Attachment 1 - Statement of Work and Specifications.pdf

STATEMENT OF WORK

RESURFACE/REPAIR RUNNING TRACK 256 and Drainage

6/7/22

The contractor will furnish all labor, materials equipment, and supervision necessary to accomplish work detailed herein. The contractor will field verify all quantities, dimensions, site conditions etc. The contractor will supply all supplemental and related miscellaneous work to comply with the scope of work as indicated in the Specifications, Statement of Work and/or Contract.

Part 1 General

1.1 Background Information

A. This scope of work is for the resurfacing of the running track at Building 256 with

Super X (vulcanized track system) or equivalent and adding a one (1) foot wide concrete border, on both the inside and outside of Track 256. The track is approximately ¼ mile in length. The repair of current drainage on interior of track.

1.2 Work Covered by Documents

A. Contractor shall mill the top two (2) inches of asphalt cement from the existing track.

All millings will be stored on site for reuse in new parking lot. (see drawing) B. Contractor shall then replace milled asphalt with two (2) inches of new binder course asphalt cement, with a 1% pitch towards the inside of the track to allow for adequate water drainage.

C. Contractor shall allow adequate time for asphalt to sit to allow the oils to cure out.

D. Contractor shall prime and seal the track and after drying, the new Super X

(vulcanized track system) or equivalent track shall be installed.

E. Once new Super X (vulcanized track system) or equivalent has been installed and dried, the contractor shall paint new track lanes in white. Four (4) lanes are required.

**** This track is not exactly a quarter mile in length and will require adjustments to start and finish lines**** Will be determined on site.

F. Contractor shall excavate dirt and prep for a one (1) foot wide border around inside and outside of running track (+/- 2,641 linear feet). Upon completion of excavation, contractor shall form up border to be filled with concrete, minimum 3,500 psi with reinforcing fiber. Border shall be one (1) foot-wide and six (6) inches thick. Border shall be even with track. Contractor shall form and pour one section (interior/exterior) of the curb (10-foot section) 12 inches thick with #5 rebar to allow heavy equipment crossing. This section shall be yellow with black striping in color and signage shall be provided by the contractor labeling this as a heavy equipment crossing area only.

G. Contractor shall demo 2 catch basins and approximately 200 linear feet of connecting piping in center of track.

H. Contractor shall replace with new catch basins (same type removed) and approximately 200 linear feet of new connecting pipe. Pipe shall be Type HDPE (or equivalent) and a minimum of 12 inches in diameter.

I. Contractor shall demo existing rope fence. (See drawing) J. Contactor shall remove topsoil and grade for asphalt. (See drawing) K. Contractor shall install a weed barrier prior to installing asphalt.

L. Contractor shall spread recycled asphalt and add additional crushed asphalt as needed to complete new parking lot.

M. Contractor shall install new rope fence around new parking lot. Post shall be painted brown, and rope shall be U/V resistant. (See drawing) N. Contractor shall grade all areas disturbed by construction equipment and Hydroseed.

O. Contractor shall install silt fence (per drawing) before construction begins.

1.3 Quality Control / Assurance

A. Coordinate construction schedule and all construction operations with the Contracting Officer Representative (COR).

B. The Superintendent / QC shall be responsible for assuring that all work is performed in accordance with the terms of the Contract.

C. All materials used on this project shall be accepted prior to use. Acceptance shall be accomplished by either:

i. Furnishing testing results conducted during manufacturing.

ii. Furnishing manufacturing certification, followed by the results of random verification testing.

iii. Pre-approval and testing of a product or its components prior to being used.

iv. Documentation that the product(s) being used come from the GDOT

Qualified Products List (QPL).

D. All truck deliveries of asphalt cement (bituminous plant-mix) for finishing course and tack coat shall be accompanied with truck tickets, a copy of which is to be given to the COR at the time of delivery. At a minimum, each ticket shall contain the following information:

i. Name of batch plant.

ii. Time of truck loading.

iii. Temperature of material at time of truck loading.

iv. Approved job mix formula number.

v. Total weight of material.

E. No payment to contractor for asphalt cement surfacing course (bituminous plant-mix), tack coat shall be made without accompanying truck ticket information.

F. Asphalt cement courses (bituminous plant-mix), tack coat shall be placed only upon a surface that is dry and cleaned of loosed particles and other undesirable materials.

G. Asphalt cement courses (bituminous plant-mix), tack coat and shall not be applied if the temperature of the materials is not in accordance with the GDOT minimum and maximum temperature ranges for the material. Contractor shall conduct field temperature measures of each load of material to ensure compliance with GDOT requirements.

H. Asphalt cement surfacing courses (bituminous plant-mix) shall not be applied if the ambient air temperature is less than 400 F (40 C).

I. The thickness of the base and surfacing courses shall be controlled during spreading operations by frequent measurements of the freshly spread mixtures to establish relationship between the un-compacted mixture and the completed course.

J. All concrete work shall be Readi-mix concrete in accordance with American Concrete Institute (ACI) standard.

K. All work shall be inspected by the Government and accepted before issuance of final payment.

L. Contractor shall verify all measurements, locations and requirements of the job.

M. If there is a conflict between the information contained in the Contract and this

Statement of Work, the Contract shall take precedence.

1.5 Submittals

A. The Contractor shall provide submittals to the (COR) Submittals shall include, but not be limited to, material data sheets, ship drawings, manufacturer’s installation details, and other documents as required for the following items:

i. Asphalt

ii. Catch Basin

iii. Pipe

iv. Rope

v. Post

vi. Athletic Track Material

vii. Rope Fence

viii. Paint

ix. concrete

Work shall not proceed without first receiving written Submittal approval from

COR.

Part 2 – Products / Materials

2.1 Products covered by contract documents

A. All products and/or materials shall conform to the requirements and related specifications of this Statement of Work, and shall be first quality, complying with all standard and applicable building codes.

B. All products and/or materials shall be protected at all times from damage while at the work site.

Part 3 – Execution

3.1 Performance Period

The Contractor shall have a maximum of 180 calendar days in which to complete this project, from the date of notice to proceed.

3.2 Installation

A. All products and/or materials shall be installed / constructed following the specifications and manufacturer’s published instructions.

B. Contractor shall field verify all dimensions and conditions prior to beginning work or ordering materials. Contractor shall review site conditions with Project Manager prior to ordering materials and starting work.

C. Contractor shall properly locate all underground utilities by contacting Georgia

811, and FLETC Facilities Management Divisions, Operations Branch (912-267- 2413). All locates must be called in a minimum of one (1) week prior to beginning work. The 811 locate ticket number and the FLETC Operations Work Order number must be presented to the COR before work begins. Locates have an expiration date, if locate will expire before work has been completed, the contractor shall contact Georgia 811 for a new locate.

D. No product and/or materials shall be installed without Contractor first receiving written approval from the COR regarding submittal items.

E. All work shall be installed / constructed in accordance with specifications;

manufacturer’s published instructions, and industry standards.

F. All work shall be performed utilizing the latest codes for the particular type of work to be accomplished.

G. The work of this project will occur during normal working hours. Work occurring after normal working hours will require pre approval.

H. Asphalt Cement Paving shall be accomplished with asphalt cement surfacing course (Mix Type 9.5 mm Type II Superpave).

I. Milled asphalt shall be transported and stockpiled on site, as directed by the COR.

J. All waste material shall be disposed of off FLETC property, in accordance with applicable federal, state and local regulations. Contractor is to provide to COR written documentation of the weights of all materials (segregated by material types) recycled and disposed. Contractor shall also provide COR with written documentation regarding the volume and weight of milled asphalt generated.

3.3 Sequence of Events

1. All work to be coordinated with Facilities Management Division (FMD) to ensure no disruption of ongoing training activities.

2. All work requiring temporary closure of FLETC roadways to be coordinated in advance with FLETC COR and Security personnel to ensure revised traffic patterns are properly implemented.

3. Provide documentation that all work shall be conducted in accordance with GDOT standards for approved asphalt cement mixes and approved asphalt cement mix suppliers. Said documentation shall include, but not be limited to, testing results conducted during the manufacturing of hot mix asphalt.

4. Conduct track milling operations.

5. Conduct track paving operations.

6. Conduct track painting and striping operations.

7. Please refer to Specification Section 01 14 00 entitled “Work Restrictions” for additional information regarding Contractor work hours and site access.

3.5 Attachments (Drawing are on Attachment 27)

A. Drawings B. Specs

3.4 Warranty

1. Warranty period for track surface shall be for 10 years. All other work shall be the standard 1 year workmanship.

PART 1 GENERAL

SECTION 01 33 00

SUBMITTAL PROCEDURES

Requirements of this Section apply to, and are component to, each section of the specifications.

The Government may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control Manager (QCM) to check and approve all items prior to submittal and stamp, sign, and date indicating action taken.

Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list);

certifications; warranties; and other such required submittals.

Submittals requiring Government approval will be identified by each task order and are to be scheduled and made prior to the acquisition of the material or equipment covered thereby.

Submittals will be received from the Contractor by email and returned to the Contractor by email.

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Certificates of insurance Surety bonds Qualifications, Certifications, Resumes, Letters of Commitment, and Appointment Letters for all Key Personnel: Quality Control Manager (QCM), Alternate Quality Control Manager, Project Manager(PM), Alternate Project Manager, Superintendent, and Alternate Superintendent.

List of proposed subcontractors and suppliers Accident Prevention and Health and Safety Plans Quality Control (QC) plan Environmental Protection and Waste Management Plan Activity Hazard Analysis (AHA) (designated per Task Order)

01 33 00 Submittal Procedures

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and Safety Data sheets concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment.

This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Special requirements necessary to properly close out a construction contract.

For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.1.2 Approving Authority

Project Manager/COR designated person authorized to approve submittal.

1.1.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.2 SUBMITTALS

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

The below listed Pre-Construction Submittals are critical, if the award constitutes pre-construction submittals to start work activities and are required to be provided to the Government a minimum of seven (7) calendar days, (unless stated other-wise stated in the SOW, per task order), prior to the scheduled Preconstruction Conference and will require Government approval prior to Notice to Proceed and work commencement on site. Make any required Pre- Construction Re-Submittals within five (5) calendar days after Government rejection. Neglect to provide timely approved Pre- Construction submittals and to employ approved key on-site Project Manager, Quality Control Manager and Superintendent personnel will not be the basis for time extension, claim under the Contract, nor will it be subject to the Disputes clause. Submit four (2) submittal copies for Government retention PLUS the number of copies requested for return back to the Contractor.

See the related Division 1 specification sections such as Quality Control, Project Schedule, Environmental Controls/Management, Waste Management, Safety Requirements:

Certificates of insurance; Surety bonds;

Qualifications, Certifications, Resumes, and Appointment Letters for Quality Control Manager, Project Manager and Superintendent; List of proposed subcontractors and suppliers;

Accident Prevention and Safety plan; Quality Control (QC) plan;

Environmental Protection and Waste Management plan; Indoor Air Quality Management Plan Schedule Activity Hazard Analysis(AHA)for and DOFW per Task Order

1.3 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.3.1 Government Approved

Submittal is required in accordance with all contract requirements and prior to fabrication, delivery, and start of any related work activity. The Government reserves the right to suspend work activities initiated without approved submittals. Government approval is required for submittals identified in each task order. Government approval is required for any deviations from the Accepted Proposal and other items as designated by the Contracting Officer.

1.3.2 QCM Approved - Information Only

Submittals not requiring Government approval will be approved by the Quality Control Manager and made available to the Government if requested for information only. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Government from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.4 FORWARDING SUBMITTALS REQUIRING GOVERNMENT APPROVAL

1.4.1 Submittals Required from the Contractor

Required submittals must be approved in writing by a Government Representative(PM/COR) before procurement or fabrication of any proposed materials or methods in the (SOW) per for each task order. Forward the required submittals to the Project Manager/COR and copy the Contracting Officer with the FMD-74 transmittal sheet. The Government PM for each task order will review stamp submittals to verify submittals comply with the contract requirements.

1.4.1.1 O&M Data

The Government PM for each task order will review O&M Data to verify the submittals comply with the contract requirements; submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

a. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

1.5 PREPARATION

1.5.1 Transmittal Form

Transmit each submittal, except sample installations and sample panels, to the Project Manager/COR. Transmit each copy of the submittal in the format of the Agency sample transmittal form FTC-FMD-74 furnished by the Government. On the transmittal form identify Contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled "Identifying Submittals." Process transmittal forms to record actions regarding sample mock-ups, installations, panels.

Properly complete this form by filling out all the heading blank spaces and identifying each item submitted by section, submittal description (SD) number, and paragraph reference number. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item. Assign each submittal a transmittal number.

1.5.2 Identifying Submittals

When submittals are provided by a lower tier contractor the Prime Contractor is to prepare, review and stamp with Contractor's approval all specified submittals prior to submitting for Government approval.

Identify submittals, except sample installations and sample panels, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Task Order title and location.

b. Task Order number.

c. Date of the submittal.

d. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other second tier Contractor associated with submittal.

e. Section number of the specification section by which submittal is required.

f. Submittal description (SD) number of each component of submittal.

g. For resubmittals, add an alphabetic suffix on the submittal description, for example, submittal 18 would become 18A, to indicate resubmission.

h. Product identification and location in project.

i. Quality Control Manager's certification stamp.

1.5.3 Format for SD-02 Shop Drawings

a. Shop drawings are not to be less than 8 1/2 by 11 inches nor more than 30 by 42 inches, except for full size patterns or templates.

Prepare drawings to accurate size, with scale indicated, unless other form is required. Drawings are to be suitable for reproduction and be of a quality to produce clear, distinct lines and letters with dark lines on a white background.

b. Present A4 8 1/2 by 11 inches sized shop drawings as part of the bound volume for submittals required by section. Present larger drawings in sets.

c. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph entitled "Identifying Submittals."

d. Number drawings in a logical sequence. Each drawing is to bear the number of the submittal in a uniform location adjacent to the title block. Place the Government contract number in the margin, immediately below the title block, for each drawing.

e. Reserve a blank space on the right hand side of each sheet for the

Government disposition stamp.

f. Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale. Use the same unit of measure for shop drawings as indicated on the contract drawings. Identify materials and products for work shown.

g. Include the nameplate data, size and capacity on drawings. Also include applicable federal, military, industry and technical society publication references.

h. Reproductions of the task order drawings will not be accepted as shop drawings. Such submittals will be rejected.

1.5.4 Format of SD-03 Product Data and SD-08 Manufacturer's Instructions

a. Present product data submittals for each section as a complete set.

Include table of contents, listing page and catalog item numbers for product data.

b. Indicate, by prominent notation, each product which is being submitted; indicate specification section number and paragraph number to which it pertains.

c. Provide product data in English dimensions.

d. Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also include applicable federal, military, industry and technical society publication references. Should manufacturer's data require supplemental information for clarification, submit as specified for SD-07 Certificates.

e. Where equipment or materials are specified to conform to industry and technical society reference standards of the organizations such as American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), and Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer. State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

f. Collect required data submittals for each specific material, product, unit of work, or system into a single submittal and marked for choices, options, and portions applicable to the submittal.

Mark each copy of the product data identically.

g. Submit manufacturer's instructions prior to installation.

1.5.5 Format of SD-04 Samples

a. Furnish samples in sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified:

(1) Sample of Equipment or Device: Full size.

(2) Sample of Materials Less Than 2 by 3 inches: Built up to A4

8 1/2 by 11 inches.

(3) Sample of Materials Exceeding A4 8 1/2 by 11 inches: Cut down to A4 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

(4) Sample of Linear Devices or Materials: 10 inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

(5) Sample of Non-Solid Materials: Pint. Examples of non-solid materials are sand and paint.

(6) Color Selection Samples: 2 by 4 inches. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified. Sizes and quantities of samples are to represent their respective standard unit.

(7) Sample Panel: 4 by 4 feet.

(8) Sample Installation: 100 square feet.

b. Samples Showing Range of Variation: Where variations in color, finish, pattern, or texture are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range. Mark each unit to describe its relation to the range of the variation.

c. Reusable Samples: Incorporate returned samples into work only if so specified or indicated. Incorporated samples are to be in undamaged condition at time of use.

d. Recording of Sample Installation: Note and preserve the notation of area constituting sample installation but remove notation at final clean up of project.

e. When color, texture or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.5.6 Format of SD-05 Design Data and SD-07 Certificates

Provide design data and certificates on 8 1/2 by 11 inches paper. Provide a bound volume for submittals containing numerous pages.

1.5.7 Format of SD-06 Test Reports and SD-09 Manufacturer's Field Reports

a. Provide reports on 8 1/2 by 11 inches paper in a complete bound volume.

b. Indicate by prominent notation, each report in the submittal.

Indicate specification number and paragraph number to which it pertains.

1.5.8 Format of SD-10 Operation and Maintenance Data (O&M)

Comply with the requirements specified in Section OPERATION AND MAINTENANCE DATA for O&M Data format.

1.5.9 Format of SD-01 Preconstruction Submittals and SD-11 Closeout

Submittals

a. When submittal includes a document which is to be used in project or become part of project record, other than as a submittal, do not apply Contractor's approval stamp to document, but to a separate sheet accompanying document.

b. Provide all dimensions in administrative submittals in English units.

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of Copies on SD-01 Preconstruction Submittals

Submit four copies of Preconstruction submittals.

1.6.2 Number of Copies of SD-02 Shop Drawings

Submit three copies of submittals of shop drawings.

1.6.3 Number of Copies of SD-03 Product Data and SD-08 Manufacturer's Instructions

Submit in compliance with quantity requirements specified for shop drawings.

1.6.4 Number of Samples SD-04 Samples

a. Submit three samples or sets of samples showing range of variation, of each required item. Two approved samples or sets of samples will be retained by approving authority and one will be returned to Contractor.

b. Submit one sample panel or provide one sample installation where directed. Include components listed in technical section or as directed.

c. Submit one sample installation, where directed.

d. Submit three samples of non-solid materials.

1.6.5 Number of Copies SD-05 Design Data and SD-07 Certificates

Submit in compliance with quantity requirements specified for shop drawings.

1.6.6 Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field Reports

Submit in compliance with quantity and quality requirements specified for shop drawings other than field test results that will be submitted with QC reports.

1.6.7 Number of Copies of SD-10 Operation and Maintenance Data

Submit two copies of O&M Data to the Government for review and approval.

1.6.8 Number of Copies of SD-11 Closeout Submittals

Unless otherwise specified, submit two sets of Close-Out submittals.

1.6.9 Copies Not Indicated

Provide two copies of submittals when a number of submittal copies are not otherwise identified.

1.7 VARIATIONS / SUBSTITUTION REQUESTS

Variations from contract requirements require Government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to Government.

1.7.1 Considering Variations

Discussion with Contracting Officer prior to submission, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal

(VECP).

Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the

1.7.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

1.7.3 Warranting That Variations Are Compatible

When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.7.4 Variations Review Schedule

When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.8 SUBMITTAL REGISTER

The Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

Coordinate the submittal dates with the related project activities to avoid any delay to work progress. Revise the submittal register when the progress schedule is revised and submit both for approval.

1.8.1 Use of Submittal Register

Verify that all submittals required for a task order are tracked in the submittal register.

1.9 SCHEDULING

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time.No delay damages or time extensions will be allowed for time lost in late submittals.

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirement and refer to time period in section 1.2 Submittals.

1.9.1 Reviewing, Certifying, Approving Authority

The QC organization is responsible for reviewing and certifying that submittals are in compliance with contract requirements. Approving authority on submittals is the QC Manager unless submittals are specifically identified in a task order. Request for submittals in a task order signifies the requirement for Government Approval for only those submittals identified.

1.9.2 Constraints

a. Conform to provisions of this section, unless explicitly stated otherwise by a task order.

b. Submit complete submittals for each definable feature of work.

Submit at the same time components of definable feature interrelated as a system.

c. When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

d. Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

1.9.3 QC Organization Responsibilities

It is the responsibility of the QC manager to coordinate all submittals with subcontractors, manufacturers, suppliers, etc. to insure all submittals are complete and represent entire systems where multiple subcontractors, supplier, etc. combine to make up an operating system.

a. Note date on which submittal was delivered by Contractor on each transmittal.

b. Review each submittal; and check and coordinate each submittal with requirements of work and contract documents.

c. Review submittals for conformance with task order design concepts and compliance with contract documents.

d. Act on submittals, determining appropriate action based on QC organization's review of submittal.

e. Ensure that material is clearly legible. Submittals containing illegible materials will be entirely rejected.

f. Stamp each sheet of each submittal with QC certifying statement or approving statement, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only.

(1) When approving authority is Project Manager/COR, QC organization will certify submittals forwarded to Project Manager/COR with the following certifying statement:

"I hereby certify that the equipment, material, article shown and marked in this submittal is that proposed to be incorporated with contract Number , is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by Submittal Reviewer , Date (Signature when applicable)

Certified by QC Manager , Date " (Signature)

(2) When approving authority is QC Manager, QC Manager will use the following approval statement when returning submittals to Contractor as "Approved" or "Approved as Noted."

"I hereby certify that the material, equipment, article shown and marked in this submittal and proposed to be incorporated with contract Number, is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is approved for use.

Certified by Submittal Reviewer , Date (Signature when applicable)

Approved by QC Manager , Date " (Signature)

g. Sign certifying statement or approval statement. The QC organization member designated in the approved QC plan is the person signing certifying statements. The use of original ink for signatures is required. Stamped signatures are not acceptable.

Update submittal register as submittal actions occur and maintain the submittal register at project site until final acceptance of all work by

i. Retain a copy of approved submittals at project site, including Contractor's copy of approved samples.

1.10 GOVERNMENT APPROVING AUTHORITY

When approving authority for submittals is the Project Manager/COR the Government will:

a. Note date on which submittal was received from QC Manager.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph entitled "Submittal Actions" and with markings appropriate for action indicated.

Two copies of approved submittals will be retained by the Government and the remaining copies of the submittal will be returned to the Contractor, excluding O&M and Close-Out submittals.

1.10.1 Review Notations

Submittals will be returned with the following notations:

a. Submittals marked "approved" authorize the Contractor to proceed with the work covered.

b. Submittals marked "approved as noted" "or approved except as noted, resubmittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

c. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes. No work shall proceed for this item until resubmittal is approved.

d. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required , does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

1.11 DISAPPROVED OR REJECTED SUBMITTALS

Contractor shall make corrections required by the Government. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the task order drawings or specifications; notice as required under the clause entitled, "Changes" is to be given to the Contracting Officer. Contractor is responsible for the dimensions and design of connection details and construction of work. Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, the Contractor shall make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.12 APPROVED SUBMITTALS

The Government's approval or acceptance of submittals is not be construed as a complete check. Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for verification of dimensions and the compliant construction of all work.

After submittals have been approved or accepted by the Government, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.13 APPROVED SAMPLES

Approval of a sample is not to be construed to change or modify any contract requirements. Before submitting samples, the Contractor is to assure that the materials or equipment will be available in quantities required in the project.

No substitution will be permitted after a sample has been approved.

Match the approved samples for Materials and equipment incorporated in the work. Failure of any materials to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further samples of the same brand or make of that material. Government reserves the right to disapproved any material or equipment which previously has proved unsatisfactory in service.

Samples of various materials or equipment delivered on the site or in place may be taken by the Project Manager /COR for testing.

Samples failing to meet contract requirements will automatically void previous approvals.

Contractor to replace such materials or equipment to meet contract requirements.

Approval of the Contractor's samples by the Project Manager/COR does not relieve the Contractor of his responsibilities under the contract.

1.14 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained. No payment for materials incorporated in the work will be made if all required Government approvals have not been obtained. No payment will be made for any materials incorporated into the work for any conformance review submittals or information only submittals found to contain errors or deviations from the Contract.

1.15 STAMPS

Stamps used by the Contractor on the submittal data to certify that the submittal meets contract requirements is to

01 14 00 Work Restrictions

SECTION 01 14 00

WORK RESTRICTIONS

1.1 DEFINITIONS

1.1.1 Not used

1.2 NOT USED

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. To minimize traffic congestion, delivery of materials shall be outside of peak traffic hours (6:30 to 8:00 a.m. and 3:30 to 5:00 p.m.) unless otherwise approved by the Contracting Officer. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

1.3.1.1 Subcontractors and Personnel Contacts

Furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.1.2 Identification Badges and Installation Access

Identification badges are required and will be furnished without charge.

Application for and use of badges will be as directed by the Project Manager Officer. Immediately report instances of lost or stolen badges to the Project Manager. See Section H regarding lost badges. All badges must be immediately returned to the point of issue upon badge expiration, contract completion, firing or removal of employee, or at the request of the approving authority.

1.3.1.3 Employee List

The Contractor shall provide to the Contracting officer, in writing, the names of two designated representatives authorized to request personnel and vehicle passes for employees and subcontractor's employees prior to commencement of work under this contract.

1.3.1.4 Personnel Entry Approval

Failure to obtain entry approval will not affect the task order price or time of completion.

1.3.1.5 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installations under the cognizance of FLETC except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.3.2 Working Hours

Normal working hours shall consist of an 8 hour period established by the Contractoing Officer, between 7:30 a.m. and 4:30 p.m., Monday through Friday, excluding Government holidays.

1.3.3 Work Outside Regular Hours

Work outside (Normal) working hours requires Contracting Officer approval.

Make application 3 to 5 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours.

During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.3.4 Occupied and Existing Buildings

The Contractor will be working in existing occupied buildings.

The existing buildings and their contents shall be kept secure at all times.

Provide temporary closures as required to maintain security as directed by the Contracting Officer.

Provide dust covers or protective enclosures to protect existing work that remains and Government material located in the building during the construction period.

1.3.5 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in the paragraph "Work Outside Regular Hours."

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, compressed air, and sprinkler shall be considered utility cutovers pursuant to the paragraph entitled "Work Outside Normal Hours." Such interruption shall be further limited to 8 hours. This time limit includes time for deactivation and reactivation.

d. Operation of Station Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor shall notify the Contracting Officer giving reasonable advance notice when such operation is required.

1.4 SECURITY REQUIREMENTS

1.4.1 Citizenship Requirements

Aliens are not allowed on the project site. Work under this contract is restricted to U.S. citizens.

1.4.2 Documents Acceptable for Proof of Citizenship

a. Birth registration card

b. Certificate of live birth, birth certificate

c. Certificate of registration

d. Delayed birth certificate

e. Hospital birth certificate

f. Military officer ID card

g. USA passport

1.4.3 Passes

Submit request for personnel and vehicle passes together. Include the Certificate of Insurance for Contractor and Subcontractor(s) and the Statement of Acknowledgement Form SF 1413 with the submittal. Passes will normally be issued within 21 days, see Section H.

1.4.3.1 Control

Maintain strict accountability over passes. Immediately report to the source of issue, passes missing or lost and the circumstances.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

-- End of Section --

SECTION 01 45 00

CONSTRUCTION QUALITY CONTROL AND KEY PERSONNEL

1.1 SUMMARY

1.1.1 Related Sections

Requirements of this Section apply to, and are component of, each section of the specifications.

1.2 DEFINITIONS

Reference to the Government COR and Construction Representative (ConRep) herein refers to the FLETC Facilities Management Division Project Manager and Construction Representative.

1.3 SUBMITTALS

Approval is required for submittals as identified by each task order. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

The below listed Pre-Construction Submittals are critical to start of work activities and are required to be provided to the Government a minimum of seven (7) calendar days prior to the scheduled kick-off Preconstruction Conference All Pre-Construction submittals require Government approval. Make any required Pre-Construction Re-Submittals within five (5) calendar days after Government rejection. Neglect to provide timely approved Pre-Construction submittals and to employ approved key on-site Project Manager, Quality Control Manager and Superintendent personnel will not be the basis for time extension, claim under the Contract, nor will it be subject to the Disputes clause.