Attachment 1 - Statement of Work Airshow Buses.pdf

STATEMENT OF WORK (SOW)

KIRTLAND AFB 2025 OPEN HOUSE

SHUTTLE BUS SERVICE

31 May – 1 June 2025

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contractor shall furnish bus services for transporting Open House visitors in accordance with (IAW) the terms and conditions of this contract.

1.1. Service Routes. The Contractor shall furnish buses to transport Open House attendees between various parking locations in the Albuquerque metro area and Kirtland Air Force Base in a continuous inbound and outbound operations. LRS will coordinate/provide a map showing the route for their service.

1.2. Number and Type of Buses. The contractor shall furnish 55 each, 44 passenger shuttle buses on Saturday, 31 May and Sunday, 1 June 2025. If 55 each 44 passenger shuttle buses cannot be provided, the contractor will provide a suitable replacement. Contractors may be requested to provide up to an additional 24 each, 44 passenger busses at the request of the Air Force at the time of award. This additional quantity shall be separately priced as an option on the offerors quote.

1.3. Passenger Safety. The Contractor shall furnish properly maintained buses and qualified drivers IAW New Mexico Department of Transportation Standards and be responsible for the safety of the passengers on board.

1.4. Operational Requirements.

1.4.1. Time Frames. The contractor shall ensure all buses are in place at Kirtland AFB Carlisle gate no later than 2000 hours on 30 May 2025 to facilitate security searches by military security forces and their working dogs. All buses will be parked overnight on base at a secured/fenced yard on 30 and 31 May 2025. Base personnel will provide transportation for the contractor drivers between the base and their company building location after the buses are inspected by the military security forces and the days of the airshow, morning and evening. On 31 May 2025 the contractor will deliver the first Open House passengers between 0800-0900 hours to Kirtland Air Force Base flight line and provide continuous service for the duration of the Open House. The last passenger pick up will depart Kirtland Air Force Base flight line at 1800 hours on that day or until released by Government Representative, whichever is later. The contractor will ensure they have all the proper documentation (driver’s license, registration and proof of insurance).

1.4.2. Breaks for Drivers. The contractor is required to ensure breaks by drivers are organized in such a manner as to provide for continuous bus service between various parking locations on Kirtland Air Force Base and Kirtland Air Force Base flight line.

1.4.3. Entry Authorization List (EAL). The contractor is required to provide a list of driver’s names and State Driver’s information for 377 Security Forces Group to conduct a background check prior to authorized access to the base prior to 27 May 2025.

1.4.4. Report of Damage, Destruction, Injury or Death.

(a) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this paragraph, the term “property” includes equipment, freight, or property of any type whether Government owned or not and the term “Contractor” includes the Contractor, its agents, or employees. If incident occurs on base, the 377 Security Forces Squadron (SFS) Law Enforcement Desk at 846-7913 shall be notified within no more than 5 minutes.

(b) The Contractor shall submit these reports to the Contracting Officer (CO), and the Government Representative (GR) as follows:

(1) A preliminary report shall be made in writing, to include witness statements, as soon as practicable after the time the incident occurs.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident.

1.5. General Information.

1.5.1. Points of Contact: The contractor will provide a supervisor with the authority to relay directions to all contractor employees. The supervisor will attend a pre-Open House meeting with the traffic control working group to determine the flow of bus traffic and emergency procedures. The supervisor will also be on-site during bus operations on 31 May and 1 June 2025. The government will appoint a GR who will contact the supervisor and notify them of the time and place of the traffic control working group.

The GR will also be available throughout the Open House to answer any questions the supervisor may have.

1.5.2. Installation Access. The U.S. Government will ensure access to the military base at no cost to the contractor. The contractor will ensure the buses are properly registered and insured IAW the laws of the state of New Mexico.

1.5.3. Fees: The contractor shall not charge passengers any fees or request donations for bus service under the terms of this contract.

1.5.4. Liabilities.

(a) The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and saved harmless against claims for damage or injury in such cases.

(b) Except when loss and/or damage arises out of causes beyond the control and without the fault or negligence of the Contractor, the Contractor shall assume full liability for any and all goods lost and/or damaged in the movement covered by this contract.

(c) When bus breaks down, Contractor shall provide replacement bus to meet the contract requirements and authorize Kirtland to assist as needed in moving vehicle as required by Kirtland 377

SFS.

(d) Contractor shall ensure buses are fully fueled prior to service start times. Contractor shall be responsible for coordinating any vehicle servicing requirements (i.e. fuel, oil, coolant etc.)