracting Officer may grant such consent retroactively. Any such substitution of a permanent nature will be made a part of this contract through issuance of a modification.

(c) When the CR is temporarily unavailable to manage the contract effort for a period longer than seventy-two (72) hours including absences due to vacation or illness, the Contractor shall provide to the COR written designation of an alternative representative, itemizing any limitations in the alternate’s authority. The procedures of paragraph (b) above do not apply to such temporary designations unless they are expected to exceed the time period indicated in that paragraph.

F.11 PROTECTING SENSITIVE INFORMATION

(a) Applicability This clause applies to the Contractor, its subcontractors, and contractor personnel (hereafter referred to collectively as “Contractor”) and addresses specific BEP requirements in addition to those included in the Federal Acquisition Regulation (FAR), Privacy Act of 1974 (5 U.S.C. 552a - the Act), the Health Insurance Portability and Accountability Act of 1996 (HIPAA, Pub. L. 104-191, 110 Stat.

1936), the Sarbanes-Oxley Act of 2002 (SOX, Pub. L. 107-204, 116 Stat 745), and other laws, mandates, or executive orders pertaining to the development and operations of information systems and the protection of sensitive information and data. The following should not be construed to alter or diminish civil and/or criminal liabilities provided under various laws or mandates.

(b) Authorization to Use, Store, or Share Sensitive Information

(1) Written approval by the Chief Information Officer (CIO), or delegate, is required prior to the use or storage of BEP Sensitive Information or sharing of BEP Sensitive Information by the Contractor with any subcontractor, person, or entity other than

BEP.

(2) Contractor must not remove Sensitive Information from approved location(s), electronic device(s), or other container(s), without prior approval of the CIO, or designate.

(c) Information Types The term Information is synonymous with Data, regardless of format or medium.

Personally Identifiable Information (PII) is a subset of Sensitive Information.

Sensitive PII is a subset of PII, and therefore a subset of Sensitive Information. All requirements for Sensitive Information apply to PII and Sensitive PII. All requirements for PII apply to Sensitive PII.

(1) Sensitive Information, Sensitive Information is any information, which if lost, compromised, or disclosed, could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual, the Government, or the Government’s interests. Sensitive Information is subject to stricter handling requirements because of the increased risk if the data are compromised. Some categories of Sensitive Information include Intellectual Property, Proprietary Manufacturing Information, Financial, Medical or Health, Legal, Strategic and Business, Human Resources, Personally Identifiable Information (PII), and Sensitive PII. These categories of information require appropriate protection as stand-alone information and may require additional protection in aggregate.

(2) Personally Identifiable Information (PII) PII, as defined in OMB Memorandum M-07-16, refers to information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other personal or identifying information that is linked or linkable to a specific individual. The definition of PII is not anchored to any single category of information or technology.

Rather, it requires a case-by-case assessment of the specific risk that an individual can be identified. In performing this assessment, it is important to recognize that non-PII can become PII whenever additional information that is publicly available

— in any medium and from any source — is or can be combined to identify an individual. As an example, PII includes a name and an address because it uniquely identifies an individual, but alone may not constitute Sensitive PII.

(3) Sensitive PII refers to information that can be used to target, harm, or coerce an individual or entity, assume or alter an individual’s or entity’s identity, or alter the outcome of an individual’s or entity’s activities. Sensitive PII requires stricter handling because of the increased risk to an individual or associates if the information is compromised. Some categories of Sensitive PII include stand-alone information, such as Social Security numbers (SSN) or biometric identifiers. Other information such as a financial account, date of birth, maiden names, citizenship status, or medical information, in conjunction with the identity of an individual (directly or indirectly inferred), are also considered Sensitive PII. In addition, the context of the information may determine whether it is sensitive, such as a list of employees with poor performance ratings or a list of employees who have filed a grievance or compliant.

(d) Information Security Incidents An Information Security Incident is an incident that includes the known, potential, or suspected exposure, loss of control, compromise, unauthorized disclosure, unauthorized acquisition, or unauthorized access of any Contractor or Government systems or information, including, but not limited to, Sensitive Information.

(1) Information Security Incident Reporting Requirements All Information Security Incidents must be reported in accordance with the requirements below; even if it is believed the Incident may be limited, small, or insignificant. BEP will determine when an Incident requires additional focus and attention.

a. Contractor employees must report all Information Security Incidents to the BEP Service Desk

(202) 874-3010 immediately, but not later than 30 minutes, after becoming aware of the Incident, regardless of day or time.

b. When notifying the BEP Service Desk, copy the Contracting Officer Representative (COR) if possible, or if reporting by phone or COR’s email is not immediately available; contact the COR immediately after reporting the incident to the Service Desk.

c. If you have questions regarding these procedures, contact the COR.

d. Do NOT include any Sensitive Information in the subject or body of any e-mail.

To transmit Sensitive Information, use FIPS 140-2 compliant encryption methods to protect Sensitive Information in attachments to email. Passwords must not be communicated same mechanism used to send the attachment (e.g., do not send the password using email if you sent the attachment by email).

e. Contractor employees must also provide any supplementary information or reports related to a previously reported incident directly to the BEP Service Desk; with the following text in the subject line of the email: “Supplementary Information/Report related to previously reported incident ## [insert number].”

(2) Information Security Incident Response Requirements

a. All determinations related to Information Security Incidents, including response activities, notifications to affected individuals and/or Federal agencies, and related services (e.g., credit monitoring) will be made by authorized BEP officials at BEP’s discretion.

b. The Contractor and contractor employees must provide full access and cooperation for all activities determined by BEP to be required to ensure an effective Incident Response, including providing all requested images, log files, and event information to facilitate rapid resolution of Information Security Incidents.

c. Incident Response activities determined to be required by BEP may include but are not limited to, inspections; investigations; forensic reviews; data analyses and processing; and final determinations of responsibility for the Incident and/or liability for any additional Response activities.

d. BEP, at its sole discretion, may obtain the assistance of Federal agencies and/or third-party firms to aid in Incident Response activities.

e. The Contractor must be responsible for all costs and related resource allocations required for all subsequent Incident Response activities determined to be required by BEP, whether incurred by BEP, agents under contract or on assignment to BEP, or by third party firms.

(e) Contractor Policy Document for Protection of Sensitive Information The Contractor is responsible for the proper handling and protection of Sensitive Information to prevent unauthorized disclosure. The Contractor must produce policy documentation requiring approval by the CIO, or designate, regarding the protection and handling of Sensitive Information. The policy must address the following, at a minimum:

(1) Proper marking, control, storage, and handling of Sensitive Information residing electronic media, including computers and removable media, and on paper documents.

(2) Proper control and storage of mobile technology, portable data storage devices, and communication devices.

(3) Proper use of FIPS 140-2 compliant encryption methods to protect Sensitive Information while at rest and in transit throughout BEP, contractor, and/or subcontractor networks, and on host and client platforms.

(4) Proper use of FIPS 140-2 compliant encryption methods to protect Sensitive Information in email attachments, including policy that passwords must not be communicated in the same email as the attachment.

(5) Information Security Incidents.

(6) Contractor Access to BEP IT Systems.

(7) IT Security and Privacy Awareness Training.

(8) Specialized IT Security Awareness Training for Security Staff.

(9) Information Systems Policy Compliance requirements and procedures.

(10) Contract Performance Information.

[END OF SECTION]

SECTION I – CONTRACT CLAUSES

CLAUSE

NUMBER TITLE DATE

52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-7 Anti-Kickback Procedures JUN 2020 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity

MAY 2014

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity MAY 2014 52.203-12 Limitation On Payments to Influence Certain Federal Transactions JUN 2020 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights

JUN 2023

52.204-4 Printed or Copied Double-Sided on Recycled Paper MAY 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.210-1 Market Research NOV 2021 52.215-2 Audit and Records – Negotiation JUN 2020 52.215-8 Order of Precedence – Uniform Contract Format OCT 1997

CLAUSE

NUMBER TITLE DATE

52.215-14 Integrity of Unit Prices NOV 2021 52.215-15 Pension Adjustments and Asset Reversions OCT 2010 52.215-19 Notification of Ownership Changes OCT 1997 52.222-1 Notice to the Government of Labor Disputes FEB 1997 52.222-20 Contracts for Materials, Supplies, Articles, And Equipment JUN 2020 52.223-6 Drug-Free Workplace MAY 2001 52.227-1 Authorization and Consent JUN 2020 52.227-14 Rights in Data - General MAY 2014 52.227-17 Rights in Data-Special Works DEC 2007 52.228-5 Insurance-Work on a Government Installation JAN 1997 52.229-6 Taxes-Foreign Fixed-Price Contracts FEB 2013 52.232-1 Payments APR 1984 52.232-8 Discounts for Prompt Payment FEB 2002 52.232-11 Extras APR 1984 52.232-17 Interest MAY 2014 52.232-25 Prompt Payment JAN 2017 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.242-13 Bankruptcy JULY 1995 52.243-1 Changes – Fixed Price AUG 1987

CLAUSE

NUMBER TITLE DATE

52.245-1 Government Property SEP 2021 52.246-18 Warranty of Supplies of a Complex Nature MAY 2001 52.246-24 Limitation of Liability – High Value Items FEB…